Dkrahmer at 18:12, 13 October 2020

2020-10-13T18:12:11Z

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	* [https://www.youtube.com/watch?v=Bl_1Z3q8RkU View video on YouTube]		* [https://www.youtube.com/watch?v=Bl_1Z3q8RkU View video on YouTube]
	* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]		* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]
	* Google Docs version
	* Back to [[Creating Accessible and Interactive Online Presentations\|Accessible Presentation Guidelines]]		* Back to [[Creating Accessible and Interactive Online Presentations\|Accessible Presentation Guidelines]]

Dkrahmer at 17:20, 21 September 2020

2020-09-21T17:20:55Z

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	* [https://www.youtube.com/watch?v=~~c6WICxWF39M~~ View video on YouTube]		* [https://www.youtube.com/watch?v=Bl_1Z3q8RkU View video on YouTube]
	* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]		* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]
	* Google Docs version		* Google Docs version

Dkrahmer at 17:19, 21 September 2020

2020-09-21T17:19:20Z

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	* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]		* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]

Dkrahmer at 22:48, 18 September 2020

2020-09-18T22:48:35Z

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	* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]		* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]

Dkrahmer at 14:52, 18 September 2020

2020-09-18T14:52:09Z

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	* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]		* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]
	* Google Docs version		* Google Docs version
			* Back to [[Creating Accessible and Interactive Online Presentations\|Accessible Presentation Guidelines]]

	== Transcript ==		== Transcript ==

Dkrahmer at 14:49, 18 September 2020

2020-09-18T14:49:45Z

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	Speaking of what people can or cannot see, it's really important to provide clear text alternatives to non textual images or video. Images have meaning. Otherwise, why would you go ahead and use them in your slides? So it's important to make it available to everybody. You can add in alt text. It's one of the easiest ways to do this with your, with your presentation.		Speaking of what people can or cannot see, it's really important to provide clear text alternatives to non textual images or video. Images have meaning. Otherwise, why would you go ahead and use them in your slides? So it's important to make it available to everybody. You can add in alt text. It's one of the easiest ways to do this with your, with your presentation.

	So to change the alt text on your PowerPoint slide, simply click on the image, you want to right mouse click, and then in the menu, find the "edit alt text." And on this particular version of PowerPoint for PC, it kind of auto generates an alt description. You can also just change that. So in Google Slides, for putting in alt text, you want to make sure your image is selected. You want to right click on it and from the menu select alt text. So gives you a title and a description. You can usually copy paste and make it the exact same. Sometimes using AI, it'll give you a little bit of information. We could just put in "a giraffe," or "a tall giraffe standing on top of a dry grass field." So what makes good alt text? Try to think to yourself, what is this image and why is it here? Why, why did you use it on this particular slide? If it's just decorative, you might consider, you know, maybe there might be a better use for this particular slide space. Maybe it's important to tell people this is a picture of a giraffe standing on grass as opposed to this is a picture of a giraffe floating in front of a black hole. So we do have links to information on how to write good alt text. You can also find them by going to h t t p s : // b i t . l y / 3 i C x 5 P K. You can also find these links in the DLF wiki, the Guidelines for creating accessible and interactive online presentations, as well as in the original PowerPoint of this particular presentation.		So to change the alt text on your PowerPoint slide, simply click on the image, you want to right mouse click, and then in the menu, find the "edit alt text." And on this particular version of PowerPoint for PC, it kind of auto generates an alt description. You can also just change that.

	Additionally, when you're presenting, it's really helpful to describe what's happening on the screen. If it's important enough to include in your presentation, you want to make sure everybody's getting the exact same information. To me as a disabled person, it can be really terrible to be in a webinar or workshop and have somebody put up a slide and maybe it's an image or joke or cartoon or something. And everything just goes quiet for a little bit. And then people laugh. And then maybe, you know, the speaker might chuckle a little bit and then they move on to the next slide. I've completely lost everything that's happened in that particular instance, what was up there? What is everybody laughing about? How does this relate to the rest of the presentation? It feels really terrible as a person in the audience to experience this. So you want to make sure that you're not leaving anybody out. If alt text doesn't really make sense for your presentation format, or for whatever reason, there are a few other things that you can do. You can include a caption underneath the image. There are slide layouts that allow you to have a text caption underneath an image or more of a description. You can also put in an image description into the notes of your slide. You can also include a link or a citation to where the actual data or the image information is at if it's really super complicated and it's really not going to fit into your presentation.		So in Google Slides, for putting in alt text, you want to make sure your image is selected. You want to right click on it and from the menu select alt text. So gives you a title and a description. You can usually copy paste and make it the exact same. Sometimes using AI, it'll give you a little bit of information. We could just put in "a giraffe," or "a tall giraffe standing on top of a dry grass field."

			So what makes good alt text? Try to think to yourself, what is this image and why is it here? Why, why did you use it on this particular slide? If it's just decorative, you might consider, you know, maybe there might be a better use for this particular slide space. Maybe it's important to tell people this is a picture of a giraffe standing on grass as opposed to this is a picture of a giraffe floating in front of a black hole. So we do have links to information on how to write good alt text. You can also find them by going to h t t p s : // b i t . l y / 3 i C x 5 P K. You can also find these links in the DLF wiki, the Guidelines for creating accessible and interactive online presentations, as well as in the original PowerPoint of this particular presentation.

			Additionally, when you're presenting, it's really helpful to describe what's happening on the screen. If it's important enough to include in your presentation, you want to make sure everybody's getting the exact same information. To me as a disabled person, it can be really terrible to be in a webinar or workshop and have somebody put up a slide and maybe it's an image or joke or cartoon or something. And everything just goes quiet for a little bit. And then people laugh. And then maybe, you know, the speaker might chuckle a little bit and then they move on to the next slide. I've completely lost everything that's happened in that particular instance, what was up there? What is everybody laughing about? How does this relate to the rest of the presentation? It feels really terrible as a person in the audience to experience this.

			So you want to make sure that you're not leaving anybody out. If alt text doesn't really make sense for your presentation format, or for whatever reason, there are a few other things that you can do. You can include a caption underneath the image. There are slide layouts that allow you to have a text caption underneath an image or more of a description. You can also put in an image description into the notes of your slide. You can also include a link or a citation to where the actual data or the image information is at if it's really super complicated and it's really not going to fit into your presentation.

	Finally, if you're going to be using video in your presentation, you want to make sure that the video clips that you're using are closed captioned. If it's not captioned in your presentation, you can also make sure that you have a transcript of the video available to the person who is doing the captioning or doing the live transcription if it's a live presentation, so that they can convey that through the closed captioning or the transcription. When you're when you're also using video, you can also think about including some kind of introductory description of the video, especially if the visual content is really important.		Finally, if you're going to be using video in your presentation, you want to make sure that the video clips that you're using are closed captioned. If it's not captioned in your presentation, you can also make sure that you have a transcript of the video available to the person who is doing the captioning or doing the live transcription if it's a live presentation, so that they can convey that through the closed captioning or the transcription. When you're when you're also using video, you can also think about including some kind of introductory description of the video, especially if the visual content is really important.

	Finally, at the end of your presentation, after you've got everything together and you're ready to turn in your PowerPoint to the DLF, you want to make sure that you perform an accessibility check on your PowerPoint or your Google slide. So in PowerPoint, you just go up to File, Info and select Check for Issues and then Check Accessibility. Google Slides however, doesn't have a built in accessibility checker. There are a number of ones that you can download and install as add-ons such as Grackle Docs. You can find one that you really like, or a really easy one is to just download your Google Slide, your Google Slides as a PowerPoint file and open it up in PowerPoint, make sure it's displaying the way you want it to display and run it through the Accessibility Checker there.		Finally, at the end of your presentation, after you've got everything together and you're ready to turn in your PowerPoint to the DLF, you want to make sure that you perform an accessibility check on your PowerPoint or your Google slide. So in PowerPoint, you just go up to File, Info and select Check for Issues and then Check Accessibility.

			Google Slides however, doesn't have a built in accessibility checker. There are a number of ones that you can download and install as add-ons such as Grackle Docs. You can find one that you really like, or a really easy one is to just download your Google Slide, your Google Slides as a PowerPoint file and open it up in PowerPoint, make sure it's displaying the way you want it to display and run it through the Accessibility Checker there.

			So now that your presentation is much more accessible, and you have a few tools to get you through that and a few things to think about. Let's talk about how to be interactive while you're in a virtual format. It's important that you're designing your presentation for the format it's being delivered. A face to face live presentation is obviously going to be very different from a pre-recorded presentation with live discussion happening on Slack.

			So when you're preparing for an online pre-recorded presentation, make sure you include at the start some information about how you're going to interact with the audience, if you are, if you are able to, as well as especially how are questions going to be asked. Throughout this year's online conference, videos will premiere at their designated scheduled times and the attendees will begin watching them together, kind of like a Netflix viewing party. And then the chat will be disabled on these videos. And so any comments and questions can be posted in the Slack channel for that particular presentation. So you want to make it clear where and how the interactions going to be happening.

	So now that your presentation is much more accessible, and you have a few tools to get you through that and a few things to think about. Let's talk about how to be interactive while you're in a virtual format. It's important that you're designing your presentation for the format it's being delivered. A face to face live presentation is obviously going to be very different from a pre-recorded presentation with live discussion happening on Slack. So when you're preparing for an online pre-recorded presentation, make sure you include at the start some information about how you're going to interact with the audience, if you are, if you are able to, as well as especially how are questions going to be asked. Throughout this year's online conference, videos will premiere at their designated scheduled times and the attendees will begin watching them together, kind of like a Netflix viewing party. And then the chat will be disabled on these videos. And so any comments and questions can be posted in the Slack channel for that particular presentation. So you want to make it clear where and how the interactions going to be happening. You could also include audience participation sections in your pre-recorded session through presenting a question or saying, you know, "this is a journaling opportunity," and leave enough time in the recording to allow people to do it. For example, you can say during this presentation, "I will be presenting you a series of questions. With each question, I'll give you five minutes to think about your answer and write it in your own journal. If you do not have a pad of paper and a pencil with you, please take the next two minutes to locate one." And then include a two minute pause in your video. If you're talking about leaving people five minutes in order to journal about something, actually leave five minutes of writing time in your presentation. Since you're going to be doing this as pre-recorded video, you can have a little fun with it, you know, you can, you can move in and maybe have like a visual countdown, or your own countdown. Maybe you could just try to use some royalty free music, whatever you want to do, you can be, you can be creative, but give your audience a heads up of what you want them to do and how they're going to do it. And of course, always with any kind of presentations, especially for the DLF, you want to remind people of the code of conduct, and you want to make sure you're giving people a heads up for any kind of sensitive content. You can even feel free to try to set some ground rules at the start, if that's going to help you with your interactive process.		You could also include audience participation sections in your pre-recorded session through presenting a question or saying, you know, "this is a journaling opportunity," and leave enough time in the recording to allow people to do it. For example, you can say during this presentation, "I will be presenting you a series of questions. With each question, I'll give you five minutes to think about your answer and write it in your own journal. If you do not have a pad of paper and a pencil with you, please take the next two minutes to locate one." And then include a two minute pause in your video. If you're talking about leaving people five minutes in order to journal about something, actually leave five minutes of writing time in your presentation.

			Since you're going to be doing this as pre-recorded video, you can have a little fun with it, you know, you can, you can move in and maybe have like a visual countdown, or your own countdown. Maybe you could just try to use some royalty free music, whatever you want to do, you can be, you can be creative, but give your audience a heads up of what you want them to do and how they're going to do it.

			And of course, always with any kind of presentations, especially for the DLF, you want to remind people of the code of conduct, and you want to make sure you're giving people a heads up for any kind of sensitive content. You can even feel free to try to set some ground rules at the start, if that's going to help you with your interactive process.

	So thank you very much for your time and attention on this. If you have any questions about this presentation or how to make your presentation accessible, you can please contact the DLF team at forum@diglib.org or f o r u m @ d i g l i b dot o r g. These materials are available online at the DLF wiki. Or you can go to the short URL of h t t p s : // b i t . l y / 2 Z J 8 G Q Y. Thank you very much for watching.		So thank you very much for your time and attention on this. If you have any questions about this presentation or how to make your presentation accessible, you can please contact the DLF team at forum@diglib.org or f o r u m @ d i g l i b dot o r g. These materials are available online at the DLF wiki. Or you can go to the short URL of h t t p s : // b i t . l y / 2 Z J 8 G Q Y. Thank you very much for watching.


			Back to [[Committee for Equity and Inclusion\|main CEI page]].

Dkrahmer at 14:37, 18 September 2020

2020-09-18T14:37:24Z

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	* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]		* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]
	* PPT file version		* [https://drive.google.com/file/d/18Q7_6oS3Zruu4bjEnPxIDyqvJRFnH1Aj/view?usp=sharing PPT file version]
	* Google Docs version		* Google Docs version

Dkrahmer at 14:24, 18 September 2020

2020-09-18T14:24:05Z

Show changes

Dkrahmer at 13:58, 18 September 2020

2020-09-18T13:58:58Z

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	<~~iframe width="560" height="315" src="https://www.~~youtube~~.com/embed/~~c6WICxWF39M~~" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture" allowfullscreen>~~</~~iframe~~>		<youtube>c6WICxWF39M</youtube>

	* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]		* [https://www.youtube.com/watch?v=c6WICxWF39M View video on YouTube]

Dkrahmer: Created page with " <p>2020-09-18T13:56:50Z</p> <p>Created page with "<iframe width="560" height="315" src="https://www.youtube.com/embed/c6WICxWF39M" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; p..."</p> <a href="https://wiki.diglib.org/index.php?title=Webinar_for_Creating_Accessible_and_Interactive_Presentations&diff=15446">Show changes</a> </article> </main></body></html>

Webinar for Creating Accessible and Interactive Presentations - Revision history

Dkrahmer at 18:12, 13 October 2020

Dkrahmer at 17:20, 21 September 2020

Dkrahmer at 17:19, 21 September 2020

Dkrahmer at 22:48, 18 September 2020

Dkrahmer at 14:52, 18 September 2020

Dkrahmer at 14:49, 18 September 2020

Dkrahmer at 14:37, 18 September 2020

Dkrahmer at 14:24, 18 September 2020

Dkrahmer at 13:58, 18 September 2020