Latest revision as of 10:02, 9 August 2018

Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

Proposed: Out of town guests arrive this morning or the night before
Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
(Lunch on your own)
Ignite talks and unconference

Unconference and Ignite

Proposed timings...
- 2pm start
- 2:30 - 3:15 session 1
- 3:30 - 4:15 session 2
- 4:30 - 5:15 session 3
- 5:30 - 6:30 Ignite talks
- 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

Formal workshop (invitation only)
Catered breakfasty-thing
Workshop kickoff; sessions
Catered lunch
Afternoon sessions
Wrap

Administrative schedule and flow for use by organizers

Administrative schedule and flow	Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants

Week of October 4 (Week -8)

Invite second batch of workshop participants

Week of October 11 (Week -7)

Final workshop invitations out
Finalize workshop participant list

Week of October 18 (Week -6)

Week of October 25 (Week -5)

Close Ignite entries (Oct 31st, 11:59pm)
Select Ignite participants

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!)

November 29 Sunday

November 30 Monday

December 1 Tuesday

December 3 Wednesday {| | [In no particular order] |}

Catering
A/V contract for Ignite and meeting
Hotel contract for Ignite/Unconference
Choose collection for optional behind-the-scenes tour
Permission to use logos

Done user:edsonm

Record/upload invitation video

in progress user:edsonm

Assess AAM conference room size

in progress. E. Merritt to supply by COB Oct 7. user:edsonm

troubleshoot Wikispaces adding for existing users user:edsonm
AR - include alternate format message in Ignite form/video
AR - check with Christa/Amy re: video release

finalize hotel contract prior to announcing Ignite

List of people/orgs to contact to spread call for entries/workshop

Partners DH programs * MITH * CHNM * DH Action Lab * Brown * Yale DH Lab * Library Schools * Public Libraries ' DC * Europeana * AvoinGLAM

Unconference promo

initial goal: get it onto calendars, bookmark the page AR - put up a wiki page for Ignite/unconference * goals, spirit, links to forms, basic info/logistics

Unconference registration

Mike make form Mike lock down place/time Mike lock down program

{|

| |- |---- |- |=Logistics= |- |==Conference room at AAM== |- | |- |AAM's new conference room. |- |The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone. |}

Code of Conduct

We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.

@@ Line 1: / Line 1: @@
-[[File:draft-icon.jpg]]
+<span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span>
+=Day 1 (December 1st)=
+* Proposed: Out of town guests arrive this morning or the night before
+* Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
+* (Lunch on your own)
+* Ignite talks and unconference
-Draft schedule for Openlab Workshop
+[[File:Draft-icon.jpg|69x61px]]Unconference and Ignite
-High level for now
+* Proposed timings...
-=Day 1 (Tentatively December 1st)=
+** 2pm start
+** 2:30 - 3:15 session 1
+** 3:30 - 4:15 session 2
+** 4:30 - 5:15 session 3
+** 5:30 - 6:30 Ignite talks
+** 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)
-* <span style="line-height: 1.5;">Out of town guests arrive this morning or the night before</span>
+=Day 2 (December 2nd)=
-* <span style="line-height: 1.5;">Optional behind-the-scenes tour of a DC collection</span>
+* Formal workshop (invitation only)
-* <span style="line-height: 1.5;">(Lunch on your own)</span>
-* <span style="line-height: 1.5;">Ignite talks and unconference</span>
-=Day 2 (Tentatively December 2nd)=
 * Catered breakfasty-thing
 * Workshop kickoff; sessions
@@ Line 16: / Line 22: @@
 * Afternoon sessions
 * Wrap
+----
+=Administrative schedule and flow for use by organizers=
+{|
+| Administrative schedule and flow || Tasks that need doing/scheduling
+|-
+| Week of September 27 (Week -9)
+|-
+|* Open Ignite entries
+|-
+|* Finalize google form for Ignite proposals
+|-
+|* Upload unconference/ignite invitation video
+|-
+|* Announce unconference and Ignite talks
+|-
+|''' Need to lock down hotel info and timing first, via CLIR
+|-
+|* Draft invitation email and invite first batch of workshop participants
+|}
+Week of October 4 (Week -8)
+* Invite second batch of workshop participants
+Week of October 11 (Week -7)
+* Final workshop invitations out
+* Finalize workshop participant list
+Week of October 18 (Week -6)
+Week of October 25 (Week -5)
+* Close Ignite entries (Oct 31st, 11:59pm)
+* Select Ignite participants
+Week of November 1 (Week -4)
+Week of November 8 (Week -3)
+Week of November 15 (Week -2)
+Week of November 22 (Week -1)
+Week of November 29 (week 0!)
+November 29 Sunday
+November 30 Monday
+December 1 Tuesday
+December 3 Wednesday {|
+| [In no particular order]
+|}
+* <span style="line-height: 1.5;">Catering</span>
+* <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span>
+* <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span>
+* <span style="line-height: 1.5;">Choose collection for optional behind-the-scenes tour</span>
+* <span style="line-height: 1.5; text-decoration: line-through;">Permission to use logos</span>
+''' <span style="line-height: 1.5;">Done [[user:edsonm]]</span>
+* <span style="line-height: 19.5px;">Record/upload invitation video</span>
+''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span>
+* <span style="line-height: 19.5px;">Assess AAM conference room size</span>
+''' <span style="line-height: 19.5px;">in progress. E. Merritt to supply by COB Oct 7. [[user:edsonm]]</span>
+* <span style="line-height: 19.5px; text-decoration: line-through;">troubleshoot Wikispaces adding for existing users [[user:edsonm]]</span>
+* <span style="line-height: 19.5px;">AR - include alternate format message in Ignite form/video</span>
+* <span style="line-height: 19.5px;">AR - check with Christa/Amy re: video release</span>
+''' <span style="line-height: 19.5px;">finalize hotel contract prior to announcing Ignite</span>
+* List of people/orgs to contact to spread call for entries/workshop
+''' Partners
+''' DH programs
+'''* MITH
+'''* CHNM
+'''* DH Action Lab
+'''* Brown
+'''* Yale DH Lab
+'''* Library Schools
+'''* Public Libraries
+'''''' DC
+'''* Europeana
+'''* AvoinGLAM
+* Unconference promo
+''' initial goal: get it onto calendars, bookmark the page
+''' AR - put up a wiki page for Ignite/unconference
+'''* goals, spirit, links to forms, basic info/logistics
+* Unconference registration
+''' Mike make form
+''' Mike lock down place/time
+''' Mike lock down program
+* {|
+|
+|-
+|----
+|-
+|=Logistics=
+|-
+|==Conference room at AAM==
+|-
+|[[File:AAMConferenceRoom.png|Architects]]
+|-
+|AAM's new conference room.
+|-
+|The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.
+|}
+==Code of Conduct==
+We value your attendance. The OpenLab Workshop is being convened under the DLF's [http://www.diglib.org/about/code-of-conduct/ Code of Conduct].