NDSA:Review options

2013-08-19T16:53:14Z

Nancymcg:

2013-02-23T18:41:26Z

Nancymcg:

NDSA:Audit and Certification: Understanding Options for Addressing Standards and Requirements

2013-02-23T18:36:47Z

Nancymcg: /* Roadmap: */

==Title of Activity or Project==

Audit and Certification: Understanding Options for Addressing Standards and Requirements

==One Sentence Description:==

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefits from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

==Statement of the Problem and Goals for Addressing the Problem:==

There is some level of confusion and apprehension about the options available to orgnaizations for addressing the requirements specified in the standards. This project woul raise awareness and assist organizatons in three ways:

* Community context: consolidate the documentation of the development of audit and certification for digital preservation to share with the community then continue to share results of monitoring key developments and trends in audit and certification to raise awareness and build understanding

* Implementation examples: capture examples of addressing current requirements for audit and certification to determine commonalities, share lessons learned, and contribute to shared practice

* Review options: identify current repository audit options that organizations might consider (e.g., peer review audit, audit by service), document examples of the application of audit options with considerations for use in various contexts (e.g., type and size of organizations, desired outcomes), and monitor emerging options to maintain options list

==Strategic Value of Activity:==

* Raise awareness about audit and certification
* Improve understanding about options for addressing the requirements specified in ISO 16363
* Encourage good practice by organizations by sharing implementation examples
* Define guidance for peer review audit as one alternative foroganizations
* Establish a means for monitoring emerging and evolving options

==Required Resources:==
* Time of working group members
* Information from about examples from implementers
* Review of guidance by external reviewers
* Opportunities to share information about activities

==Roadmap:==
What are the steps to take in order to accomplish this activity? Examples:
# identify interested members
# Hold conference calls
# Document results: Establish Community Context page to capture community development activities; Document implementation examples; Identify options to review, define a profile for options, then document options
# Invite NDSA member and broader community feedback
# Revise and share results
# Continue to maintain

==Dissemination of Knowledge:==
* Publish summary of results on digitalpreservation.gov
* Make results public
* Write a blog post
* Send announcements to listservs
* Present at conferences that members are attending

==Signifiers of Success and Outcomes:==
Indicators of success include:
* Public availability of resultsA report
* An increase in substantive community discussion of audit and certification
* Greater awareness (increased references) of standards and options for addressing

NDSA:Audit and Certification: Understanding Options for Addressing Standards and Requirements

2013-02-23T18:35:59Z

Nancymcg: Created page with '==Title of Activity or Project== Audit and Certification: Understanding Options for Addressing Standards and Requirements ==One Sentence Description:== With the release of ISO…'

==Title of Activity or Project==

Audit and Certification: Understanding Options for Addressing Standards and Requirements

==One Sentence Description:==

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefits from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

==Statement of the Problem and Goals for Addressing the Problem:==

There is some level of confusion and apprehension about the options available to orgnaizations for addressing the requirements specified in the standards. This project woul raise awareness and assist organizatons in three ways:

* Community context: consolidate the documentation of the development of audit and certification for digital preservation to share with the community then continue to share results of monitoring key developments and trends in audit and certification to raise awareness and build understanding

* Implementation examples: capture examples of addressing current requirements for audit and certification to determine commonalities, share lessons learned, and contribute to shared practice

* Review options: identify current repository audit options that organizations might consider (e.g., peer review audit, audit by service), document examples of the application of audit options with considerations for use in various contexts (e.g., type and size of organizations, desired outcomes), and monitor emerging options to maintain options list

==Strategic Value of Activity:==

* Raise awareness about audit and certification
* Improve understanding about options for addressing the requirements specified in ISO 16363
* Encourage good practice by organizations by sharing implementation examples
* Define guidance for peer review audit as one alternative foroganizations
* Establish a means for monitoring emerging and evolving options

==Required Resources:==
* Time of working group members
* Information from about examples from implementers
* Review of guidance by external reviewers
* Opportunities to share information about activities

==Roadmap:==
What are the steps to take in order to accomplish this activity? Examples:
# identify interested members
# Hold conference calls
# Document results
** Establish Community Context page to capture community development activities
** Document implementation examples
** Identify options to review, define a profile for options, then document options
# Invite NDSA member and broader community feedback
# Revise and share results
# Continue to maintain

==Dissemination of Knowledge:==
* Publish summary of results on digitalpreservation.gov
* Make results public
* Write a blog post
* Send announcements to listservs
* Present at conferences that members are attending

==Signifiers of Success and Outcomes:==
Indicators of success include:
* Public availability of resultsA report
* An increase in substantive community discussion of audit and certification
* Greater awareness (increased references) of standards and options for addressing

NDSA:Standards and Best Practices Working Group

2013-02-23T18:35:28Z

Nancymcg: /* 1. Survey and document the digital preservation standards landscape */

== Standards and Practices Working Group ==

[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)

== Current Members ==
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].

== Statement of Purpose ==

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

== Current Scope of Work ==

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

===1. Survey and document the digital preservation standards landscape===
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''

* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future

Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]
* [[NDSA:Audit and Certification: Understanding Options for Addressing Standards and Requirements]]

----

===2. Survey of digital preservation staffing===

* [[NDSA:Staffing survey planning page]]

----

===3. Survey on adoption of digital preservation standards and best practices===

* [[NDSA:Standards survey planning page]]

----

===4. Related action team on distributed digital preservation===

* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]

----

===5. Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3===

* [[NDSA:PDF Exploration]]

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

== Brainstorming ==

* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]

== Resources ==

* [[NDSA:Activity_Charter_Template | Template for describing new projects]]

== Meeting Schedules, Minutes and Agendas==

* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]

== NDSA Standards Working Group Listserv Archives==

The archives of the Standards Working Group Listserv can be found here (login will be required): http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-STANDARDS&X=25F57E4CACD543490D&Y

== Workshops ==
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]

== Deprecated pages kept for historical reasons ==
* [[NDSA:2011 NDIIPP Partners' Meeting Attendees]]
* NDSA Standards Working Group Google Group Space (we never ended up using this): http://groups.google.com/group/ndsa-standards-working-group?hl=en

NDSA:Standards and Practices Working Group Members

2013-02-23T17:25:08Z

Nancymcg:

'''Co-chairs:'''

* Co-chair: Andrea Goethals, Harvard University
** I manage Harvard Library's digital preservation program and repository. I am interested in better exposing standards and best practices that can help manage preservation repositories on a practical level. I will probably focus on best practice and guidance documents related to preservation policies and practices.
* Co-chair: Kate Zwaard, Library of Congress
** I manage software development projects in the Repository Development Center at the Library of Congress where we build applications and services to support the digital content lifecycle.

'''Members (In order of first names):'''

* Aaron Collie, Michigan State University
* Aaron Trehub, Auburn University
* Abbigail Swanton, Wisconsin Dept. of Public Instruction, abbigail.swanton@dpi.wi.gov
* Allison Munsell, Munsell Studio
* Amy Kirchhoff, ITHAKA
** I am the Portico and JSTOR Archive Service Product Manager. I have a particular interest in standards related to content packaging, metadata, and file formats.
* Amy Rudersdorf, North Carolina Department of Cultural Resources
** I am the director of the Digital Information Management Program at the State Library of North Carolina. We work to provide permanent public access to publications created by or on behalf of North Carolina State Government agencies. Initiative activities include research and testing of technologies and tools to acquire, manage, preserve, and provide access to both born-digital and digitized information produced by the state agencies of North Carolina.
* Andy Maltz, the Academy of Motion Picture Arts & Sciences
* Ben Fino-Radin, Rhizome
* Brian E. C. Schottlaender, University of California San Diego
* Carol Kussmann, Minnesota Historical Society
* Charles Kolb, National Endowment for the Humanities
* Chris Dietrich, National Park Service
* Christopher Segura, Center for Cultural and Eco-Tourism-University of Louisiana at Lafayette, c.segura@louisiana.edu
* Claire W. White, Stock Artists Alliance
* Courtney Michael, WGBH Educational Foundation
* Daniel R. Dodge, Thomson Reuters
* Daphne DeLeon, Nevada State Library and Archives
* Robert R. Downs, CIESIN, Columbia University
* Eileen Fenton, Portico
* Emily Frieda Shaw, University of Iowa Libraries
* Elizabeth Falk, Idaho State Archives
* Eugene Mopsik, American Society of Media Photographers
* Glenn Clatworthy, Public Broadcasting Service
* Gregory Sanford, Vermont State Archives and Records Administration
* Herbert Van de Sompel, Los Alamos National Laboratory Research Library
* Ido Peled, Ex Libris Group
* Jason Gish, Testronic Labs, jason.gish@testroniclabs.com
* Jennifer King, Hampshire College Library, jking@hampshire.edu
* Jennifer Waxman, New York University
* Jessica Branco Colati, Northeast Document Conservation Center
* Joe Weisenbach, MAM-A Inc.
* John McCoskey, Public Broadcasting Service (PBS)
* John Spencer, BMS/Chace
* Josh Sternfeld, National Endowment for the Humanities
* Joy Perrin, Texas Tech University Libraries, joy.m.perrin@ttu.edu
* Karen Cariani, WGBH Educational Foundation
* Kate Boyd, University of South Carolina, boydkf@mailbox.sc.edu
* Kate Murray, National Archives and Records Administration
** I am the Digitization Process Development Specialist in NARA's Digitization Services Branch. In a nutshell, my job is to coordinate an effective, efficient, and sustainable digitization infrastructure in support of NARA goals toward preserving and making available the Agency’s holdings - especially for AV materials. In this capacity, I look at processes and workflows related to increased automation and standardization including: format identification/documentation, migration/transformation strategies, tool identification and testing, and quality assurance/control.
* Kelcy Shepherd, Five Colleges, Inc. / University of Massachusetts Amherst, kshepherd@amherst.edu
* Linda Tadic, Audiovisual Archive Network
* Margaret Maes, Legal Information Preservation Alliance
* Mark Abrahamson, Roper Center for Public Opinion Research
* Mark Evans, Tessella Inc.
* Martin Halbert, University of North Texas
* Mary Vardigan, Inter-University Consortium for Political and Social Research (ICPSR)
* Matthew Harris Glover, MS Department of Archives & History, mglover@mdah.state.ms.us
* Matt Peters, Utah Automated Geographic Reference Center
* Matt Schultz, Educopia Institute, MetaArchive Cooperative
* Matt Veatch, Kansas State Historical Society, mveatch@kshs.org
* Meg Philips, National Archives and Records Administration
* Meghan Banach Bergin, University of Massachusetts Amherst, mbanach@library.umass.edu
* Michael Levy, United States Holocaust Memorial Museum
* Michael L. Nelson, Old Dominion University
* Michele Kimpton, DuraSpace
* Michele Timmons, Minnesota Office of the Revisor of Statutes
* Midge Coates, Auburn University Libraries, COATEMI@auburn.edu
* Nancy McGovern, MIT Libraries, nancymcg@mit.edu
** I am Head of the Curation and Preservation Services department at MIT Libraries with primary responsibility for digital content and overall responsibility for content in all formats, and Director of the Digital Preservation Management Workshops(dpworkshop.org)
* Nancy North, University of Michigan
* Nicole Joniec, The Library Company of Philadelphia
* Paula De Stefano, New York University (NYU)
* Priscilla Caplan, Florida Center for Library Automation
* Rachel L. Frick, Council on Library and Information Resources: Digital Library Federation
* Robert R. Downs, Center for International Earth Science Information Network (CIESIN), Columbia University
* Shane Beers, University of Michigan
* Shawn Rounds, Minnesota Historical Society
* Stephen P Davis, Columbia - Director, Columbia Libraries Digital Program, with overall responsibility for our Fedora-based digital preservation repository and program.
* Steve Morris, North Carolina State University Libraries
* Sue DuBois, Ripley Entertainment Inc., dubois@ripleys.com
* Tracy Popp, University of Illinois Urbana-Champaign Libraries
* Victoria Walch, Council of State Archives
* Wayne Shoaf, University of Southern California
* Winston Atkins, Duke University Libraries, winston.atkins@duke.edu
* Yair Brama, Ex Libris Group

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]