Creating Accessible In-Person Presentations - Revision history

Dkrahmer: /* Design Your Slides to Be Accessible */

2026-02-06T18:27:31Z

Design Your Slides to Be Accessible

← Older revision		Revision as of 14:27, 6 February 2026
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	*If you must insert data as an image, use alt text to tell the reader what the image is and/or where they can find the original data (by URL or citation).		*If you must insert data as an image, use alt text to tell the reader what the image is and/or where they can find the original data (by URL or citation).
	* Check the color contrast for charts and visualizations using the [https://projects.susielu.com/viz-palette VIZ Palette Designer].		* Check the color contrast for charts and visualizations using the [https://projects.susielu.com/viz-palette VIZ Palette Designer].
	* Provide quality alt text for images. Seek out [~~http~~://www.~~slideshare~~.~~net~~/~~whitneyq~~/~~writing-~~great-alt-text-~~38937551~~ recommendations for writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:		* Provide quality alt text for images. Seek out [https://www.deque.com/blog/great-alt-text-introduction/ recommendations for writing great alt text]. Alt text serves different functions for different types of informational content. Alt text should:
	** Explain visual content, such as images, charts, and videos.		** Explain visual content, such as images, charts, and videos.
	** Describe aural content, such as audio and video.		** Describe aural content, such as audio and video.

Dkrahmer: /* Acknowledgements */

2025-09-29T15:14:54Z

Acknowledgements

← Older revision		Revision as of 11:14, 29 September 2025
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	This guide was updated in 2020 by a different group of DLF members (Debbie Krahmer, Lydia Tang, Sarah Goldstein, Stephanie Rosen, Alex Wermer-Colan, and Amy Vecchione), and again in 2021 by Debbie Krahmer and Carrie Pirmann. Special thanks to Stephanie Rosen for further guidance through the Accessible Meetings & Presentations documentation.		This guide was updated in 2020 by a different group of DLF members (Debbie Krahmer, Lydia Tang, Sarah Goldstein, Stephanie Rosen, Alex Wermer-Colan, and Amy Vecchione), and again in 2021 by Debbie Krahmer and Carrie Pirmann. Special thanks to Stephanie Rosen for further guidance through the Accessible Meetings & Presentations documentation.

	This guide was updated in 2022 by Natalie Bond, Debbie Krahmer, Carrie Pirmann, and Adele Fitzgerald.		This guide was updated in 2022 by Natalie Bond, Debbie Krahmer, Carrie Pirmann, and Adele Fitzgerald. Debbie Krahmer and Carrier Pirmann updated the guide again in 2024.

	To offer feedback, please contact [mailto:info@diglib.org info@diglib.org].		To offer feedback, please contact [mailto:info@diglib.org info@diglib.org].

Dkrahmer: /* Broad frameworks for creating accessible presentations */

2024-10-30T16:31:26Z

Broad frameworks for creating accessible presentations

← Older revision		Revision as of 12:31, 30 October 2024
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	* [https://docs.google.com/document/d/10LsNP-EPm3HKbJP-ennzwamQp_qJtx9Qy5QfaITkoRI/edit Accessible Meetings and Presentations] by the University of Michigan Library		* [https://docs.google.com/document/d/10LsNP-EPm3HKbJP-ennzwamQp_qJtx9Qy5QfaITkoRI/edit Accessible Meetings and Presentations] by the University of Michigan Library
	* [http://contrastchecker.com/ Contrast Checker] by WCAG		* [http://contrastchecker.com/ Contrast Checker] by WCAG
	* [https://~~www~~.~~slideshare~~.~~net~~/~~whitneyq/writing~~-~~great~~-alt-text~~-38937551 Write Great~~ Alt Text] by ~~Whitney Quesenbery~~		* [https://ascode.osu.edu/composing-accessible-alt-text Composing Accessible Alt Text] by Ohio State University

	=== Guidance Specific to Presentation Software ===		=== Guidance Specific to Presentation Software ===

Dkrahmer: /* Presenter Audio and Video */

2024-09-16T17:24:37Z

Presenter Audio and Video

← Older revision		Revision as of 13:24, 16 September 2024
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	** Remind the audience to use mics and how/where they are available.		** Remind the audience to use mics and how/where they are available.
	** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct].		** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct].
	** For sensitive topics, refer to the Code of Conduct, or ~~[https://ctl.sinclair.edu/ctl/assets/File/MulticulturalGroundrulesforDiscussion.doc set up ground rules for a respectful conversation] (link is a .doc file, but you can also see it in~~ [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf PDF]).		** For sensitive topics, refer to the Code of Conduct, or [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf set up ground rules for a respectful conversation] (PDF).

	=== Tips for Presenting in a More Accessible Way ===		=== Tips for Presenting in a More Accessible Way ===

Dkrahmer: /* Accessible Presentations Guidelines for the DLF Forum */

2023-02-13T20:43:59Z

Accessible Presentations Guidelines for the DLF Forum

← Older revision		Revision as of 16:43, 13 February 2023
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	One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.		One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.

	* [[Creating Accessible Presentations ~~2022]]~~ LIVE webinar: Tuesday, July 26, 2022 at 1pm ET		* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 2022 at 1pm ET
	* [[Creating Accessible Presentations 2022]] recording with captions, transcript, and presentation slides		* [[Creating Accessible Presentations 2022]] recording with captions, transcript, and presentation slides

Dkrahmer: /* Accessible Presentations Guidelines for the DLF Forum */

2023-02-13T20:40:39Z

Accessible Presentations Guidelines for the DLF Forum

← Older revision		Revision as of 16:40, 13 February 2023
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	One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.		One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.

	* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 2022 at 1pm ET		* [[Creating Accessible Presentations 2022]] LIVE webinar: Tuesday, July 26, 2022 at 1pm ET
	* [[Creating Accessible Presentations 2022]] recording with captions, transcript, and presentation slides		* [[Creating Accessible Presentations 2022]] recording with captions, transcript, and presentation slides

Dkrahmer: /* Accessible Presentations Guidelines for the DLF Forum */

2022-08-17T15:45:55Z

Accessible Presentations Guidelines for the DLF Forum

← Older revision		Revision as of 11:45, 17 August 2022
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	* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 2022 at 1pm ET		* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 2022 at 1pm ET
			* [[Creating Accessible Presentations 2022]] recording with captions, transcript, and presentation slides

	== Delivering Presentations ==		== Delivering Presentations ==

Areich: added year to webinar date

2022-05-03T18:35:03Z

added year to webinar date

← Older revision		Revision as of 14:35, 3 May 2022
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	One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.		One of [https://www.diglib.org/about/ Digital Library Federation]’s strengths is that its membership & Forums are inclusive sites for exchange. Our community of practitioners participate in a variety of cultures and disciplines, and they bring with them to the Forum many different professional and personal experiences and learning styles. To help presenters effectively engage with this diverse and dynamic community, we offer these practical recommendations for creating accessible presentations.

	* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 1pm ET		* Creating Accessible Presentations LIVE webinar: Tuesday, July 26, 2022 at 1pm ET

	== Delivering Presentations ==		== Delivering Presentations ==

Dkrahmer: /* Guidance Specific to Presentation Software */

2022-05-02T18:06:30Z

Guidance Specific to Presentation Software

← Older revision		Revision as of 14:06, 2 May 2022
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	* [https://templates.office.com/en-us/accessible-powerpoint-template-sampler-tm16401472 Accessible PowerPoint Templates] by Microsoft		* [https://templates.office.com/en-us/accessible-powerpoint-template-sampler-tm16401472 Accessible PowerPoint Templates] by Microsoft
	* [https://support.microsoft.com/en-us/office/video-create-a-new-slide-master-and-layouts-a42fc660-bb28-44a2-b988-29181e6c7fe2 Create a new slide master for PowerPoint] by Microsoft		* [https://support.microsoft.com/en-us/office/video-create-a-new-slide-master-and-layouts-a42fc660-bb28-44a2-b988-29181e6c7fe2 Create a new slide master for PowerPoint] by Microsoft
	* [https://support.microsoft.com/en-gb/office/make-slides-easier-to-read-by-using-the-reading-order-pane-863b5c1c-4f19-45ec-96e6-~~93a6457f5e1cMake~~ slides easier to read by using the Reading Order pane] by Microsoft.		* [https://support.microsoft.com/en-gb/office/make-slides-easier-to-read-by-using-the-reading-order-pane-863b5c1c-4f19-45ec-96e6-93a6457f5e1c Make slides easier to read by using the Reading Order pane] by Microsoft.
	* [https://gizmodo.com/these-powerpoint-alternatives-are-free-and-easier-to-us-1844665366 PowerPoint alternatives that are free] from Gizmodo (they may or may not be accessible, but they can be used to transfer your files to .ppt)		* [https://gizmodo.com/these-powerpoint-alternatives-are-free-and-easier-to-us-1844665366 PowerPoint alternatives that are free] from Gizmodo (they may or may not be accessible, but they can be used to transfer your files to .ppt)
	* [https://cte.tcu.edu/resources/accessibility/keynote-document-accessibility/ Accessibility - Keynote for Mac] by Texas Christian University		* [https://cte.tcu.edu/resources/accessibility/keynote-document-accessibility/ Accessibility - Keynote for Mac] by Texas Christian University

Dkrahmer: /* Delivering Presentations */

2022-05-02T17:02:20Z

Delivering Presentations

← Older revision		Revision as of 13:02, 2 May 2022
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	** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct].		** Remind everyone that they should follow the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct].
	** For sensitive topics, refer to the Code of Conduct, or [https://ctl.sinclair.edu/ctl/assets/File/MulticulturalGroundrulesforDiscussion.doc set up ground rules for a respectful conversation] (link is a .doc file, but you can also see it in [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf PDF]).		** For sensitive topics, refer to the Code of Conduct, or [https://ctl.sinclair.edu/ctl/assets/File/MulticulturalGroundrulesforDiscussion.doc set up ground rules for a respectful conversation] (link is a .doc file, but you can also see it in [https://eastsideforall.org/wp-content/uploads/2020/01/Multicultural-Ground-Rules-for-Discussion.pdf PDF]).

			=== Tips for Presenting in a More Accessible Way ===

			* Describe images and video clips aloud. This may be a brief description ("I'm going to show a clip of a person performing the same search I just spoke about") or your alt text. If you are using an audio clip such as people speaking, make sure there's a transcript on screen.
			* Narrate what is happening during your presentation. Report regularly on displayed interactive polls, or describe moving gifs that you want people to be aware of. For example, "Oh! Someone just added "ramp" to our suggestion poll!" or "There's a repeating gif of a hedgehog crawling across the screen." Make sure you're including everyone, even if they're not able to see what's happening on your presentation slides.
			* Read any links or URLs aloud.
			* Let the audience know which slide you are on (either using the title or the slide number) if you are not using audible cues when changing slides.
			* Read aloud the text on the slides. Don't ever say "You can read this" and go silent, as you're leaving out a portion of your audience.

	=== Best Practices for Shared Spaces ===		=== Best Practices for Shared Spaces ===