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= DLF Assessment Interest Group: Metadata Working Group =
= DLF Assessment Interest Group: Metadata Working Group =
'''''(Metadata Assessment Working Group)'''''
'''''(Metadata Assessment Working Group)'''''
== Broad Aims + Description of the Metadata Assessment Group within DLF AIG ==


This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.
This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.
Line 9: Line 6:
The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.
The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.


This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement. This framing is very much influenced by the [https://docs.google.com/document/d/15pmA276_fxShkCEagoloJwCXH89PhrF3qWBgB8xSrag/edit#heading=h.mq4e51njyj6 flurry of interest, activity and discussion around metadata assessment that occurred just after DPLAfest 2015].
This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement.
 
== Get Involved ==
 
The Metadata Working Group will primarily communicate through the [https://groups.google.com/forum/#!forum/dlf-aig-metadata-assessment-working-group DLF AIG Metadata Working Group Google Group].
 
You can also join the [https://docs.google.com/forms/d/e/1FAIpQLSerRD5r57NGXF3lqtIim4t6Y8UhpLj86O7QmsXnfj1D7sLYFQ/viewform Assessment Interest Group Slack workspace]. There is a channel for the Metadata Interest Group where you can post any questions you may have.
 
The majority of the work for 2016 was done in a Google Drive folder, which as been moved to a [https://drive.google.com/drive/folders/0AKjKPIV_XcukUk9PVA shared drive] (accessible to members of the Google Group).  Additionally, we have a significant portion of our work in our [https://github.com/DLFMetadataAssessment GitHub Organization].
 
This wiki page will be used to shared static information - meeting times, decided deliverables and goals for the year, etc.
 
=== Metadata Working Group Meetings ===
 
We have working meetings every 2-4 weeks from January through DLF Forum in November.  The meetings will take place on Thursdays at 1:15 PM Eastern/10:15 AM Pacific. Agendas contain connection information and the plan for the meeting; they are available in the Google Group Drive and are sent to the Google Group beforehand.  The meeting schedule for 2021 is listed below.
<br />
 
'''Upcoming Meetings Schedule'''
<br />
All meetings are held at ''1:15 pm – 2:00 pm Eastern / 12:15 pm - 1 pm Central / 11:15 am - 12 pm Mountain / 10:15 am - 11 am Pacific''
* January 21, 2021
* February 4, 2021
* February 18, 2021
* March 4, 2021
* March 18, 2021
* April 1, 2021
* April 29, 2021
* May 27, 2021
<!--* June 10, 2021-->
* June 24, 2021
<!--* July 8, 2021-->
* July 22, 2021
<!--* August 5, 2021-->
* August 19, 2021
<!--* September 2, 2021-->
* September 16, 2021
* September 30, 2021
* October 14, 2021
* October 28, 2021
* November 11, 2021
 
== Deliverables ==


== Metadata WG Scope & Aims in 2016 ==
* [http://dlfmetadataassessment.github.io/EnvironmentalScan Metadata assessment, evaluation and ‘quality’ environmental scan. First created in 2016, updated in 2019.]
* [https://dlfmetadataassessment.github.io/Framework A framework for assessing descriptive metadata in digital collections.]
* [https://github.com/DLFMetadataAssessment/ GitHub infrastructure / organization]
* [https://dlfmetadataassessment.github.io/MetadataSpecsClearinghouse Metadata Application Profile (MAP) Clearinghouse]
* [https://github.com/DLFMetadataAssessment/Tools/wiki Metadata assessment tools wiki]
* [https://dlfmetadataassessment.github.io/MetadataBenchmarks A survey of metadata assessment and metadata quality practices among various libraries, archives, and museums. Analysis ongoing.]
* [https://dlfmetadataassessment.github.io/MetadataWorkshop A framework for a workshop on metadata analysis]
<br />


Beyond the preliminary focus (foci) given above and by the DLF AIG, the goals, aims, and deliverables of the Metadata Working Group will be decided in the kick off meeting by participants. Some possible areas of work include (but are not limited to):
== 2021 Work & Goals ==
* building framework around a moving targeting of defining metadata ‘quality’ and how to support flexibility there in tandem with metadata assessment recommendations
We had our kick-off meeting on January 21, 2021. The group has set some initial goals for immediate work, documented in our [https://docs.google.com/document/d/1SJ9NgUSQTuEP8d3gIbnFQl38lSEKZLePnOjBUoXeci4/edit?usp=sharing 2021 work plan]:
* definitions & metrics for metadata assessment (including some possibilities for that below, please expand/define/redefine as you see fit):
<br />
** metadata quality as it appears in different contexts (local repository vs harvested index)
** record completeness (how much descriptive metadata is enough?)
** metadata consistency (internal, within a collection vs external with conformance to common authority sources)
** metadata interoperability: a function of quality, completeness, consistency: metadata generated for one specific system/use case needs to be usable in other systems/use cases
** How to refine above for:
*** value for direct human usage
*** value for indirect software usage
** use cases for metadata assessment functionalities
** tools that exist for metadata assessment - including how to use and understand the results
** agile or responsive workflows that involve metadata assessment


We hope to have a number of metadata assessment deliverables to offer up to the community and larger AIG group at the end of 2016 - in time for the 2016 DLF Forum. These deliverables will be determined and grow out of the Metadata Assessment Working Group interest, in particular, the goals and aims set at the kick off meeting.
* Publish posts on the DLF News/Blog roughly once per month announcing the group's work or discussing related topics
* During the spring, finish website changes already identified or started in 2020
:* Reorganize links and info about projects/resources
:* Establish review & update cycles
:* Clarify information about specific tasks under "participation"
* Review and complete the spreadsheet categorizing tools
:* Determine format and where it should live


== Ongoing Metadata Assessment Working Group Communication ==
<br />


The Metadata Working Group will primarily communicate through the [https://groups.google.com/forum/#!forum/dlf-aig-metadata-assessment-working-group DLF AIG Metadata Working Group Google Group]. There will also be regularly scheduled virtual meetings, the frequency and timing of which will be decided at the kick off meeting on January 29, 2016.
== 2020 Work & Goals ==
We set directions, deliverables, and goals for 2020 at the kick-off meeting in January 2020.
<br />


We will also have a gathering at the 2016 DLF Forum (attendance to this in person meeting is not required for folks to be involved in this group).
* High-priority work:
:* Update for Environmental Scan from 2016
:* Benchmarks white paper based on 2019 survey ([http://dlfmetadataassessment.github.io/MetadataBenchmarks published in May 2020])
* Medium-priority work:
:* Determine how to update/manage Metadata Application Profile Clearinghouse
* Lower-priority work:
:* Tools repository updates/changes
:* General website maintenance


All the work will be done in an open documentation space - probably Google Docs - which we invite anyone to comment on or edit. The links will be shared here and on the Google Group as work begins.
== 2019 Work & Goals ==
We set directions, deliverables, and goals for 2019 at the 2019 kick-off meeting in January 2019.
<br />
The goals for 2019, set in our kick-off meeting, include:
* Website restructuring and documentation
* Continue work towards creating a metadata analysis tools repository
* Maintenance and promotion of past projects
* Collaborate with other AIG Groups
* Continue work on survey benchmarking metadata quality
<br />


This Wikipage will be used to capture definite information - meeting times, decided deliverables and goals, etc.
== 2018 Work & Goals ==
We set directions, deliverables, and goals for 2018 at the 2018 kick-off meeting in January 2018. More about the group's [https://docs.google.com/document/d/15lJZzpSNbo95ca6MNbDb_7s4aRzqk7j20i6Bl1zAMuQ/edit?usp=sharing goals and discussion for 2018]
<br />


== General Group Timeframe ==
The goals for 2018, set in our kick-off meeting, include:
* Restructure and document the MWG website
* Review and revise the Metadata Analysis Workshop
* Work towards creating a metadata analysis tools repository
* Begin discussion on creating general benchmarks for metadata quality. This area of work may include gathering tools and methods for measurement of metadata quality, defining benchmarks, and establishing a platform for topic discussion
<br />


* '''December 2015''': Call for all people interested in participating in this group.
== 2017 Work & Goals ==
* '''December 2015 - Mid January 2016''': All interested participants should join the Google Group to then be invited to edit shared documentation (Google documents, like this document) bringing together existing metadata assessment tools, work, resources, use cases, methods, etc.
* '''29 January 2016, 1 PM EST''': The first virtual meeting of the group, through Webex (information at top of this document). At this first meeting, more specific goals will be decided.
* '''February 2016 - November 2016 (DLF 2016)''': The group will hold regular virtual meetings (the frequency of which will be decided at the first call) for working towards the first round of metadata assessment goals and deliverables.
* '''November 2016''': Meeting at DLF 2016 in Milwaukee (attendance not required to be a part of this group!), as well as next round of planning for metadata assessment meetings and deliverables.


==Meetings==
We set directions, deliverables, and goals for 2017 at the 2017 kick-off meeting in January 2017. YMore about the group's [https://docs.google.com/document/d/1Ssk-dOhK0B699qatDUa7Gnc3QuP1IRXjr5DMaFoIJzE/edit?usp=sharing goals and discussion for 2017]
<br />


===2016-01-29 - Kick Off Meeting===
The goals for 2017, set in our kick-off meeting, included:
Friday, January 29, 2016 1:00 pm  |  Eastern Standard Time (New York, GMT-05:00) |  1 hr
* Update structure of the Github site created for last year’s Environmental Scan to support expansion and ongoing work including creating mechanism for people to submit updates & feedback.
* Review and expand list of metadata assessment tools gathered as part of the Environmental Scan. Begin testing tools gathered as part of the Environmental Scan in order to eventually create a repository for metadata assessment tools
* Create a Metadata Application Profile Clearinghouse that can be used as a community repository for application profiles, mappings and guidelines for metadata.
* Create a general framework document on how to assess metadata that can be used for the galleries, libraries, archives & museums (GLAM) community.
* Collaborate with other institutions on metadata assessment and analysis workshop work.
<br />


'''Join via Web''': https://cornell.webex.com/cornell/j.php?MTID=m40e1e156337960930736db62afbf4091
== 2016 Work & Goals ==
Webex Meeting number:
649 329 292
Meeting password:
Metadata1


'''Join by phone''':
The 2016 goals, aims, and deliverables of the Metadata Assessment Working Group were decided in the 2016 kickoff meeting by participants. Goals included:
1-855-244-8681 Call-in toll-free number (US/Canada)
* setting up and testing the Metadata Assessment Working Group infrastructure & logistics;
1-650-479-3207 Call-in toll number (US/Canada)
* pulling together resources and ideas for definitions & metrics for metadata assessment, as well as beginning to uncover how one would perform this assessment;
Access code: 649 329 292
* generating use cases for metadata assessment functionalities;
* uncovering tools that exist for metadata assessment, including how to use and understand the results


'''Agenda''' - Built off of this document: http://bit.ly/metadataAssessment


* Review of preliminary/broad aims of this group within the context of DLF Assessment Interest Group
[http://wiki.diglib.org/Assessment Back to the Assessment home page]
** What is DLF Assessment Interest Group
** Who can join/when/for what amount of work/etc.
** Broad timeframe
* Introductions
** Name
** Briefly, interest in this group/any deliverables you hope for
* Scope & Deliverables of this Group for 2016
** Definitions of terms used
** Based off discussion in the Google doc (http://bit.ly/metadataAssessment) and the introductions
** Decide on top 2 to tackle, what deliverables need to come from that
** Timeframe
* Logistics
** Working space going forward
** Communication
** Regular meetings - decide on frequency
*Questions, outstanding items

Revision as of 13:02, 23 April 2021

DLF Assessment Interest Group: Metadata Working Group

(Metadata Assessment Working Group)

This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.

The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.

This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement.

Get Involved

The Metadata Working Group will primarily communicate through the DLF AIG Metadata Working Group Google Group.

You can also join the Assessment Interest Group Slack workspace. There is a channel for the Metadata Interest Group where you can post any questions you may have.

The majority of the work for 2016 was done in a Google Drive folder, which as been moved to a shared drive (accessible to members of the Google Group). Additionally, we have a significant portion of our work in our GitHub Organization.

This wiki page will be used to shared static information - meeting times, decided deliverables and goals for the year, etc.

Metadata Working Group Meetings

We have working meetings every 2-4 weeks from January through DLF Forum in November. The meetings will take place on Thursdays at 1:15 PM Eastern/10:15 AM Pacific. Agendas contain connection information and the plan for the meeting; they are available in the Google Group Drive and are sent to the Google Group beforehand. The meeting schedule for 2021 is listed below.

Upcoming Meetings Schedule
All meetings are held at 1:15 pm – 2:00 pm Eastern / 12:15 pm - 1 pm Central / 11:15 am - 12 pm Mountain / 10:15 am - 11 am Pacific

  • January 21, 2021
  • February 4, 2021
  • February 18, 2021
  • March 4, 2021
  • March 18, 2021
  • April 1, 2021
  • April 29, 2021
  • May 27, 2021
  • June 24, 2021
  • July 22, 2021
  • August 19, 2021
  • September 16, 2021
  • September 30, 2021
  • October 14, 2021
  • October 28, 2021
  • November 11, 2021

Deliverables


2021 Work & Goals

We had our kick-off meeting on January 21, 2021. The group has set some initial goals for immediate work, documented in our 2021 work plan:

  • Publish posts on the DLF News/Blog roughly once per month announcing the group's work or discussing related topics
  • During the spring, finish website changes already identified or started in 2020
  • Reorganize links and info about projects/resources
  • Establish review & update cycles
  • Clarify information about specific tasks under "participation"
  • Review and complete the spreadsheet categorizing tools
  • Determine format and where it should live


2020 Work & Goals

We set directions, deliverables, and goals for 2020 at the kick-off meeting in January 2020.

  • High-priority work:
  • Update for Environmental Scan from 2016
  • Benchmarks white paper based on 2019 survey (published in May 2020)
  • Medium-priority work:
  • Determine how to update/manage Metadata Application Profile Clearinghouse
  • Lower-priority work:
  • Tools repository updates/changes
  • General website maintenance

2019 Work & Goals

We set directions, deliverables, and goals for 2019 at the 2019 kick-off meeting in January 2019.
The goals for 2019, set in our kick-off meeting, include:

  • Website restructuring and documentation
  • Continue work towards creating a metadata analysis tools repository
  • Maintenance and promotion of past projects
  • Collaborate with other AIG Groups
  • Continue work on survey benchmarking metadata quality


2018 Work & Goals

We set directions, deliverables, and goals for 2018 at the 2018 kick-off meeting in January 2018. More about the group's goals and discussion for 2018

The goals for 2018, set in our kick-off meeting, include:

  • Restructure and document the MWG website
  • Review and revise the Metadata Analysis Workshop
  • Work towards creating a metadata analysis tools repository
  • Begin discussion on creating general benchmarks for metadata quality. This area of work may include gathering tools and methods for measurement of metadata quality, defining benchmarks, and establishing a platform for topic discussion


2017 Work & Goals

We set directions, deliverables, and goals for 2017 at the 2017 kick-off meeting in January 2017. YMore about the group's goals and discussion for 2017

The goals for 2017, set in our kick-off meeting, included:

  • Update structure of the Github site created for last year’s Environmental Scan to support expansion and ongoing work including creating mechanism for people to submit updates & feedback.
  • Review and expand list of metadata assessment tools gathered as part of the Environmental Scan. Begin testing tools gathered as part of the Environmental Scan in order to eventually create a repository for metadata assessment tools
  • Create a Metadata Application Profile Clearinghouse that can be used as a community repository for application profiles, mappings and guidelines for metadata.
  • Create a general framework document on how to assess metadata that can be used for the galleries, libraries, archives & museums (GLAM) community.
  • Collaborate with other institutions on metadata assessment and analysis workshop work.


2016 Work & Goals

The 2016 goals, aims, and deliverables of the Metadata Assessment Working Group were decided in the 2016 kickoff meeting by participants. Goals included:

  • setting up and testing the Metadata Assessment Working Group infrastructure & logistics;
  • pulling together resources and ideas for definitions & metrics for metadata assessment, as well as beginning to uncover how one would perform this assessment;
  • generating use cases for metadata assessment functionalities;
  • uncovering tools that exist for metadata assessment, including how to use and understand the results


Back to the Assessment home page

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