NDSA:I can haz standards workshop notes - Revision history

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Jjones: /* Meeting Notes */

2011-07-29T17:18:05Z

Meeting Notes

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Jjones: /* Meeting Notes */

2011-07-29T15:41:44Z

Meeting Notes

← Older revision		Revision as of 11:41, 29 July 2011
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	I Can Haz Standardz, Session #5		I Can Haz Standardz, Session #5

	NDIIPP/NDSA Partners Meeting Workshop		NDIIPP/NDSA Partners Meeting Workshop

	July 20, 2011		July 20, 2011

	1:45 – 3:00 pm		1:45 – 3:00 pm

			Presenters: Andrea Goethals and Jimi Jones

	~~Presenters~~: ~~Andrea Goethals and Jimi Jones~~		Attendees:
			Vickie Allen Micah Altman
			Janice Snyder Anderson Raphael Barbau
	~~Attendees:~~ Vickie Allen, Micah Altman, Janice Snyder Anderson, Raphael Barbau, David Brooks, Colleen Cahill, Glenn Clatworthy, Bob Downs, Justin Littman~~, Bill Lefurgy, Eugene Mopsik, Nicole Joniec,~~ Kate Mayo~~, Aaron Trehus,~~ Gail McMillan~~, Charles Kolb, Josh Stromfeld, Lesley Parilla,~~ Sone Nalensone, Kathleen O’Neill~~, Joe Servash, Michael Neubert, Gina Jones,~~ Deborah Rossum, Arnold Rots~~, John Martinez, Stephen Davis, Sue Manus, Lynda Schmitz Fuhrig,~~ John Spencer~~, Patricia Murphy, Steve Morris, Helen Hockx-Yu, Meg Phillips, Shannon Niou, Kate Murray~~		David Brooks Colleen Cahill
			Glenn Clatworthy Stephen Davis
			Bob Downs Lynda Schmitz Fuhrig
			Helen Hockx-Yu Nicole Joniec
			Gina Jones Charles Kolb
			Bill Lefurgy Justin Littman
			Sue Manus John Martinez
			Kate Mayo Gail McMillan
			Eugene Mopsik Steve Morris
			Patricia Murphy Kate Murray
			Sone Nalensone Michael Neubert
			Shannon Niou Kathleen O’Neill
			Lesley Parilla Meg Phillips
			Deborah Rossum Arnold Rots
			Joe Servash John Spencer
			Josh Stromfeld Aaron Trehus


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	• Identify opportunities for collaboration with non-NDSA individuals and organizations who are currently working on digital preservation standards and best practices		• Identify opportunities for collaboration with non-NDSA individuals and organizations who are currently working on digital preservation standards and best practices
	• Identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in future activities		• Identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in future activities


	At the workshop, the attendees broke up into five separate groups to discuss the standards survey project and to create well-defined use cases for the standards survey project. The groups discussed who would use the survey, why they would use it, and what information would be needed. The groups entered their discussion notes into the NDSA Standards wiki and provided a quick verbal summary at the end of the meeting.		At the workshop, the attendees broke up into five separate groups to discuss the standards survey project and to create well-defined use cases for the standards survey project. The groups discussed who would use the survey, why they would use it, and what information would be needed. The groups entered their discussion notes into the NDSA Standards wiki and provided a quick verbal summary at the end of the meeting.
			The following lists are a compilation of reports from all groups:

	~~Table 1: Faculty, students, professionals, content creator, managers~~ of digital content, need for international clearinghouse for registry of standards, cultural heritage organizations, SLA, ALA, AMIA, VRA, DLF, BPE, etc. How will it be used? How will people access this? Proprietary formats? Difficult to get manufacturers to move away from ~~proprietary formats. Promote NISO, AES, FADGI, etc. Didn’t get a chance to talk aobut better tool.~~

	~~Table 2: Issues to consider: who will maintain this? Where will it live? As new versions of standards come into being~~, what happens to old ones from the survey? Who would use it: search by institutions who are using particular standards. Metadata model at IU to map out preservation standards. LibraryThing (tool) has a way to put a database together. It also has a media tool that allows you to link discussions about an item to the item. Expression Engine, ~~Drupal with Jack Brighton. LibraryThing could be a model~~, ~~not the tool~~.		Potential Users
			• Educational community
			• Content creators
			• Digital content managers
			• Cultural heritage organizations
			• Professional organizations (SLA, ALA, AMIA, etc.)
			• Tool developers

			Reasons for Use:
			• Digital preservation policy development
			• Education and training
			• Reformatting community
			• Data migration
			• New standards development
			• Gap analysis
			• Procurement processes
			• Avoid duplicating work

	~~Table 3:~~ Possible ~~use cases. Add related projects to the~~ survey ~~tool~~. ~~Big issues around the presentation of the~~ data~~. Data needs to stay current.~~		Possible Tools
	~~Digital presentation policy, education~~ and ~~training, reformatting community, data migration,~~ new ~~standards development, gap analysis, content creators, tool developers, procurement process mandate the use of open standards, avoiding redoing existing work~~. ~~XML database, use Oxygen to develop user interface~~.		The survey currently resides in a Google Docs spreadsheet. The data is not easily searchable and becomes more unwieldy as new information is added. The groups discussed various tools that might serve as model frameworks or searchable databases.


	Table 4: scope of this. Should it extend to best practices rather than standards. Going wider, making the project bigger. Diverse kinds fo file formats flooding in, what kinds of judgements have people made? Ingest grids – ~~share that information. What will the payoff~~ for ~~this effort be? Sustainability. The bigger it gets~~ the ~~more effort it takes~~ to ~~keep it up over time. Set up a prototype for one strict focus (AV file formats~~) ~~rather than investing in everything from~~ the ~~get-go.~~		• Expression Engine
			• Drupal
			• LibraryThing (model database – allows for the linking of comments about an item to that item)
			• XML database, using Oxygen to develop the user interface

			Useful Side Notes
			The working group participants came up with a variety of ideas that were out of scope for this particular meeting, but very useful nonetheless. They are presented below:

	~~Table 5:~~ ~~Useful~~, ~~but maintenance is~~ a ~~problem~~. ~~The current data~~ model ~~is too complicated~~ for ~~Google docs. There are certain cases where you wouldn’t need all that information. Idea~~ of ~~alternative or complementary mechanism~~ to gather information about the most relevant documents and standards. ~~Survey starting with NDSA members and then send it~~ out ~~to wider group. Ask what they are using~~ and ~~what gaps have they found? We could do it annually~~ to ~~see~~ trends in standards use. ~~That would be helpful for standards writers.~~		• The information will need to stay current. Who will maintain this?
			• Where will this information reside, and how will users access it?
			• It would be good to have a section for comments so that users can see how various formats/applications have worked for other users.
			• Set up a prototype for one strict focus (A/V file formats, for example) rather than investing in everything upfront
			• Add related projects to the survey tool
			• Utilize the metadata model at IU to map out preservation standards
			• Allow for searching by type of institutions
			• Develop a survey for NDSA members (and later a wider group) to gather information about the most relevant documents and standards. The survey could be sent out every year and used to analyze trends in standards use.

			Action Items
			This workshop started the conversation for gap analysis and further development of standards.

			• Report back to the Standards Working Group about this workshop.
			• Post workshop discussion notes on the Working Group wiki and share with the working group to move forward.

	~~Brief overview that highlights the topics covered during the meeting.~~


	~~Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this?~~ ~~The information needs to be entered, stored and then delivered via search, sort, filtering, etc~~. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.		Google Doc: https://spreadsheets.google.com/ccc?key=0Av48siEcvSxpdDFBcXVtZEpCamJhN2dCS1FHUmhtTlE&hl=en&authkey=CPangt4L#gid=0

	== Notes From Breakout Groups (Table 1 had technical difficulties) ==		== Notes From Breakout Groups (Table 1 had technical difficulties) ==

Jjones: /* Table 2 */

2011-07-26T13:34:22Z

Table 2

← Older revision		Revision as of 09:34, 26 July 2011
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	Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this? The information needs to be entered, stored and then delivered via search, sort, filtering, etc. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.		Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this? The information needs to be entered, stored and then delivered via search, sort, filtering, etc. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.

			== Notes From Breakout Groups (Table 1 had technical difficulties) ==


	== Table 2 ==		== Table 2 ==
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	Talk to Jack Brighton about Expression Engine		Talk to Jack Brighton about Expression Engine

	== Table 3 ==		== Table 3 ==
	'''Possible use cases:'''		'''Possible use cases:'''

Jjones: /* Table 2 */

2011-07-26T13:33:24Z

Table 2

← Older revision		Revision as of 09:33, 26 July 2011
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	Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this? The information needs to be entered, stored and then delivered via search, sort, filtering, etc. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.		Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this? The information needs to be entered, stored and then delivered via search, sort, filtering, etc. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.

	~~== Table 2 ==~~
	== Table 2 ==		== Table 2 ==

Jjones: /* Table 1 */

2011-07-26T13:33:10Z

Table 1

← Older revision		Revision as of 09:33, 26 July 2011
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	== Table 1 ==		== Meeting Notes ==

			I Can Haz Standardz, Session #5

			NDIIPP/NDSA Partners Meeting Workshop

			July 20, 2011

			1:45 – 3:00 pm


			Presenters: Andrea Goethals and Jimi Jones


			Attendees: Vickie Allen, Micah Altman, Janice Snyder Anderson, Raphael Barbau, David Brooks, Colleen Cahill, Glenn Clatworthy, Bob Downs, Justin Littman, Bill Lefurgy, Eugene Mopsik, Nicole Joniec, Kate Mayo, Aaron Trehus, Gail McMillan, Charles Kolb, Josh Stromfeld, Lesley Parilla, Sone Nalensone, Kathleen O’Neill, Joe Servash, Michael Neubert, Gina Jones, Deborah Rossum, Arnold Rots, John Martinez, Stephen Davis, Sue Manus, Lynda Schmitz Fuhrig, John Spencer, Patricia Murphy, Steve Morris, Helen Hockx-Yu, Meg Phillips, Shannon Niou, Kate Murray


			Highlights
			The NDSA Standards and Best Practices Working Group is working on a standards survey that has the following objectives:
			• Identify and describe existing digital preservation standards and best practices
			• Identify opportunities for collaboration with non-NDSA individuals and organizations who are currently working on digital preservation standards and best practices
			• Identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in future activities


			At the workshop, the attendees broke up into five separate groups to discuss the standards survey project and to create well-defined use cases for the standards survey project. The groups discussed who would use the survey, why they would use it, and what information would be needed. The groups entered their discussion notes into the NDSA Standards wiki and provided a quick verbal summary at the end of the meeting.


			Table 1: Faculty, students, professionals, content creator, managers of digital content, need for international clearinghouse for registry of standards, cultural heritage organizations, SLA, ALA, AMIA, VRA, DLF, BPE, etc. How will it be used? How will people access this? Proprietary formats? Difficult to get manufacturers to move away from proprietary formats. Promote NISO, AES, FADGI, etc. Didn’t get a chance to talk aobut better tool.

			Table 2: Issues to consider: who will maintain this? Where will it live? As new versions of standards come into being, what happens to old ones from the survey? Who would use it: search by institutions who are using particular standards. Metadata model at IU to map out preservation standards. LibraryThing (tool) has a way to put a database together. It also has a media tool that allows you to link discussions about an item to the item. Expression Engine, Drupal with Jack Brighton. LibraryThing could be a model, not the tool.


			Table 3: Possible use cases. Add related projects to the survey tool. Big issues around the presentation of the data. Data needs to stay current.
			Digital presentation policy, education and training, reformatting community, data migration, new standards development, gap analysis, content creators, tool developers, procurement process mandate the use of open standards, avoiding redoing existing work. XML database, use Oxygen to develop user interface.


			Table 4: scope of this. Should it extend to best practices rather than standards. Going wider, making the project bigger. Diverse kinds fo file formats flooding in, what kinds of judgements have people made? Ingest grids – share that information. What will the payoff for this effort be? Sustainability. The bigger it gets the more effort it takes to keep it up over time. Set up a prototype for one strict focus (AV file formats) rather than investing in everything from the get-go.


			Table 5: Useful, but maintenance is a problem. The current data model is too complicated for Google docs. There are certain cases where you wouldn’t need all that information. Idea of alternative or complementary mechanism to gather information about the most relevant documents and standards. Survey starting with NDSA members and then send it out to wider group. Ask what they are using and what gaps have they found? We could do it annually to see trends in standards use. That would be helpful for standards writers.



			Brief overview that highlights the topics covered during the meeting.


			Two things for attendees to help with is to determine who would use a standards survey and why. How would you use it? Do you know of any good tools for data entry for surveys like this? The information needs to be entered, stored and then delivered via search, sort, filtering, etc. Initially thought this would be used by information professionals who need access to all the different types of standards in one place. And maybe students. Maybe developers could pick standards they would use with specific tools.

	== Table 2 ==		== Table 2 ==

Kate.murray1: /* Table 3 */

2011-07-21T18:25:49Z

Table 3

← Older revision		Revision as of 14:25, 21 July 2011
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	Talk to Jack Brighton about Expression Engine		Talk to Jack Brighton about Expression Engine
	== Table 3 ==		== Table 3 ==
	Possible use cases:		'''Possible use cases:'''
	Digital preservation policy		Digital preservation policy

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	Creating new born digital content need systems. Content must be viable over long term. Need easy to use tool.		Creating new born digital content need systems. Content must be viable over long term. Need easy to use tool.
	Software tool developers		Software tool developers


	Procurement process (which might mandate use of open standards)		Procurement process (which might mandate use of open standards)
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	Avoiding redoing existing work		Avoiding redoing existing work

	~~Possibly add to survey: related projects~~

	Big issues around presentation and data input for group; usefulness ~~Depends~~ on content staying current		'''Possibly add to survey:''' related projects

			Big issues around presentation and data input for group; usefulness depends on content staying current

	== Table 4 ==		== Table 4 ==

Kate.murray1: /* Table 3 */

2011-07-21T18:24:37Z

Table 3

← Older revision		Revision as of 14:24, 21 July 2011
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	Possible use cases:		Possible use cases:
	Digital preservation policy		Digital preservation policy

	Education/Training		Education/Training

	Developing funding proposals/research		Developing funding proposals/research

			Funding organizations

	Reformatting community: analog to digital		Reformatting community: analog to digital

	Data migration		Data migration

	Adoption patterns/community		Adoption patterns/community

	New standards development		New standards development

	Gap analysis for developing new standards		Gap analysis for developing new standards

	Creating new born digital content need systems. Content must be viable over long term. Need easy to use tool.		Creating new born digital content need systems. Content must be viable over long term. Need easy to use tool.
	~~Tool~~ developers		Software tool developers
	~~Funding organizations~~
	Procurement process mandate use of open standards
			Procurement process (which might mandate use of open standards)

	History of digital standards		History of digital standards

	Avoiding redoing existing work		Avoiding redoing existing work

Kate.murray1: /* Table 3 */

2011-07-21T18:22:28Z

Table 3

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 Talk to Jack Brighton about Expression Engine
 == Table 3 ==
 == Table 4 ==

Jjones: /* Table 2 */

2011-07-20T18:54:44Z

Table 2

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 == Table 1 ==
 == Table 2 ==
 == Table 3 ==