Committee for Equity and Inclusion: Difference between revisions

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We strive to make DLF events and initiatives as welcoming and accessible as possible. Since the 2016 DLF Forum, our Forum Planning Committees have included a sub-committee on inclusivity issues. The work of the Inclusivity Committee has been so important to us, and has made a significant impact to the experiences of our attendees. To provide guidance for DLF staff and for the community year-round, we are creating a new, standing DLF Committee for Equity and Inclusion.
The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for '''Galleries, Libraries, Archives, and Museums (GLAM)''' organizations. The CEI meets year-round, with its work divided between providing support for [https://www.diglib.org/dlf-events/ DLF Events] and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available.  


The "new year" for CEI is centered around the Forum, but the group does function year-round. Plans for the Inclusivity at the Forum typically form around March and April.  
The CEI is composed of both [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Structure standing sub-groups] and short-term project groups. Standing sub-groups focus on broader diversity issues within GLAM. Project groups respond to the immediate needs of the forum or to meet more exigent requests from the community (webinars, toolkits, or other resources). The main efforts of the CEI are typically scheduled around the Forum, with work concentrated in the spring through fall (with Forum taking place in the fall). New member orientation and project planning typically takes place during the rest of the year.  


== Background ==  
== Means of Communication ==
Our 2016-2018 Forum Inclusivity Committees were made up of volunteers who have thoughtfully and collaboratively implemented initiatives, including:


* Expanding and updating DLF’s [https://www.youtube.com/watch?v=eoj5GRxz-QU&t=66s Code of Conduct]
We use a [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and an annual running [https://docs.google.com/document/d/1rdvGTZZBWZ0_agbS6CDoCrgkie5zOJgusjZQhn8unuc/edit agenda document] for organizing meeting details. Our meetings are held on Zoom. Monthly call information + agendas are in the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA Google Drive]. To suggest new resources for the Reading Resource List, [https://docs.google.com/forms/d/e/1FAIpQLSdHc-iVTUyj9zuFx3y_OPZTLIpo8j3DcwdnbPZAyKzUih_qNQ/viewform use this feedback form]. For suggested edits to the wiki, email the google group.
* Reviewing the conference registration form to ensure that registrants have the opportunity to provide us with accommodation requests, preferred pronouns, dietary restrictions, etc.
* Serving in intentional “connector” roles to our many other Forum planning groups (from the social and local planning committees to the program and sponsorship committees), to ensure that the spirit of inclusivity touches every aspect of Forum planning
* Designating and publicizing a quiet room, nursing room, gender-neutral restrooms, and other features at the Forum venue
* Helping to arrange DLF Forum childcare services
* Setting up and publicizing community note-taking docs, compiling important accessibility tips for people creating slide decks, and promoting sharing of conference materials through DLF’s OSF for Meetings account
* Facilitating ride-share and room-share connections via a public exchange, to help make the Forum more economically accessible
* Serving as a helpful sounding-board for DLF staff who are working to organize the Forum, and assisting with other projects, large and small


== Join the Standing Committee ==
== Structure ==
The year-round DLF Committee for Equity and Inclusion aims to build and support more inclusive, diverse, and equitable communities of practice. We envision this to be a lightweight group that advises DLF staff, shares expertise and resources, and collaborates with annual Forum “Community” committees to ensure that a spirit of inclusivity permeates the work those groups do in supporting on-site Forum programming. Do you have an article to recommend? Tips on organizing inclusive in-person or remote events? We hope to utilize the expertise of this group when planning the DLF Forum and DLFx events, but also to serve as a framework for community members to ask questions and offer advice.


Interested in volunteering for the standing committee? Please join our [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and
=== Admin Group ===
check our continuously updated [https://docs.google.com/document/d/1hXmj-CNMdXdJM_axRr1U8xEsxylQeOeYYmNkMBIFETI/edit?usp=sharing agenda document] for future meeting details.
The work of the committee is overseen by multiple co-chairs within the [[Admin Group]].  


== Subgroups ==
2021 Co-Chairs:
There are currently five subgroups within the committee:
* Jasmine Clark (awesome overlord of the committee)
* Lisa Schiff
* Neel Agrawal
* Debbie Krahmer


# [[Advocacy, Recruitment, + Leadership Programming Subgroup]]
=== Subgroups ===
# [[Bystander Training Subgroup]]
# [[GLAM Inclusivity Survey Subgroup]]
# [[Inclusivity at the DLF Forum Subgroup]]
# [[Reading / Resource List Subgroup]]


CEI members can propose discussing the formation of a new subgroup at any time; a decision to establish a subgroup will come out of those discussions. Subgroups typically disband upon the completion of their deliverables, with the exception of the ongoing “Inclusivity @ the DLF Forum” subgroup that provides support for the annual DLF Forum’s inclusivity goals.


'''2019 Activities & Goals'''
There are currently '''six subgroups''' within the committee:
* Forum Community Committee Subgroup: to advise on inclusivity initiatives for the DLF Forum as part of the Community Committee
* [[Advocacy, Recruitment, + Leadership Programming Subgroup]] (to plan programming around advocating for equity & inclusion initiatives, recruitment, & leadership within your organization)
* Forum Bystander Training Subgroup: to develop bystander training for Forum attendees
* [[GLAM Diversity Subgroup]]
* Readings & Resources Subgroup: to compile a list of readings & resources on DEI for community use
* [[Inclusivity at the DLF Forum Subgroup]] (to advise on inclusivity initiatives for the DLF Forum as part of the Community Committee)
* Advocacy Subgroup: to plan programming around advocating for equity & inclusion initiatives, recruitment, & leadership within your organization
** [[Bystander Training Subgroup]]
** [[Creating Accessible In-Person Presentations]]
** Setting Expectations
** Tech Advisory
* [[Reading / Resource List Subgroup]] (to compile a list of readings & resources on DEI for community use)
* [[Wiki Subgroup]] (updating and organizing the Wiki)
** Wiki Documentation Guidelines


+ other collaborations with DLF staff throughout the year.
== Get Involved ==
As an initiative-based working group, you can choose your level of activity by volunteering.
* If you want to follow or join the main CEI group, please join the Google Group. You are encouraged to attend the monthly meetings. 
* If you want to join a subgroup, please contact their respective chairs. 
* For specific CEI activities, please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Structure Subgroup pages].


As you begin to become involved with the CEI, please review essential [https://wiki.diglib.org/CEI_On-boarding on-boarding information] to help familiarize yourself with our key activities and administrative information.


'''2020 Activities & Goals'''
== Resources ==
 
* [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct]; [https://www.youtube.com/watch?v=eoj5GRxz-QU Code of Conduct video]
 
* [https://www.diglib.org/dlf-events/dlf-social-event-checklist/ DLF Social Event Checklist]
== Call Information and Agenda ==
* [https://wiki.diglib.org/Facilitating_for_Diversity_and_Inclusion Facilitating for Diversity and Inclusion], DLF Organizers’ Toolkit
 
* [https://www.diglib.org/behind-the-scenes-making-the-forum-as-welcoming-and-accessible-as-possible/ Behind the Scenes in 2016]
 
* [https://www.diglib.org/dlf-events/2016forum/guide-to-creating-accessible-presentations/ 2016 Guide to Creating Accessible Presentations]
Monthly call information + agendas can be found [https://docs.google.com/document/d/1rdvGTZZBWZ0_agbS6CDoCrgkie5zOJgusjZQhn8unuc/ here].
* [https://forum2017.diglib.org/presentations-webinar/ 2017 Creating Accessible Presentations Webinar]
* [https://forum2018.diglib.org/2018-forum-moderator-training/ 2018 Forum Moderator Training]
* [https://www.youtube.com/watch?v=dLV9KO6ve7w 2019 Forum & DigiPres Moderator Training]
* [https://www.youtube.com/watch?v=dLV9KO6ve7w 2019 Forum Active Bystander Orientation]
* [https://wiki.diglib.org/Creating_Accessible_and_Interactive_Online_Presentations 2020 Creating Accessible and Interactive Online Presentations] webinar and resources
* [https://wiki.diglib.org/Creating_Accessible_In-Person_Presentations 2022 Creating Accessible In-Person Presentations] resources (live webinar coming July 16, 2022)

Revision as of 17:03, 25 June 2022

The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for Galleries, Libraries, Archives, and Museums (GLAM) organizations. The CEI meets year-round, with its work divided between providing support for DLF Events and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available.

The CEI is composed of both standing sub-groups and short-term project groups. Standing sub-groups focus on broader diversity issues within GLAM. Project groups respond to the immediate needs of the forum or to meet more exigent requests from the community (webinars, toolkits, or other resources). The main efforts of the CEI are typically scheduled around the Forum, with work concentrated in the spring through fall (with Forum taking place in the fall). New member orientation and project planning typically takes place during the rest of the year.

Means of Communication

We use a Google Group and an annual running agenda document for organizing meeting details. Our meetings are held on Zoom. Monthly call information + agendas are in the Google Drive. To suggest new resources for the Reading Resource List, use this feedback form. For suggested edits to the wiki, email the google group.

Structure

Admin Group

The work of the committee is overseen by multiple co-chairs within the Admin Group.

2021 Co-Chairs:

  • Jasmine Clark (awesome overlord of the committee)
  • Lisa Schiff
  • Neel Agrawal
  • Debbie Krahmer

Subgroups

CEI members can propose discussing the formation of a new subgroup at any time; a decision to establish a subgroup will come out of those discussions. Subgroups typically disband upon the completion of their deliverables, with the exception of the ongoing “Inclusivity @ the DLF Forum” subgroup that provides support for the annual DLF Forum’s inclusivity goals.

There are currently six subgroups within the committee:

Get Involved

As an initiative-based working group, you can choose your level of activity by volunteering.

  • If you want to follow or join the main CEI group, please join the Google Group. You are encouraged to attend the monthly meetings.
  • If you want to join a subgroup, please contact their respective chairs.
  • For specific CEI activities, please visit the Subgroup pages.

As you begin to become involved with the CEI, please review essential on-boarding information to help familiarize yourself with our key activities and administrative information.

Resources

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