DLF Project Managers Group

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The DLF Project Managers group is an informal community within the larger DLF community. The group provides a forum for sharing project management methodologies and tools, alongside broader discussions that consider issues such as portfolio management and cross-organizational communication. The group also looks to keep pace with the dynamic digital library landscape, by bringing new and evolving project management practices to the attention and mutual benefit of our colleagues.


The Digital Library Federation Project Managers Group (DLF PMG) was formed in 2008 to acknowledge the intersection of the disciplines of project management and library technology. Past meeting presentations and notes 2008-2017 are available on the DLF website and listed below.

Project Management Toolkit

The DLF Project Managers Toolkit is a collaborative project, based on contributions by members of DLF PMG and the public. The Toolkit offers crowdsourced information, tips, techniques, and tools for project managers working in or with digital libraries. First initiated as a Google doc by Jennifer Vinopal at New York University in February 2013, the toolkit has grown and evolved over the years as a living document to share experiences and link out to resources.

To contribute to the Project Managers Toolkit login at the top right of the page, then select the Edit tab. If you are a first-time contributor, select ‘create account’ at the top right of the page and send a request to info@diglib.org to get access to edit pages, add links, or share documentation. (We had to add in this step because the bots were getting us.) Then add your name to the Contributors List.

Get Involved

1. Join the DLF PMG listserv open to anyone interested in digital library project management.

2. Contribute to the DLF Project Managers Toolkit. See instructions in the section above.

3. Attend the Project Managers Working Meeting at the DLF Forum each year, where members of the group discuss various needs and topics and work to identify ways to support them. The past years programs are listed below.

4. Join the DLF-PM Steering Committee. The steering committee meets online throughout the year to work on projects and organizes the annual forum working breakfast/lunch session. Anyone is welcome to join throughout the year. Email the Chair for more information or to join future meetings.

5. Participate in the DLF-PMGroup Discussions and webinars. To volunteer to moderate a discussion or suggest a topic edit the table below or email anyone on the steering committee.

Topic Date Facilitator(s) Format
Labor in Digital Work February 12-16, 2018 Robin Pike & Sarah Severson Multi-day discussion available through the listserv archive and summary
Tools for Project Management April 3-10, 2018 Christine Quirion Multi-day discussion available in full through the listserv archive and summary
Service and Portfolio Management August 13-17, 2018 Elizabeth German Multi-day discussion available through the listserv archive and summary
Project Portfolio Management Demo April 5, 2019 Cristela Garcia-Spitz Digital Initiatives Librarian Cristela Garcia-Spitz discussed project portfolio management and shared a demo of how digital projects are being tracked by the UC San Diego Library's Digital Library Development Program using Confluence and JIRA. She also covered some of the goals and challenges of portfolio management. The presentation recording is available at: https://www.youtube.com/watch?v=UtLLmFWQeQ8 and the slides are available at: https://escholarship.org/uc/item/2bf7n6tp
Before Action Review January 10, 2020 Melissa Wisner The hour session provides an introduction to Before Action Reviews and how to facilitate meaningful intake collection with stakeholders by Melissa Wisner, the IT Project and Portfolio Management Librarian at NCSU Libraries. The presentation recording is available at: https://www.youtube.com/watch?v=UPq-6Zgh6kM

2019-2020 Steering Committee

Robin Pike, University of Maryland, College Park, Chair
Cristela Garcia Spitz, UC San Diego
Allyssa Guzman, University of Texas at Austin
Jenifer Ishee, Mississippi State University
Mikala Narlock, University of Notre Dame
Anu Paul, Yale University
Christine Quirion, MIT
Krystal Thomas, Florida State University
Becky Thoms, Utah State University
Kate Thornhill, University of Oregon
Angela Waarala, University of Illinois
Cynthia York, Johns Hopkins University

Past meetings