View source for NDSA:May 2, 2011 Standards Working Group Notes and Agenda

'''Agenda'''
* Summary of the Unified Digital Formats Registry (UDFR) meeting
* Standards Project Updates
* Discussion of WG items for NDIIPP meeting

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'''WebEx Recording'''

TBD

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'''May 2, 2011 Meeting Notes'''

In attendance (If you attended this meeting and you don’t see your name above then please add it. Please feel free to edit these notes as well.):
* Jennifer Waxman
* Meg Phillips
* Andrea Goethals (note taker)
* Kate Murray
* Karen Cariani
* John Spencer
* Matt Schultz


'''Topic 1: UDFR meeting summary'''

* Andrea summarized the April 13-14 meeting that was held in DC, giving the background of UDFR, meeting participants, high-level agenda, and some of the key decisions. All the meetings presentations and background documents are publicly available on the UDFR site.
** Direct link to meeting presentations and documents: [http://udfr.org/wiki/index.php/UDFR_Stakeholder_Meeting_Documents]
** UDFR site: [http://www.udfr.org]
** UDFR wiki: [http://udfr.org/wiki/index.php/Main_Page]


'''Topic 2: Standards project updates'''

* John will be dedicating two people for two hours each per week to work on this project.
* Andrea did some work on the data dictionary (last tab of spreadsheet) including:
** preliminary definitions of the document type (best practice, standard, etc.)
*** We discussed these definitions for awhile and some additional wording was suggested (best practices are shared as models; standards are published by recognized standards-making bodies or professional organizations; guidance documents are intended to guide others and aren't peer-reviewed)
*** We may add technical specification as a new document type
*** We're leaving recommendation as a document type for now.
*** Kate will investigate standards vs recommendations.
** date format to be compliant with ISO 8601
*** All the dates should be fixed throughout the spreadsheet
** hunts for existing lists of standards body organizations we could use
*** We're going to stick with our custom list of organizations


'''Topic 3: NDIIPP meeting planning'''

* We discussed the various items that have been proposed for the NDIIPP meeting and decided that defining use cases would be a good use of our time at the meeting. These cases would include defining who would use it, why they would use it, and what information would be needed.
* We discussed what we want to have done in time for the meeting. Given that it's only a few months away we can aim for:
** A nice assortment of data in the spreadsheet.
** A completely finished/formatted spreadsheet including a completed data dictionary.
* A question was asked if our group would be presenting at the meeting - we'll need to find out more from LC. If we are presenting we could demo our project.