DLF Wiki - User contributions [en]

EResearch Network

2016-05-26T18:48:59Z

Oliver: /* curriculum */ add links to slides

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Data Advocacy (building advocates, partnerships internal/external, and promoting data literacy)
**Slides: [[File:Wright AdvocacyOutreach sm.pptx]] and [[File:20160518_Presentation_Clark.pptx]]
*Data Management Planning and Funder Requirements
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Discovery/Metadata and Curation (reusability and preservation)
*Data Privacy and Data Ethics
*Assessment (Metrics for success with Data Services)

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016 - All webinars will be held from 1:30-3:00 PM ET. Here are the dates for the 2016 eRN webinars:
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

File:20160518 Presentation Clark.pptx

2016-05-26T18:46:15Z

Oliver: Jason Clark presentation

Jason Clark presentation

EResearch Network

2016-05-26T18:38:21Z

Oliver: /* curriculum */

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Data Advocacy (building advocates, partnerships internal/external, and promoting data literacy)
**Slides: [[File:Wright AdvocacyOutreach sm.pptx]]
*Data Management Planning and Funder Requirements
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Discovery/Metadata and Curation (reusability and preservation)
*Data Privacy and Data Ethics
*Assessment (Metrics for success with Data Services)

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016 - All webinars will be held from 1:30-3:00 PM ET. Here are the dates for the 2016 eRN webinars:
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

File:Wright AdvocacyOutreach sm.pptx

2016-05-26T18:37:37Z

Oliver: Slides from Stephanie Wright's guest presentation on Data Advocacy

Slides from Stephanie Wright's guest presentation on Data Advocacy

NDSA:Digital Preservation in a Box

2016-05-03T17:28:34Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

==Preservation by Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

===Photographs===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Audio===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Video===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

===Electronic Mail===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

===Personal Documents===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

===Web Archives===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

===Lesson Plans/Syllabi===

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]
* University of Wisconsin-Madison, School of Information Studies: [http://dsalo.info/pdfs/uploads/2011/05/668syll2015.pdf Digital Curation class]

===Course Information===

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

===Further Resources===

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

===Resources===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

===News Articles===

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. See the [https://www.diglib.org/about/code-of-conduct DLF Code of Conduct] for an example.

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:27:39Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

==Preservation by Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

===Photographs===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Audio===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Video===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

===Electronic Mail===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

===Personal Documents===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

===Web Archives===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

===Lesson Plans/Syllabi===

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]
* University of Wisconsin-Madison, School of Information Studies: [http://dsalo.info/pdfs/uploads/2011/05/668syll2015.pdf Digital Curation class]

===Course Information===

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

===Further Resources===

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

===Resources===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

===News Articles===

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct)

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:26:00Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

==Preservation by Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

===Photographs===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Audio===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Video===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

===Electronic Mail===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

===Personal Documents===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

===Web Archives===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

===Lesson Plans/Syllabi===

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]
* University of Wisconsin-Madison, School of Information Studies: [http://dsalo.info/pdfs/uploads/2011/05/668syll2015.pdf]

===Course Information===

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

===Further Resources===

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

===Resources===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

===News Articles===

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: "DLF Code of Conduct"[https://www.diglib.org/about/code-of-conduct/])

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:25:09Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

==Preservation by Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

===Photographs===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Audio===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Video===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

===Electronic Mail===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

===Personal Documents===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

===Web Archives===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

===Lesson Plans/Syllabi===

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]
* University of Wisconsin-Madison, School of Information Studies: [http://dsalo.info/pdfs/uploads/2011/05/668syll2015.pdf]

===Course Information===

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

===Further Resources===

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: "DLF Code of Conduct"[https://www.diglib.org/about/code-of-conduct/])

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:23:40Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

==Preservation by Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

===Photographs===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Audio===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

===Video===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

===Electronic Mail===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

===Personal Documents===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

===Web Archives===

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: "DLF Code of Conduct"[https://www.diglib.org/about/code-of-conduct/])

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:21:27Z

Oliver: /* Renaming Conversation */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: "DLF Code of Conduct"[https://www.diglib.org/about/code-of-conduct/])

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
The group that created this resource discussed whether "Digital Preservation in a Box" was the most descriptive of the content and purpose, and invites suggestions for alternate names!

NDSA:Digital Preservation in a Box

2016-05-03T17:20:16Z

Oliver: /* Event Guidance */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but this may be less than ideal for several reasons; not everyone is comfortable in bars, they may not be kid-friendly, and they may not be the most conducive to keeping equipment and materials safe and dry.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also preferred. Some folks can sit on the floor, but having seating available will help make your event accessible to more people.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that if your event is in a public venue, you may not be able to control or anticipate who attends. Have a plan in place for de-escalating any disruptive individuals or situations. (See: "DLF Code of Conduct"[https://www.diglib.org/about/code-of-conduct/])

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:06:08Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

===Consumer Tools===

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

===Information Professional Tools===

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

===Other Digital Preservation Tool Lists===

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:05:31Z

Oliver: /* Digital Preservation Tools */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

* Consumer-friendly tools that can help people preserve their own information;
* Relatively “non-technical” tools used by information professionals to do “digital preservation”

There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

== Consumer Tools ==

* [http://www.chronicleoflife.com/ Chronicle of Life] (Website)
* [http://www.evernote.com/ Evernote] (Website)

== Information Professional Tools ==

* [http://www.archiviststoolkit.org/ Archivists’ Toolkit] (Website)
* [http://coptr.digipres.org/Main_Page COPTR] (wiki)

== Other Digital Preservation Tool Lists ==

* [http://www.digitalpreservation.gov/tools/ NDIIPP Tools list] (Website)
* [http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/topics/535.html PADI Archived Digital Preservation Tools List] (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:05:01Z

Oliver: /* Brief Introduction to Digitization */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

* [http://www.digitalpreservation.gov/personalarchiving/documents/scanning_collections.pdf%20 Scanning Your Personal Collections] (PDF) (Single page brochure from the Library of Congress)
* [http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf Technical Guidelines for Digitizing Cultural Heritage Materials] (PDF)
* [http://www.library.cornell.edu/preservation/tutorial/contents.html Moving Theory Into Practice: Digital Imaging Tutorial] (Cornell)
* [http://futureproof.records.nsw.gov.au/digitisation-dilemmas/ Digitisation Dilemmas] (Australian New South Wales government)
* [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative]
* [http://blogs.loc.gov/digitalpreservation/2014/03/personal-digital-archiving-the-basics-of-scanning/ The Basics of Scanning](blog post)
* [http://www.digitalpreservation.gov/multimedia/videos/scanner.html Introduction to Scanning] (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:04:28Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

'''Welcome to Digital Preservation in a Box!'''

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!
__FORCETOC__
==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:02:28Z

Oliver:

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

===What you Need to Know===

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

===Arranging a Venue===

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

===Venue Needs===

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

===What Will the Attendees Want to Know?===

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

===Publicizing Your Event===

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

*The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

*Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

*Digital Preservation Day
*Date, time, and location
*For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

*DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

*The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

===Setting Up===

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

===What Will my DPD Event Be Like?===

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

===Aftermath===

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:00:54Z

Oliver: /* Event Guidance */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

== What you Need to Know ==

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed [http://www.digitalpreservation.gov/personalarchiving/padKit/index.html Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day], including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual [http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/index.cfm Preservation Week] and resources to help you plan your event.

== Arranging a Venue ==

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you’ll run into issues like some people hate bars, kids sometimes can’t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don’t have to pay for a venue, your costs will be low.

== Venue Needs ==

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

* Chairs for you and the public to sit on
* Tables for displaying items
* A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
* Flat screen TV to project video
* A sign-in sheet (if you want to gather contact information for future events)
* Easy-to-understand signs to direct people where to go
* Pens and pencils
* Tape
* Business cards
* A video camera or still camera to document your event!

== What Will the Attendees Want to Know? ==

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is “where can I get my materials transferred to another format?” Many times, people bring in materials they haven’t viewed in a while because they don’t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The [http://www.centerforhomemovies.com Center for Home Movies] in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

== Publicizing Your Event ==

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

* The Media & the Press Release

We can’t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

[http://www.craigslist.com Craigslist], available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

* Flyers and Posters

Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don’t forget the website!).

For instance:

* Digital Preservation Day
* Date, time, and location
* For more info [your website here]

You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places – cafes, grocery stores, Laundromats, schools, etc. Don’t forget to flyer your venue!

* DPD postcards or stickers

You’ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

* The Publicity Machine

Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they’ll help you publicize. If you’re going to suggest people donate to a certain collection, for instance, it will be in that institution’s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event’s atmosphere!

== Setting Up ==

Set up your room before people arrive. Eat – it’s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

* Archival donations
* Storage at home

Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry – no basements or attics, stay away from radiators and sinks.

== What Will my DPD Event Be Like? ==

We can’t predict what will happen at your DPD. We do know someone will show up (even if it’s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it’s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you’ll have passed out some great information about what your organization does with digital preservation, you’ll have made some connections, and most importantly you’ll have inspired some people. You’ll definitely have some experience under your belt.

== Aftermath ==

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you’ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:00:30Z

Oliver: /* Marketing and Outreach */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

== Resources ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_All_brochure.pdf%20 Preserving your Digital Memories] (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
* [http://www.digitalpreservation.gov/personalarchiving/documents/NDIIP_PA_poster.pdf%20 Personal Digital Memories] (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
* [http://www.digitalpreservation.gov/videos/digipresweek2011/index.html Preservation Week 2011 Trailer] (Video)
* [http://laughingsquid.com/pixars-the-movie-vanishes-how-toy-story-2-was-nearly-lost/ Pixar’s The Movie Vanishes, How Toy Story 2 Was Nearly Lost] (Video)
* [http://d-scholarship.pitt.edu/12171/ Public Service Announcement for Digital Preservation] (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
* [http://digitalbevaring.dk/wp-content/uploads/2011/10/DigitalPreservation_Illustrations_UK_Png.zip Digital Preservation Images] (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from [http://digitalbevaring.dk/about-us/ Digitalbevaring.dk] that can be used for presentations. Some in Danish!)
* Public domain library, archive and museum[http://thenounproject.com/Iconathon1/# icons] for use in posters and presentations
* [http://www.digitalpreservation.gov/personalarchiving/padKit/publicizing.html Personal Digital Archiving event, publicity](website)

== News Articles ==

* [http://www.rollingstone.com/culture/blogs/gear-up/is-your-music-safe-five-tips-on-preserving-your-digital-collection-20101207 Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”]
* [http://www.theatlantic.com/technology/archive/2010/11/taking-care-of-your-personal-archives/66425/ “Taking Care of your Personal Archives”] (Website) (The Atlantic)
* [http://www.thedigitalbeyond.com/ The Digital Beyond]

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you'll run into issues like some people hate bars, kids sometimes can't get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don't have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is "where can I get my materials transferred to another format?" Many times, people bring in materials they haven't viewed in a while because they don't have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We can't always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don't forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places: cafes, grocery stores, Laundromats, schools, etc. Don't forget to flyer your venue!

DPD postcards or stickers
You'll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they'll help you publicize. If you're going to suggest people donate to a certain collection, for instance, it will be in that institution's interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event's atmosphere!

Setting Up

Set up your room before people arrive. Eat – it's going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry: no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We can't predict what will happen at your DPD. We do know someone will show up (even if it's only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it's over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you'll have passed out some great information about what your organization does with digital preservation, you'll have made some connections, and most importantly you'll have inspired some people. You'll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you'll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T17:00:12Z

Oliver: /* Resources for Educators */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

== Lesson Plans/Syllabi ==

* The Catholic University of America, School of Library and Information Science: [http://lis.cua.edu/res/docs/syllabi/2012spring/LSC617ZhangSpring2012.pdf Digital Curation class]
* New York University, Moving Image Archiving and Preservation Program: [http://www.nyu.edu/tisch/preservation/program/10fall/digitalpreservation.pdf Digital Preservation class]
* University of California, San Diego: [http://libraries.ucsd.edu/about/digital-library/index.html Digital Library Program. ]
* University of Maryland, College of Information Studies: [http://ischool.umd.edu/sites/default/files/syllabi/LBSC%20708Q%20Digital%20Preservation%20Spring%202011%20Ambacher.pdf Digital Preservation class.]

== Course Information ==

* [http://www.digitalpreservation.gov/education/courses/index.html Digital Preservation Outreach & Education Training Course list]

== Further Resources ==

* [http://www.alise.org/ Association for Library and Information Science Education (ALISE)]

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

Resources

*Preserving your Digital Memories (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
*Personal Digital Memories (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
*Preservation Week 2011 Trailer (Video)
*Pixar's The Movie Vanishes, How Toy Story 2 Was Nearly Lost (Video)
*Public Service Announcement for Digital Preservation (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
*Digital Preservation Images (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from Digitalbevaring.dk that can be used for presentations. Some in Danish!)
*Public domain library, archive and museum icons for use in posters and presentations
*Personal Digital Archiving event, publicity (website)

News Articles

*Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”
*“Taking Care of your Personal Archives” (Website) (The Atlantic)
*The Digital Beyond

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you'll run into issues like some people hate bars, kids sometimes can't get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don't have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is "where can I get my materials transferred to another format?" Many times, people bring in materials they haven't viewed in a while because they don't have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We can't always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don't forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places: cafes, grocery stores, Laundromats, schools, etc. Don't forget to flyer your venue!

DPD postcards or stickers
You'll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they'll help you publicize. If you're going to suggest people donate to a certain collection, for instance, it will be in that institution's interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event's atmosphere!

Setting Up

Set up your room before people arrive. Eat – it's going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry: no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We can't predict what will happen at your DPD. We do know someone will show up (even if it's only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it's over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you'll have passed out some great information about what your organization does with digital preservation, you'll have made some connections, and most importantly you'll have inspired some people. You'll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you'll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T16:59:50Z

Oliver: /* Digital Storage, Cloud Computing and Personal Backup Options */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

* [http://mashable.com/2011/10/08/digital-storage-infographic/ The Mashable History Of Digital Storage Timeline Graphic] (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
* [http://arstechnica.com/gadgets/2012/04/cloud-storage-a-pricing-and-feature-guide-for-consumers/ Cloud Storage:a pricing and feature guide for consumers] (Website) (ArsTechnica guide to personal cloud storage services)
* [http://www.newegg.com/Product/CategoryIntelligenceArticle.aspx?articleId=200 External Hard Drive Buying Guide](Website)
* [http://www.ehow.com/video_12172472_backup-plan-options-storing-data.html Backup Plan: Options for Storing Your Data] (Video) (Breezy video on choosing backup storage options)
* [http://www.youtube.com/watch?v=zlSYfZwUdD0 Backup and Recovery Video] (Video) (Acronis, Inc.)
* [http://lifehacker.com/5720731/resolved-keep-your-computer-safe-clean-and-backed-up-in-2011 Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011] (Website) (Computer Backup Tips from Lifehacker)
* [http://www.duracloud.org/ DuraCloud ] (Website) (Description of the DuraCloud service)
* [http://www.digitalpreservation.gov/personalarchiving/documents/media_durability.pdf%20 How Long Will Digital Storage Media Last?] (PDF) (Brochure from the NDIIPP Personal Archiving series)
* [http://www.digitalpreservation.gov/personalarchiving/documents/photo_transfer.pdf%20 Transferring Photos from your Camera to your Computer] (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

Lesson Plans/Syllabi

*The Catholic University of America, School of Library and Information Science:Â Digital Curation class
*New York University, Moving Image Archiving and Preservation Program: Digital Preservation class
*University of California, San Diego:Â Digital Library Program.Â
*University of Maryland, College of Information Studies: Digital Preservation class.

Course Information

*Digital Preservation Outreach & Education Training Course list

Further Resources

*Association for Library and Information Science Education (ALISE)

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

Resources

*Preserving your Digital Memories (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
*Personal Digital Memories (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
*Preservation Week 2011 Trailer (Video)
*Pixar's The Movie Vanishes, How Toy Story 2 Was Nearly Lost (Video)
*Public Service Announcement for Digital Preservation (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
*Digital Preservation Images (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from Digitalbevaring.dk that can be used for presentations. Some in Danish!)
*Public domain library, archive and museum icons for use in posters and presentations
*Personal Digital Archiving event, publicity (website)

News Articles

*Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”
*“Taking Care of your Personal Archives” (Website) (The Atlantic)
*The Digital Beyond

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you'll run into issues like some people hate bars, kids sometimes can't get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don't have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is "where can I get my materials transferred to another format?" Many times, people bring in materials they haven't viewed in a while because they don't have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We can't always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don't forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places: cafes, grocery stores, Laundromats, schools, etc. Don't forget to flyer your venue!

DPD postcards or stickers
You'll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they'll help you publicize. If you're going to suggest people donate to a certain collection, for instance, it will be in that institution's interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event's atmosphere!

Setting Up

Set up your room before people arrive. Eat – it's going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry: no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We can't predict what will happen at your DPD. We do know someone will show up (even if it's only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it's over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you'll have passed out some great information about what your organization does with digital preservation, you'll have made some connections, and most importantly you'll have inspired some people. You'll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you'll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T16:58:45Z

Oliver: /* Introduction */

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

* [http://www.dpworkshop.org/ Digital Preservation Tutorial] (Website) (Cornell/ICPSR Tutorial)
* [http://www.digitalpreservation.gov/ National Digital Information Infrastructure and Preservation Program](NDIIPP) (Library of Congress)
* [http://digitalpreservation.gov/multimedia/videos/personalarchiving.html Why Digital Preservation is Important for You] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], offers simple and practical strategies for personal digital preservation. .
* [http://digitalpreservation.gov/multimedia/videos/digipres.html Why Digital Preservation is Important for Everyone] (Video) (Library of Congress)
** This video, part of the [http://digitalpreservation.gov/multimedia/videos.html NDIIPP Digital Preservation Video Series], explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
* [http://digitalpreservation.ncdcr.gov/ Digital Preservation Education for NC State Government Employees] (Website)
** A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
* [http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042811 Webinar on Preserving Your Personal Digital Memories] (Windows Movie File)
** Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
* [http://www.youtube.com/user/wepreserve/videos Team Digital Preservation videos] (Video) (YouTube)
* [http://www.thedigitalbeyond.com/ The Digital Beyond] (Website)
** A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
* [http://easydigitalpreservation.wordpress.com/ Digital Preservation for Beginners] (Blog)
** This is a personal blog that was created by Megan Armaral, who received her Master’s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the “what” and “why” of digital preservation into terms that people outside of the field will easily understand.
* [http://blogs.loc.gov/digitalpreservation/ The Signal](Blog)
** From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
* [http://www.digitalpreservation.gov/ndsa/activities/levels.html Levels of Digital Preservation]
** A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities. Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

* [http://www.dcc.ac.uk/digital-curation/glossary Digital Curation Centre Online Glossary]
* [http://www.dpconline.org/advice/preservationhandbook/introduction/definitions-and-concepts Digital Preservation Coalition Definitions and Concepts]
* [http://www.archivists.org/glossary/ Society of American Archivists Glossary of Archival and Records Terminology]
* [http://info.wgbh.org/upf/glossary.html Universal Preservation Format Glossary]
* [http://www.lib.umich.edu/preservation-and-conservation/digital-preservation/digital-preservation-glossary University of Michigan Library Digital Preservation Glossary]
* [http://digitizationguidelines.gov/glossary.php Federal Agencies Digitization Guidelines Initiative]

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

[http://www.nationalarchives.gov.uk/documents/selecting-file-formats.pdf UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation]

== Photographs ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_photo.pdf Keeping Personal Digital Photographs] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
* [http://www.dpbestflow.org/ dpBestFlow.org] (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
* [http://www.youtube.com/watch?v=HgDQ7JXTPl8 Archiving Digital Photos] (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Audio ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_Audio.pdf Keeping Personal Digital Audio] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
* [http://www.youtube.com/watch?v=s6LSw_JXTec Archiving Digital Audio] (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)

== Video ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_video.pdf Keeping Personal Video] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
* [http://www.amianet.org/ AMIAnet.org]

== Electronic Mail ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_email.pdf Keeping Personal Electronic Mail] (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

== Personal Documents ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_records.pdf Keeping Personal Digital Records] (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

== Web Archives ==

* [http://www.digitalpreservation.gov/personalarchiving/documents/PA_websites.pdf Keeping Personal Websites, Blogs, and Social Media] (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
* [http://www.digitalpreservation.gov/multimedia/videos/webarch09.html Web Archiving] (Video) (An NDIIPP Digital Preservation Video Series video)
* [http://www.digitalpreservation.gov/multimedia/videos/personalarchiving-webcontent.html Preserving Personal Web Content] (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
* [https://www.facebook.com/help/?page=116481065103985 Guidance for downloading personal information from Facebook]
* [http://mashable.com/2010/12/28/back-up-social-media/ How to back up your social media presence]
* [http://www.dataliberation.org/ Google’s Data Liberation Front]

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

*The Mashable History Of Digital Storage Timeline Graphic (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
*Cloud Storage:a pricing and feature guide for consumers (Website) (ArsTechnica guide to personal cloud storage services)
*External Hard Drive Buying Guide (Website)
*Backup Plan: Options for Storing Your Data (Video) (Breezy video on choosing backup storage options)
*Backup and Recovery Video (Video) (Acronis, Inc.)
*Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011 (Website) (Computer Backup Tips from Lifehacker)
*DuraCloud (Website) (Description of the DuraCloud service)
*How Long Will Digital Storage Media Last? (PDF) (Brochure from the NDIIPP Personal Archiving series)
*Transferring Photos from your Camera to your Computer (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

Lesson Plans/Syllabi

*The Catholic University of America, School of Library and Information Science:Â Digital Curation class
*New York University, Moving Image Archiving and Preservation Program: Digital Preservation class
*University of California, San Diego:Â Digital Library Program.Â
*University of Maryland, College of Information Studies: Digital Preservation class.

Course Information

*Digital Preservation Outreach & Education Training Course list

Further Resources

*Association for Library and Information Science Education (ALISE)

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

Resources

*Preserving your Digital Memories (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
*Personal Digital Memories (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
*Preservation Week 2011 Trailer (Video)
*Pixar's The Movie Vanishes, How Toy Story 2 Was Nearly Lost (Video)
*Public Service Announcement for Digital Preservation (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
*Digital Preservation Images (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from Digitalbevaring.dk that can be used for presentations. Some in Danish!)
*Public domain library, archive and museum icons for use in posters and presentations
*Personal Digital Archiving event, publicity (website)

News Articles

*Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”
*“Taking Care of your Personal Archives” (Website) (The Atlantic)
*The Digital Beyond

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you'll run into issues like some people hate bars, kids sometimes can't get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don't have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is "where can I get my materials transferred to another format?" Many times, people bring in materials they haven't viewed in a while because they don't have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We can't always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don't forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places: cafes, grocery stores, Laundromats, schools, etc. Don't forget to flyer your venue!

DPD postcards or stickers
You'll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they'll help you publicize. If you're going to suggest people donate to a certain collection, for instance, it will be in that institution's interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event's atmosphere!

Setting Up

Set up your room before people arrive. Eat – it's going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry: no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We can't predict what will happen at your DPD. We do know someone will show up (even if it's only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it's over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you'll have passed out some great information about what your organization does with digital preservation, you'll have made some connections, and most importantly you'll have inspired some people. You'll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you'll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T16:48:02Z

Oliver: formatting clean-up continues

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

*Digital Preservation Tutorial (Website) (Cornell/ICPSR Tutorial)
*National Digital Information Infrastructure and Preservation Program (NDIIPP) (Library of Congress)
*Why Digital Preservation is Important for You (Video) (Library of Congress)
This video, part of the NDIIPP Digital Preservation Video Series, offers simple and practical strategies for personal digital preservation. .
*Why Digital Preservation is Important for Everyone (Video) (Library of Congress)
This video, part of the NDIIPP Digital Preservation Video Series, explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
*Digital Preservation Education for NC State Government Employees (Website)
A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
*Webinar on Preserving Your Personal Digital Memories (Windows Movie File)
Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
*Team Digital Preservation videos (Video) (YouTube)
*The Digital Beyond (Website)
A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
*Digital Preservation for Beginners (Blog)
This is a personal blog that was created by Megan Armaral, who received her Master's in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the 'what' and 'why' of digital preservation into terms that people outside of the field will easily understand.
*The Signal (Blog)
From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
*Levels of Digital Preservation
A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities.Â Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

*Digital Curation Centre Online Glossary
*Digital Preservation Coalition Definitions and Concepts
*Society of American Archivists Glossary of Archival and Records Terminology
*Universal Preservation Format Glossary
*University of Michigan Library Digital Preservation Glossary
*Federal Agencies Digitization Guidelines Initiative

==Preservation By Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation

Photographs

*Keeping Personal Digital Photographs (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
*dpBestFlow.org (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
*Archiving Digital Photos (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)

Audio

*Keeping Personal Digital Audio (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
*Archiving Digital Audio (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 *Library of Congress Personal Archiving Day.)

Video

*Keeping Personal Video (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
*AMIAnet.org

Electronic Mail

*Keeping Personal Electronic Mail (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)

Personal Documents

*Keeping Personal Digital Records (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)

Web Archives

*Keeping Personal Websites, Blogs, and Social Media (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
*Web Archiving (Video) (An NDIIPP Digital Preservation Video Series video)
*Preserving Personal Web Content (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
*Guidance for downloading personal information from Facebook
*How to back up your social media presence
*Google’s Data Liberation Front

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

*Chronicle of Life (Website)
*Evernote (Website)

Information Professional Tools

*Archivists’ Toolkit (Website)
*
COPTR (wiki)
Other Digital Preservation Tool Lists

*NDIIPP Tools list (Website)
P*ADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

*The Mashable History Of Digital Storage Timeline Graphic (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
*Cloud Storage:a pricing and feature guide for consumers (Website) (ArsTechnica guide to personal cloud storage services)
*External Hard Drive Buying Guide (Website)
*Backup Plan: Options for Storing Your Data (Video) (Breezy video on choosing backup storage options)
*Backup and Recovery Video (Video) (Acronis, Inc.)
*Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011 (Website) (Computer Backup Tips from Lifehacker)
*DuraCloud (Website) (Description of the DuraCloud service)
*How Long Will Digital Storage Media Last? (PDF) (Brochure from the NDIIPP Personal Archiving series)
*Transferring Photos from your Camera to your Computer (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

Lesson Plans/Syllabi

*The Catholic University of America, School of Library and Information Science:Â Digital Curation class
*New York University, Moving Image Archiving and Preservation Program: Digital Preservation class
*University of California, San Diego:Â Digital Library Program.Â
*University of Maryland, College of Information Studies: Digital Preservation class.

Course Information

*Digital Preservation Outreach & Education Training Course list

Further Resources

*Association for Library and Information Science Education (ALISE)

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

Resources

*Preserving your Digital Memories (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
*Personal Digital Memories (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
*Preservation Week 2011 Trailer (Video)
*Pixar's The Movie Vanishes, How Toy Story 2 Was Nearly Lost (Video)
*Public Service Announcement for Digital Preservation (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
*Digital Preservation Images (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from Digitalbevaring.dk that can be used for presentations. Some in Danish!)
*Public domain library, archive and museum icons for use in posters and presentations
*Personal Digital Archiving event, publicity (website)

News Articles

*Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”
*“Taking Care of your Personal Archives” (Website) (The Atlantic)
*The Digital Beyond

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but you'll run into issues like some people hate bars, kids sometimes can't get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you don't have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is "where can I get my materials transferred to another format?" Many times, people bring in materials they haven't viewed in a while because they don't have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We can't always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (don't forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places: cafes, grocery stores, Laundromats, schools, etc. Don't forget to flyer your venue!

DPD postcards or stickers
You'll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe they'll help you publicize. If you're going to suggest people donate to a certain collection, for instance, it will be in that institution's interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your event's atmosphere!

Setting Up

Set up your room before people arrive. Eat – it's going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry: no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We can't predict what will happen at your DPD. We do know someone will show up (even if it's only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When it's over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, you'll have passed out some great information about what your organization does with digital preservation, you'll have made some connections, and most importantly you'll have inspired some people. You'll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere you'll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.

==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

*Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
*Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
*Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
*Digitisation Dilemmas (Australian New South Wales government)
*Federal Agencies Digitization Guidelines Initiative
*The Basics of Scanning (blog post)
*Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Digital Preservation in a Box

2016-05-03T16:29:59Z

Oliver: first step of DP in a Box migration (links to come)

Back to the [[NDSA:Public_Awareness_of_Digital_Preservation_Issues_and_Challenges | Public Awareness]] page.

Back to the [[NDSA:Outreach Working Group]] Home.

==Welcome to Digital Preservation in a Box==

Digital Preservation in a Box is a product of the National Digital Stewardship Alliance's Outreach Working Group and is designed as a toolkit to support outreach activities that introduce the basic concepts of preserving digital information. The DPB provides the best available resources and tools to help you communicate digital preservation and stewardship concepts and issues.

The materials are geared towards a general audience who routinely create or manage digital information, but who may need a working knowledge of this area for digital preservation on the job or for training others on how to preserve digital resources.

The materials can be appropriately used to communicate to professional audiences or to students of all ages.

Explore the menu below and get started learning about and teaching digital preservation!

__FORCETOC__

==Digital Preservation 101==

===Introduction===

The "Digital Preservation 101" section provides a gentle introduction to the concepts of preserving your digital information. The guidance is basic and is meant to be a place to get started.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

Digital preservation is the set of processes and activities that ensures long-term, sustained storage of, access to and interpretation of digital information. Curation is an applied form of preservation that focuses on interpretation and is often (though not exclusively) used in relation to working with scientific datasets. The ultimate objective of all digital preservation activity is to keep valuable and useful digital material (increasingly online) available for future generations of scholars, researchers and other user groups.

===Introductory Resources===

Digital Preservation Tutorial (Website) (Cornell/ICPSR Tutorial)
National Digital Information Infrastructure and Preservation Program (NDIIPP) (Library of Congress)
Why Digital Preservation is Important for You (Video) (Library of Congress)
This video, part of the NDIIPP Digital Preservation Video Series, offers simple and practical strategies for personal digital preservation. .
Why Digital Preservation is Important for Everyone (Video) (Library of Congress)
This video, part of the NDIIPP Digital Preservation Video Series, explores the complex nature of the digital preservation problem, how digital content depends on technology to make it available and requires active management to ensure its ongoing accessibility.
Digital Preservation Education for NC State Government Employees (Website)
A comprehensive web site from the North Carolina Department of Cultural Resources that explains the importance of digital preservation to people outside the field, as well as explaining the details of how to preserve and curate items.
Webinar on Preserving Your Personal Digital Memories (Windows Movie File)
Archived ALCTS webinar from April 2011 that provides and overview to methods and tools for preserving personal digital information
Team Digital Preservation videos (Video) (YouTube)
The Digital Beyond (Website)
A blog about your digital existence and what happens to it after your death. An important source for archival, cultural, legal and technical insights to help you predict and plan for the future of your online content.
Digital Preservation for Beginners (Blog)
This is a personal blog that was created by Megan Armaral, who received her Masterâ€™s in Library and Information Science from San Jose State University, and became intrigued by the topic of digital preservation. Her blog does a fantastic job of putting the â€œwhatâ€ and â€œwhyâ€ of digital preservation into terms that people outside of the field will easily understand.
The Signal (Blog)
From NDIIPP at the Library of Congress, this blog features frequent posts on a range of digital preservation and library technology topics.
Levels of Digital Preservation
A work in progress by the NDSA, a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities.Â Useful not only for those just beginning to think about preserving their digital assets, but also for institutions planning the next steps in enhancing their existing digital preservation systems and workflows.

==Glossary==

The Box has not compiled its own glossary but has linked to a number of reputable ones.

*Digital Curation Centre Online Glossary
*Digital Preservation Coalition Definitions and Concepts
*Society of American Archivists Glossary of Archival and Records Terminology
*Universal Preservation Format Glossary
*University of Michigan Library Digital Preservation Glossary
*Federal Agencies Digitization Guidelines Initiative

==Preservation By Format==

It is useful to have separate sections of guidance for specific content types such as photographs, audio, video, electronic mail, personal documents and web archives because people are often focused on preserving specific types of content of personal interest. Each content type is represented by a selection of resources, including videos, handouts, urls, photographs of archaic devices, slides, etc.

Digital preservation can be defined as the series of managed activities necessary to ensure meaningful continued access, for as long as it is required, to digital objects and materials.

UK National Archives Digital Preservation Guidance Note 1: Selecting File Formats for Long-Term Preservation

Photographs

Keeping Personal Digital Photographs (PDF) (A single page printable handout that discusses Personal Archiving for Digital Photographs)
dpBestFlow.org (An NDIIPP-sponsored guide to best practices and workflow in digital photography.)
Archiving Digital Photos (Phil Michel, Digital Conversion Coordinator at the Library of Congress’s Prints & Photographs division, offers practical advice on archiving digital photos from the May 10, 2010 Library of Congress Personal Archiving Day.)
Audio

Keeping Personal Digital Audio (PDF) (A single page printable handout that discusses Personal Archiving for Digital Audio.)
Archiving Digital Audio (Peter Alyea, digital conservation specialist, Preservation Reformatting in the Library of Congress’s Music, Broadcasting and Recorded Sound division, offers practical advice on archiving digital audio from the May 10, 2010 Library of Congress Personal Archiving Day.)
Video

Keeping Personal Video (PDF) (A single page printable handout that discusses Personal Archiving for Digital Video.)
AMIAnet.org
Electronic Mail

Keeping Personal Electronic Mail (PDF) (A single page printable handout that discusses Personal Archiving for Electronic Mail.)
Personal Documents

Keeping Personal Digital Records (PDF) (A single page printable handout that discusses Personal Archiving for Digital Records.)
Web Archives

Keeping Personal Websites, Blogs, and Social Media (PDF) (A single page printable handout that discusses Personal Archiving for Personal Websites, Blogs and Social Media .)
Web Archiving (Video) (An NDIIPP Digital Preservation Video Series video)
Preserving Personal Web Content (Abigail Grotke, web archiving team lead and Gina Jones, digital media project coordinator, both from the Office of Strategic Initiatives’ Web Archiving team at the Library of Congress, offer practical advice on preserving web content from the May 10, 2010 Library of Congress Personal Archiving Day.)
Guidance for downloading personal information from Facebook
How to back up your social media presence
Google’s Data Liberation Front

==Digital Preservation Tools==

Digital preservation tools can mean different things to different people. For the purpose of the Box, the tools we’ve listed can be lumped in two large buckets:

Consumer-friendly tools that can help people preserve their own information;
Relatively “non-technical” tools used by information professionals to do “digital preservation”
There is much grey area between these two buckets so keep that in mind as you explore. This is a non-exhaustive list of tools. A listing here does not constitute an endorsement of the product.

Because there are so many tools out there, we’ve also linked to other authoritative lists of digital preservation tools.

Consumer Tools

Chronicle of Life (Website)
Evernote (Website)
Information Professional Tools

Archivists’ Toolkit (Website)
COPTR (wiki)
Other Digital Preservation Tool Lists

NDIIPP Tools list (Website)
PADI Archived Digital Preservation Tools List (Website)

==Digital Storage, Cloud Computing and Personal Backup Options==

This section provides information on digital storage options, largely geared towards personal archiving or the basic knowledge needed to understand preservation storage technology.

The Mashable History Of Digital Storage Timeline Graphic (Website) (A graphic that illustrates the evolution of digital storage methods, highlighting the dramatic increase in storage capacity over the years and including various storage technologies that have been rendered obsolete.)
Cloud Storage:a pricing and feature guide for consumers (Website) (ArsTechnica guide to personal cloud storage services)
External Hard Drive Buying Guide (Website)
Backup Plan: Options for Storing Your Data (Video) (Breezy video on choosing backup storage options)
Backup and Recovery Video (Video) (Acronis, Inc.)
Resolved: How to Keep Your Computer Safe, Clean, and Backed Up in 2011 (Website) (Computer Backup Tips from Lifehacker)
DuraCloudÂ (Website) (Description of the DuraCloud service)
How Long Will Digital Storage Media Last? (PDF) (Brochure from the NDIIPP Personal Archiving series)
Transferring Photos from your Camera to your Computer (PDF) (Brochure from the NDIIPP Personal Archiving series)

==Resources for Educators==

This section provides curriculum guidance, lesson plans and teaching materials that offer specific guidance on how to utilize the Box resources in the classroom or in presentations.

Lesson Plans/Syllabi

The Catholic University of America, School of Library and Information Science:Â Digital Curation class
New York University, Moving Image Archiving and Preservation Program: Digital Preservation class
University of California, San Diego:Â Digital Library Program.Â
University of Maryland, College of Information Studies: Digital Preservation class.
Course Information

Digital Preservation Outreach & Education Training Course list
Further Resources

Association for Library and Information Science Education (ALISE)

==Marketing and Outreach==

This section provides links to marketing materials that can be adapted to support specific events that utilize the Box materials. The “News Articles” section collects popular press articles about digital preservation that might be useful as handouts or marketing materials but which are not suitable as instructional materials.

Resources

Preserving your Digital Memories (PDF) (A color, 8 page printable brochure that discusses the Personal Archiving lifecycle for six different content types [Digital Photographs, Digital Audio, Digital Video, Electronic Mail, Personal Digital Records and Websites])
Personal Digital Memories (PDF) An 11″ X 17″ printable version of a poster that discusses the Personal Archiving lifecycle.)
Preservation Week 2011 Trailer (Video)
Pixarâ€™s The Movie Vanishes, How Toy Story 2 Was Nearly Lost (Video)
Public Service Announcement for Digital Preservation (Audio) (A creative 2012 public service announcement from Allyson Glazier, Will Gray and James Northway at the University of Pittsburgh)
Digital Preservation Images (Zip file of PNG images) (A series of clever and attractive digital stewardship-related illustrations from Digitalbevaring.dk that can be used for presentations. Some in Danish!)
Public domain library, archive and museum icons for use in posters and presentations
Personal DigitalÂ Archiving event, publicity (website)
News Articles

Rolling Stone Sidebar – “Five Tips on Preserving your Digital Collection”
“Taking Care of your Personal Archives” (Website) (The Atlantic)
The Digital Beyond

==Event Guidance==

What you Need to Know

In order to hold a successful Digital Preservation Day event, there are a few things you need to know. You need to have a venue for your event (which could be virtual); you'll need to have the equipment available to share the materials in the box; you'll need to market and promote your event. We provide details on each of these areas, including some Digital Preservation Day event scenarios.

NDIIPP has developed Guidance and resources for information professionals on how to organize and host your own Personal Digital Archiving Day, including information on planning, organizing, publicizing and running an event.

ALA/ALCTS also has information on the annual Preservation Week and resources to help you plan your event.

Arranging a Venue

Ideally you'll be doing the event in a public space. You might be inviting strangers. If so, think twice about having it at your home.

Your venue should be relatively easy to find with parking or public transportation available, if possible, unless everyone can be expected to walk.

Some public places like libraries, archives, schools, churches, VFW Halls, college student centers have rooms you can use for free. Bars will sometimes let you put on events, but youâ€™ll run into issues like some people hate bars, kids sometimes canâ€™t get in and drunks might break your stuff and spill beer on your materials.

Use your connections. If you have friends at a movie theater, bowling alley or country club, hit them up for venue help. The ideal situation is to secure a venue where the most likely interested people would already congregate, and this generally means a library or student center on campus.

If you donâ€™t have to pay for a venue, your costs will be low.

Venue Needs

No way around it, you need electrical outlets if you're going to showcase digital technology.

Chairs and tables are also good, but you can make them sit on the floor if need be.

A restroom is highly desirable.

You may need:

Chairs for you and the public to sit on
Tables for displaying items
A box of old digital artifacts (i.e., hard drives, ZIP drives, floppy drives, old computers, etc.)
Flat screen TV to project video
A sign-in sheet (if you want to gather contact information for future events)
Easy-to-understand signs to direct people where to go
Pens and pencils
Tape
Business cards
A video camera or still camera to document your event!
What Will the Attendees Want to Know?

There may be no need for announcements during the event, but make sure that all the volunteers are briefed on the way things are going to work. It's useful to prepare a set of "talking points" in advance that will keep everyone on topic.

A common question is â€œwhere can I get my materials transferred to another format?â€ Many times, people bring in materials they havenâ€™t viewed in a while because they donâ€™t have the technology to get at the materials.

Do some research into transfer facilities in your area or have a list prepared in advance. If you're not comfortable giving out specific names then prepare some guidance on how they might find these types of entities on the internet ("Do a search in your favorite web browser for "digital conversion specialists" in your city.") If you do make a list you may want to note that your organization offers the list merely as suggestions, none of the places are officially sanctioned.

Be prepared to talk about receiving donations of "archival" items. Folks will suggest that they have valuable materials that they no longer want to take care of and will conscientiously look for suggestions on organizations that might find them useful. Have a list prepared in advance, though you can't anticipate every question.

The Center for Home Movies in Baltimore, MD will take all kinds of home movies in the absence of a suitable local outlet.

Publicizing Your Event

Turnout often depends on exposure (along with the weather and competing events). Basically, the more people who know about your event, the more people you can expect to show up.

The Media & the Press Release
We canâ€™t always get on TV or the radio, but we can always try. Press releases should be sent to local news & cultural program departments of local stations. DPD is a good local newsworthy event: history, film, photography, music, preservation.

Your local paper is an easier sell. Use your press release to appeal to the arts editor for a story. At the very least, you should work to get into the Events listing section.

Craigslist, available in most areas, has an events listing section. Any other virtual community bulletin boards are helpful.

Flyers and Posters
Some people still live in the 20th century and actually read pieces of paper (also known as broadsides). Make your flyer eye-catching (an arty friend may come in handy here): a simple graphic with a minimal amount of informative text (donâ€™t forget the website!).

For instance:

Digital Preservation Day
Date, time, and location
For more info [your website here]
You may have to flyer areas more than once, as flyers tend to disappear. Make use of bulletin boards at the usual places â€“ cafes, grocery stores, Laundromats, schools, etc. Donâ€™t forget to flyer your venue!

DPD postcards or stickers
Youâ€™ll want to get a bunch of these and include your local info on them. You can make sticker labels using a computer or copy machine. Mail out the postcards and leave stacks in appropriate places. Also have some available at the event as souvenirs.

Consider sending invitations to local historical organizations, the press, friends, neighbors, family members, local celebrities, filmmakers, museums, cinemas.

The Publicity Machine
Your venue might have its own publicity machine. Libraries, rock clubs, movie theaters all have calendars. Get listed! Some places have mailing lists you might be able to infiltrate.

Work with another local historical or library institution. Maybe theyâ€™ll help you publicize. If youâ€™re going to suggest people donate to a certain collection, for instance, it will be in that institutionâ€™s interest to help you out.

Be aware that crazy people are drawn to free events in public areas. This could add to your eventâ€™s atmosphere!

Setting Up

Set up your room before people arrive. Eat – itâ€™s going to be a long day. Set up a literature table. Make sure you have pens for the mailing list.

There are some points that should be brought up during the show, regardless of the formality of your presentation:

Archival donations
Storage at home
Many archives are interested in collecting materials. These may be regional collections (Rhode Island Historical Society, for instance) or for film, places like the center for Home Movies. If there is a regional collection in your area, point people toward it.

Home storage conditions are important for the survival of the material. The basic mantra is cool and dry â€“ no basements or attics, stay away from radiators and sinks.

What Will my DPD Event Be Like?

We canâ€™t predict what will happen at your DPD. We do know someone will show up (even if itâ€™s only your friends & relations) and DPD will draw to a close.

The attendees will do what you tell them. Figuring out how you want to run things should help you get an idea of what it will be like.

When itâ€™s over, what are you left with besides an empty feeling of relief? Hopefully, you will have some addresses to send info to next year, youâ€™ll have passed out some great information about what your organization does with digital preservation, youâ€™ll have made some connections, and most importantly youâ€™ll have inspired some people. Youâ€™ll definitely have some experience under your belt.

Aftermath

Take your volunteers out for some kind of treat they can all enjoy. Talk to them about their opinions of the show. You should all figure out what went well, what needs to change for the next event. Keep these notes somewhere youâ€™ll find them for your next DPD. Write up your DPD report and share it with the rest of the NDSA and digital preservation community.
==Brief Introduction to Digitization==

People outside of the "digital preservation profession" often get digitization and digital preservation confused. It’s useful to make the distinction between the two and to provide some select guidance to those looking to begin the process of preserving analogue documents through digitization.

Scanning Your Personal Collections (PDF) (Single page brochure from the Library of Congress)
Technical Guidelines for Digitizing Cultural Heritage Materials (PDF)
Moving Theory Into Practice: Digital Imaging Tutorial (Cornell)
Digitisation Dilemmas (Australian New South Wales government)
Federal Agencies Digitization Guidelines Initiative
The Basics of Scanning (blog post)
Introduction to ScanningÂ (video)

==Appendix==

===Box Outreach Tools===

Jane Zhang, Dever Powell, Butch Lazorchak and Sue Manus created a "Box" poster for JCDL2012. Below are a PDF of the poster and the paper that accompanied it for the JCDL proceedings.

[[NDSA:Media:Jcdl2012_box_poster.pdf‎|JCDL2012 Box Poster]]

[[NDSA:Media:Jcdl2012_box_paper.pdf‎|JCDL2012 Box Paper]]

Ideally we'll post the original graphic files for the poster here at some point in the near future so that other folks can create their own "Box" posters.

===Renaming Conversation===
At one point there was a discussion that the name "Digital Preservation in a Box" was not entirely descriptive of the content and purpose. Feel free to suggest alternate names for the "Box"!

NDSA:Main Page

2016-04-14T13:45:44Z

Oliver: /* NDSA:Content Working Group */ added JDNA

The [http://ndsa.org/ National Digital Stewardship Alliance (NDSA)] is a collaborative effort among government agencies, educational institutions, non-profit organizations and businesses to preserve a distributed national digital collection for the benefit of present and future generations. '''This wiki is used internally''', by its working groups, to share information and facilitate collaboration.

'''See the [http://ndsa.org/ NDSA website] for public-facing information''', including a description of our [http://ndsa.diglib.org/working-groups/ working groups], major activities, and published resources.

[http://ndsa.diglib.org/members-list/ '''Members'''] of the Alliance pledge to work together to make a sustained contribution to digital stewardship action implemented through the working groups. There is no fee for membership; contribution is made though work. As of January 2016, NDSA is hosted by the [http://diglib.org Digital Library Federation].

[http://ndsa.diglib.org/get-involved/ '''Join'''] with other organizations committed to the preservation of the nation's digital heritage to share expertise, tools and practices to benefit your local efforts while contributing to the stewardship of a grouping national collection of diverse digital content. You can express your organization's interest in membership at:
[http://ndsa.diglib.org/get-involved/ http://ndsa.diglib.org/get-involved/]

'''What do you want to work on?''' Express your interest or vote for new ideas at [http://ndsa.ideascale.com/ IdeaScale]
==Calendar==

Please see the public [http://ndsa.diglib.org/calendar/ '''NDSA Calendar'''] for a list of upcoming NDSA working group conference calls and presentations at conferences and meetings. Related conferences are listed on the [http://digital-conferences-calendar.info DLF Community Calendar].

==Current Projects==

==='''[[NDSA:Content Working Group]]'''===
*[[NDSA:Content Case Studies]] share compelling stories that demonstrate the value of digital preservation in our communities.
*[[NDSA:Content Interview Series]] on the Signal blog share stories of content being preserved by NDSA members.
*[https://www.rjionline.org/jdna Journalism Digital News Archive] to preserve news content originally produced in digital formats.

==='''[[NDSA:Infrastructure Working Group]]'''===
* NDSA briefings: present digital preservation projects and challenges that your organization is working through to the NDSA community. Contact working group chairs to present during one of the monthly Webinars.

==='''[[NDSA:Innovation Working Group]]'''===
* [[NDSA:Annual Innovation Awards]]: a committee of NDSA members solicits and reviews nominations to give out recognition awards to promote innovative work in the field.
* [[NDSA:Levels of preservation]]: Members are defining a brief set of guidelines on tiered levels of digital preservation.
* [[NDSA:Broadening and Networking the Field of Research in Digital Preservation|Insights Interview Blog Post Series]]: Members are interviewing people with experience interesting to but outside of the digital preservation field.
* [http://dsii.ideascale.com/ Call for Technical Challenge!]

==='''[[NDSA:Outreach Working Group]]'''===
* [[NDSA:Outreach Toolkit]] (NDSA informational resources for presentations, reports, papers, etc.)
* [[NDSA:Digital Preservation in a Box]]
* [[NDSA:Clearinghouse of Digital Preservation Information#Kickstarter Curated Pages | Kickstarter Curated Pages]]
* [[NDSA:Organizational Outreach]]

==='''[[NDSA:Standards and Best Practices Working Group|Standards and Practices Working Group]]'''===
* [http://blogs.loc.gov/digitalpreservation/2014/01/wikipedia-the-go-to-source-for-information-about-digital-preservation/ Digital Preservation WikiProject]. This is the Signal blog post that talks about the project and links to the WikiProject page.
* [[NDSA:Staffing Survey]]

==='''[[NDSA:Cross-Working Group Projects|Cross-Working Group Projects]]'''===
* [[NDSA:Levels of preservation|Levels of preservation]]
* [[NDSA:Green Bytes: Sustainable Approaches to Digital Stewardship|Green Bytes: Sustainable Approaches to Digital Stewardship]]

==Completed Projects/Activities==
==='''[[NDSA:Content Working Group]]'''===
* [[NDSA:Web Archiving Survey]]

==='''[[NDSA:Infrastructure Working Group]]'''===
* [[NDSA:Cloud Presentations]]
* [[NDSA:Qualitative Storage Questions]]
* [[NDSA:Infrastructure Storage Survey]]

==='''[[NDSA:Innovation Working Group]]'''===
* [[NDSA:Summer of code]]
* [[NDSA:Storage ping]]

==Other Activities and Materials==

===Digital Preservation Meeting===
* [[NDSA:DP 2014|Digital Preservation 2014]]
* '''SAVE THE DATE:''' Digital Preservation 2016 will be held November 9-10, in conjunction with the [https://www.diglib.org/forums/2016forum/ 2016 DLF Forum] in Milwaukee, WI.

===History and Founding Documents===
* [[NDSA:Charter]]
* [[NDSA:Terms]]
* [[NDSA:Organizing Workshop Notes]]

===[[NDSA:Coordinating Committee|Coordinating Committee]] Materials===

NDSA:News, Media, and Journalism

2016-04-14T13:39:56Z

Oliver: /* Team Members */ added Edward McCain

Back to [[NDSA:Content teams]]

==Scope==
The News, Media, and Journalism Content Team is interested in the preservation of national, local, regional news, citizen journalism and community news, whether eprints or websites of news organizations.

==Team Facilitator==
*Hanna, Kristine | Director, Archiving Services, Internet Archive / kristine@archive.org

==Team Members==
*Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
*Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
*Simon, James | Center for Research Libraries | jsimon@crl.edu
*Weise, John | Manager of the Digital Library Production Service (DLPS) at the University of Michigan | jweise@UMICH.EDU
*McMillan, Gail | Virginia Polytechnic Institute and State University | gailmac@vt.edu
*Paranick, Amber | Library of Congress | ampa@loc.gov
*McCain, Edward | Dodging the Memory Hole / Journalism Digital News Archive | mccaine@rjionline.org

==Current Activities==

[[NDSA:Categories of News Content]]

'''Draft Case Studies:'''

[[NDSA:Community and Hyperlocal News]]

[[NDSA:Citizen Journalism]]

[[NDSA:Digital E-Prints of Newspapers]]

'''Final Versions:'''

*Community and Hyperlocal News: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CommunityNews.pdf
*Citizen Journalism: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CitizenJournalism.pdf
*Digital E-Prints of Newspapers: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_NewspaperEPrints.pdf

==Meetings==

'''Meeting Minutes'''
(link to meeting minutes)
*[[NDSA:March 22, 2012]]

NDSA:Content Working Group

2016-04-06T19:56:40Z

Oliver:

== Statement of Purpose ==

The Content [[NDSA:Terms#Working_Group|Working Group]] will focus on identifying content already preserved, investigating guidelines for the selection of significant content, discovery of at-risk digital content or collections, and matching orphan content with NDSA partners who will acquire the content, preserve it, and provide access to it.

== How to Get Involved ==
Contact [[NDSA:Terms#Working_Group_Co-Chairs|co-chairs]] Christie Moffatt (moffattc@mail.nlm.nih.gov) and Abbey Potter (abpo@loc.gov) to join the working group or to learn more about how to get involved.

'''A few ways to learn more and get involved:'''

*Read this wiki - review the scope of work and information about the Content Teams, to get started
*Check out our public page: http://ndsa.diglib.org/working-groups/content/
*Join our meetings (details below)
*Sign up to do one of our [[NDSA:Member Presentations]]
*Offer to help take meeting minutes (truly appreciated!)
*Join one of our [[NDSA:content teams]]
*Help with small or large tasks to accomplish Content Team goals
*Chat with your fellow members via the listserv - ask questions, tell us about your projects, introduce yourself!
*Have an idea for a project or activity? Action teams may also be formed outside of (or within) the Content Teams, to perform specific tasks or accomplish goals. Start one up!
*Get your co-workers involved - if there are others in your organization that you'd like to get more involved, contact Abbie to get them signed up.

And finally,
*Don't be afraid to change Working Groups. If Content isn't a good fit, and you're more interested in [[NDSA:Infrastructure Working Group|Infrastructure]], [[NDSA:Innovation Working Group|Innovation]], [[NDSA:Outreach Working Group|Outreach]], or [[NDSA:Standards and Best Practices Working Group|Standards]] after all, our feelings won't be hurt. We realize that as the work evolves, new members may find themselves in the "wrong" group. Contact your co-chairs if you have questions about switching working groups.

== Scope of Work ==

The Content Working Group is developing case studies and models to share compelling stories that demonstrate the value of digital preservation in our communities. The case studies will be shared with all stakeholders, from content producers to cultural heritage organizations, with goals of:

*engaging all members of the community in the preservation of content,

*encouraging the cultivation of relationships that could enable preservation, and,

*in conjunction with other working groups in the NDSA, identifying actionable next steps to ensure important content is preserved.

An earlier version of our [[NDSA:scope of work]] is available here.

===Current Activities and Initiatives===
==== 2015 Planning ====
Presentation topics and project ideas
*Working with Content Creators
**Refer to CWG [[NDSA:Meeting Minutes 9/3/14]] and [[NDSA:Meeting minutes 10/1/14]]
*[http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf 2015 National Agenda for Digital Stewardship] (taken from "Actionable Recommendations")
**Section 2.1 Overarching Issues with Digital Content
***Develop content scans in each area of interest to the community that identify important collections and the efforts to ensure durable access to them
***Continue to build systematic longitudinal evidence on the practice and context of preservation
***Extend systematic surveys and scans on organizational capacity and preservation storage practices to guide selection
**Section 2.2.2 Connection to Creator Community
***Support the ongoing evaluation of digital collections and their impacts
****'''Project idea: 2015 Web Archiving Survey?''' (following on 2011 and 2013 surveys)
***Communicate and coordinate collection priority statements at national, regional, and institutional levels
****'''Project idea: Create template? Develop survey? How might the CWG support this?'''
***Explore privacy issues in born-digital collecting
****'''Suggested Speaker: Jean E. Dryden, who teaches Society of American Archivists Digital Archives Specialist (DAS) course on this topic'''
***Develop further understanding and proficiency in the tools researchers want to interact with digital collections
***Connect with the communities across commercial, nonprofit, private, and public sectors that create digital content to leverage their incentives to preserve
****'''Suggested Speaker: More from [http://rjionline.org/events/memoryhole Dodging the Memory Hole: Saving Born-digital News Content] and [http://educopia.org/events/dmh Dodging the Memory Hole II: An Action Assembly]'''
**Section 2.3 Content-Specific Challenges
***2.3.1 Scientific Data Sets
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Virginia Commonwealth University data manager'''
*****'''GIS data'''
*****'''Workflows for ongoing collection of scientific data and software/code to preserve in institutional repositories'''

***2.3.2 Web and Social Media
****CWG Project Ideas
*****'''Guidance for web site creators''' (a one-page guidance document for creators is in the works)
*****'''Content Case study on web archiving rapidly changing events'''
****Suggested Speakers/Topics for Presentations
*****'''Martin Klein, UCLA, on collecting social media around the Arab Spring, including from researchers who captured content'''
*****'''Ben Welsh on extending the functionality of Story Tracker (looking for input from web archive community)'''
*****'''[http://timetravel.mementoweb.org/ Memento project]'''

***2.3.3 Software Preservation
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Speaker from Society of American Archivists 2014 session on [http://archives2014.sched.org/event/574e45dcc74762fc7e6c6e6d871d2ef3#.VQAmM1X3-iw software preservation networks]'''
*****'''Matthew Kirschenbaum, MITH (on new Track Changes book?)'''
*****'''Review [http://www.digitalpreservation.gov/meetings/preservingsoftware2013.html Preserving.exe: Toward a National Strategy for Preserving Software]

***2.3.4 Moving Image and Recorded Sound
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****
***2.3.5 Electronic Records (of businesses, organizations, and government)
****CWG Project Ideas
*****
****Planned Speakers, April 1, 2015
*****'''Glen McAninch, Kentucky Department for Libraries and Archives'''
*****'''Kevin De Vorsey, National Archives and Records Administration'''

*[[NDSA:Web Archiving Survey]]
**support collaborative web archiving projects
**policy development for archiving social media

*[[NDSA:Content Case Studies]]

*Other suggestions/ideas
**'''"Older-data-rescue" outreach'''
**'''Furthering work to understand stakeholders (creative and visual artists mentioned specifically)'''
**'''Cross Content Team projects related to born-digital news preservation'''

*Content Interview Series
**See previous posts at http://blogs.loc.gov/digitalpreservation/category/content-matters-interview/

*Other suggestions/ideas
**'''Continue/Restart member presentations'''

==== Content Teams ====

Content Working Group [[NDSA:content teams]] have been formed around various content areas to better organize our large working group. By motivating smaller teams to work together on projects of interest to them, we hope to accomplish more and raise awareness about the risk and value of digital content. Ideally everyone in the content WG will sign up for at least one that fits their organizations content area of interest. Read more [[NDSA:About the Content Teams]] here.

NOTE: The content teams have their own meeting schedules; please contact the facilitators for each group to learn more about meeting times.

*[[NDSA:Big Picture Group]]
*[[NDSA:Government Content Team]]
*[[NDSA:Geospatial]]
*[[NDSA:News, Media, and Journalism]]
*[[NDSA:Science, Mathematics, Technology and Medicine]]
*[[NDSA:Social Sciences]]
*[[NDSA:Cultural Heritage]] -- as of June 2013, merged [[NDSA:Arts & Humanities]] with this group.

====[[NDSA:Content Case Studies]]====

The Content Teams of the Content Working Group will develop case studies around a variety of types of content to share compelling stories that demonstrate the value of digital preservation in our communities.

'''Quick links to Case Studies in Development'''

*[[NDSA:Community and Hyperlocal News]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CommunityNews.pdf
*[[NDSA:Citizen Journalism]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CitizenJournalism.pdf
*[[NDSA:Digital E-Prints of Newspapers]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_NewspaperEPrints.pdf
*Science, Medicine, Math, and Technology Blogs [[NDSA:Draft Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceBlogs_CaseStudy_public_v2.pdf
*[[NDSA:Science Forums Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceForums_CaseStudy_public_v2.pdf

Others in progress: The Government team is working on a case study on land records, including Maryland land records and geospacial records, with a focus on issues of cooperation between local and state people and groups. Anne Harrison from FEDLINK is also working on a case study on trying to preserve history of legislation: hearings, publications, etc. A description of this content and needs will be drafted in case study format.

====Content Interview Series====
Working Groups members are interviewing and being interviewed for the Signal Blog [[NDSA:Content Interview Series]]. If you are interested in participating, contact Abbie abgr@loc.gov.

====Member Presentations====
We want to learn more about you! Sign up on our [[NDSA:Member Presentations]] page to present about your organization, what content you are preserving, and your challenges and success stories.

====2013 [[NDSA:Web Archiving Survey]]====
A survey of Web Archiving organizations in the U.S. was open through November 30, 2013 and analysis is now under way. More information is at [[NDSA:Web Archiving Survey]].

===Prior Activities===
For more information about prior activities undertaken by the CWG, visit our [[NDSA:Prior Activities]] page.

== Meeting Schedule and Minutes ==

'''See our new CWG [[NDSA:Calendar]]! Add upcoming events or sign up to give one of our brief [[NDSA:Member Presentations]].'''
*4/6/2016: Focus on Social Media Preservation, with guest speakers Sara Day Thomson and Bergis Jules. Audio available now! [https://www.uberconference.com/getmp3/AMIfv96KPzEMGhAVB8SPgIDXVx5viYykf4Sl2iDwWTrOCx_DDVJRvNqvZEZYNzymCH_21tPzFaaYCtgrvZhAuWSEFJF9mZ0J2pkNCho4XOmdkN9ux6UznUtNVg1zdQVX1fux836m_VtpknwiWdUUE6SAYzP0IkS2Iw.mp3 '''Listen online here'''.]

[[NDSA:Prior CWG Meetings]] (2010-2013)

==Practices==

The group will work and collaborate using the following tools and mechanisms:
*Listserv: visit [http://lists.clir.org/scripts/wa-CLIR.exe?SUBED1=NDSA-CONTENT&X=3A97C39D370C9B11DA&Y this page] to subscribe or unsubscribe.
*Regular conference calls: see meetings section above.
*Annual conference
*Wiki: you're here!

NDSA:Content Working Group

2016-04-06T19:56:04Z

Oliver: edit formatting

== Statement of Purpose ==

The Content [[NDSA:Terms#Working_Group|Working Group]] will focus on identifying content already preserved, investigating guidelines for the selection of significant content, discovery of at-risk digital content or collections, and matching orphan content with NDSA partners who will acquire the content, preserve it, and provide access to it.

== How to Get Involved ==
Contact [[NDSA:Terms#Working_Group_Co-Chairs|co-chairs]] Christie Moffatt (moffattc@mail.nlm.nih.gov) and Abbey Potter (abpo@loc.gov) to join the working group or to learn more about how to get involved.

'''A few ways to learn more and get involved:'''

*Read this wiki - review the scope of work and information about the Content Teams, to get started
*Check out our public page: http://ndsa.diglib.org/working-groups/content/
*Join our meetings (details below)
*Sign up to do one of our [[NDSA:Member Presentations]]
*Offer to help take meeting minutes (truly appreciated!)
*Join one of our [[NDSA:content teams]]
*Help with small or large tasks to accomplish Content Team goals
*Chat with your fellow members via the listserv - ask questions, tell us about your projects, introduce yourself!
*Have an idea for a project or activity? Action teams may also be formed outside of (or within) the Content Teams, to perform specific tasks or accomplish goals. Start one up!
*Get your co-workers involved - if there are others in your organization that you'd like to get more involved, contact Abbie to get them signed up.

And finally,
*Don't be afraid to change Working Groups. If Content isn't a good fit, and you're more interested in [[NDSA:Infrastructure Working Group|Infrastructure]], [[NDSA:Innovation Working Group|Innovation]], [[NDSA:Outreach Working Group|Outreach]], or [[NDSA:Standards and Best Practices Working Group|Standards]] after all, our feelings won't be hurt. We realize that as the work evolves, new members may find themselves in the "wrong" group. Contact your co-chairs if you have questions about switching working groups.

== Scope of Work ==

The Content Working Group is developing case studies and models to share compelling stories that demonstrate the value of digital preservation in our communities. The case studies will be shared with all stakeholders, from content producers to cultural heritage organizations, with goals of:

*engaging all members of the community in the preservation of content,

*encouraging the cultivation of relationships that could enable preservation, and,

*in conjunction with other working groups in the NDSA, identifying actionable next steps to ensure important content is preserved.

An earlier version of our [[NDSA:scope of work]] is available here.

===Current Activities and Initiatives===
==== 2015 Planning ====
Presentation topics and project ideas
*Working with Content Creators
**Refer to CWG [[NDSA:Meeting Minutes 9/3/14]] and [[NDSA:Meeting minutes 10/1/14]]
*[http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf 2015 National Agenda for Digital Stewardship] (taken from "Actionable Recommendations")
**Section 2.1 Overarching Issues with Digital Content
***Develop content scans in each area of interest to the community that identify important collections and the efforts to ensure durable access to them
***Continue to build systematic longitudinal evidence on the practice and context of preservation
***Extend systematic surveys and scans on organizational capacity and preservation storage practices to guide selection
**Section 2.2.2 Connection to Creator Community
***Support the ongoing evaluation of digital collections and their impacts
****'''Project idea: 2015 Web Archiving Survey?''' (following on 2011 and 2013 surveys)
***Communicate and coordinate collection priority statements at national, regional, and institutional levels
****'''Project idea: Create template? Develop survey? How might the CWG support this?'''
***Explore privacy issues in born-digital collecting
****'''Suggested Speaker: Jean E. Dryden, who teaches Society of American Archivists Digital Archives Specialist (DAS) course on this topic'''
***Develop further understanding and proficiency in the tools researchers want to interact with digital collections
***Connect with the communities across commercial, nonprofit, private, and public sectors that create digital content to leverage their incentives to preserve
****'''Suggested Speaker: More from [http://rjionline.org/events/memoryhole Dodging the Memory Hole: Saving Born-digital News Content] and [http://educopia.org/events/dmh Dodging the Memory Hole II: An Action Assembly]'''
**Section 2.3 Content-Specific Challenges
***2.3.1 Scientific Data Sets
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Virginia Commonwealth University data manager'''
*****'''GIS data'''
*****'''Workflows for ongoing collection of scientific data and software/code to preserve in institutional repositories'''

***2.3.2 Web and Social Media
****CWG Project Ideas
*****'''Guidance for web site creators''' (a one-page guidance document for creators is in the works)
*****'''Content Case study on web archiving rapidly changing events'''
****Suggested Speakers/Topics for Presentations
*****'''Martin Klein, UCLA, on collecting social media around the Arab Spring, including from researchers who captured content'''
*****'''Ben Welsh on extending the functionality of Story Tracker (looking for input from web archive community)'''
*****'''[http://timetravel.mementoweb.org/ Memento project]'''

***2.3.3 Software Preservation
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Speaker from Society of American Archivists 2014 session on [http://archives2014.sched.org/event/574e45dcc74762fc7e6c6e6d871d2ef3#.VQAmM1X3-iw software preservation networks]'''
*****'''Matthew Kirschenbaum, MITH (on new Track Changes book?)'''
*****'''Review [http://www.digitalpreservation.gov/meetings/preservingsoftware2013.html Preserving.exe: Toward a National Strategy for Preserving Software]

***2.3.4 Moving Image and Recorded Sound
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****
***2.3.5 Electronic Records (of businesses, organizations, and government)
****CWG Project Ideas
*****
****Planned Speakers, April 1, 2015
*****'''Glen McAninch, Kentucky Department for Libraries and Archives'''
*****'''Kevin De Vorsey, National Archives and Records Administration'''

*[[NDSA:Web Archiving Survey]]
**support collaborative web archiving projects
**policy development for archiving social media

*[[NDSA:Content Case Studies]]

*Other suggestions/ideas
**'''"Older-data-rescue" outreach'''
**'''Furthering work to understand stakeholders (creative and visual artists mentioned specifically)'''
**'''Cross Content Team projects related to born-digital news preservation'''

*Content Interview Series
**See previous posts at http://blogs.loc.gov/digitalpreservation/category/content-matters-interview/

*Other suggestions/ideas
**'''Continue/Restart member presentations'''

==== Content Teams ====

Content Working Group [[NDSA:content teams]] have been formed around various content areas to better organize our large working group. By motivating smaller teams to work together on projects of interest to them, we hope to accomplish more and raise awareness about the risk and value of digital content. Ideally everyone in the content WG will sign up for at least one that fits their organizations content area of interest. Read more [[NDSA:About the Content Teams]] here.

NOTE: The content teams have their own meeting schedules; please contact the facilitators for each group to learn more about meeting times.

*[[NDSA:Big Picture Group]]
*[[NDSA:Government Content Team]]
*[[NDSA:Geospatial]]
*[[NDSA:News, Media, and Journalism]]
*[[NDSA:Science, Mathematics, Technology and Medicine]]
*[[NDSA:Social Sciences]]
*[[NDSA:Cultural Heritage]] -- as of June 2013, merged [[NDSA:Arts & Humanities]] with this group.

====[[NDSA:Content Case Studies]]====

The Content Teams of the Content Working Group will develop case studies around a variety of types of content to share compelling stories that demonstrate the value of digital preservation in our communities.

'''Quick links to Case Studies in Development'''

*[[NDSA:Community and Hyperlocal News]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CommunityNews.pdf
*[[NDSA:Citizen Journalism]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CitizenJournalism.pdf
*[[NDSA:Digital E-Prints of Newspapers]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_NewspaperEPrints.pdf
*Science, Medicine, Math, and Technology Blogs [[NDSA:Draft Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceBlogs_CaseStudy_public_v2.pdf
*[[NDSA:Science Forums Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceForums_CaseStudy_public_v2.pdf

Others in progress: The Government team is working on a case study on land records, including Maryland land records and geospacial records, with a focus on issues of cooperation between local and state people and groups. Anne Harrison from FEDLINK is also working on a case study on trying to preserve history of legislation: hearings, publications, etc. A description of this content and needs will be drafted in case study format.

====Content Interview Series====
Working Groups members are interviewing and being interviewed for the Signal Blog [[NDSA:Content Interview Series]]. If you are interested in participating, contact Abbie abgr@loc.gov.

====Member Presentations====
We want to learn more about you! Sign up on our [[NDSA:Member Presentations]] page to present about your organization, what content you are preserving, and your challenges and success stories.

====2013 [[NDSA:Web Archiving Survey]]====
A survey of Web Archiving organizations in the U.S. was open through November 30, 2013 and analysis is now under way. More information is at [[NDSA:Web Archiving Survey]].

===Prior Activities===
For more information about prior activities undertaken by the CWG, visit our [[NDSA:Prior Activities]] page.

== Meeting Schedule and Minutes ==

'''See our new CWG [[NDSA:Calendar]]! Add upcoming events or sign up to give one of our brief [[NDSA:Member Presentations]].'''
*4/6/2016: Focus on Social Media Preservation, with guest speakers Sara Day Thomson and Bergis Jules.
Audio available now! [https://www.uberconference.com/getmp3/AMIfv96KPzEMGhAVB8SPgIDXVx5viYykf4Sl2iDwWTrOCx_DDVJRvNqvZEZYNzymCH_21tPzFaaYCtgrvZhAuWSEFJF9mZ0J2pkNCho4XOmdkN9ux6UznUtNVg1zdQVX1fux836m_VtpknwiWdUUE6SAYzP0IkS2Iw.mp3 '''Listen online here'''.]

[[NDSA:Prior CWG Meetings]] (2010-2013)

==Practices==

The group will work and collaborate using the following tools and mechanisms:
*Listserv: visit [http://lists.clir.org/scripts/wa-CLIR.exe?SUBED1=NDSA-CONTENT&X=3A97C39D370C9B11DA&Y this page] to subscribe or unsubscribe.
*Regular conference calls: see meetings section above.
*Annual conference
*Wiki: you're here!

NDSA:Content Working Group

2016-04-06T19:52:45Z

Oliver: Update links and contact info, add audio for 4/6/2016 call

== Statement of Purpose ==

The Content [[NDSA:Terms#Working_Group|Working Group]] will focus on identifying content already preserved, investigating guidelines for the selection of significant content, discovery of at-risk digital content or collections, and matching orphan content with NDSA partners who will acquire the content, preserve it, and provide access to it.

== How to Get Involved ==
Contact [[NDSA:Terms#Working_Group_Co-Chairs|co-chairs]] Christie Moffatt (moffattc@mail.nlm.nih.gov) and Abbey Potter (abpo@loc.gov) to join the working group or to learn more about how to get involved.

'''A few ways to learn more and get involved:'''

*Read this wiki - review the scope of work and information about the Content Teams, to get started
*Check out our public page: http://ndsa.diglib.org/working-groups/content/
*Join our meetings (details below)
*Sign up to do one of our [[NDSA:Member Presentations]]
*Offer to help take meeting minutes (truly appreciated!)
*Join one of our [[NDSA:content teams]]
*Help with small or large tasks to accomplish Content Team goals
*Chat with your fellow members via the listserv - ask questions, tell us about your projects, introduce yourself!
*Have an idea for a project or activity? Action teams may also be formed outside of (or within) the Content Teams, to perform specific tasks or accomplish goals. Start one up!
*Get your co-workers involved - if there are others in your organization that you'd like to get more involved, contact Abbie to get them signed up.

And finally,
*Don't be afraid to change Working Groups. If Content isn't a good fit, and you're more interested in [[NDSA:Infrastructure Working Group|Infrastructure]], [[NDSA:Innovation Working Group|Innovation]], [[NDSA:Outreach Working Group|Outreach]], or [[NDSA:Standards and Best Practices Working Group|Standards]] after all, our feelings won't be hurt. We realize that as the work evolves, new members may find themselves in the "wrong" group. Contact your co-chairs if you have questions about switching working groups.

== Scope of Work ==

The Content Working Group is developing case studies and models to share compelling stories that demonstrate the value of digital preservation in our communities. The case studies will be shared with all stakeholders, from content producers to cultural heritage organizations, with goals of:

*engaging all members of the community in the preservation of content,

*encouraging the cultivation of relationships that could enable preservation, and,

*in conjunction with other working groups in the NDSA, identifying actionable next steps to ensure important content is preserved.

An earlier version of our [[NDSA:scope of work]] is available here.

===Current Activities and Initiatives===
==== 2015 Planning ====
Presentation topics and project ideas
*Working with Content Creators
**Refer to CWG [[NDSA:Meeting Minutes 9/3/14]] and [[NDSA:Meeting minutes 10/1/14]]
*[http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf 2015 National Agenda for Digital Stewardship] (taken from "Actionable Recommendations")
**Section 2.1 Overarching Issues with Digital Content
***Develop content scans in each area of interest to the community that identify important collections and the efforts to ensure durable access to them
***Continue to build systematic longitudinal evidence on the practice and context of preservation
***Extend systematic surveys and scans on organizational capacity and preservation storage practices to guide selection
**Section 2.2.2 Connection to Creator Community
***Support the ongoing evaluation of digital collections and their impacts
****'''Project idea: 2015 Web Archiving Survey?''' (following on 2011 and 2013 surveys)
***Communicate and coordinate collection priority statements at national, regional, and institutional levels
****'''Project idea: Create template? Develop survey? How might the CWG support this?'''
***Explore privacy issues in born-digital collecting
****'''Suggested Speaker: Jean E. Dryden, who teaches Society of American Archivists Digital Archives Specialist (DAS) course on this topic'''
***Develop further understanding and proficiency in the tools researchers want to interact with digital collections
***Connect with the communities across commercial, nonprofit, private, and public sectors that create digital content to leverage their incentives to preserve
****'''Suggested Speaker: More from [http://rjionline.org/events/memoryhole Dodging the Memory Hole: Saving Born-digital News Content] and [http://educopia.org/events/dmh Dodging the Memory Hole II: An Action Assembly]'''
**Section 2.3 Content-Specific Challenges
***2.3.1 Scientific Data Sets
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Virginia Commonwealth University data manager'''
*****'''GIS data'''
*****'''Workflows for ongoing collection of scientific data and software/code to preserve in institutional repositories'''

***2.3.2 Web and Social Media
****CWG Project Ideas
*****'''Guidance for web site creators''' (a one-page guidance document for creators is in the works)
*****'''Content Case study on web archiving rapidly changing events'''
****Suggested Speakers/Topics for Presentations
*****'''Martin Klein, UCLA, on collecting social media around the Arab Spring, including from researchers who captured content'''
*****'''Ben Welsh on extending the functionality of Story Tracker (looking for input from web archive community)'''
*****'''[http://timetravel.mementoweb.org/ Memento project]'''

***2.3.3 Software Preservation
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****'''Speaker from Society of American Archivists 2014 session on [http://archives2014.sched.org/event/574e45dcc74762fc7e6c6e6d871d2ef3#.VQAmM1X3-iw software preservation networks]'''
*****'''Matthew Kirschenbaum, MITH (on new Track Changes book?)'''
*****'''Review [http://www.digitalpreservation.gov/meetings/preservingsoftware2013.html Preserving.exe: Toward a National Strategy for Preserving Software]

***2.3.4 Moving Image and Recorded Sound
****CWG Project Ideas
*****
****Suggested Speakers/Topics for Presentations
*****
***2.3.5 Electronic Records (of businesses, organizations, and government)
****CWG Project Ideas
*****
****Planned Speakers, April 1, 2015
*****'''Glen McAninch, Kentucky Department for Libraries and Archives'''
*****'''Kevin De Vorsey, National Archives and Records Administration'''

*[[NDSA:Web Archiving Survey]]
**support collaborative web archiving projects
**policy development for archiving social media

*[[NDSA:Content Case Studies]]

*Other suggestions/ideas
**'''"Older-data-rescue" outreach'''
**'''Furthering work to understand stakeholders (creative and visual artists mentioned specifically)'''
**'''Cross Content Team projects related to born-digital news preservation'''

*Content Interview Series
**See previous posts at http://blogs.loc.gov/digitalpreservation/category/content-matters-interview/

*Other suggestions/ideas
**'''Continue/Restart member presentations'''

==== Content Teams ====

Content Working Group [[NDSA:content teams]] have been formed around various content areas to better organize our large working group. By motivating smaller teams to work together on projects of interest to them, we hope to accomplish more and raise awareness about the risk and value of digital content. Ideally everyone in the content WG will sign up for at least one that fits their organizations content area of interest. Read more [[NDSA:About the Content Teams]] here.

NOTE: The content teams have their own meeting schedules; please contact the facilitators for each group to learn more about meeting times.

*[[NDSA:Big Picture Group]]
*[[NDSA:Government Content Team]]
*[[NDSA:Geospatial]]
*[[NDSA:News, Media, and Journalism]]
*[[NDSA:Science, Mathematics, Technology and Medicine]]
*[[NDSA:Social Sciences]]
*[[NDSA:Cultural Heritage]] -- as of June 2013, merged [[NDSA:Arts & Humanities]] with this group.

====[[NDSA:Content Case Studies]]====

The Content Teams of the Content Working Group will develop case studies around a variety of types of content to share compelling stories that demonstrate the value of digital preservation in our communities.

'''Quick links to Case Studies in Development'''

*[[NDSA:Community and Hyperlocal News]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CommunityNews.pdf
*[[NDSA:Citizen Journalism]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_CitizenJournalism.pdf
*[[NDSA:Digital E-Prints of Newspapers]](draft)
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_CaseStudy_NewspaperEPrints.pdf
*Science, Medicine, Math, and Technology Blogs [[NDSA:Draft Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceBlogs_CaseStudy_public_v2.pdf
*[[NDSA:Science Forums Case Study]]
**FINAL VERSION: http://www.digitalpreservation.gov/ndsa/working_groups/documents/ScienceForums_CaseStudy_public_v2.pdf

Others in progress: The Government team is working on a case study on land records, including Maryland land records and geospacial records, with a focus on issues of cooperation between local and state people and groups. Anne Harrison from FEDLINK is also working on a case study on trying to preserve history of legislation: hearings, publications, etc. A description of this content and needs will be drafted in case study format.

====Content Interview Series====
Working Groups members are interviewing and being interviewed for the Signal Blog [[NDSA:Content Interview Series]]. If you are interested in participating, contact Abbie abgr@loc.gov.

====Member Presentations====
We want to learn more about you! Sign up on our [[NDSA:Member Presentations]] page to present about your organization, what content you are preserving, and your challenges and success stories.

====2013 [[NDSA:Web Archiving Survey]]====
A survey of Web Archiving organizations in the U.S. was open through November 30, 2013 and analysis is now under way. More information is at [[NDSA:Web Archiving Survey]].

===Prior Activities===
For more information about prior activities undertaken by the CWG, visit our [[NDSA:Prior Activities]] page.

== Meeting Schedule and Minutes ==

'''See our new CWG [[NDSA:Calendar]]! Add upcoming events or sign up to give one of our brief [[NDSA:Member Presentations]].'''
*4/6/2016: Content Working Group Call Focusing on Social Media Preservation, with guest speakers Sara Day Thomson and Bergis Jules. Audio available now! [https://www.uberconference.com/getmp3/AMIfv96KPzEMGhAVB8SPgIDXVx5viYykf4Sl2iDwWTrOCx_DDVJRvNqvZEZYNzymCH_21tPzFaaYCtgrvZhAuWSEFJF9mZ0J2pkNCho4XOmdkN9ux6UznUtNVg1zdQVX1fux836m_VtpknwiWdUUE6SAYzP0IkS2Iw.mp3 Listen online here.]

[[NDSA:Prior CWG Meetings]] (2010-2013)

==Practices==

The group will work and collaborate using the following tools and mechanisms:
*Listserv: visit [http://lists.clir.org/scripts/wa-CLIR.exe?SUBED1=NDSA-CONTENT&X=3A97C39D370C9B11DA&Y this page] to subscribe or unsubscribe.
*Regular conference calls: see meetings section above.
*Annual conference
*Wiki: you're here!

EResearch Network

2016-03-18T18:16:54Z

Oliver: update to 2016 curriculum topics as received from faculty

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Data Advocacy (building advocates, partnerships internal/external, and promoting data literacy)
*Data Management Planning and Funder Requirements
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Discovery/Metadata and Curation (reusability and preservation)
*Data Privacy and Data Ethics
*Assessment (Metrics for success with Data Services)

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016 - All webinars will be held from 1:30-3:00 PM ET. Here are the dates for the 2016 eRN webinars:
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

EResearch Network

2016-03-07T18:00:29Z

Oliver: /* webinars */

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Outreach/Inreach
*Data Literacy
*Data Management Planning and Funder Requirements
*Data Discovery/Metadata and Curation
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Privacy and Data Ethics
*Assessment

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016 - monthly webinar topics to be posted shortly. All webinars will be held from 1:30-3:00 PM ET. Here are the dates for the 2016 eRN webinars:
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

EResearch Network

2016-03-07T17:59:52Z

Oliver: /* webinars */ fix formatting

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Outreach/Inreach
*Data Literacy
*Data Management Planning and Funder Requirements
*Data Discovery/Metadata and Curation
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Privacy and Data Ethics
*Assessment

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016
*Monthly webinar topics to be posted shortly. All webinars will be held from 1:30-3:00 PM ET. Here are the dates for the 2016 eRN webinars:
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

EResearch Network

2016-03-07T17:55:07Z

Oliver: minor copy-edits

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Outreach/Inreach
*Data Literacy
*Data Management Planning and Funder Requirements
*Data Discovery/Metadata and Curation
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Privacy and Data Ethics
*Assessment

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016
Monthly webinar topics to be posted shortly. All webinars will be held from 1:30-3:00 PM ET.
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) and fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document, to ensure that the wiki is designed to be useful for the variety of eResearch Network users. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Include resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, seek permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

EResearch Network

2016-03-07T17:17:01Z

Oliver: /* webinars */ added dates for 2016 webinars

{{DISPLAYTITLE:eResearch Network}}This list of resources is provided by the Digital Library Federation (DLF) for the benefit of past and present ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] cohorts, institutions considering participation in the eRN, and professionals involved in the planning and implementation of research data management services (RDMS).

__FORCETOC__

== Welcome ==
{{DISPLAYTITLE:eResearch Guide}}
Welcome to the eResearch Guide. The following resources were taken from past cohorts of the DLF eResearch Networks (eRN) and sorted via topics relevant to the eRN community. To add to this guide, please send an email to [info@diglib.org].

If you’re new to the eRN community or just want a refresher - this is the place to start. Below are helpful tips, links and videos to give you a sense of what has been done in past cohorts.

===Introduction ===
Members of each year's eRN cohort participate in webinars (May - October) that discuss topics relevant to research data management. The webinars revolve around a curriculum designed by eRN faculty. Other structural elements of eRN include group activities, consultations, in-person events, evaluation/assessments and digital badges or certificates of completion.

====curriculum====
2016
*Outreach/Inreach
*Data Literacy
*Data Management Planning and Funder Requirements
*Data Discovery/Metadata and Curation
*Digital Scholarship, Digital Humanities, Data Visualization
*Data Privacy and Data Ethics
*Assessment

2015
*Research Data Management Services at Your Institution
*Data Management Needs
*Library Instruction / Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation: Planning and Conducting Evaluations of Your Own

2014
*Development of Research Data Services (RDS) in the Library
*Digital Repositories: Existing Data Curation Options; Institutional and Specialized Data Repositories
*Data Management Needs
*Library Instruction and Faculty and Student Engagement
*Data Collection, Discovery, and Analysis
*Services Evaluation - Planning and Conducting Evaluations of Your Own Efforts

====webinars====
Webinar recordings are made available to eRN members.

2016
Monthly webinar topics to be posted shortly. All webinars will be held from 1:30-3:00 PM ET.
*May 18
*June 15
*July 20
*August 17
*September 21
*October 19

2015
*Final 2015 eRN webinar on "Services Evaluation: Planning and Conducting Evaluations of Your Own". Guest speaker was Sara Mannheimer (Montana State). (10/14/2015)
*"Data Curation Repository Models", featuring Nancy McGovern of MIT Libraries as guest speaker. (9/23/2015)
*"Data Collection, Discovery, and Analysis", featuring eRN faculty and postdoctoral fellows Plato Smith, Kendall Roark, and Margarita Corral. (8/12/2015)
*"Library Instruction / Faculty & Student Engagement". Guest speakers, Elaine Martin and Donna Kafel from the UMASS Medical School Library. (7/15/2015)
*"Data Management Needs", with guest speaker Kathleen Fear, Data Librarian, University of Rochester. (6/10/2015)
*Informal debriefing session for those who attended RDAP 2015 (5/17/2015)
*"Research Data Management Services at Your Library" with guest speaker D.Scott Brandt of Purdue. Also includes Network members self-selection on DMS at their institutions. (5/13/2015)
*Informational webinar on the 2015 E-Research Network. 2014 cohort members Kathleen Fear (Univ. of Rochester) and Mayu Ishida (Univ. of Manitoba) discuss their eRN experience. (2/4/2015)

2014
*Final 2014 ERPNMG webinar on services evaluation and the ERPNMG experience. Guest speaker was Micheal Witt (Purdue). He requested that his talk not be recorded nor his slides shared after the presentation. (10/15/2014)
*"Data Collection, Discovery and Analysis." Guest speakers Michele Hayslett (UNC) and John Huck (Univ of Alberta) discuss collection policies for data and collaborating to support access to data through metadata. (9/17/2014)
*"Library instruction / Faculty and student engagement - focus on literacy, embedded librarianship and engagement." Guest speakers Elaine Martin and Donna Kafel (UMass Medical) discuss the NECDMC to teach RDM, and Alisa Surkis (NYU Medical) discusses the development of library data services at an academic medical center. (8/13/2014)
*"Data Management Needs - approaches to assessing the data management needs and developing data management plans." Guest speakers Alicia Hofelich Mohr and Thomas Lindsay from the Univ. of Minnesota discuss "Data Management Needs in the College of Liberal Arts". (7/16/2014)
*Supplemental recording to the June 11, 2014 webinar featuring guest speaker Nancy McGovern, Head of Curation and Preservations Services at MIT Libraries. (7/9/2014)
*"Digital Repositories - Existing data curation options, including institutional and specialized data repositories." Postdoctoral fellows Kendall Roark, Vessela Ensberg, and Inna Kouper and faculty member Nancy McGovern lead and moderate. (6/11/2014)
*"The Development of Research Data Services (RDS) in the Library". Faculty member Chuck Humphrey and postdoctoral fellows Vessela Ensberg and Natsuko Nicholls lead and moderate. (4/23/2014)
*Open House / Interest Webinar (3/12/2014)

===About eResearch===
eResearch (or e-Research) refers to the use of information technology to support existing and new forms of research. It extends e-Science and cyberinfrastructure to other disciplines like the humanities and social sciences. David Minor of University of California, San Diego Libraries, explains the complexities of cyberinfrastructure [https://wiki.diglib.org/images/1/10/ESI_Webinar_Cyberinfrastructure_Minor_1_4_12.pdf]. The e-Science Institute (ESI) provides ''Key Concepts and Terms'' [https://wiki.diglib.org/images/b/b3/ESI_Key_Concepts_%26_Terms_final-2.pdf] including definitions for e-Research, cyberinfrastructure, and e-Science (also listed below).
;e-Research
:The term e-Research here refers to the use of information technology to support existing and new forms of scholarly research in all academic disciplines, including the humanities and social sciences. E-research encompasses computational and e-science, cyberinfrastructure and data curation. E-Research projects often make use of grid computing or other advanced technologies, and are usually data intensive, but the concept also includes research performed digitally at any scale. E-research is useful here as a way to bridge the concept of e-science to other fields such as social science and the humanities. Just as e-science applies large-scale computing to processing vast amounts of scientific research data, e-research could include studies of large linguistic corpuses in the humanities, or integrated social policy analyses in the social sciences.
;Cyberinfrastructure
:Cyberinfrastructure (or CI) describes research environments that support advanced data acquisition, data storage, data management, data integration,data mining, data visualization and other computing and information processing services distributed over the Internet beyond the scope of a single institution. In scientific usage, cyberinfrastructure is a technological strategy for efficiently connecting laboratories, data, computers, and people with the goal of enabling novel scientific theories and knowledge. The term “cyberinfrastructure” was coined in the U.S. and other countries have different terms for this type of technological infrastructure. Cyberinfrastructure now often includes systems for managing, archiving and preserving data, in addition to data processing, and so can include digital libraries and archives and the software and hardware to support them.
;e-Science
:E-Science is computationally intensive science carried out in highly distributed network environments, such as science that uses immense data sets requiring grid computing or High Performance Computing to process. The term sometimes includes technologies that enable distributed collaboration, such as the Access Grid, and is sometimes used as an alternative term for Cyberinfrastructure (e.g. e-Science is the preferred term in the UK). Examples of e-Science research include data mining, and statistical exploration of genome and other –omic structures.

A helpful list, ''23 Things: Libraries for Research Data'' [https://wiki.diglib.org/images/4/45/23Things_Libraries_For_Data_RDA.pdf] put out by the Research Data Alliance (RDA), provides learning resources “to help librarians engage in research data!” A ''Getting Started in e-Science Guide'' [http://esciencelibrary.umassmed.edu/about/getting-started], created by University of Massachusetts Medical School contains comprehensive resources to assist librarians.

===Research Data Management===
Research Data Management (RDM) refers to the storage, access and preservation of data produced during the entire lifecycle of the data. Eugene Barsky of University of British Columbia gave an overview [https://wiki.diglib.org/images/2/24/RDM%2C_a_view_from_Vancouver.pdf] of the subject in 2015, including providing a glossary of ''Research Data Canada'' [http://www.rdc-drc.ca/glossary/].

===Consultation Sessions===
Each institutional team will receive a personalized consultation with faculty members and/or CLIR/DLF Data Curation postdoctoral fellows. Consultations are designed to be:
*Individualized (one 90 minute session or two 45 minute sessions) fully focused on institution and team needs
*Institution-submitted topics and questions
*Confidential

===Staying Connected===
There are many ways to stay connected with other members of the eRN, for continued networking and information sharing. Beyond connecting with others via the ''CLIR Connect portal'' [http://connect.clir.org/home], Google group [https://groups.google.com/forum/?hl=en#!forum/dlf-e-research-network], or LinkedIn group [https://www.linkedin.com/uas/login?session_redirect=https%3A%2F%2Fwww.linkedin.com%2Fgroups%2F8136470], some may be interested in a new CLIR ''MemberCentric Phone Application'' [https://itunes.apple.com/us/app/membercentric/id524165235?mt=8]. This app helps eRN members to connect and collaborate, participate in communities of interest, and access up-to-date content and news from DLF and CLIR.

Another way to stay connected: follow DLF on Twitter ''@CLIRDLF'' [https://twitter.com/CLIRDLF] and tweet about your eRN experiences, webinars, etc. using ''#eResearchNetwork'' [https://twitter.com/search?q=%23eResearchNetwork&src=typd].

== Outreach/Inreach ==

===advocacy===
Research data consultation and collaboration was the topic of the first eRN webinar in 2015. D. Scott Brandt of Purdue University states that multiple approaches are needed to advocate for data curation, including accommodating to a wide range of sub-disciplinary data characteristics and sharing practices. ''Webinar 1 Group Activity'' [https://docs.google.com/document/d/1Sg8H67rfJ2dulr8TNol_z08na62uY_fVR44-boVNR_I/edit] gave institutional participants prompts about different elements to consider when developing research data services. It used the framework taken from Digital Curation Centre (DCC) Guide, ''How to Discover Requirements for Research Data Management Services'' [http://www.dcc.ac.uk/how-discover-requirements].

===partnerships===
As part of a 2012 eRN capstone project, a ''collaboration matrix'' [https://wiki.diglib.org/images/4/4b/E-Science_Collaboration_Matrix.docx] was created. The matrix addresses institutional needs and how internal and external partnerships can assist in community building.

Part of building partnerships is identifying liaison and subject librarians that can provide services related to existing data and information in specific areas. For an eRN group activity in 2014 [https://wiki.diglib.org/images/7/7d/Groupactivityseptember-2.pdf], institutions were suggested to identify liaison librarians along with sharing a summary of the existing or emerging responsibilities of those librarians and their contributions to data services.

===internal skills===
A SWOT analysis may be first step in identifying strengths, weaknesses, opportunities and threats for your data research. Oregon State University provides an example of their ''SWOT Analysis'' [https://wiki.diglib.org/images/9/94/OSU_SWOT_matrix.pdf]. Adapted from Anne R. Kenneya and Nancy Y. McGovern, ''Five Organizational Stages Applied to eResearch'' [https://wiki.diglib.org/images/5/53/Five_Organizational_Stages_of_E-Research.pdf] is a way of thinking about where an organization is in terms of its involvement with eResearch. Stages include:
*Acknowledge - determining that eResearch is of interest locally
*Act - initiating relevant projects
*Consolidate - shifting from projects to programs
*Institutionalize - incorporating the broader environment and rationalizing programs
*Externalize - embracing inter-institutional collaboration and dependencies

== Data Literacy ==

===teaching===
''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. This project helps raise awareness of research data management and curation issues among researchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, and research publications.

== Data Management Planning ==
Data Management Planning or DMP outlines how data is handled before, during and after a research project. There are a wide-range of institutional resources out there to assist researchers in managing their data. A guide was created by eRN in 2014 for institutions to share material [https://wiki.diglib.org/images/4/4a/Links_to_shared_RDS_materials.pdf]. Other examples include ''University of Maryland’s Quick Start Guide to DMPs'' [http://www.lib.umd.edu/data/dmp] and ''Stanford University's DMP Guide'' [https://library.stanford.edu/research/data-management-services/data-management-plans]. Another helpful resources is the ''Data Management Practices in Social Sciences report'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] and ''Managing and Sharing Data Guide'' [http://www.data-archive.ac.uk/media/2894/managingsharing.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti of University of Essex in 2010.

If creating a research data services website, Colgate University provides a sitemap layout [https://wiki.diglib.org/images/b/ba/Possible_RDS_sitemap_7_10_14.pptx]

===strategic agenda===
Strategic agendas for research data services guide the development of data services at libraries. A strategic guide is informed by best practices in data management at peer universities. For an example, check out ''Oregon State University Libraries and Press Strategic Agenda for Research Data Services'' [http://ir.library.oregonstate.edu/xmlui/handle/1957/38794]. Other examples are agendas put out by University of Arizona [https://wiki.diglib.org/images/0/09/Data_Management_Services_final.pdf], University of Manitoba [https://wiki.diglib.org/images/b/b3/UML-E-ScienceStrategicAgenda_Revised_201404171.pdf], and Northwestern University [https://wiki.diglib.org/images/9/93/Data_report_final_report_ver_1.pdf].

===data management curriculum===
University of Michigan Medical School Lamar Soutter Library provides an instructional tool for teaching data management best practices to undergraduates, graduates, and researchers in health sciences, sciences, and engineering disciplines. ''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] website provides seven online instructional modules that align with the National Science Foundation’s data management plan recommendations and addresses universal data management challenges.

===funding requirements===
As stated in the ''Stanford DMP website'' [https://library.stanford.edu/research/data-management-services/data-management-plans]:
Many funding agencies require a DMP with every funding request. Each agency or directorate creates its own set of policies for data management. Consult the documents below to find out what you will need to include in the DMP for your research proposal.
*NIH: ''NIH Data Sharing Policy and Implementation Guidance'' [http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm]
*NSF: ''Data Management Policies'' [http://www.nsf.gov/bfa/dias/policy/dmp.jsp] and ''FAQ on Data Management and Sharing'' [http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp]
*NOAA: ''Data Sharing for NOAA Grants Procedural Directives'' [https://geo-ide.noaa.gov/wiki/index.php?title=Data_Sharing_for_NOAA_Grants_PD]
*Institute of Education Sciences: ''Data Sharing Implementation Guide'' [http://ies.ed.gov/funding/datasharing_implementation.asp]
*Gordon and Betty Moore Foundation: ''Data Sharing Philosophy and Data Sharing and Management Plans'' [https://www.moore.org/docs/default-source/Grantee-Resources/data-sharing-philosophy.pdf]

University of California, San Diego, provides ''Sample NSF Data Management Plans'' [http://libraries.ucsd.edu/services/data-curation/data-management/dmp-samples.html]

== Data Discovery ==

===metadata===
Metadata helps provide context to research projects. Open Data Support provides a slideshare [http://www.slideshare.net/OpenDataSupport/introduction-to-metadata-management] that explains metadata, outlines the metadata lifecycle, discusses metadata quality and management.

===curation===
The Interuniversity Consortium for Political and Social Research (ICPSR) provides a ''Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] on research data quality, preservation, access, confidentiality, and citation.

===governance of research data===
MacKenzie Smith, MIT Research Director, shares experience with data governance, data archiving, copyright, licenses, contracts, metadata and other topics relevant to eRN in this presentation [https://wiki.diglib.org/images/9/98/ESI_Webinar_Governance_of_Research_Data_Smith_11_11.pdf].

===data discovery===
Ontologies for eScience and why we need metadata explained in presentation [https://wiki.diglib.org/images/9/9e/ESI_Webinar_Ontologies_for_E-Science_Data_Handel_%26_Shaffer_12_9_11.pdf] by Melissa Haendel of Oregon Health & Science University Library in 2011.

===preservation===
''ICSPR’s Guide to Social Science Data Preparation and Archiving Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] provides a comprehensive planning schedule for archiving and preserving data. ICSPR also has a ''Digital Preservation section'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/] that has more information on digital preservation standards and a glossary of terms.

Johns Hopkins University provides a presentation about their data management services [https://wiki.diglib.org/images/2/29/ESI_Webinar_Data_Conservancy_%26_Data_Managment_Services_Choudhury_12_16_11.pdf], including data conservancy objectives and data preservation.

== Digital Scholarship ==

===data visualization ===
According to ESI, Data visualizations are visual representations of data, or abstract information. In the context of e-Science data visualization is closely related to scientific visualization, an interdisciplinary branch of science primarily concerned with the visualization of three dimensional phenomena (architectural, meteorological, medical, biological, etc.), where the emphasis is on realistic renderings of volumes, surfaces, illumination sources, and so forth, perhaps with a dynamic (time) component. Visualizations and simulations are a key part of scientific communication in the digital era, and require sophisticated software to execute (i.e. the visualizations are often not static files that can be captured and preserved like a digital image).

== Data Privacy and Ethics ==
===sharing research data===
''The Conundrum of Sharing Research Data'' [https://wiki.diglib.org/images/a/ab/SSRN-id1869155.pdf] by Christine Bordgman of University of California, Los Angeles, addresses the complexities of sharing data - “an intricate and difficult problem”.

===environmental justice===
Peter Rogers of Colgate University Libraries uses maps and space as a case study for using data to make changes [https://wiki.diglib.org/images/d/de/F13_ENST232_Maps%2C_Space%2C_and_Environmental_Justice.pptx].

===data horror stories===
Mismanaged data can cause big problems. Kristin Briney, data services librarian of University of Wisconsin-Milwukee, compiles a list of data horror stories [https://pinboard.in/u:kbriney/t:dataHorrorStories/] as does faculty associate of University of Wisconsin, Dorothea Salo [https://pinboard.in/u:dsalo/t:horrorstories/].

== Assessment ==
''The DLF Assessment interest group'' [https://wiki.diglib.org/Assessment] seeks to engage the community in developing best practices and guidelines for various kinds of digital library assessment.

''The Data Census: Assessing Data Services at MSU'' [https://wiki.diglib.org/images/b/b4/MSU-Data-Census-ERN.pdf], presented by Sara Mannheimer of Montana State University in 2015, provides information on survey development, assumptions and results. Lessons learned included researching other institutional data surveys and assessment frameworks, balance length of survey with depth of information gathered, advocacy for information libraries want to collect and seeking IRB approval to enable data sharing.

Some institutions provided a self-assessment of their data services. University of Manitoba released an 18-page self-assessment report in 2012 [https://wiki.diglib.org/images/8/8a/Self_Assessment_-_University_of_Manitoba_-_final.pdf] with intentions to continue assessing through contextual interviews and surveys. University of Rochester contributed a report on their services in 2013 [https://wiki.diglib.org/images/3/3a/Survey_results.pdf]. Context Interviews can be tracked using an ''Interview Tracking Sheet Template'' [https://wiki.diglib.org/images/e/e2/Interview_Tracking_Checklist_-_Appendix_C.xlsx]

Perform your own self-assessment by completing ''Self-Assessment Questionnaire'' [https://wiki.diglib.org/images/6/64/E-Science_Institute_Self-Assessment_Questionnaire.docx]

== About this wiki ==
If interested in adding to this wiki, please contact [info@diglib.org]. Formatting for this wiki should be consistent with other resources on the page. Each resource added should include a short 1-2 sentence description. eRN faculty should include updated curricula and webinar information under the matching headings. Four user personas were created when making this document. They should be considered when posting new content: Library Administrator, Data Librarian, Non-Librarian Person and New to Field.

This guide was compiled on March 4, 2016 by Brandon Patterson, with help from Oliver Bendorf, Bethany Nowviskie, Jason Clark and Sara Mannheimer. The guide consists of files collected from the 2011 - 2016 eRN cohorts housed at DLF and from the CLIR Connect community libraries: eResearch Network and DLF eResearch Network 2015.

Suggestions for improvement:
* Find resources to fill gaps in data literacy, metadata and digital scholarship/humanities
*Visual elements (icons) added to topics using ''Font Awesome Plus Extension'' [http://www.mediawikibootstrapskin.co.uk/235/index.php?title=Bootstrapskin_Font_Awesome_Plus]
*Collect content from CLIR Connect discussions, get permissions for past cohort webinars to share
*Collect and post curricula prior to 2014
*The addition of tags labeled “beginner”, “intermediate” and “advanced” would differentiate which resources are best for which level of learner

NDSA

2016-02-19T18:35:01Z

Oliver: fix hyperlink format

[[File:NDSA_Logo.png]]

The NDSA maintains public wiki pages [https://wiki.diglib.org/NDSA:Main_Page here]!

NDSA

2016-02-19T18:33:11Z

Oliver: Update with link to new wiki

[[File:NDSA_Logo.png]]

The NDSA maintains public wiki pages [here](https://wiki.diglib.org/NDSA:Main_Page)!

EResearch Network

2016-01-28T14:54:35Z

Oliver:

{{DISPLAYTITLE:eResearch Network}}This list of resources is curated by the Digital Library Federation (DLF) for the benefit of institutions involved in the planning and implementation of research data management services (RDMS). Participants of the ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] program of the ''Council on Library and Information Resources'' [http://www.clir.org] may find these helpful in developing and implementing RDMS.

If you would like to suggest a resource for inclusion on this page, send your suggestion to info@diglib.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to info@diglib.org.

== DATA MANAGEMENT ==

''Data Management Practices in the Social Sciences'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti, August 2010.

''e-Science Portal for New England Librarians: Research Data Management Links'' [http://esciencelibrary.umassmed.edu/index] contains comprehensive resources links to keep librarians updated about e-Science issues and libraries' new roles and functions.

''Guide to Social Science Data Preparation and Archiving'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] produced by ''ICPSR'' [http://www.icpsr.umich.edu/icpsrweb/landing.jsp] in 2012.

''ICPSR’s Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] provides a general guide on research data quality, preservation, access, confidentiality, and citation.

The ''University of Massachusetts Medical School'' [http://www.umassmed.edu] has compiled a host of data related resources in the ''e-Science Portal for New England Libraries : a librarian's link to e-Science resources'' [http://esciencelibrary.umassmed.edu].

== INSTRUCTION AND OUTREACH ==

''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. The Purdue University Libraries, partnered with the libraries of the University of Minnesota, the University of Oregon and Cornell University, led this project to help raise awareness of research data management and curation issues among rresearchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, as well as research publications result from the project.

''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] led by the ''Lamar Soutter Library'' [http://library.umassmed.edu/index] at the University of Massachusetts Medical School in partnership with several libraries in the New England region.

EResearch Network

2016-01-28T14:54:21Z

Oliver: changed contact info

Digitizing Special Formats

2016-01-22T16:36:28Z

Oliver: Corrected attribution of "Digitizing Video for Long-Term Preservation" guide to NYU Libraries Preservation Department

This list of resources is curated by the Digital Library Federation for the benefit of cultural heritage professionals planning projects involving the digitization of rare and unique materials. Applicants to the ''Digitizing Hidden Special Collections and Archives'' [http://www.clir.org/hiddencollections/] program of the ''Council on Library and Information Resources'' [http://www.clir.org/] may find these helpful in planning project proposals.

Rather than providing comprehensive coverage, this list includes introductory and reference materials that are good places to begin an exploration of issues of broad import to digitizing cultural heritage materials.

Content for this wiki page is currently being curated by the following team: Nicholas Graham, Project Coordinator, ''North Carolina Digital Heritage Center'' [https://www.digitalnc.org], Lisa Gregory, Digital Projects Librarian, North Carolina Digital Heritage Center, and Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies at Johns Hopkins University.

If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

== PROJECT PLANNING & MANAGEMENT ==

This section curated by Nicholas Graham and Lisa Gregory of the North Carolina Digital Heritage Center.

'''General Resources'''

The ''Federal Agencies Digitization Guidelines Initiative'' (or FADGI) [http://www.digitizationguidelines.gov] is a collaboratively maintained clearinghouse of information related to digitization, from project planning [http://www.digitizationguidelines.gov/guidelines/digitize-planning.html], to digital file formats [http://www.digitizationguidelines.gov/guidelines/File_format_compare.html], to technical specifications [http://www.digitizationguidelines.gov/guidelines/digitize-technical.html]. FADGI was launched in 2007 under the auspices of the National Digital Information Infrastructure and Preservation Program (NDIIPP). Two groups of professionals from federal agencies develop FADGI outcomes:
(1) the ''Still Image Working Group'' [http://www.digitizationguidelines.gov/still-image/] produces guidelines for creating digital images of cultural heritage materials; and
(2) the ''Audio-Visual Working Group'' [http://www.digitizationguidelines.gov/audio-visual/] covers the digitization of analog audio and audiovisual recordings as well as the digital reformatting of born-digital audio or audiovisual content.
http://www.digitizationguidelines.gov

The ''Society of American Archivists'' (SAA) [http://www2.archivists.org] provides a useful list of links to sources of information about digitization standards on its website.
http://www2.archivists.org/standards/external/123

The ''Association of Research Libraries'' (ARL) [http://www.arl.org/] developed the ''Principles to Guide Vendor/Publisher Relations in Large-Scale Digitization Projects of Special Collections Materials'' [http://www.arl.org/storage/documents/publications/principles_large_scale_digitization.pdf] in 2010 to help institutions build strong working relationships with commercial partners while creating broad access to their collections.
http://www.arl.org/storage/documents/publications/principles_large_scale_digitization.pdf

Working with the ''Digital Library Federation [http://www.diglib.org/groups/assessment/] [[Assessment]] Group'', Joyce Chapman of Duke University developed the ''Library Digitization Cost Calculator'' [http://statelibrarync.org/plstats/digitization_calculator.php] using data collected by Duke University, the University of Alabama, and the Triangle Research Libraries Network. The tool can help professionals create rough estimates for standard flatbed digitization of archival collections. The calculator is currently undergoing revision and the Assessment Group is now calling for institutions to contribute data to the effort [http://www.diglib.org/archives/9484/].
http://statelibrarync.org/plstats/digitization_calculator.php

The ''UCLA Libraries Special Collections Digital Project Toolkit'' [http://library.ucla.edu/special-collections/programs-projects/digital-projects-special-collections] includes many template documents suitable for planning digitization projects, such as a Digitization Cost Estimate Worksheet [https://www.library.ucla.edu/sites/default/files/Template_DigitizationCostEstimate.xlsx], a Fair Use Statement [https://www.library.ucla.edu/sites/default/files/Example1_FairUseStatement.pdf], a Vendor Decision Matrix [https://www.library.ucla.edu/sites/default/files/Template_VendorDecisionMatrix.pdf], Digitization Workflow Guidelines [https://www.library.ucla.edu/sites/default/files/Guidelines_DigitizationWorkflow.pdf], Quality Control Guidelines [https://www.library.ucla.edu/sites/default/files/Guidelines_DigitizationQualityControl.pdf], and more.
http://library.ucla.edu/special-collections/programs-projects/digital-projects-special-collections

A number of cultural heritage institutions and professionals have created videos about their digitization work for YouTube [http://www.youtube.com/playlist?list=PLtv-1sqn2fmF1frN_WhwHQrKnQR48l_e3].

Several professional organizations regularly offer webinars on digitization. Lyrasis [https://www.lyrasis.org/classes-and-events/Pages/LYRASIS-Digital-Classes.aspx] includes introductory training as well as more in-depth topics. OCLC often focuses on their own products, but their live and recorded webinars can include helpful information. [http://www.oclc.org/en-US/events/webinars.html]

'''Format-Specific Resources'''

''Text''

The EU-based ''IMPACT Project'' (IMProving ACcess to Text) [http://www.impact-project.eu] provides useful documentation and case studies related to mass digitization of text, optical character recognition (OCR), and estimating digitization costs and storage.
http://www.impact-project.eu/taa/strat/pilot-tools

''Best Practices for TEI in Libraries'' [http://www.tei-c.org/SIG/Libraries/teiinlibraries/] provides a recent (2011) overview of possible approaches to incorporating encoded text into large-scale digitization projects.
http://www.tei-c.org/SIG/Libraries/teiinlibraries/

''Newspapers''

The ''Guidelines and Resources'' [http://www.loc.gov/ndnp/guidelines/] page on the ''National Digital Newspaper Program'' (NDNP) website [http://www.loc.gov/ndnp/] provides information about best practices for digitizing newspapers and making newspaper content broadly accessible and discoverable. The NDNP is a partnership of the National Endowment for the Humanities (NEH) and the Library of Congress. The NEH operates the National Digital Newspaper funding initiative [http://www.neh.gov/grants/preservation/national-digital-newspaper-program], which offers grants specifically for newspaper digitization.
http://www.loc.gov/ndnp/guidelines/

The ''Center for Research Libraries'' (CRL) [http://www.crl.edu] maintains the ''International Coalition on Newspapers'' (ICON) [http://icon.crl.edu/digitization.php] database, which contains issue and holdings data for nearly 170,000 publications [http://icon.crl.edu/statistics.php] dating from the seventeenth century through the present. The ICON project also includes a directory of digitization efforts around the globe [http://icon.crl.edu/digitization.php]. CRL is actively seeking new contributors to the ICON database; they invite feedback about the project through the database website [http://icon.crl.edu/feedback.php].
http://icon.crl.edu

The ''International Federation of Library Associations'' (IFLA) [http://www.ifla.org] maintains a list of links to best practices for digitizing newspapers and serials.
http://www.ifla.org/node/6777

''Rare Books & Manuscripts''

The ''International Federation of Library Associations'' [http://www.ifla.org/] (IFLA) ''Rare Book and Special Collections Section'' [http://www.ifla.org/rare-books-and-special-collections] published its ''Guidelines for Planning the Digitization of Rare Book and Manuscript Collections'' [http://www.ifla.org/files/assets/rare-books-and-manuscripts/rbms-guidelines/ifla_guidelines_for_planning_the_digitization_of_rare_book_and_manuscripts_collections_september_2014.pdf] in 2014, covering project design, metadata creation, dissemination, and project assessment.
http://www.ifla.org/files/assets/rare-books-and-manuscripts/rbms-guidelines/ifla_guidelines_for_planning_the_digitization_of_rare_book_and_manuscripts_collections_september_2014.pdf

''Images''

The ''International Press Telecommunications Council'' (IPTC) ''Core Standard Specification'' [http://www.iptc.org/cms/site/index.html?channel=CH0099] is a widely used metadata standard for describing photographs and includes details about embedding metadata into digital image files.
http://www.iptc.org/cms/site/index.html?channel=CH0099

The ''International Image Interoperability Framework'' (IIIF) is a community of research libraries and image repositories collaboratively developing applications and application programming interfaces that can produce an interoperable technology and community framework for image delivery.
http://iiif.io/about.html

''Audio and Audiovisual Recordings''

The ''State of Recorded Sound Preservation in the United States: A National Legacy at Risk in the Digital Age'' [http://www.clir.org/pubs/abstract/reports/pub148] is a report commissioned by the ''National Recording Preservation Board'' [http://www.loc.gov/rr/record/nrpb/nrpb-home.html] of the Library of Congress that gives an overview of the complex legal and technical issues facing the preservation of recorded sound. The Board itself also maintains an ''Audio Preservation Bibliography'' [http://www.loc.gov/rr/record/nrpb/nrpb-presbib.html].
http://www.clir.org/pubs/abstract/reports/pub148

The ''ARSC Guide to Audio Preservation'' [http://www.clir.org/pubs/reports/pub164] is a practical introduction to caring for and preserving audio collections. It is aimed at individuals and institutions that have recorded sound collections but lack the expertise in one or more areas to preserve them. http://www.clir.org/pubs/reports/pub164

New York consulting company ''AVPreserve'' [http://www.avpreserve.com] maintains a useful list of publications and presentations on tools and techniques for the preservation of audiovisual media [http://www.avpreserve.com/avpsresources/papers-and-presentations/].
http://www.avpreserve.com/avpsresources/papers-and-presentations/

A San Francisco nonprofit, the ''Bay Area Video Coalition'' (BAVC) [http://www.bavc.org] has developed a set of ''Quality Control Tools for Video Preservation'' [http://www.bavc.org/qctools].
http://www.bavc.org/qctools

NYU Libraries Preservation Department's 2013 ''Digitizing Video for Long-Term Preservation: An RFP Guide and Template'' [http://library.nyu.edu/preservation/VARRFP.pdf] is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video formats to digital carriers for preservation.

''Maps''

A list of ''National Geospatial Program Standards and Specifications'' [http://nationalmap.gov/standards/index.html] appears on the ''United States Geological Survey'' (USGS) [http://www.usgs.gov] ''National Map Project'' website [http://nationalmap.gov].
http://nationalmap.gov/standards/index.html

== DISCOVERABILITY: METADATA AGGREGATION, REGISTRIES, AND SEARCH ENGINE OPTIMIZATION ==

The ''Digital Public Library of America'' (DPLA) [http://dp.la/] aggregates the metadata of digital collections held in educational and cultural heritage institutions across the United States. Institutions with large digital collections may contribute data as Content Hubs [http://dp.la/info/hubs/#our-content-hubs], while smaller organizations may contribute through local or regional Service Hubs [http://dp.la/info/hubs/#our-service-hubs]. Contributors must abide by the DPLA's data policies [http://dp.la/info/about/policies/] in order to participate. ''See also'': An Introduction to the DPLA Metadata Model (pdf) [http://dp.la/info/wp-content/uploads/2014/03/Intro-to-DPLA-metadata-model-2014.pdf]; The ''DPLA Metadata Application Profile'' [http://dp.la/info/developers/map/]; DPLA Metadata Aggregation Webinar Recording, 1/22/15 [http://vimeo.com/117617171].
http://dp.la/

Many DPLA Service Hubs and their partners provide useful documentation and links to tools for metadata normalization, quality control, and aggregation through their project websites.

--''Digitization Guidelines'', North Carolina Digital Heritage Center [http://www.digitalnc.org]: http://www.digitalnc.org/about/policies/digitization-guidelines/

--DPLA aggregation tools on GitHub, North Carolina Digital Heritage Center: https://github.com/ncdhc

--''Setting Up a Repository for Harvest'', Mountain West Digital Library [http://mwdl.org/index.php]: http://mwdl.org/getinvolved/repository_setup.php

--''Portal Partners Page'', The Portal to Texas History [http://texashistory.unt.edu]: http://www.library.unt.edu/digital-projects-unit/our-partners

The ''Print Archives Preservation Registry'' (PAPR) [http://papr.crl.edu] collects information about serial titles, print holdings, and archiving terms and conditions. It is a valuable resource for assessing the uniqueness of serial collections and determining the degree of need for digitization of those collections.
http://papr.crl.edu

''Getting Found: the SEO Cookbook'' [http://www.clir.org/pubs/reports/pub165] provides a step-by-step video guide to help libraries measure and monitor the search engine optimization (SEO) performance of their digital repositories. The Cookbook includes everything necessary to implement a preconfigured Google Analytics dashboard that continuously monitors SEO performance metrics relevant to digital repositories.
http://www.clir.org/pubs/reports/pub165

== DIGITAL REPOSITORIES ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

The ''Directory of Open Access Repositories'' (OpenDOAR) [http://www.opendoar.org/index.html] is an international directory of academic open access repositories, useful for those seeking options for depositing digital collections or models for developing new digital repositories.
http://www.opendoar.org/index.html

The ''Trustworthy Repositories Audit & Certification: Criteria and Checklist'' (TRAC) [http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/trac] describes the characteristics of secure and sustainable digital repository management.
http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/trac

The ''Association of Research Libraries (ARL) Web Accessibility Toolkit'' [http://accessibility.arl.org] explains the principles of accessibility, universal design, and digital inclusion, and offers tips about best practices and checklists for digital repository creators that can help them ensure digitized content is as broadly accessible as possible.
http://accessibility.arl.org

== DIGITAL PRESERVATION ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

Thanks to the ''WikiProject Digital Preservation'' [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation], the information about digital preservation on Wikipedia [http://en.wikipedia.org/wiki/Digital_preservation] is substantial and current.
http://en.wikipedia.org/wiki/Digital_preservation

The ''National Digital Stewardship Alliance'' (NDSA) [http://www.digitalpreservation.gov/ndsa/index.html] has published the 2015 NDSA National Agenda for Digital Stewardship [http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf], which provides a broad overview of current "challenges, opportunities, gaps, and trends" related to building and maintaining digital collections in the United States. ''See also'': The NDSA ''Levels of Digital Preservation'' [http://www.digitalpreservation.gov/ndsa/activities/levels.html].
http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf

The ''Sustainability of Digital Formats'' page [http://www.digitalpreservation.gov/formats/intro/intro.shtml] provides detailed descriptions and notes on sustainability issues for hundreds of digital file formats [http://www.digitalpreservation.gov/formats/fdd/browse_list.shtml].
http://www.digitalpreservation.gov/formats/intro/intro.shtml

The ''Northeast Document Conservation Center'' (NEDCC) [https://www.nedcc.org] has compiled a ''Digital Preservation Reading List'' [https://www.nedcc.org/assets/media/documents/DigiPres_Biblio_Digital_Directions_2014_update.pdf] that provides a thorough introduction to the challenges of digital preservation as they relate to cultural heritage collections. Additional links to resources related to digital preservation are provided on NEDCC's website [https://www.nedcc.org/free-resources/digital-preservation].
https://www.nedcc.org/assets/media/documents/DigiPres_Biblio_Digital_Directions_2014_update.pdf

''From Theory to Action: “Good Enough” Digital Preservation Solutions for Under-Resourced Cultural Heritage Institutions'' (2014) is a white paper compiling the results of a three-year study of affordable, scalable digital preservation solutions suitable for under-resourced organizations.
http://commons.lib.niu.edu/handle/10843/13610

''Digital Preservation Management: Short-Term Strategies for Long-Term Problems'' is a tutorial created by Cornell University Libraries with funding from the National Endowment for the Humanities. It is now hosted by the MIT Libraries:
http://www.dpworkshop.org/dpm-eng/eng_index.html

The ''Guidelines for Digital Newspaper Preservation Readiness'' [http://educopia.org/sites/educopia.org/files/publications/Guidelines_for_Digital_Newspaper_Preservation_Readiness_0.pdf ] address a specific set of preservation challenges faced by libraries, archives, historical societies, and other organizations that curate substantial collections of digital newspaper content. ''Guidelines'' was written by Katherine Skinner and Mat Schultz and was published by the Educopia Institute [http://educopia.org] in 2014.

== COPYRIGHT & INTELLECTUAL PROPERTY ==

This section curated by Nicholas Graham and Lisa Gregory of the North Carolina Digital Heritage Center.

'''Introducing Copyright and Cultural Heritage Institutions'''

''Copyright and Cultural Institutions: Guidelines for Digitization for U.S. Libraries, Archives, and Museums'' [http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1495365] by Peter Hirtle, Emily Hudson, and Andrew Kenyon (2009) provides comprehensive coverage of all major copyright issues relevant to digitization in cultural heritage institutions. This work is also available in print from the Society of American Archivists [http://saa.archivists.org/store/copyright-and-cultural-institutions-guidelines-for-digitization/1598/].
http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1495365

The ''Association of Research Libraries'', in particular its initiatives on ''Transforming Special Collections in the Digital Age'' [http://www.arl.org/focus-areas/research-collections/special-collections/2482-statements-principles-and-reports-of-arl-special-collections-working-groups#.VL82d0sn8RY] and on ''Copyright and Intellectual Property'' [http://www.arl.org/focus-areas/copyright-ip#.VL81v0sn8RY], has published a variety of documents relevant to the digitization of special collections and archives, including a 2012 special issue of ''Research Library Issues'' that covers legal concerns related to digitizing rare and unique materials.
http://publications.arl.org/rli279/1

'''Determining Copyright Status'''

The ''ALA Copyright Slider'' http://librarycopyright.net/resources/digitalslider/ is a simple, user-friendly guide to determining copyright status of works. http://librarycopyright.net/resources/digitalslider/

''Copyright Term and the Public Domain in the United States'' [https://copyright.cornell.edu/resources/publicdomain.cfm] contains a helpful and very thorough chart for determining the copyright status of works created and/or published in the United States. https://copyright.cornell.edu/resources/publicdomain.cfm

''Copyright and Related Issues Relevant to Digital Preservation and Dissemination of Unpublished Pre-1972 Sound Recordings by Libraries and Archives'' describes what libraries and archives can legally do to preserve and make accessible holdings of unpublished sound recordings.
http://www.clir.org/pubs/abstract/reports/pub144

''Recommendations for Standardized International Rights Statements''[http://rightsstatements.org/files/151002recommendations_for_standardized_international_rights_statements.pdf] is a white paper summarizing the conclusions of a working group convened by the [http://dp.la/ Digital Public Library of America] and [http://www.europeana.eu/portal/ Europeana].
http://rightsstatements.org/files/151002recommendations_for_standardized_international_rights_statements.pdf

'''Orphan Works'''

The ''Statement of Best Practices in Fair Use of Collections Containing Orphan Works for Libraries, Archives, and Other Memory Institutions'', [http://www.cmsimpact.org/fair-use/best-practices/statement-best-practices-fair-use-orphan-works-libraries-archives] developed by the Center for Media & Social Impact at American University and the UC Berkeley School of Law, includes clear guiding principles for us in determining when to apply fair use in the digitization and online publication of orphan works. The statement was produced after talking with librarians and archivists around the country. http://www.cmsimpact.org/fair-use/best-practices/statement-best-practices-fair-use-orphan-works-libraries-archives

In 2009, the ''Society of American Archivists'' [http://www2.archivists.org/] issued ''Orphan Works: Statement of Best Practices'' to guide decision-making in conducting research into the copyright status of unpublished collections. The document includes a variety of useful links and appendices.
http://www2.archivists.org/sites/all/files/OrphanWorks-June2009.pdf

== PROVENANCE, PRIVACY, AND ETHICS ==

The ''Association of Tribal Archives, Libraries, and Museums'' [http://www.atalm.org/] maintains a list of resources relevant to the care of cultural materials of indigenous peoples. http://www.atalm.org/node/52

The ''Society of American Archivists (SAA)'' has convened a task force to revise and strengthen the ''Protocols for Native American Archival Materials (PNAAM)'', based upon a document produced in 2007 [http://www2.nau.edu/libnap-p/protocols.html]. The draft document contains a useful bibliography of general resources on archives and ethics [http://www2.nau.edu/libnap-p/resources.html]. http://www2.archivists.org/groups/native-american-archives-roundtable/protocols-for-native-american-archival-materials-information-and-resources-page

The SAA case study, ''Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution'' [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf], provides one example of how an institution interpreted the ''Protocols'' [http://www2.nau.edu/libnap-p/protocols.html] and the ''SAA Code of Ethics'' [http://www2.archivists.org/statements/saa-core-values-statement-and-code-of-ethics]. http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf

The ''Smithsonian National Museum of Natural History'' [http://www.mnh.si.edu] has maintained a bibliography [http://anthropology.si.edu/naa/home/culturally_sensitive.html] of online resources titled the ''Ethics of Exhibiting Culturally Sensitive Materials Online''. This bibliography was last updated in 2010. http://anthropology.si.edu/naa/home/culturally_sensitive.html

== FUNDING OPPORTUNITIES ==

The ''National Endowment for the Humanities'' (NEH) [http://www.neh.gov/] supports digitization and related activities through the ''Humanities Collections and Reference Resources'' program [http://www.neh.gov/grants/preservation/humanities-collections-and-reference-resources], the ''National Digital Newspaper Program'' [http://www.neh.gov/grants/preservation/national-digital-newspaper-program], and the ''Preservation and Access Research and Development'' [http://www.neh.gov/grants/preservation/preservation-and-access-research-and-development] grants.
http://www.neh.gov/

The ''National Historical Publications & Records Commission'' (NHPRC) [http://www.archives.gov/nhprc/] offers funding for digitization and related activities through the ''Access to Historical Records'' program [http://www.archives.gov/nhprc/announcement/access.html] and the ''Digital Dissemination of Archival Collections'' program [http://www.archives.gov/nhprc/announcement/digital.html].
http://www.archives.gov/nhprc/

== EDUCATION & TRAINING OPPORTUNITIES ==

[http://dp.la/ The Digital Public Library of America] (DPLA), working in partnership with trainers at the [https://www.digitalcommonwealth.org/ Digital Commonwealth], the [http://dlg.galileo.usg.edu/?Welcome Digital Library of Georgia], the [http://mndigital.org/ Minnesota Digital Library], the [http://montanamemory.org/ Montana Memory Project], and the [http://mwdl.org/ Mountain West Digital Library], have developed a workshop curriculum based on documented best practices for library digitization. A self-guided version of the curriculum intended for digitization beginners is available on the DPLA website through the Public Library Partnerships Project: http://dp.la/info/about/projects/public-library-partnerships/

[http://www.lyrasis.org/Pages/Main.aspx Lyrasis] offers a variety of classes relevant to digitization and digital content management, such as ''Introduction to Audio Visual Digitization'', ''Introduction to Digital Project Management Planning'', and ''Digitization for Small Institutions''. The classes and events schedule contains up-to-date information about offerings:
https://www.lyrasis.org/Pages/Events.aspx

The [https://www.nedcc.org/preservation-training/training-currentlist Northeast Document Conservation Center] (NEDCC) offers a variety of programs, including several related to digital collections and digital preservation.

The ''Sustainable Heritage Network'' offers a variety of in-person and online tutorials [http://sustainableheritagenetwork.org/browse?keys=&tid%5B%5D=65&promote=All] related to archival best practices, ethics, appraisal, processing, and digitization. http://sustainableheritagenetwork.org/

== INFORMATION FROM DIGITIZATION SERVICE PROVIDERS ==

'''NOTE''': ''This section is provided for convenience and information only. The Digital Library Federation and the Council on Library and Information Resources do not recommend or endorse any specific digitization service provider, and the use or non-use of any particular provider has no bearing upon any applicant's consideration in the Digitizing Hidden Special Collections and Archives competition.''

''BMI Imaging Systems, Inc.'' [https://bmiimaging.com] enables libraries to transform microfilm records into a digital format that provides easy access and image enhancement capabilities never seen before. In addition to the archival TIFF used for inclusion to the State/National repositories, BMI provides a solution that allows patrons to scroll digital microfilm rolls from a computer and use full text search to find records, articles, and photos for interim access. Adjustable grayscale allows users to turn black and white images into real photos. For more information please contact Jake Walker at (800) 488-3456 ext 406 or jwalker@bmiimaging.com.
https://bmiimaging.com

''DataBank'' [http://www.databankimx.com] is a National Document & Information Management Company with over 23 years of experience in document conversion and automation. Their areas of expertise include the conversion of photos, archival documents and legacy microfilm or microfiche collections. They offer seamless integration with repositories for storage and retrieval of scanned media. For additional information contact Kathy Berger, Senior Solutions Consultant, at kberger@databankimx.com or at (603) 463-0154.
http://www.databankimx.com

''Digital Revolution'' [http://www.digitalrevolution.tv] is a full service Multi Media facility located in the heart of San Francisco. Founded by Paul Grippaldi in 2004, Digital Revolution is dedicated to helping clients create high quality digital media. From Legacy Media Digitizing : Preservation : Archiving : Video Creation : Post Production : Disc & USB Copying Services, Digital Revolution is the choice of Corporations, Educational Institutions, Non-Profits, Film Companies, Government Agencies and Individuals for their multi-media needs. For additional information call Digital Revolution at 415-398-1200.

The ''Internet Archive'' [http://www.archive.org] (IA) is one of the world’s largest public digital libraries, with an extensive collection of human culture. Its mission includes offering free access to all digital knowledge for researchers, historians, scholars, people with disabilities, and the general public to outstanding collections that exist in digital format. The Internet Archive also offers online access and discovery of digital content, including public domain eBooks [http://archive.org/texts] and a more selective collection of public domain and non-public domain texts [https://openlibrary.org].

IA offers non-destructive digitization services - which include image capture, digital processing, preservation, and future proofing of digital data. Items to be digitized can be sent to one of 33 regional digitization centers around the world, or portable equipment can be placed on-site within libraries and archives. Questions: Robert@archive.org

*Overview of IA Workflow:
http://archive.org/details/ProcessDocument

*To reach one of the Internet Archive centers:
https://archive.org/details/texts

*To purchase digitization equipment:
http://www.archive.org/details/tabletopscribesystem

''Luna Imaging, Inc.''[http://www.lunaimaging.com/#welcome] offers digitization and software & hosting services for building and maintaining digital collections. Digitization services include:
*Preservation scanning
*Access capture
*Book capture services
*OCR, PDF, BookReader processing

''LYRASIS'' can support special collections and archival digitization projects by providing:

*Digitization and Project Management Services – working through its Digitization Collaborative LYRASIS can digitize a wide range of source materials including print/manuscript/microfilm/photographic materials/audio/video and film and manage the process for you. See more at: http://www.lyrasis.org/digitize/

*Staff Expertise – information on processes and standards for project planning

*Professional Development Opportunities – LYRASIS offers a wide range of classes and can provide specific digitization classes to suit local needs.
http://lyrasisnow.org/clir-hidden-collections-grants/

The ''Northeast Document Conservation Center'' [https://www.nedcc.org] (NEDCC) is an independent conservation laboratory specializing in the conservation and preservation of paper-based collections. NEDCC provides professional conservation treatment for books, maps, photographs, documents, parchment, papyrus, manuscripts, architectural plans, and works of art on paper. NEDCC’s Imaging Services department provides digital imaging services and specializes in rare, historic, and oversize materials, as well as X-Ray Film scanning and reformatting for black and white and color negative films and color transparencies.

''Northern Micrographics'' [http://www.normicro.com] has over 60 years experience partnering with clients in library, academic, commercial and industrial markets to provide superior preservation imaging products and services. They scan a variety of object types including bound and disbound volumes, photos, maps, microfilm and microfiche. Northern Micrographics can also help place digital collections online with custom software products, ProSeek® and PhotoAtlasTM. They also offer a variety of other services including microfilming, microfilm duplication, metadata development, data conversions, hosting and book binding. Contact Northern Micrographics at 800-236-0850 or at sales@nmt.com to learn more.

''Stanford University Libraries (SUL) Digitization Services'' [http://digitization.stanford.edu/] is a fully-integrated service provider tailored to meet libraries, archives and museums’ heterogeneous collection needs. SUL digitization services support three families of content format: paper-based materials, audiovisual media and born-digital files.

SUL Digitization Services offers:
*Digitization of original materials;
*Large format scanning and image stitching;
*Reformatting of audio and moving image content;
*Reformatting and recovery of files from digital media;
*Preservation-quality master file creation;
*Derivative file creation for discovery and access;
*Secure storage and handling of original materials;
*OCR text processing in plain text, ALTO or PDF;
*Project consultation and planning;
*RFP consultation and vendor management;
*Onsite digitization for fragile content;
*Long-term preservation; and
*Content hosting and discovery solutions.

Stanford University Library's digitization services are provided by Digital Library Systems and Services. For inquiries regarding digitization services, contact digitization-contact@lists.stanford.edu. SUL Digitization Services' brochure [http://www.clir.org/hiddencollections/applicants/service-provider-information/SUL-digitization-services-brochure/at_download/file] provides full details for potential partners.

http://digitization.stanford.edu/

''Two Cat Digital'' [http://www.twocatdigital.com] has been providing world-class digital imaging and consulting services since 2003 with a particular emphasis on cultural heritage institutions and materials. Their passion is in designing and managing efficient digitization workflows, and for helping clients bring their valuable collections to light. Two Cat clients include hundreds of institutions including museums, libraries, universities, government agencies, architects, photographers and non-profit organizations. For additional information contact Two Cat at info@twocatdigital.com.

----
If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a working group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

NDSA

2016-01-05T15:22:18Z

Oliver: add NDSA logo to NDSA page

[[File:NDSA_Logo.png]]

Watch this space! The NDSA Wiki (currently private at the Library of Congress; soon public at the DLF) will be here soon.

File:NDSA Logo.png

2016-01-05T15:21:49Z

Oliver: NDSA Logo

NDSA Logo

Main Page

2016-01-05T15:15:16Z

Oliver:

Welcome! The DLF wiki was created in 2014 to provide a place for our interest groups and programs to collect and share resources and standards.

Sections of the wiki:

*[[Assessment]] (DLF Assessment Interest Group)
*[[Digitizing Special Formats]]
*[[eResearch Network]]
*[[NDSA]] (coming soon!)

== Getting started ==
* Consult the [//meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
* [//www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
* [//www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
* [https://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
* [//www.mediawiki.org/wiki/Localisation#Translation_resources Localise MediaWiki for your language]

Main Page

2016-01-05T15:14:56Z

Oliver: add NDSA to wiki TOC

Welcome! The DLF wiki was created in 2014 to provide a place for our interest groups and programs to collect and share resources and standards.

Sections of the wiki:

*[[Assessment]]
*[[Digitizing Special Formats]]
*[[eResearch Network]]
*[[NDSA]] (coming soon!)

== Getting started ==
* Consult the [//meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
* [//www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
* [//www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
* [https://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
* [//www.mediawiki.org/wiki/Localisation#Translation_resources Localise MediaWiki for your language]

NDSA

2016-01-05T15:13:39Z

Oliver: added an exclamatory point

Watch this space! The NDSA Wiki (currently private at the Library of Congress; soon public at the DLF) will be here soon.

NDSA

2016-01-05T15:12:59Z

Oliver: created NDSA page with "coming soon" blurb

Coming soon: the NDSA Wiki (currently private at the Library of Congress; soon public at the DLF).

Main Page

2016-01-05T15:08:30Z

Oliver:

Welcome! The DLF wiki was created in 2014 to provide a place for our interest groups and programs to collect and share resources and standards.

Sections of the wiki:

*[[Assessment]]
*[[Digitizing Special Formats]]
*[[eResearch Network]]

== Getting started ==
* Consult the [//meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
* [//www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
* [//www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
* [https://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
* [//www.mediawiki.org/wiki/Localisation#Translation_resources Localise MediaWiki for your language]

Main Page

2016-01-05T15:07:06Z

Oliver: update wiki TOC

Welcome! The DLF wiki was created in 2014 to provide a place for our interest groups and programs to collect and share resources and standards.

DLF Interest Groups:

*[[Assessment]]
*[[Digitizing Special Formats]]
*[[eResearch Network]]

== Getting started ==
* Consult the [//meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
* [//www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
* [//www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
* [https://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
* [//www.mediawiki.org/wiki/Localisation#Translation_resources Localise MediaWiki for your language]

EResearch Network

2016-01-05T15:06:35Z

Oliver: added variable to display camel casing in page title

{{DISPLAYTITLE:eResearch Network}}This list of resources is curated by the Digital Library Federation (DLF) for the benefit of institutions involved in the planning and implementation of research data management services (RDMS). Participants of the ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] program of the ''Council on Library and Information Resources'' [http://www.clir.org] may find these helpful in developing and implementing RDMS.

If you would like to suggest a resource for inclusion on this page, send your suggestion to rvanduinen@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to rvanduinen@clir.org.

== DATA MANAGEMENT ==

''Data Management Practices in the Social Sciences'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti, August 2010.

''e-Science Portal for New England Librarians: Research Data Management Links'' [http://esciencelibrary.umassmed.edu/index] contains comprehensive resources links to keep librarians updated about e-Science issues and libraries' new roles and functions.

''Guide to Social Science Data Preparation and Archiving'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] produced by ''ICPSR'' [http://www.icpsr.umich.edu/icpsrweb/landing.jsp] in 2012.

''ICPSR’s Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] provides a general guide on research data quality, preservation, access, confidentiality, and citation.

The ''University of Massachusetts Medical School'' [http://www.umassmed.edu] has compiled a host of data related resources in the ''e-Science Portal for New England Libraries : a librarian's link to e-Science resources'' [http://esciencelibrary.umassmed.edu].

== INSTRUCTION AND OUTREACH ==

''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. The Purdue University Libraries, partnered with the libraries of the University of Minnesota, the University of Oregon and Cornell University, led this project to help raise awareness of research data management and curation issues among rresearchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, as well as research publications result from the project.

''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] led by the ''Lamar Soutter Library'' [http://library.umassmed.edu/index] at the University of Massachusetts Medical School in partnership with several libraries in the New England region.

E-Research

2016-01-05T15:03:48Z

Oliver: Oliver moved page E-Research to EResearch Network: to reflect new camel casing of eRN

#REDIRECT [[EResearch Network]]

EResearch Network

2016-01-05T15:03:47Z

Oliver: Oliver moved page E-Research to EResearch Network: to reflect new camel casing of eRN

This list of resources is curated by the Digital Library Federation (DLF) for the benefit of institutions involved in the planning and implementation of research data management services (RDMS). Participants of the ''DLF E-Research Network'' [http://www.diglib.org/groups/e-research-network/] program of the ''Council on Library and Information Resources'' [http://www.clir.org] may find these helpful in developing and implementing RDMS.

If you would like to suggest a resource for inclusion on this page, send your suggestion to rvanduinen@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to rvanduinen@clir.org.

== DATA MANAGEMENT ==

''Data Management Practices in the Social Sciences'' [http://www.data-archive.ac.uk/media/203597/datamanagement_socialsciences.pdf] written by Veerle Van den Eynden, Libby Bishop, Laurence Horton and Louise Corti, August 2010.

''e-Science Portal for New England Librarians: Research Data Management Links'' [http://esciencelibrary.umassmed.edu/index] contains comprehensive resources links to keep librarians updated about e-Science issues and libraries' new roles and functions.

''Guide to Social Science Data Preparation and Archiving'' [http://www.icpsr.umich.edu/icpsrweb/content/deposit/guide/] produced by ''ICPSR'' [http://www.icpsr.umich.edu/icpsrweb/landing.jsp] in 2012.

''ICPSR’s Data Management and Curation Guide'' [http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/index.html] provides a general guide on research data quality, preservation, access, confidentiality, and citation.

The ''University of Massachusetts Medical School'' [http://www.umassmed.edu] has compiled a host of data related resources in the ''e-Science Portal for New England Libraries : a librarian's link to e-Science resources'' [http://esciencelibrary.umassmed.edu].

== INSTRUCTION AND OUTREACH ==

''Data Information Literacy (DIL) Project Website'' [http://www.iassistdata.org/resources/data-information-literacy-dil-project-website]. The Purdue University Libraries, partnered with the libraries of the University of Minnesota, the University of Oregon and Cornell University, led this project to help raise awareness of research data management and curation issues among rresearchers, through developing and implementing data information literacy (DIL) instruction programs for graduate students. The website of the project has gathered updated information and development of the researcher interview instruments, the data management training curriculum, as well as research publications result from the project.

''New England Collaborative Data Management Curriculum'' [http://library.umassmed.edu/necdmc/index] led by the ''Lamar Soutter Library'' [http://library.umassmed.edu/index] at the University of Massachusetts Medical School in partnership with several libraries in the New England region.

Main Page

2016-01-05T15:00:52Z

Oliver: Reverted edits by Oliver (talk) to last revision by Rita Van Duinen

Welcome! The DLF wiki was created in 2014 to provide a place for our interest groups and programs to collect and share resources and standards.

DLF Interest Groups:

*[[Assessment]]
*[[Digitizing Special Formats]]
*[[E-Research]]

== Getting started ==
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