Creating Accessible and Interactive Online Presentations - Revision history

Dkrahmer: /* Optimize Content for Assistive Technology */

2026-02-06T18:29:40Z

Optimize Content for Assistive Technology

← Older revision		Revision as of 14:29, 6 February 2026
Line 84:		Line 84:
	=== Optimize Content for Assistive Technology ===		=== Optimize Content for Assistive Technology ===

	* Provide quality alt text for images. Seek out recommendations for [https://ascode.osu.edu/composing-accessible-alt-text writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:		* Provide quality alt text for images. [https://www.deque.com/blog/great-alt-text-introduction/ Seek out recommendations] for [https://ascode.osu.edu/composing-accessible-alt-text writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:
	** Explain visual content, such as images, charts, and videos.		** Explain visual content, such as images, charts, and videos.
	** Describe aural content, such as audio and video.		** Describe aural content, such as audio and video.

Dkrahmer: /* Guidance specific to presentation software */

2024-10-30T16:32:53Z

Guidance specific to presentation software

← Older revision		Revision as of 12:32, 30 October 2024
Line 126:		Line 126:
	* [https://support.google.com/docs/answer/6199477?hl=en Making Google Slides more Accessible] by Google		* [https://support.google.com/docs/answer/6199477?hl=en Making Google Slides more Accessible] by Google
	* [http://contrastchecker.com Contrast Checker] by WCAG		* [http://contrastchecker.com Contrast Checker] by WCAG
	* [https://~~www~~.~~slideshare~~.~~net~~/~~whitneyq/writing~~-~~great~~-alt-text~~-38937551 Write Great~~ Alt Text] by ~~Whitney Quesenbery~~		* [https://ascode.osu.edu/composing-accessible-alt-text Composing Accessible Alt Text] by Ohio State University
	* [https://support.microsoft.com/en-us/office/video-create-a-new-slide-master-and-layouts-a42fc660-bb28-44a2-b988-29181e6c7fe2 Create a new slide master for PowerPoint] by Microsoft		* [https://support.microsoft.com/en-us/office/video-create-a-new-slide-master-and-layouts-a42fc660-bb28-44a2-b988-29181e6c7fe2 Create a new slide master for PowerPoint] by Microsoft
	* [https://www.thinkoutsidetheslide.com/4-options-for-how-to-present-a-powerpoint-slide-show-in-a-zoom-meeting/ 6 Options for Presenting PowerPoint on Zoom] by Dave at thinkoutsidetheslide.com		* [https://www.thinkoutsidetheslide.com/4-options-for-how-to-present-a-powerpoint-slide-show-in-a-zoom-meeting/ 6 Options for Presenting PowerPoint on Zoom] by Dave at thinkoutsidetheslide.com

Dkrahmer: /* Optimize Content for Assistive Technology */

2024-10-30T16:32:14Z

Optimize Content for Assistive Technology

← Older revision		Revision as of 12:32, 30 October 2024
Line 84:		Line 84:
	=== Optimize Content for Assistive Technology ===		=== Optimize Content for Assistive Technology ===

	* Provide quality alt text for images. Seek out recommendations for [~~http~~://~~www~~.~~slideshare~~.~~net~~/~~whitneyq/writing~~-~~great~~-alt-text~~-38937551~~ writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:		* Provide quality alt text for images. Seek out recommendations for [https://ascode.osu.edu/composing-accessible-alt-text writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:
	** Explain visual content, such as images, charts, and videos.		** Explain visual content, such as images, charts, and videos.
	** Describe aural content, such as audio and video.		** Describe aural content, such as audio and video.

Dkrahmer: /* Delivering Presentations */

2024-09-16T18:12:38Z

Delivering Presentations

← Older revision		Revision as of 14:12, 16 September 2024
Line 34:		Line 34:
	** Look directly into the camera as much as possible while you are presenting.		** Look directly into the camera as much as possible while you are presenting.
	* If the presentation is live, pause early on to ensure that the audience can see/hear the presentation. “Check in” midway through the presentation to ensure that you are still being heard and seen. Make changes based on feedback.		* If the presentation is live, pause early on to ensure that the audience can see/hear the presentation. “Check in” midway through the presentation to ensure that you are still being heard and seen. Make changes based on feedback.

			=== Tips for Presenting in a More Accessible Way ===
			* Describe images and video clips aloud. This may be a brief description ("I'm going to show a clip of a person performing the same search I just spoke about") or simply your alt text. If you are using an audio clip such as people speaking, make sure there's a transcription on the screen.
			* Narrate what is happening during your presentation. Report regularly on displayed interactive polls, or describe moving gifs that you want people to be aware of. For example, "Oh! Someone just added 'ramp' to our suggestion poll!" or "There's a repeating gif of a hedgehog crawling across the screen." Make sure you're including everyone, even if they're not able to see what's happening on your presentation slides.
			* Read any links or URLs aloud.
			* Let the audience know which slide you are on (either using the title or the slide number) if you are not using audible cues when changing slides.
			* Read aloud the text on the slides. Don't ever say, "You can read this," and go silent, as you're leaving out a portion of your audience.

	== Facilitating Discussion in an Online Forum ==		== Facilitating Discussion in an Online Forum ==

Dkrahmer: /* Facilitating Discussion in an Online Forum */

2024-09-16T17:27:45Z

Facilitating Discussion in an Online Forum

← Older revision		Revision as of 13:27, 16 September 2024
Line 39:		Line 39:
	* At the start of the presentation, summarize community norms and methods of expression and interaction. Describe how the audience should participate or ask questions: if they should use the presentation chat, Slack, or the “raise hand” option in Zoom, or if they should wait until the end for questions.		* At the start of the presentation, summarize community norms and methods of expression and interaction. Describe how the audience should participate or ask questions: if they should use the presentation chat, Slack, or the “raise hand” option in Zoom, or if they should wait until the end for questions.
	** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct], especially in online spaces.		** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct], especially in online spaces.
	** For sensitive topics, refer to the code of conduct, or set up ~~[https://ctl.sinclair.edu/ctl/assets/File/MulticulturalGroundrulesforDiscussion.doc ground rules for a respectful conversation] (link is a .doc file, but you can also see it in~~ [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf PDF]).		** For sensitive topics, refer to the code of conduct, or set up [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf ground rules for a respectful conversation] (PDF).
	* Remind the audience to mute their microphones for live presentations, but also explain if they will have the opportunity to ask questions or comments via voice.		* Remind the audience to mute their microphones for live presentations, but also explain if they will have the opportunity to ask questions or comments via voice.
	* If you ask the audience to write responses in the chat or Slack, give them more time than you think they’ll need to respond. Some people will be quick to respond, while others may require more time to think and input their response. If you cut it off too quickly, you will prevent some members of the audience from participating.		* If you ask the audience to write responses in the chat or Slack, give them more time than you think they’ll need to respond. Some people will be quick to respond, while others may require more time to think and input their response. If you cut it off too quickly, you will prevent some members of the audience from participating.
	** When answering questions from the chat or Slack, repeat them aloud and credit the person who asked (unless you are using anonymous commenting) before answering.		** When answering questions from the chat or Slack, repeat them aloud and credit the person who asked (unless you are using anonymous commenting) before answering.
	* If you are verbally asking a question, please introduce yourself before speaking.		* If you are verbally asking a question, please introduce yourself before speaking.

	== Designing Presentation Materials ==		== Designing Presentation Materials ==

Dkrahmer: /* Best Practices for Shared Spaces */

2024-09-16T17:21:49Z

Best Practices for Shared Spaces

@@ Line 34: / Line 34: @@
 ** Look directly into the camera as much as possible while you are presenting.
 * If the presentation is live, pause early on to ensure that the audience can see/hear the presentation. “Check in” midway through the presentation to ensure that you are still being heard and seen. Make changes based on feedback.
 == Facilitating Discussion in an Online Forum ==

Dkrahmer: /* Presenter Audio and Video */

2024-09-16T17:20:59Z

Presenter Audio and Video

Dkrahmer: /* Language and Respect */

2024-09-16T17:13:45Z

Language and Respect

← Older revision		Revision as of 13:13, 16 September 2024
Line 8:		Line 8:

	=== Language and Respect ===		=== Language and Respect ===
	* Respectfully acknowledge those who make your work possible—whether you’re talking about research participants, IT support, student employee labor, or the ancestral inhabitants of the ground you stand on. Recognize that the audience has knowledge to contribute.		* Respectfully acknowledge those who make your work possible—whether you’re talking about research participants, IT support, student employee labor, or [https://nativegov.org/news/a-guide-to-indigenous-land-acknowledgment/ the ancestral inhabitants of the ground you stand on]. Recognize that the audience has knowledge to contribute.
	* Give an overview of what will happen and what you’re about to present, making note of sensitive content or language as appropriate.		* Give an overview of what will happen and what you’re about to present, making note of sensitive content or language as appropriate.
	* Do not assume all cultural touchpoints or references are universal. Give context to the audience.		* Do not assume all cultural touchpoints or references are universal. Give context to the audience.
	** Minimize the use of jargon and acronyms, or clearly explain them in your talk.		** Minimize the use of jargon and acronyms, or clearly explain them in your talk.
	** Make sure you share information (spelling, pronunciation) about jargon to the live captioner or the person producing the closed captioning to ensure accuracy.		** Make sure you share information (spelling, pronunciation) about jargon to the live captioner or the person producing the closed captioning to ensure accuracy.
	* Adhere to the code of conduct for respectful and inclusive communication and interaction.		* Adhere to [https://www.diglib.org/about/code-of-conduct/ the code of conduct] for respectful and inclusive communication and interaction.
	* If you’re not actively presenting or speaking, mute your video and mic.		* If you’re not actively presenting or speaking, mute your video and mic.
	* Make presentation materials available in advance so that participants using assistive technology can follow along on their own devices. We encourage use of DLF’s ~~[https://osf.io/meetings/DLF2021/~~ dedicated repository for Forum and Learn@DLF presentations] or ~~[http://osf.io/meetings/NDSA2021/~~ DigiPress].		* Make presentation materials available in advance so that participants using assistive technology can follow along on their own devices. We encourage use of DLF’s dedicated repository for Forum and Learn@DLF presentations or DigiPress (links available on current conference page).
	** Provide a textual version of presentations either in slide notes or in a document accompanying slide decks.		** Provide a textual version of presentations either in slide notes or in a document accompanying slide decks.
	* When making materials available to others, the PPT file or Google Slides is preferred over PDF. PowerPoint templates are designed to be more compatible for screen readers and other assistive technology. If you are able to produce an accessible, tagged, and properly formatted PDF that is readable to assistive technology, that is also acceptable. If you are using Keynote on a Mac to create your slides, please make sure you export them as a PPT file and use the PPT version to share with others. Native Keynote files cannot be opened by PowerPoint or easily converted to Google Slides format.		* When making materials available to others, the PowerPoint (PPT) file or Google Slides is preferred over PDF. PowerPoint templates are designed to be more compatible for screen readers and other assistive technology. If you are able to produce an accessible, tagged, and properly formatted PDF that is readable to assistive technology, that is also acceptable. If you are using Keynote on a Mac to create your slides, please make sure you export them as a PPT file and use the PPT version to share with others. Native Keynote files cannot be opened by PowerPoint or easily converted to Google Slides format.

	=== Presenter Audio and Video ===		=== Presenter Audio and Video ===

Dkrahmer: /* Accessible Online Presentations Guidelines, 2021 DLF Forum */

2022-04-11T16:27:27Z

Accessible Online Presentations Guidelines, 2021 DLF Forum

← Older revision		Revision as of 12:27, 11 April 2022
Line 1:		Line 1:
	== Accessible Online Presentations Guidelines, 2021 DLF Forum ==		== Accessible Online Presentations Guidelines, 2020/2021 DLF Forum ==

	One of DLF’s strengths is that its membership & Forums are inclusive sites for exchange. Our members participate in a variety of cultural and disciplinary communities and bring with them to the Forum many different professional and personal experiences and learning styles. To help you effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible online presentations.		One of DLF’s strengths is that its membership & Forums are inclusive sites for exchange. Our members participate in a variety of cultural and disciplinary communities and bring with them to the Forum many different professional and personal experiences and learning styles. To help you effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible online presentations.

Dkrahmer: /* Additional Resources */

2021-08-02T14:24:54Z

Additional Resources

← Older revision		Revision as of 10:24, 2 August 2021
Line 116:		Line 116:

	=== Guidance specific to presentation software ===		=== Guidance specific to presentation software ===
	* [http://adod.idrc.ocad.ca Accessible Digital Office Document (ADOD) Project] (step-by-step guidelines for creating accessible materials in a range of commonly used software applications)
	* [http://webaim.org/techniques/word Microsoft Word: Creating Accessible Documents by WebAIM] (Web Accessibility in Mind)		* [http://webaim.org/techniques/word Microsoft Word: Creating Accessible Documents by WebAIM] (Web Accessibility in Mind)
	* [http://webaim.org/techniques/acrobat PDF Accessibility] by WebAIM (Web Accessibility in Mind)		* [http://webaim.org/techniques/acrobat PDF Accessibility] by WebAIM (Web Accessibility in Mind)
			* [https://chi2020.acm.org/authors/papers/guide-to-an-accessible-submission/ Guide to an Accessible Submission (mostly about PDFs)] by ACM SIGCHI (ACM Special Interest Group on Computer-Human Interaction)
	* [http://webaim.org/techniques/powerpoint PowerPoint Accessibility] by WebAIM (Web Accessibility in Mind)		* [http://webaim.org/techniques/powerpoint PowerPoint Accessibility] by WebAIM (Web Accessibility in Mind)
	* [https://webaccess.msu.edu/Tutorials/~~powerpoint-windows~~.html PowerPoint Accessibility] by Michigan State University		* [https://webaccess.msu.edu/Tutorials/powerpoint1.html PowerPoint Accessibility] by Michigan State University
	* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 Make your PowerPoint Presentation Accessible] by Microsoft		* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 Make your PowerPoint Presentation Accessible] by Microsoft
	* [https://www.umt.edu/accessibility/guides/getstarted2/Howto/documents/publications/keynote.php Make your Presentation Accessible with Keynote for Mac] by University of Montana		* [https://www.umt.edu/accessibility/guides/getstarted2/Howto/documents/publications/keynote.php Make your Presentation Accessible with Keynote for Mac] by University of Montana
	* [https://~~pressbooks~~.~~library~~.~~ryerson.ca~~/~~docs~~/~~chapter~~/keynote/ ~~Understanding Document~~ Accessibility - Keynote for Mac] by ~~Ryerson~~ University		* [https://cte.tcu.edu/resources/accessibility/keynote-document-accessibility/ Accessibility - Keynote for Mac] by Texas Christian University
	* [https://support.microsoft.com/en-gb/office/make-slides-easier-to-read-by-using-the-reading-order-pane-863b5c1c-4f19-45ec-96e6-93a6457f5e1c Make slides easier to read by using the Reading Order pane] by Microsoft.		* [https://support.microsoft.com/en-gb/office/make-slides-easier-to-read-by-using-the-reading-order-pane-863b5c1c-4f19-45ec-96e6-93a6457f5e1c Make slides easier to read by using the Reading Order pane] by Microsoft.
	* [https://support.google.com/docs/answer/6199477?hl=en Making Google Slides more Accessible] by Google		* [https://support.google.com/docs/answer/6199477?hl=en Making Google Slides more Accessible] by Google

← Older revision		Revision as of 13:20, 16 September 2024
Line 22:		Line 22:
	* DLF will be using captioned videos for pre-recorded sessions.		* DLF will be using captioned videos for pre-recorded sessions.
	* Use an external mic or a headset mic to ensure the best possible audio quality. Don’t move away from your mic while speaking.		* Use an external mic or a headset mic to ensure the best possible audio quality. Don’t move away from your mic while speaking.
	** Reduce ambient noise in the room where you are presenting or recording by ways such as closing windows, turning off fans and silencing or putting your phone in airplane mode. Mute your mic if you are not speaking.		** Reduce ambient noise in the room where you are presenting or recording by ways such as closing windows, turning off fans and silencing or putting your phone in airplane mode.
			** Mute your mic if you are not speaking.
			** If presenting from your personal computer, mute your email, slack and calendar notifications.
	* Speak clearly, loudly, and at a moderate rate. Use pauses to allow for processing time.		* Speak clearly, loudly, and at a moderate rate. Use pauses to allow for processing time.
	** Provide clear verbal descriptions of visual content, such as images, charts, and videos (for example, "This slide shows a screenshot of a Google Image search for kittens."). Imagine delivering your presentation on the radio. [https://feather.ca/inclusion/describing/ This article includes more information on how to visually describe your presentation].		** Provide clear verbal descriptions of visual content, such as images, charts, and videos (for example, "This slide shows a screenshot of a Google Image search for kittens."). Imagine delivering your presentation on the radio. [https://feather.ca/inclusion/describing/ This article includes more information on how to visually describe your presentation].
	* Provide captioning in video clips.		* Provide captioning in video clips that are a part of your presentation.
	* If your camera will be on:		* If your camera will be on:
	** Make sure there is light directly on your face, and don’t sit with a window directly behind you (to avoid backlighting). You should be visible to the audience with a clear, low-distraction background.		** Make sure there is light directly on your face, and don’t sit with a window directly behind you (to avoid backlighting). You should be visible to the audience with a clear, low-distraction background.
	** Do not use visually complex or animated Zoom backgrounds which can be distracting or visually overwhelming.		** Do not use visually complex or animated Zoom backgrounds which can be distracting or visually overwhelming.
	** Focus the camera on your face, so that your lips and expressions are visible even on a small screen.		** Focus the camera on your face, so that your lips and expressions are visible even on a small screen.
	** Look directly into the camera while you are presenting.		** Look directly into the camera as much as possible while you are presenting.
	* If the presentation is live, pause early on to ensure that the audience can see/hear the presentation. “Check in” midway through the presentation to ensure that you are still being heard and seen. Make changes based on feedback.		* If the presentation is live, pause early on to ensure that the audience can see/hear the presentation. “Check in” midway through the presentation to ensure that you are still being heard and seen. Make changes based on feedback.