Data Collection and Contribution, Digitization Cost Calculator - Revision history

Jsimic: /* FAQ */

2022-12-12T21:05:56Z

FAQ

← Older revision		Revision as of 17:05, 12 December 2022
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	'''How will my institution benefit?''' You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.		'''How will my institution benefit?''' You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.

	'''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [~~http~~://~~statelibrarync~~.~~org~~/~~plstats~~/~~data-notes.php~~ Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.		'''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [https://docs.google.com/document/d/1aErsrlmGRBlWF3aMI7gNIpq4r612iGG88MNdIPGyl94 Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.

	'''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.		'''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.

Jsimic: /* FAQ */

2022-12-12T20:48:50Z

FAQ

← Older revision		Revision as of 16:48, 12 December 2022
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	==FAQ==		==FAQ==
	'''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://~~drive~~.google.com/~~open?id=0B4veUYJxzAmSUXFjbU51dm5DUzg~~ here].		'''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit here].

	'''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.		'''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.

Jsimic: /* How to submit data */

2022-12-12T20:47:40Z

How to submit data

← Older revision		Revision as of 16:47, 12 December 2022
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	==How to submit data==		==How to submit data==
	Data is submitted via an [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 online form], which you can [https://~~drive~~.google.com/~~file~~/d/~~0B4veUYJxzAmSUXFjbU51dm5DUzg~~/view preview] before beginning the data submission process. If you have questions, you can contact joyce.chapman@duke.edu. In order to submit data, you’ll need to know which of the calculator fields you are submitting data for (e.g., fastener removal, image stitching, image capture), your time data, and the number of scans the time data pertains to (e.g., 200 minutes to perform process X for 100 scans), and what percentage of materials the process was performed on (for everything other than image capture).		Data is submitted via an [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 online form], which you can [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] before beginning the data submission process. If you have questions, you can contact joyce.chapman@duke.edu. In order to submit data, you’ll need to know which of the calculator fields you are submitting data for (e.g., fastener removal, image stitching, image capture), your time data, and the number of scans the time data pertains to (e.g., 200 minutes to perform process X for 100 scans), and what percentage of materials the process was performed on (for everything other than image capture).

	Get your data ready for the submission form: We highly recommend reviewing the [https://~~drive~~.google.com/~~file~~/d/~~0B4veUYJxzAmSUXFjbU51dm5DUzg~~/view preview] of the data submission form before beginning data submission.		Get your data ready for the submission form: We highly recommend reviewing the [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] of the data submission form before beginning data submission.

	For descriptive metadata creation and quality control you will have to determine which sub-category your data falls into: level 1, 2, or 3. Read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit field definitions] for guidelines.		For descriptive metadata creation and quality control you will have to determine which sub-category your data falls into: level 1, 2, or 3. Read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit field definitions] for guidelines.

152.3.116.141: fixed link to dashboard, not https, just http

2017-01-04T18:21:11Z

fixed link to dashboard, not https, just http

← Older revision		Revision as of 14:21, 4 January 2017
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	''[[Assessment:Costs\|<<Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''		''[[Assessment:Costs\|<<Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''

	Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [~~https~~://dashboard.diglib.org/ View the Digitization Cost Calculator here].		Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [http://dashboard.diglib.org/ View the Digitization Cost Calculator here].

	But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator].		But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator].

Jchapman: updated calculator URL

2016-11-04T05:11:04Z

updated calculator URL

← Older revision		Revision as of 01:11, 4 November 2016
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	''[[Assessment:Costs\|<<Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''		''[[Assessment:Costs\|<<Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''

	Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. ~~You can view the wireframes for the calculator~~ [https://~~drive~~.~~google~~.~~com~~/~~folderview?id=0B4veUYJxzAmSbUIzODJDZHc3MEE&usp=drive_web here], or use a beta version (simpler than~~ the ~~final version) [http://statelibrarync.org/plstats/digitization_calculator.php~~ here].		Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [https://dashboard.diglib.org/ View the Digitization Cost Calculator here].

	But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator].		But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator].

Jchapman: /* How are other people doing it?! */

2016-06-01T15:39:40Z

How are other people doing it?!

← Older revision		Revision as of 11:39, 1 June 2016
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	===How are other people doing it?!===		===How are other people doing it?!===
	Some folks who have already contributed data have provided some helpful tips.		Some folks who have already contributed data have provided some helpful tips.
	* Watch this short video ~~(coming soon)~~ from Northwestern University about how they collect data		* Watch [https://youtu.be/9WUo-0EJxHg this short video] from Northwestern University about how they collect data
	* ... we hope to have more examples soon, let us know if you'd like to contribute something!		* ... we hope to have more examples soon, let us know if you'd like to contribute something!

Jchapman: /* How to collect data */

2016-05-24T20:46:48Z

How to collect data

← Older revision		Revision as of 16:46, 24 May 2016
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	Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).		Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).

	===Try to purposefully time processes, and not include time for overhead or other activities.=== P		===Try to purposefully time processes, and not include time for overhead or other activities===
	~~eople~~ using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.		People using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.

	===Methods of timing===		===Methods of timing===

Jchapman: /* How to collect data */

2016-05-24T20:46:15Z

How to collect data

← Older revision		Revision as of 16:46, 24 May 2016
Line 36:		Line 36:
	Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).		Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).

	~~'''~~Try to purposefully time processes, and not include time for overhead or other activities.~~''' People~~ using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.		===Try to purposefully time processes, and not include time for overhead or other activities.=== P
			eople using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.

	===Methods of timing===		===Methods of timing===

ChrissyRissmeyer: added link

2016-05-24T16:24:20Z

added link

← Older revision		Revision as of 12:24, 24 May 2016
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	==FAQ==		==FAQ==
	'''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form here.		'''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://drive.google.com/open?id=0B4veUYJxzAmSUXFjbU51dm5DUzg here].

	'''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.		'''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.

ChrissyRissmeyer: Fixed formatting

2016-05-24T16:23:10Z

Fixed formatting

← Older revision		Revision as of 12:23, 24 May 2016
Line 80:		Line 80:

	'''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [http://statelibrarync.org/plstats/data-notes.php Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.		'''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [http://statelibrarync.org/plstats/data-notes.php Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.
	'''
	What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.		'''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.
	'''
	What if my historical data is in a different format than the cost calculator data submission requirement?''' Email joyce.chapman@duke.edu, and we will help migrate the data into the right format. You will have to know how many scans are associated with a block of time, so if there is no way to go back and get that information, we cannot accept time data without knowing what quantity of material it is for.		'''What if my historical data is in a different format than the cost calculator data submission requirement?''' Email joyce.chapman@duke.edu, and we will help migrate the data into the right format. You will have to know how many scans are associated with a block of time, so if there is no way to go back and get that information, we cannot accept time data without knowing what quantity of material it is for.

	'''What if we track(ed) only a part of the data you are looking for in our digitization workflow?''' That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.		'''What if we track(ed) only a part of the data you are looking for in our digitization workflow?''' That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.
	I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu, 919-660-5889.		I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu, 919-660-5889.