NDSA:Principles of Collaboration - Revision history

Dlfadm: 14 revisions imported: Migrate NDSA content from Library of Congress

2016-02-11T19:17:52Z

14 revisions imported: Migrate NDSA content from Library of Congress

← Older revision	Revision as of 15:17, 11 February 2016
(No difference)

Dlfadm: 45 revisions imported: Migrate NDSA content from Library of Congress

2016-02-11T19:17:52Z

45 revisions imported: Migrate NDSA content from Library of Congress

← Older revision		Revision as of 15:17, 11 February 2016
(No difference)

Mgal: /* Voting */

2011-03-11T18:24:10Z

Voting

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	==Voting==		==Voting==
	The Alliance will vote to elect members of the Coordinating Committee, ratify and alter the principles of collaboration, or upon any other issue deemed necessary by the Membership. Members will be given a two-week period to vote electronically. A simple majority of the voting Member representatives shall constitute a quorum for the transaction of business. Votes shall be cast by the designated Program Representative of any Member organization. In the event of a tie vote, the Secretariat will cast the deciding vote.		The Alliance will vote to elect members of the Coordinating Committee, ratify and alter the principles of collaboration, or upon any other issue deemed necessary by the Membership. Members will be given a two-week period to vote electronically. A simple majority of the voting Member representatives shall constitute a quorum for the transaction of business. Votes shall be cast by the designated Program Representative of any Member organization. In the event of a tie vote, the Secretariat will cast the deciding vote.

	==Amendments==		==Amendments==
	These bylaws may be amended by a simple majority vote provided all members have been offered a reasonable opportunity to vote.		These bylaws may be amended by a simple majority vote provided all members have been offered a reasonable opportunity to vote.

Mgal: /* Meetings */

2011-03-11T18:23:51Z

Meetings

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	==Meetings==		==Meetings==
	All meetings of the Alliance, and any committee or working group, may be held in person, or by means of telephone or video conference. The Secretariat will coordinate the planning of the Annual meeting of the Alliance.		All meetings of the Alliance, and any committee or working group, may be held in person, or by means of telephone or video conference. The Secretariat will coordinate the planning of the Annual meeting of the Alliance.

	Regular meetings of the Alliance committees and working groups may be held at such time and place as shall be determined by consensus of committee and working group members, in coordination with the Secretariat.		Regular meetings of the Alliance committees and working groups may be held at such time and place as shall be determined by consensus of committee and working group members, in coordination with the Secretariat.

	~~To maintain transparency, notes from all meetings will be available to all members online.~~

	==Voting==		==Voting==

Mgal: /* Committees and Working Groups */

2011-03-11T18:23:24Z

Committees and Working Groups

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	==Committees and Working Groups==		==Committees and Working Groups==
	Alliance Members designate ~~[[NDSA:Terms#Participant\|~~Participants]] to serve on committees and ~~[[NDSA:Terms#Working_Group\|~~Working Groups]]. Each committee shall have, and may exercise, such powers as authorized by the Alliance.		Alliance Members designate Participants to serve on committees and Working Groups. Each committee shall have, and may exercise, such powers as authorized by the Alliance.
			Committee and Working Group participants shall serve for a term ending on December 31, 2013, or their resignation. Any participant may resign from a Working Group at any time by notification in writing to the Co-chair of a particular Working Group. Any participant may choose to continue to serve on a Working Group for the next term of membership.
	Committee and Working Group ~~members~~ shall serve for a term ending on December 31, 2013, or their resignation. Any ~~member~~ may resign from a Working Group at any time by notification in writing to the Co-chair of a particular Working Group. Any participant may choose to continue to serve on a Working Group for the next term of membership. ~~<br/><br/>~~		Working Group member co-chairs volunteer for the position. If more than one individual volunteers, the working group participants will vote to select the co-chair.
			Working Groups will make transparent their draft work plans and circulate their work products to all Alliance members.

	==Meetings==		==Meetings==

Mgal: /* Secretariat */

2011-03-11T18:22:56Z

Secretariat

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	==Secretariat==		==Secretariat==
	The Secretariat shall (a) act as secretary of all meetings of the Alliance and of such other committees and working groups as the Alliance shall specify, (b) keep the minutes thereof, and (c) coordinate the planning of annual meetings and other events (with a program committee). All minutes, reports, and other documents of the Alliance will be filed and maintained at the Library of Congress.		The Secretariat shall (a) act as secretary of all meetings of the Alliance and of such other committees and working groups as the Alliance shall specify, (b) keep the minutes thereof, and (c) coordinate the planning of annual meetings and other events (with a program committee). All minutes, reports, and other documents of the Alliance will be filed and maintained at the Library of Congress.
			The role of Secretariat is fulfilled by staff of the Library of Congress, Office of Strategic Initiatives, National Digital Information and Infrastructure Preservation Program (NDIIPP).
	The role of Secretariat is fulfilled by staff of the Library of Congress, Office of Strategic Initiatives, National Digital Information and Infrastructure Preservation Program (NDIIPP).~~<br/><br/>~~

	==Committees and Working Groups==		==Committees and Working Groups==

Mgal: /* Officers */

2011-03-11T18:22:35Z

Officers

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	==Officers==		==Officers==
	The Coordinating Committee shall designate the facilitator of the next ~~meeting~~ at the ~~end~~ of ~~every session~~. There will be no officers.~~<br/><br/>~~		The Coordinating Committee shall designate the facilitator for the next year at the last session of the year. There will be no officers.

	==Secretariat==		==Secretariat==

Mgal: /* Coordinating Committee */

2011-03-11T18:17:18Z

Coordinating Committee

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	==Coordinating Committee==		==Coordinating Committee==
	The ~~[[NDSA:Terms#Coordinating_Committee\|~~Coordinating Committee]] is dedicated to the advancement of Alliance activities and furthering communication within the Alliance.		The Coordinating Committee is dedicated to the advancement of Alliance activities and furthering communication within the Alliance.
			The Coordinating Committee works with the Working Groups to articulate a long-term, strategic vision for the Alliance. The Committee assists the Alliance Members in evaluating the effectiveness of the Working Groups and eliminating unnecessary duplication of effort between the Working Groups. Participants in the Coordinating Committee will act as liaison with one or more of the Working Groups. The Coordinating Committee will recommend for the creation of new Working Groups or to disband Working Groups that are no longer actively serving the needs of the Alliance.
	The Coordinating Committee works with the Working Groups to articulate a long-term, strategic vision for the Alliance. The Committee assists the Alliance ~~[[NDSA:Terms#Member\|~~Members]] in evaluating the effectiveness of the Working Groups and eliminating unnecessary duplication of effort between the Working Groups. Participants in the Coordinating Committee will act as liaison with one or more of the Working Groups.

	The Coordinating Committee is responsible for updating eligibility standards for membership in the Alliance as necessary.		The Coordinating Committee is responsible for updating eligibility standards for membership in the Alliance as necessary.
			Coordinating Committee members may be nominated by Participants in the Alliance or may self nominate. Coordinating Committee members are elected by a simple majority of all votes cast over an open voting period, typically two weeks.
	Coordinating Committee members may be nominated by ~~[[NDSA:Terms#Participant\|~~Participants]] in the Alliance or may self nominate. Coordinating Committee members are elected by a simple majority of all votes cast over an open voting period, typically two weeks.		The number of Coordinating Committee members shall be no more than nine (9).
			Coordinating Committee members shall serve in staggered appointments of one, two or three years through December 31, 2013, or their resignation. Any member may resign at any time by notification in writing to the Alliance through the office of the Secretariat. Vacancies on the Coordinating Committee shall be filled by special election.
	The number of Coordinating Committee members shall be no more than ~~twelve~~ (12).

	Coordinating Committee members shall serve in staggered appointments of one, two or three years through December 31, 2013, or their resignation. Any member may resign at any time by notification in writing to the Alliance through the office of the Secretariat. Vacancies on the Coordinating Committee shall be filled by special election.~~<br/><br/>~~

	==Officers==		==Officers==

Mgal: /* Scope */ ratified

2011-03-11T18:16:40Z

Scope: ratified

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-Note: many of the organizing committee expressed interest in having 9 people serve on the Coordinating Committee. This number was not formally incorporated in this draft. If fewer than 9 people are interested in serving, we do not want these documents to be a hindrance to the NDSA moving forward and developing its structure. [mgal@loc.gov]
+==Scope==
-The subcommittee reported on their draft document. The goal of the Principles of Collaboration is to act as a bylaws-lite that will spell out how the member organizations of the Alliance work together in the first three-year period. Attempts were made to acknowledge the importance of virtual meetings, a guiding group called the Coordinating Committee, and voting.
+==Coordinating Committee==
-'''Small Group Discussion Topic:''' <br/>
+The Coordinating Committee works with the Working Groups to articulate a long-term, strategic vision for the Alliance. The Committee assists the Alliance [[NDSA:Terms#Member|Members]] in evaluating the effectiveness of the Working Groups and eliminating unnecessary duplication of effort between the Working Groups. Participants in the Coordinating Committee will act as liaison with one or more of the Working Groups.
-The groups reported back about the following topics with a great deal of consensus:<br/>
+The Coordinating Committee is responsible for updating eligibility standards for membership in the Alliance as necessary.
-----
+The number of Coordinating Committee members shall be no more than twelve (12).
-There were two additional points that were uncontroversial, but haven't made it into this draft.
+Coordinating Committee members shall serve in staggered appointments of one, two or three years through December 31, 2013, or their resignation. Any member may resign at any time by notification in writing to the Alliance through the office of the Secretariat. Vacancies on the Coordinating Committee shall be filled by special election.<br/><br/>
-And our discussion group had made a strong recommendation that the coordinating committee should have a rotating membership where a portion (e.g. 1/3rd) of new members were selected each year to ensure
+==Officers==
-a broader base of participation, avoid entrenchment, and still maintain continuity.
+The Coordinating Committee shall designate the facilitator of the next meeting at the end of every session. There will be no officers.<br/><br/>
---[[NDSA:User:Micah altman|Micah altman]] 13:21, 22 January 2011 (UTC)

Mgal at 15:50, 31 January 2011

2011-01-31T15:50:36Z

← Older revision		Revision as of 11:50, 31 January 2011
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	Note: many of the organizing committee expressed interest in having 9 people serve on the Coordinating Committee. This number was not formally incorporated in this draft. If fewer than 9 people are interested in serving, we do not want these documents to be a hindrance to the NDSA moving forward and developing its structure.		Note: many of the organizing committee expressed interest in having 9 people serve on the Coordinating Committee. This number was not formally incorporated in this draft. If fewer than 9 people are interested in serving, we do not want these documents to be a hindrance to the NDSA moving forward and developing its structure. [mgal@loc.gov]