View source for NDSA:Outreach Meeting Minutes 04-14-14

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Monday April 14, 2014, 3:00 p.m. EDT

=Agenda=

A presentation from George Coulbourne of the [http://digitalpreservation.gov/education/ Digital Preservation Outreach & Education program] and Kris Nelson from the [http://www.digitalpreservation.gov/ndsr/ National Digital Stewardship Residency].

=Participants=

About 10-15 folks were on the lively 4/14 call.

=Meeting Notes=

George Coulbourne and Kris Nelson of the Library of Congress discussed current activities in the Digital Preservation Outreach and Education program (http://digitalpreservation.gov/education/) and talked about the work they’ve done with the National Digital Stewardship Residency program (http://www.digitalpreservation.gov/ndsr/).

Digital preservation educational outreach at the LOC
George Coulbourne
•	The need was proven by a national ed needs assessment, 2010 and 2012
•	Results indicated a need for more economical and accessible digital education training for working professionals
•	The top-ranked method was face-to-face followed by webinars
•	Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
•	Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
•	Targeted at the entry level digital steward
•	Goal is to pass on how to teach these modules
•	Done in 3 and a half days
•	Have reached out to small and large institutions
•	Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
•	Curriculum can be changed easily to meet the needs of different groups
•	Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
•	24 people per session
•	Intention is to have a training hub in each of the six national regions
•	Over 1500 professionals have been trained nationally from public private and academic sectors
•	Major goal is to partner to pilot a regional hub program
•	Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
•	All working professionals can benefit from the program in rural and metro areas
•	To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
•	Working to build stable partnerships in the public and private sectors
•	Would like to develop training on line
It was suggested that a simple web site–read and quiz might be a useful dissemination tool, "programmed instruction"

National Digital Stewardship Residency program
Kris Nelson
•	Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
•	Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
•	Attend conferences and  enrichment sessions
•	They keep unofficial potfolio/blogs about the progress they made throughout the residency program
•	In 2013-2014 they attended multiple conferences
•	Residents put a symposium together and invite guest speakers
•	Wraps up on May 30 with a capstone meeting to recognize their accomplishments
•	Next cohort changes will include:
•	Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
•	Workshop at the beginning would be useful
•	Update policies
•	Need to have mentors to help students hone their skills
•	70% of this cohort have already been hired

The plan is to pull out the best practices from each iteration of the program; build some capacity so that we can build out an ongoing residency program

NC State had a program where they had 2 year employees who were “fellows”, not focused on digi curation or preservation; if a group of libraries wanted to share a position might be possible

Have to be careful of who is hosting; they are supposed to actually get instruction and mentoring rather than just filling in at an institution

Members of the Outreach Working Group education subcommittee:

Helen
Vicki
George
Abby Potter
Kris