Workshop Schedule and Logistics: Difference between revisions

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[[File:draft-icon.jpg]]
<span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span>
 
Draft schedule for Openlab Workshop
High level for now
 
=Event Schedule: Ignite on day 1 / Workshop on day 2=


=Day 1 (December 1st)=  
=Day 1 (December 1st)=  
* <span style="line-height: 1.5;">Out of town guests arrive this morning or the night before</span>
* <span style="line-height: 1.5;">Proposed: Out of town guests arrive this morning or the night before</span>
* <span style="line-height: 1.5;">Optional behind-the-scenes tour of a DC collection</span>
* <span style="line-height: 1.5;">Proposed: Optional behind-the-scenes tour of a DC collection</span>
''' <span style="line-height: 1.5;">10:30am, for two hours</span>
''' <span style="line-height: 1.5;">10:30am, for two hours</span>
* <span style="line-height: 1.5;">(Lunch on your own)</span>
* <span style="line-height: 1.5;">(Lunch on your own)</span>
* <span style="line-height: 1.5;">Ignite talks and unconference</span>
* <span style="line-height: 1.5;">Ignite talks and unconference</span>
''' <span style="line-height: 1.5;">Unconference and Ignite</span>
''' <span style="line-height: 1.5;">Unconference and Ignite</span>
'''* <span style="line-height: 1.5;">Proposed timings...</span>
'''* <span style="line-height: 1.5;">2pm start</span>
'''* <span style="line-height: 1.5;">2pm start</span>
'''* <span style="line-height: 1.5;">2:30 - 3:15 session 1</span>
'''* <span style="line-height: 1.5;">2:30 - 3:15 session 1</span>
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=Day 2 (December 2nd)=  
=Day 2 (December 2nd)=  
* Formal workshop (invitation only)
* Catered breakfasty-thing
* Catered breakfasty-thing
* Workshop kickoff; sessions
* Workshop kickoff; sessions
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=[[File:draft-icon.jpg|155px]]=  
=[[File:draft-icon.jpg|155px]]=  
=Administrative schedule and flow=  
=Administrative schedule and flow for use by organizers=  
{|
{|
| Administrative schedule and flow || Tasks that need doing/scheduling  
| Administrative schedule and flow || Tasks that need doing/scheduling  

Revision as of 12:22, 30 September 2015

Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

  • Proposed: Out of town guests arrive this morning or the night before
  • Proposed: Optional behind-the-scenes tour of a DC collection

10:30am, for two hours

  • (Lunch on your own)
  • Ignite talks and unconference

Unconference and Ignite * Proposed timings... * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

  • Formal workshop (invitation only)
  • Catered breakfasty-thing
  • Workshop kickoff; sessions
  • Catered lunch
  • Afternoon sessions
  • Wrap

Administrative schedule and flow for use by organizers

Administrative schedule and flow Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants


Week of October 4 (Week -8)

  • Invite second batch of workshop participants

Week of October 11 (Week -7)

  • Final workshop invitations out
  • Finalize workshop participant list

Week of October 18 (Week -6)

  • Close Ignite entries
  • Select Ignite participants

Week of October 25 (Week -5)

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!) {| | [In no particular order] |}


  • Catering
  • A/V contract for Ignite and meeting
  • Hotel contract for Ignite/Unconference
  • Permission to use logos

Done user:edsonm

  • Record/upload invitation video

in progress user:edsonm ||