View source for CEI On-boarding

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.
 
=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director 
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the  [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations 
*** Updating accessibility checklist for in-person events 
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups]. 
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending. 
* CEI  
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: 
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community. 
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Coordinating group members to complete tasks
** Recruiting members and leaders
** Creating an inclusive, supportive, and collaborative environment 
** Reporting at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items.  This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings. 
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive. 
* The DLF CEI Google Drive is used to manage all of the group’s documents.  Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] === 
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]