Assessment:Costs - Revision history

Rsenese at 15:02, 18 April 2025

2025-04-18T15:02:51Z

← Older revision		Revision as of 11:02, 18 April 2025
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	=DLF Cost Working Group=		=DLF Cost Working Group=
	==Status==		==Status==
	The Cost Assessment Interest Group sunset in December 2024. The membership shifted to the Digitization Interest Group in early 2025.		The Cost Assessment Interest Group sunset in December 2024. The membership shifted to the [https://www.diglib.org/groups/digitization-interest-group/ Digitization Interest Group] in early 2025.

	==About==		==About==

Rsenese at 13:58, 18 April 2025

2025-04-18T13:58:24Z

← Older revision		Revision as of 09:58, 18 April 2025
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	===2024 Work===		===2024 Work===

	The focus was on the future of the group. In the Spring, we met to discuss our options which included staying as the Cost Assessment Working Group, sunsetting Cost and create a new group focused on digitization, or keeping Cost and creating a new group. The membership was surveyed during the summer with the results showing the majority wished to sunset Cost and create ~~a new~~ group. We also surveyed the other interest groups for feedback about if our plan would fill a gap in the DLF landscape.		The focus was on the future of the group. In the Spring, we met to discuss our options which included staying as the Cost Assessment Working Group, sunsetting Cost and create a new group focused on digitization, or keeping Cost and creating a new group. The membership was surveyed during the summer with the results showing the majority wished to sunset Cost and create the [https://www.diglib.org/groups/digitization-interest-group/ Digitization Interest Group]. We also surveyed the other interest groups for feedback about if our plan would fill a gap in the DLF landscape.

	In order to wrap up our previous survey work, we created a [https://wiki.diglib.org/Assessment:Costs:Toolkit toolkit]. This is the final project of the Cost Assessment Working Group.		In order to wrap up our previous survey work, we created a [https://wiki.diglib.org/Assessment:Costs:Toolkit toolkit]. This is the final project of the Cost Assessment Working Group.

Rsenese at 19:42, 2 April 2025

2025-04-02T19:42:13Z

← Older revision		Revision as of 15:42, 2 April 2025
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	The Meeting minutes archive is located [https://osf.io/6dnmh/files/osfstorage here].		The Meeting minutes archive is located [https://osf.io/6dnmh/files/osfstorage here].

	~~'''Meeting Connection Information:'''~~

	~~Email DLF at info@diglib.org for call-in information.~~
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	~~Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location):~~
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	~~Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf~~
	~~Meeting ID: 486 656 289-->~~

	==Group Work==		==Group Work==

Rsenese at 19:41, 2 April 2025

2025-04-02T19:41:25Z

← Older revision		Revision as of 15:41, 2 April 2025
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	=DLF Cost Working Group=		=DLF Cost Working Group=
	==Status==		==Status==
	The Cost Assessment Interest Group sunset in December 2024. The membership shifted to the Digitization Interest Group ~~starting~~ in early 2025.		The Cost Assessment Interest Group sunset in December 2024. The membership shifted to the Digitization Interest Group in early 2025.

	==About==		==About==

Rsenese at 19:40, 2 April 2025

2025-04-02T19:40:18Z

← Older revision		Revision as of 15:40, 2 April 2025
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	2023 - 2024 working meetings were held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).		2023 - 2024 working meetings were held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).

	The Meeting minutes archive is located [https://osf.io/6dnmh/ here].		The Meeting minutes archive is located [https://osf.io/6dnmh/files/osfstorage here].

	'''Meeting Connection Information:'''		'''Meeting Connection Information:'''
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	In August 2015, the group produced [https://osf.io/2wgrn wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://osf.io/bnwdh wireframes of how results would appear].		In August 2015, the group produced [https://osf.io/2wgrn wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://osf.io/bnwdh wireframes of how results would appear].

	In September 2015, the group released a [https://osf.io/~~p2v9st~~ call for data submissions] using the new guidelines and a new data submission form.		In September 2015, the group released a [https://osf.io/p2v9s call for data submissions] using the new guidelines and a new data submission form.

	==Digitization Cost Calculator==		==Digitization Cost Calculator==

Rsenese: /* 2024 */

2025-04-02T19:36:53Z

2024

← Older revision		Revision as of 15:36, 2 April 2025
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	==Project Team==		==Project Team==
	===2024===		===2024===
	* Rachel Senese Myers, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)		* Rachel Senese Myers, Georgia State University (final co-facilitator and coordinator of the Scans per Linear Feet subgroup)
	* Paula Kiser, Washington & Lee University		* Paula Kiser, Washington & Lee University (final co-facilitator)
	* Christina Deane, University of Virginia		* Christina Deane, University of Virginia
	* Biz Gallo, Library of Michigan, (coordinator of the Registry for Vendors subgroup)		* Biz Gallo, Library of Michigan, (coordinator of the Registry for Vendors subgroup)

Rsenese: /* Publication Information */

2025-04-02T19:36:17Z

Publication Information

← Older revision		Revision as of 15:36, 2 April 2025
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	==Publication Information==		==Publication Information==
	*[https://~~docs~~.~~google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os~~/~~edit?usp=sharing~~ Cost Assessment Bibliography]		*[https://osf.io/cy8ru Cost Assessment Bibliography]
	*[https://~~docs.google~~.~~com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo~~/~~edit~~ Best practices and guidelines for the collection of time data for digitization processes]		*[https://osf.io/ytgn4 Best practices and guidelines for the collection of time data for digitization processes]
	*[https://wiki.diglib.org/Assessment:Costs:Toolkit Cost Assessment Toolkit]		*[https://wiki.diglib.org/Assessment:Costs:Toolkit Cost Assessment Toolkit]
	* [http://dashboard.diglib.org/ Digitization Cost Calculator]		* [http://dashboard.diglib.org/ Digitization Cost Calculator]

Rsenese at 20:35, 9 December 2024

2024-12-09T20:35:47Z

← Older revision		Revision as of 16:35, 9 December 2024
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	* Suzanne Preate, Syracuse University		* Suzanne Preate, Syracuse University
	* Dana Reijerkerk		* Dana Reijerkerk
			* Kelly Riddle, Clemson University
	* Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)		* Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)
	* Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)		* Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)

Rsenese: /* 2018 Work */

2024-12-09T19:33:38Z

2018 Work

← Older revision		Revision as of 15:33, 9 December 2024
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	===[https://osf.io/d62yp 2018 Work]===		===[https://osf.io/d62yp 2018 Work]===
	The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We ~~plan to use~~ the information captured from the community to help plan and prioritize our future work. <br>		The group’s initial goal for 2018 was to survey the community and conduct user interviews and user testing of the calculator. We used the information captured from the community to help plan and prioritize our future work. <br>

	===[https://osf.io/qj4tw 2017 Work]===		===[https://osf.io/qj4tw 2017 Work]===

Rsenese at 19:28, 9 December 2024

2024-12-09T19:28:11Z

← Older revision		Revision as of 15:28, 9 December 2024
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	=DLF Cost Working Group=		=DLF Cost Working Group=
			==Status==
			The Cost Assessment Interest Group sunset in December 2024. The membership shifted to the Digitization Interest Group starting in early 2025.

	==About==		==About==
	The Cost group’s primary task was traditionally to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.		The Cost group’s primary task was traditionally to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.

	Since 2020, we expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We had six subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is worked on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.		Since 2020, we expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We had six subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group worked on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.

	===Working Group Membership===		===Working Group Membership===
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	===2024 Work===		===2024 Work===

	~~This year the~~ focus ~~has been~~ on the future of the group. In the Spring, we met to discuss our options which included staying as the Cost Assessment Working Group, sunsetting Cost and create a new group focused on digitization, or keeping Cost and creating a new group. The membership was surveyed during the summer with the results showing the majority wished to sunset Cost and create a new group. We also surveyed the other interest groups for feedback about if our plan would fill a gap in the DLF landscape.		The focus was on the future of the group. In the Spring, we met to discuss our options which included staying as the Cost Assessment Working Group, sunsetting Cost and create a new group focused on digitization, or keeping Cost and creating a new group. The membership was surveyed during the summer with the results showing the majority wished to sunset Cost and create a new group. We also surveyed the other interest groups for feedback about if our plan would fill a gap in the DLF landscape.

	In order to wrap up our previous survey work, we ~~are creating~~ a [https://wiki.diglib.org/Assessment:Costs:Toolkit toolkit] ~~that will live within the Cost Assessment wiki~~. This ~~will be~~ the final project of the Cost Assessment Working Group.		In order to wrap up our previous survey work, we created a [https://wiki.diglib.org/Assessment:Costs:Toolkit toolkit]. This is the final project of the Cost Assessment Working Group.

	===[https://~~docs~~.~~google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc~~/~~edit~~ 2023 Work]===		===[https://osf.io/4tbwp 2023 Work]===
	This year we focused on analysis of the data produced by our surveys of current experiences and practices. Our findings can be found in our [https://osf.io/6dnmh/ OSF].		This year we focused on analysis of the data produced by our surveys of current experiences and practices. Our findings can be found in our [https://osf.io/6dnmh/ OSF].

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	''Thank you for your support!''		''Thank you for your support!''

	===[https://~~docs~~.~~google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM~~/~~edit~~ 2022 Work]===		===[https://osf.io/vhjqm 2022 Work]===
	In 2022, the focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equipment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. <br>		In 2022, the focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equipment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. <br>

	===[https://~~docs~~.~~google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg~~/~~edit~~ 2021 Work]===		===[https://osf.io/xn9hr 2021 Work]===
	In 2021, building on the development of the Digitization Cost Calculator, the Cost Group shifted directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected was used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. <br>		In 2021, building on the development of the Digitization Cost Calculator, the Cost Group shifted directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected was used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. <br>

	===[https://~~docs~~.~~google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc~~/~~edit~~ 2020 Work]===		===[https://osf.io/9hj3d 2020 Work]===
	Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. <br>		Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. <br>

	===[https://~~docs~~.~~google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks~~/~~edit~~ 2019 Work]===		===[https://osf.io/xtn2w 2019 Work]===
	2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. <br>		2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. <br>

	===[https://~~docs~~.~~google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY~~/~~edit?usp=sharing~~ 2018 Work]===		===[https://osf.io/d62yp 2018 Work]===
	The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. <br>		The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. <br>

	===[https://~~docs~~.~~google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk~~/~~edit?usp=sharing~~ 2017 Work]===		===[https://osf.io/qj4tw 2017 Work]===
	2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. <br>		2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. <br>

	===[https://~~docs~~.~~google.com~~/~~document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing~~ 2016 Work]===		===[https://osf.io/p9fha 2016 Work]===
	The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. <br>		The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a [https://osf.io/zctjg Day of Data] campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. <br>

	===[https://~~docs~~.~~google.com/a~~/~~ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing~~ 2015 Work]===		===[https://osf.io/aymhp 2015 Work]===
	In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://~~docs.google~~.~~com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo~~/~~edit~~ best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project.		In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://osf.io/ytgn4 best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project.

	In August 2015, the group produced [https://~~drive~~.~~google.com~~/~~open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc~~ wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://~~drive.google.com/a/ucsb~~.~~edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ~~/~~view?usp=sharing~~ wireframes of how results would appear].		In August 2015, the group produced [https://osf.io/2wgrn wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://osf.io/bnwdh wireframes of how results would appear].

	In September 2015, the group released a [https://~~docs~~.~~google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k~~/~~edit~~ call for data submissions] using the new guidelines and a new ~~[https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3~~ data submission form].		In September 2015, the group released a [https://osf.io/p2v9st call for data submissions] using the new guidelines and a new data submission form.

	==Digitization Cost Calculator==		==Digitization Cost Calculator==