Workshop Schedule and Logistics: Difference between revisions

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* <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span>
* <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span>
* <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span>
* <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span>
* <span style="line-height: 1.5;">Permission to use logos</span>
* <span style="line-height: 1.5; text-decoration: line-through;">Permission to use logos</span>
''' <span style="line-height: 1.5;">in progress [[user:edsonm]]</span>
''' <span style="line-height: 1.5;">Done [[user:edsonm]]</span>
* <span style="line-height: 19.5px;">Record/upload invitation video</span>
* <span style="line-height: 19.5px;">Record/upload invitation video</span>
''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span> ||
''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span> ||

Revision as of 12:18, 30 September 2015

Draft schedule for Openlab Workshop High level for now

Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

  • Out of town guests arrive this morning or the night before
  • Optional behind-the-scenes tour of a DC collection

10:30am, for two hours

  • (Lunch on your own)
  • Ignite talks and unconference

Unconference and Ignite * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

  • Catered breakfasty-thing
  • Workshop kickoff; sessions
  • Catered lunch
  • Afternoon sessions
  • Wrap

Administrative schedule and flow

Administrative schedule and flow Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants


Week of October 4 (Week -8)

  • Invite second batch of workshop participants

Week of October 11 (Week -7)

  • Final workshop invitations out
  • Finalize workshop participant list

Week of October 18 (Week -6)

  • Close Ignite entries
  • Select Ignite participants

Week of October 25 (Week -5)

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!) {| | [In no particular order] |}


  • Catering
  • A/V contract for Ignite and meeting
  • Hotel contract for Ignite/Unconference
  • Permission to use logos

Done user:edsonm

  • Record/upload invitation video

in progress user:edsonm ||