CEI On-boarding: Difference between revisions

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'''''THIS PAGE IS UNDER CONSTRUCTION'''''
This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.


This page provides information for those who would like to become involved with the DLF's Committee for Equity and Inclusion (CEI). It includes information for the general membership, as well as specific information to those who will serve in an administrative and/or leadership capacity.
== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.
=== DLF Key Contacts ===
* ​​[mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff


== Overview ==
=== DLF Groups ===
=== Digital Library Federation (DLF) ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page].


=== Committee on Equity & Inclusion (CEI) ===
=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
For an overview of the CEI, please visit:
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI Wiki] - contains background on the CEI, as well as information on joining the standing committee (including a link to the Google Group and meeting agendas), links to the five sub-groups, as well as the goals and activities. Group members can edit the Wiki.
 
* [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ CEI description on DLF website] - contains background and history on CEI, past initiatives, information on joining the standing committee (including a link to the Google Group and wiki), and important resources (including the DLF Organizer’s Toolkit). It’s not a page that CEI members have easy access to edit. Only Staff members can edit the web pages (updates go to [mailto:info@diglib.org info@diglib.org] and/or Gayle).
== Committee on Equity and Inclusion Overview ==
==== CEI leadership ====
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].
* CEI Admin Group
** Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
** Debbie Krahmer [mailto:dkrahmer@colgate.edu dkrahmer@colgate.edu]
** Neel Agrawal [mailto:Neel.k.agrawal@gmail.com Neel.k.agrawal@gmail.com]
** Lisa Schiff [mailto:Lisa.Schiff@ucop.edu Lisa.Schiff@ucop.edu]
* For the CEI Subgroup Chairs and Vice Chairs, see [https://docs.google.com/spreadsheets/d/1DelFRVOsExsLr0hLGTAJvlgSnGRwY4uQ7Jc_V8BIYxo/edit#gid=1350722525 Spreadsheet of subgroups and members, past/present].


==== Scope of CEI work ====
=== Scope of CEI work ===
* Supporting the DLF Forum
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLR/DLF staff
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Provide examples of specific types of activities/questions
** Additional activities may include:
*** Update code of conduct every 2 years
*** Updating code of conduct
*** Update accessible presentations as needed
*** Updating accessible presentations  
*** Update Accessible In-person checklist for events
*** Updating accessibility checklist for in-person events  
*** Bystander training
*** Developing bystander training
*** Forum’s Community Committee is where the liaison with DLF Forum should be at. Many requests come through there from Aliya.
*** Review the Call for Proposal (CFP)
*** Review the CFP
** Establish a CEI liaison from Admin to the Forum
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that benefit the GLAM community
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community
* Sub-Groups
** [https://wiki.diglib.org/Advocacy,_Recruitment,_%2B_Leadership_Programming_Subgroup Advocacy, Recruitment, + Leadership Programming Subgroup]
** [https://wiki.diglib.org/Bystander_Training_Subgroup Bystander Training Subgroup]
** GLAM Diversity Subgroup
** [https://wiki.diglib.org/GLAM_Inclusivity_Survey_Subgroup GLAM Inclusivity Survey Subgroup]
** [https://wiki.diglib.org/Inclusivity_at_the_DLF_Forum_Subgroup Inclusivity at the DLF Forum Subgroup]
** [https://wiki.diglib.org/Reading_/_Resource_List_Subgroup Reading / Resource List Subgroup]


=== CEI’s relationship to DLF ===
=== Organizational Structure===
==== Key Contacts ====
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
* DLF staff ([mailto:info@diglib.org info@diglib.org] will reach the people below) representation required at CEI meetings
==== Admin Group ====
** Jennifer Ferretti ​​[mailto:jferretti@clir.org jferretti@clir.org] (Senior Program Officer)
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].
** Gayle Schechter [mailto:gschechter@clir.org gschechter@clir.org] (Program Associate) - general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting.
** Aliya Reich [mailto:areich@clir.org areich@clir.org] (Program Manager for Conferences & Events) - focused primarily on Forum related touchpoints.
* Board of Directors: CLIR is governed by a board of directors representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers. The Board sets policy, oversees the investment of funds, establishes goals, and approves strategies for their achievement. For a list of the Board of Directors, please visit the [https://www.clir.org/about-us/governance/ Governance page].


==== DLF Groups ====
==== Subgroups ====
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the DLF-Announce listserv, how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* How do the Groups interact with each other
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products


==== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ====
=== Meetings ===
[[#top|Top of Page]]
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group


== DLF CEI specifics ==
==== CEI Meetings ====
=== Organizational structure===
* Frequency: monthly
The DLF CEI is organized into an Admin Group and subgroups.
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
==== DLF CEI Admin Group ====
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate
The Admin Group is comprised of a small group of co-chairs who work to ensure the ongoing functioning and stability of the Committee as a whole, as described in its [https://docs.google.com/document/d/1iUJkqL7HMsH1YiYl0YO2DXyhkRrXjkwv5B13Aq2pEpE/edit?pli=1 stated charge and scope of responsibilities].


==== Subgroups ====
==== Subgroup Meetings ====
* Subgroups are focused on specific areas of work based on the interests and capacity of the CEI membership at that time.
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Each group develops a charge (approved by consensus and with support from the CEI Admin Group) and selects a chair and vice-chair.
* Attendees: open to anyone; CLIR/DLF staff participate as necessary
* Documents and artefacts related to the work of the subgroup (charge, running agenda, etc.) are created and managed in a dedicated subfolder within the DLF CEI Google Drive.
* CEI members can propose discussing the formation of a new subgroup at any time; a decision to establish a subgroup will come out of those discussions.
* Subgroups typically disband upon the completion of their deliverables, with the exception of the ongoing “Inclusivity @ the DLF Forum” subgroup that provides support for the annual DLF Forum’s inclusivity goals.
* Spreadsheet of subgroups and members, past/present


=== Meetings ===
==== Meeting Agendas ====
==== Admin Group meeting ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.  
* Frequency: monthly, the Monday before the CEI monthly meeting
* CEI 
* Attendees: CEI co-chairs
* CEI Admin Group
==== General CEI meeting ====
* EDIA Resources Subgroup
* Frequency: monthly
* Inclusivity at the DLF Forum Subgroup
* Schedule the year’s meetings at the beginning of the year;
* Inactive subgroups
** Send out a survey after the New Year to identify an optimal recurring time.
** Get the year’s meetings scheduled with current CLIR/DLF staff contact (currently Gayle Schechter).
* Attendees: open to anyone; facilitated by an Admin Group co-chair; CLIR/DLF staff participate--Gayle Schechter is the CLIR/DLF representative
==== Subgroup meetings ====
* Frequency: monthly or more frequently as needed; facilitated by subgroup chair(s)
* Attendees: open to anyone, but organized around the needs and schedules of committed subgroup volunteers. CLIR/DLF staff participate
==== Meeting agendas ====
Meeting agendas are created and maintained in the appropriate subfolder of the DLF CEI shared Google Drive.  
* Admin group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes


=== Recruiting ===
=== Recruitment ===
==== Members ====
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.  
* DLF Forum:  
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
** The registration form offers the option to be added to the CEI listserv.
* Individual CEI members making announcements and calls through their own networks.
** The CEI may meet and/or make announcements at the DLF Forum.
* A recruitment email template can be used as a starting point.  
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
==== Leadership (Admin and subgroup Chairs) ====
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
** Setting up and running regular group meetings
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
** Creating a running agenda and capturing notes about the group’s activities
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
** Ensuring that deliverables are identified
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
** Organizing group members to work towards accomplishing deliverables
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.
** Recruiting members and chairs as needed
 
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
==== Leadership (Admin Group and Subgroup Leaders) ====
** Reporting back at the CEI monthly meeting
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* These responsibilities should be made clear when recruiting folks to take on these roles.
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment  
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.
 
=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.


=== Communication and outreach ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: dlf-committee-for-equity-and-inclusion@googlegroups.com. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items.  This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this CEI Meeting reminder template.
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]]


== Technology ==
== Technology ==
=== Google Drive ===
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently Gayle Schechter) to be added to the Google Drive.  
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.  
* The DLF CEI Google Drive is used to manage all of the group’s documents.  Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* The DLF CEI Google Drive is used to manage all of the group’s documents.  Each subgroup has a dedicated folder for meeting agendas, notes and other content.
=== DLF CEI Google Group ===
 
=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
==== Owners ====
* Aliya Reich <areich@clir.org>
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* Gayle Schechter <gschechter@clir.org>
 
* Becca Quon <bquon@clir.org>
==== Manager(s) ====
==== Manager(s) ====
* Jasmine Clark <jasmine.l.clark@temple.edu>
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
 
==== Members ====
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.
=== DLF CEI wiki ===
 
=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.
=== DLF website & DLF CEI landing page ===
 
=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]]
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]


== CLIR/DLF Admin support ==
== CLIR/DLF Admin support ==
=== DLF liaisons ===
=== DLF liaisons ===
* INFO TBD
* INFO TBD
=== DLF Organizers Toolkit ===  
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===  
This has not been updated since August 2018.
This has not been updated since August 2018.
[[#top|Top of Page]]
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

Latest revision as of 14:59, 12 April 2024

This page provides information for those who would like to become involved with the DLF Committee for Equity and Inclusion (CEI). It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

Digital Library Federation (DLF) Overview

The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the About the Digital Library Federation page. DLF's parent organization, the Council on Library and Information Resources (CLIR) is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a board of directors representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

DLF Key Contacts

DLF Groups

The Committee on Equity and Inclusion (CEI) is a DLF Group. The DLF Groups page contains more information on DLF’s active Groups, as well as links to the DLF-Announce listserv, how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

DLF Organizers’ Toolkit

Top of Page | Back to the DLF's Committee for Equity and Inclusion (CEI) page

Committee on Equity and Inclusion Overview

For an in-depth overview of the Committee's structure, activities and history please visit the DLF Committee on Equity and Inclusion wiki. Additional information can be found on the Committee's page on the DLF website.

Scope of CEI work

  • Supporting the DLF Forum
    • Coordinating participation for specific projects
    • Communicating feedback and recommendations from CEI to CLIR/DLF staff
    • Additional activities may include:
      • Updating code of conduct
      • Updating accessible presentations
      • Updating accessibility checklist for in-person events
      • Developing bystander training
      • Review the Call for Proposal (CFP)
    • Establish a CEI liaison from Admin to the Forum
  • Other year-round activities that advance the work of the Subgroups in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

Organizational Structure

The CEI is organized into an Admin Group and Subgroups.

Admin Group

The Admin Group fosters the ongoing functioning and stability of the Committee as a whole, as described in its Charge and Responsibilities.

Subgroups

Subgroups are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.

  • Formation: CEI members can propose the formation of a new Subgroup at any time
  • Charge: each Subgroup should develop a Charge with support from the CEI Admin Group
  • Leadership: each Subgroup should select a chair and vice-chair or co-chairs
  • Documentation: each Subgroup should utilize a designated folder within the CEI's GoogleDrive to store documents and other work products

Meetings

Admin Group Meetings

  • Frequency: monthly, prior to an in preparation of the CEI monthly meetings
  • Attendees: CEI Admin Group

CEI Meetings

  • Frequency: monthly
  • Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
  • Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

Subgroup Meetings

  • Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
  • Attendees: open to anyone; CLIR/DLF staff participate as necessary

Meeting Agendas

Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.

  • CEI
  • CEI Admin Group
  • EDIA Resources Subgroup
  • Inclusivity at the DLF Forum Subgroup
  • Inactive subgroups

Recruitment

Members

People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:

  • DLF Forum:
    • The registration form offers the option to be added to the CEI listserv.
    • The CEI may meet and/or make announcements at the DLF Forum.
  • DLF-CEI Events: CEI events and meetings are maintained on the DLF Community Calendar, and shared via the DLF-Announcements list
  • Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
  • This email template can be used as a starting point for recruitment.
  • Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
  • Members are asked to review the DLF Code of Conduct before attending their first CEI meeting.

Leadership (Admin Group and Subgroup Leaders)

Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:

  • Defining and managing Group and Subgroup charges
  • Scheduling and leading meetings
  • Creating a running agenda and capturing meeting notes
  • Identifying tasks and priorities
  • Coordinating group members to complete tasks
  • Recruiting members and leaders
  • Creating an inclusive, supportive, and collaborative environment
  • Reporting at the CEI monthly meeting
  • Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

Communication and Outreach

This area is under consideration by the CEI and will be updated soon.

Top of Page | Back to the DLF's Committee for Equity and Inclusion (CEI) page

Technology

Google Drive

  • Contact the DLF liaison (currently TBD) to be added to the Google Drive.
  • The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

DLF CEI Google Group

Owners

Manager(s)

Members

  • An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
  • As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

DLF CEI wiki

CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

DLF website & DLF CEI landing page

  • Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
  • Should be considered a public “landing page” for the working group

Top of Page | Back to the DLF's Committee for Equity and Inclusion (CEI) page

CLIR/DLF Admin support

DLF liaisons

  • INFO TBD

DLF Organizers Toolkit

This has not been updated since August 2018. Top of Page | Back to the DLF's Committee for Equity and Inclusion (CEI) page

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