DLF Wiki - User contributions [en]

NDSA:October 20, 2014 Standards and Practices Working Group Notes

2014-10-20T18:59:12Z

Meg.phillips: Meeting was a follow up to September's optical disc discussion

NDSA Standards and Practices
10/20/14

Participants:
Abbie Grotke
Alex Duryee
Andrea Goethals
Carol Kussman
Crystal Sanchez
Erin Engels
Felicity Dykas
Jenny Mullins
John Spencer
Kate Murray
Linda Tadic
Lisa Snider
Lynda Schmitz Fuhrig
Mariella Sproano
Matt Schultz
Meg Phillips
Melitter Buchman
Michelle Paolillo
Michelle Ucheck
Midge Coates
Morgan Oscar Morel
Rebecca Fraimow
Taylor McBride
Vika Zafrin
Winston Atkins

New to the call: Rebecca Fraimow, NDSR Boston Resident at WGBH

Project Updates: Erin Engle

Stumbling Block AV Survey update. Decided to do some more data cleanup to see what questions we want to ask and what the next steps will be. Next call will be on Friday, Nov. 7th, 2-3 ET.

Email Interest Group – This is a group that met to talk about challenges in accessioning and preserving email. It’s membership is broader than just NDSA people. They plan to have demo sessions by people who actually have email processing tools between November and January.
Send Erin an email (eengle@loc.gov) if you want to join the Email Interest Group listserv.

Presentation 1: John Spencer (see handout)

Summary: M-Disc does provide a durable access copy, but doesn’t know anyone in the digital preservation field who considers M-DISCs as a preservation target format.

Presentation 2: Lynda Schmitz Fuhrig, Preserving Content from Authored Video DVDs (see slides)

Questions and Discussion:

Question: a question for John about concerns on hardware, software, and firmware. Is there enough uptake in different communities for optical players to be supported on an ongoing basis?

John: Based on personal observation and customer requests, I think it’s obvious that there won’t be optical media drives for too much longer. The time when each carrier media is dominant is shorter and shorter. Each subsequent generation of technology is shorter. And now, all the content producers are trying to escape the physical (Netflix and Red Box, for example.)

Lynda: agrees with John. There just aren’t enough people out there who care about M-DISC.

Question: In our last call, one of the things Morgan talked about a cheap player that can help with playability. Can you talk about error correction in cheap players?

Morgan: cheap DVD players sometimes have more development effort in the software than in the hardware, which means error correction. Boom box can play back almost anything because they’re expected to be used in hostile environments. Higher quality hardware may reject a wider range of discs.

Question: Archivists have been asked about MDISCs for archival purposes for medium term. What are your opinions?

John: Just seen a handful of clients use it. Error rates are extraordinary. Many discs are no longer playable.

Morgan hasn’t seen clients using for preservation; it is ok for access copies.

Utah has been using MDISK because IT won’t support tape now.

There’s a do-it-yourself attitude in some archives that might use it for a stop gap before they can do something better. John thought this was OK as long as it was considered a stop gap measure.
Question: What is gained by preserving ISO disc images in addition to the files extracted from the disc?

Can’t create files that are an exact copy of what’s on the disc and have them playable. The AC3 files are very often transcoded from original files because they have an associated license, original files aren’t playable, but transcoded files aren’t exactly what was on the disc.

MPEG 2 file, still transcoding the audio. Can’t create it exactly as it is on the disc. Keeping the ISO image gives you more options to move forward from the original as well as the transcoded file when the time comes to migrate.

Wrap Up

Next call is November 17 from 1:00 to 2:00.

Agenda will be a report out on the highlights of the many recent conferences (AES, iPres, etc.)
In December we may focus on analyzed results of the video survey.

NDSA:Standards and Best Practices Working Group

2014-10-20T18:55:42Z

Meg.phillips: /* Meeting Schedules, Minutes and Agendas */

= Standards and Practices Working Group =

[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)

= Current Members =
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].

= Statement of Purpose =

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

= Current Projects =

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

== TDR Self-assessment and Audit: Understanding options for addressing standards and requirements ==


* [[NDSA:TDR Self-assessment and Audit: Understanding Options for Addressing Standards and Requirements| Project Charter]]

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

== Digital video exploration ==

* [[NDSA:Digital video exploration]]
* [[NDSA:Digital video exploration meeting notes]]
* [[NDSA:Survey drafting team members]]
* [[NDSA:Digital Video Survey Distribution List]]
* [[NDSA:Video survey announcement text]]

= Past Projects =

== Digital Preservation Wikipedia ==
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''

* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future

Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]

== Survey of digital preservation staffing ==

* [[NDSA:Staffing survey planning page]]

== Related action team on distributed digital preservation ==

* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]

== Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3 ==

* [[NDSA:PDF Exploration]]

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

= In-depth Explorations =

== Member Interests ==

* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]

== Digital and Software-Based Art ==

* Presentations
** Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWedm1SQWoyVEFCU00/edit?usp=sharing
** San Francisco Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWeVXozZk9iSnVRN0k/edit?usp=sharing
** Smithsonian Time-based Media Art: https://drive.google.com/file/d/0B6D9_az1wwWeZExRcEZXd0xFMWM/edit?usp=sharing

* Questions for Presenters
** Add questions to Google Drive document: https://docs.google.com/document/d/129lPPa4fRDp2VG-90Kt2NgXGf6zV_kux1nkXFTiSekU/edit?usp=sharing

== Optical Media ==
*To be presented on 9/15 Monthly call
**Longevity of Optical Media Discs, Michele Youket, Library of Congress (http://www.theatlantic.com/technology/archive/2014/05/the-library-of-congress-wants-to-destroy-your-old-cds-for-science/370804/)
**Introduction to Optical Media Preservation, Alex Duryee, AV Preserve (http://www.avpreserve.com/wp-content/uploads/2014/04/OpticalMediaPreservation.pdf)
**Preserving Write-Once DVDs: Producing Disc Images, Extracting Content, and Addressing Flaws and Errors, Morgan Morel and George Blood, George Blood Audio Video Film (http://www.digitizationguidelines.gov/audio-visual/documents/Preserve_DVDs_BloodReport_20140901.pdf)
**Data Extraction from Rewritable CDs and DVDs, John Passmore, WNYC (http://blogs.loc.gov/digitalpreservation/2014/02/getting-public-radios-legacy-off-ageing-rewritable-cds-an-interview-with-wnycs-john-passmore/?loclr=blogsig)
**Brief Introduction to M-Disc and Cost Comparisons for Data Storage, John Spencer, BMS/Chace

= Resources =

* [[NDSA:Activity_Charter_Template | Template for describing new projects]]
* NDSA Standards Working Group Listserv Archives (login required): http://sun8.loc.gov/cgi-bin/wa?A0=NDSA-STANDARDS&X=2E0B3E70D5B40DC564&Y

= Meeting Schedules, Minutes and Agendas =
* [[NDSA:October 20, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:September 15, 2014 Standards and Practices Working Group Agenda and Notes]]
* [[NDSA:August 18, 2014 Standards and Practices Working Group Action Items and Recording]]
* (July 2014 - no call)
* [[NDSA:June 16, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:May 19, 2014 Standards and Practices Working Group Notes]]
* (April 2014 - no call)
* [[NDSA:March 24, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:February 24, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:January 27, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:November 18, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:September 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:August 19, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:June 17, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:May 20, 2013 Standards & Practices Working Group Notes]]
* (April 2013 - no call)
* [[NDSA:March 18, 2013 Standards Working Group Notes]]
* [[NDSA:February 25, 2013 Standards Working Group Notes]]
* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]

= Workshops =
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]

NDSA:Standards and Practices Working Group Members

2014-02-11T13:55:37Z

Meg.phillips:

'''Co-chairs:'''

* Co-chair: Andrea Goethals, Harvard University, andrea_goethals@harvard.edu
** I manage Harvard Library's digital preservation program and repository. I am interested in efforts to define and expose standards, best practices and guidance in managing preservation repositories.
* Co-chair: Kate Zwaard, Library of Congress
** I manage software development projects in the Repository Development Center at the Library of Congress where we build applications and services to support the digital content lifecycle.

'''Active members (In order of first names):'''
* Amy Kirchhoff, ITHAKA
** I am the Portico and JSTOR Archive Service Product Manager. I have a particular interest in standards related to content packaging, metadata, and file formats.
* Carol Kussmann, University of Minnesota Libraries
* Carolyn Campbell, Georgetown University Law Center Library, cms299@law.georgetown.edu
* Chris Dietrich, National Park Service
* Chris Lacinak, AVPreserve, chris@avpreserve.com
** Founder of AVpreserve and humbled to have the opportunity to collaborate with amazing organizations and people worldwide on matters related to digital preservation and asset management amongst others. Producer of open source applications for metadata management and digital preservation workflows.
* Deborah Kempe, Frick Art Reference Library
* Dina Sokolova, Columbia University
* Emily Frieda Shaw, University of Iowa Libraries
* Hannah Frost, Stanford University
* John Spencer, BMS/Chace
* Karen Cariani, WGBH Educational Foundation
* Kate Murray, Library of Congress
* Leah Prescott, Georgetown University Law Center Library, lp627@law.georgetown.edu
* Linda Tadic, Audiovisual Archive Network
* Mariella Soprano, California Institute of Technology, mariella@caltech.edu
* Mary Vardigan, Inter-University Consortium for Political and Social Research (ICPSR)
** I am an assistant director at ICPSR where I oversee the Collection Delivery area. I am also Director of the Data Documentation Initiative(DDI), a project to establish an international standard for metadata describing data in the social and behavioral sciences.
* Matt Schultz, Educopia Institute, MetaArchive Cooperative
* Meg Philips, National Archives and Records Administration.
**When I joined the working group I was the Electronic Records Lifecycle Coordinator for NARA, but now I'm the External Affairs Liaison. I'm still interested in Standards and Practices issues, though, and I try to get the right NARA people involved in the right discussions.
* Michelle Paolillo, Cornell University Library,
* Midge Coates, Auburn University Libraries, COATEMI@auburn.edu
* Nancy McGovern, MIT Libraries, nancymcg@mit.edu
** I am Head of the Curation and Preservation Services department at MIT Libraries with primary responsibility for digital content and overall responsibility for content in all formats, and Director of the Digital Preservation Management Workshops(dpworkshop.org)
* Nick Sincaglia, NueMeta LLC, nsincaglia@nuemeta.com
* Paula De Stefano, New York University (NYU)
* Stephen P Davis, Columbia - Director, Columbia Libraries Digital Program, with overall responsibility for our Fedora-based digital preservation repository and program.
* Tracy Popp, University of Illinois Urbana-Champaign Libraries
* Winston Atkins, Duke University Libraries, winston.atkins@duke.edu
* Vika Zafrin, Boston University Mugar Library, vzafrin@bu.edu

'''Alumni (In order of first names):'''
* Aaron Collie, Michigan State University
* Aaron Trehub, Auburn University
* Abbigail Swanton, Wisconsin Dept. of Public Instruction, abbigail.swanton@dpi.wi.gov
* Allison Munsell, Munsell Studio
* Amy Rudersdorf, North Carolina Department of Cultural Resources
* Andy Maltz, the Academy of Motion Picture Arts & Sciences
* Ben Fino-Radin, Rhizome
* Brian E. C. Schottlaender, University of California San Diego
* Charles Kolb, National Endowment for the Humanities
* Christopher Segura, Center for Cultural and Eco-Tourism-University of Louisiana at Lafayette, c.segura@louisiana.edu
* Claire W. White, Stock Artists Alliance
* Clifford Lynch, Coalition for Networked Information, cliff@cni.org
* Courtney Michael, WGBH Educational Foundation
* Daniel R. Dodge, Thomson Reuters
* Daphne DeLeon, Nevada State Library and Archives
* Eileen Fenton, Portico
* Elizabeth Falk, Idaho State Archives
* Eugene Mopsik, American Society of Media Photographers
* Felicity Dykas, University of Missouri Libraries, dykasf@missouri.edu
* Gayle Porter, Chicago State University Library, gporter@csu.edu
* Glenn Clatworthy, Public Broadcasting Service
* Gregory Sanford, Vermont State Archives and Records Administration
* Herbert Van de Sompel, Los Alamos National Laboratory Research Library
* Ido Peled, Ex Libris Group
* Jason Gish, Testronic Labs, jason.gish@testroniclabs.com
* Jennifer King, Hampshire College Library, jking@hampshire.edu
* Jennifer Waxman, New York University
* Jessica Branco Colati, Northeast Document Conservation Center
* Jessika Drmacich, Williams College, jgd1@williams.edu
* Jimi Jones, Library of Congress
* Joe Weisenbach, MAM-A Inc.
* John McCoskey, Public Broadcasting Service (PBS)
* Josh Sternfeld, National Endowment for the Humanities
* Joy Perrin, Texas Tech University Libraries, joy.m.perrin@ttu.edu
* Karen Eberhart, Brown University, karen_eberhart@brown.edu
* Kate Boyd, University of South Carolina, boydkf@mailbox.sc.edu
* Kelcy Shepherd, Five Colleges, Inc. / University of Massachusetts Amherst, kshepherd@amherst.edu
* Margaret Maes, Legal Information Preservation Alliance
* Mark Abrahamson, Roper Center for Public Opinion Research
* Mark Evans, Tessella Inc.
* Martin Halbert, University of North Texas
* Matthew Harris Glover, MS Department of Archives & History, mglover@mdah.state.ms.us
* Matt Peters, Utah Automated Geographic Reference Center
* Matt Veatch, Kansas State Historical Society, mveatch@kshs.org
* Meghan Banach Bergin, University of Massachusetts Amherst, mbanach@library.umass.edu
* Michael Levy, United States Holocaust Memorial Museum
* Michael L. Nelson, Old Dominion University
* Michele Kimpton, DuraSpace
* Michele Timmons, Minnesota Office of the Revisor of Statutes
* Nancy North, University of Michigan
* Nicole Joniec, The Library Company of Philadelphia
* Priscilla Caplan, Florida Center for Library Automation
* Rachel L. Frick, Council on Library and Information Resources: Digital Library Federation
* Robert R. Downs, Center for International Earth Science Information Network (CIESIN), Columbia University
* Shane Beers, University of Michigan
* Shawn Rounds, Minnesota Historical Society
* Steve Morris, North Carolina State University Libraries
* Sue DuBois, Ripley Entertainment Inc., dubois@ripleys.com
* Tammy T Beasley, New Hanover County Register of Deeds, tbeasley@nhcgov.com
* Victoria Walch, Council of State Archives
* Wayne Shoaf, University of Southern California
* Yair Brama, Ex Libris Group

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]

NDSA:Standards and Practices Working Group Members

2014-02-11T13:54:28Z

Meg.phillips:

'''Co-chairs:'''

* Co-chair: Andrea Goethals, Harvard University, andrea_goethals@harvard.edu
** I manage Harvard Library's digital preservation program and repository. I am interested in efforts to define and expose standards, best practices and guidance in managing preservation repositories.
* Co-chair: Kate Zwaard, Library of Congress
** I manage software development projects in the Repository Development Center at the Library of Congress where we build applications and services to support the digital content lifecycle.

'''Active members (In order of first names):'''
* Amy Kirchhoff, ITHAKA
** I am the Portico and JSTOR Archive Service Product Manager. I have a particular interest in standards related to content packaging, metadata, and file formats.
* Carol Kussmann, University of Minnesota Libraries
* Carolyn Campbell, Georgetown University Law Center Library, cms299@law.georgetown.edu
* Chris Dietrich, National Park Service
* Chris Lacinak, AVPreserve, chris@avpreserve.com
** Founder of AVpreserve and humbled to have the opportunity to collaborate with amazing organizations and people worldwide on matters related to digital preservation and asset management amongst others. Producer of open source applications for metadata management and digital preservation workflows.
* Deborah Kempe, Frick Art Reference Library
* Dina Sokolova, Columbia University
* Emily Frieda Shaw, University of Iowa Libraries
* Hannah Frost, Stanford University
* John Spencer, BMS/Chace
* Karen Cariani, WGBH Educational Foundation
* Kate Murray, Library of Congress
* Leah Prescott, Georgetown University Law Center Library, lp627@law.georgetown.edu
* Linda Tadic, Audiovisual Archive Network
* Mariella Soprano, California Institute of Technology, mariella@caltech.edu
* Mary Vardigan, Inter-University Consortium for Political and Social Research (ICPSR)
** I am an assistant director at ICPSR where I oversee the Collection Delivery area. I am also Director of the Data Documentation Initiative(DDI), a project to establish an international standard for metadata describing data in the social and behavioral sciences.
* Matt Schultz, Educopia Institute, MetaArchive Cooperative
* Meg Philips, National Archives and Records Administration.
**When I joined the working group I was the Electronic Records Lifecycle Coordinator for NARA, but now I'm the External Affairs Liaison, but I'm still interested in these issues and try to get the right NARA people involved in the right discussions.
* Michelle Paolillo, Cornell University Library,
* Midge Coates, Auburn University Libraries, COATEMI@auburn.edu
* Nancy McGovern, MIT Libraries, nancymcg@mit.edu
** I am Head of the Curation and Preservation Services department at MIT Libraries with primary responsibility for digital content and overall responsibility for content in all formats, and Director of the Digital Preservation Management Workshops(dpworkshop.org)
* Nick Sincaglia, NueMeta LLC, nsincaglia@nuemeta.com
* Paula De Stefano, New York University (NYU)
* Stephen P Davis, Columbia - Director, Columbia Libraries Digital Program, with overall responsibility for our Fedora-based digital preservation repository and program.
* Tracy Popp, University of Illinois Urbana-Champaign Libraries
* Winston Atkins, Duke University Libraries, winston.atkins@duke.edu
* Vika Zafrin, Boston University Mugar Library, vzafrin@bu.edu

'''Alumni (In order of first names):'''
* Aaron Collie, Michigan State University
* Aaron Trehub, Auburn University
* Abbigail Swanton, Wisconsin Dept. of Public Instruction, abbigail.swanton@dpi.wi.gov
* Allison Munsell, Munsell Studio
* Amy Rudersdorf, North Carolina Department of Cultural Resources
* Andy Maltz, the Academy of Motion Picture Arts & Sciences
* Ben Fino-Radin, Rhizome
* Brian E. C. Schottlaender, University of California San Diego
* Charles Kolb, National Endowment for the Humanities
* Christopher Segura, Center for Cultural and Eco-Tourism-University of Louisiana at Lafayette, c.segura@louisiana.edu
* Claire W. White, Stock Artists Alliance
* Clifford Lynch, Coalition for Networked Information, cliff@cni.org
* Courtney Michael, WGBH Educational Foundation
* Daniel R. Dodge, Thomson Reuters
* Daphne DeLeon, Nevada State Library and Archives
* Eileen Fenton, Portico
* Elizabeth Falk, Idaho State Archives
* Eugene Mopsik, American Society of Media Photographers
* Felicity Dykas, University of Missouri Libraries, dykasf@missouri.edu
* Gayle Porter, Chicago State University Library, gporter@csu.edu
* Glenn Clatworthy, Public Broadcasting Service
* Gregory Sanford, Vermont State Archives and Records Administration
* Herbert Van de Sompel, Los Alamos National Laboratory Research Library
* Ido Peled, Ex Libris Group
* Jason Gish, Testronic Labs, jason.gish@testroniclabs.com
* Jennifer King, Hampshire College Library, jking@hampshire.edu
* Jennifer Waxman, New York University
* Jessica Branco Colati, Northeast Document Conservation Center
* Jessika Drmacich, Williams College, jgd1@williams.edu
* Jimi Jones, Library of Congress
* Joe Weisenbach, MAM-A Inc.
* John McCoskey, Public Broadcasting Service (PBS)
* Josh Sternfeld, National Endowment for the Humanities
* Joy Perrin, Texas Tech University Libraries, joy.m.perrin@ttu.edu
* Karen Eberhart, Brown University, karen_eberhart@brown.edu
* Kate Boyd, University of South Carolina, boydkf@mailbox.sc.edu
* Kelcy Shepherd, Five Colleges, Inc. / University of Massachusetts Amherst, kshepherd@amherst.edu
* Margaret Maes, Legal Information Preservation Alliance
* Mark Abrahamson, Roper Center for Public Opinion Research
* Mark Evans, Tessella Inc.
* Martin Halbert, University of North Texas
* Matthew Harris Glover, MS Department of Archives & History, mglover@mdah.state.ms.us
* Matt Peters, Utah Automated Geographic Reference Center
* Matt Veatch, Kansas State Historical Society, mveatch@kshs.org
* Meghan Banach Bergin, University of Massachusetts Amherst, mbanach@library.umass.edu
* Michael Levy, United States Holocaust Memorial Museum
* Michael L. Nelson, Old Dominion University
* Michele Kimpton, DuraSpace
* Michele Timmons, Minnesota Office of the Revisor of Statutes
* Nancy North, University of Michigan
* Nicole Joniec, The Library Company of Philadelphia
* Priscilla Caplan, Florida Center for Library Automation
* Rachel L. Frick, Council on Library and Information Resources: Digital Library Federation
* Robert R. Downs, Center for International Earth Science Information Network (CIESIN), Columbia University
* Shane Beers, University of Michigan
* Shawn Rounds, Minnesota Historical Society
* Steve Morris, North Carolina State University Libraries
* Sue DuBois, Ripley Entertainment Inc., dubois@ripleys.com
* Tammy T Beasley, New Hanover County Register of Deeds, tbeasley@nhcgov.com
* Victoria Walch, Council of State Archives
* Wayne Shoaf, University of Southern California
* Yair Brama, Ex Libris Group

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T19:45:03Z

Meg.phillips: /* Project Status */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

Paula De Stefano - NYU

== Project Status ==

Updates

Kate:
There will be a Signal blog post on the Wikipedia project summarizing what we accomplished and asking others if they’d like to contribute.

The Signal blog post for the Digital Preservation Staffing Survey should go out today. [In fact it went live immediately after our call: [http://blogs.loc.gov/digitalpreservation/2013/12/just-released-staffing-for-effective-digital-preservation-an-ndsa-report/]

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next call is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR, Duke)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** '''Fixity checking''' (LC, Boston University, Duke)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T19:35:10Z

Meg.phillips: /* Project Status */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

Paula De Stefano - NYU

== Project Status ==

Updates

Kate:
There will be a Signal blog post on the Wikipedia project summarizing what we accomplished and asking others if they’d like to contribute.

The Signal blog post for the Digital Preservation Staffing Survey should go out today. [In fact it went live immediately after our call: [http://blogs.loc.gov/digitalpreservation/2013/12/just-released-staffing-for-effective-digital-preservation-an-ndsa-report/]

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR, Duke)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** '''Fixity checking''' (LC, Boston University, Duke)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T19:24:02Z

Meg.phillips: /* New Members */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

Paula De Stefano - NYU

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR, Duke)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University, Duke)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T19:23:20Z

Meg.phillips: /* Participants on the Call */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR, Duke)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University, Duke)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:59:30Z

Meg.phillips: /* Participants on the Call */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:55:47Z

Meg.phillips: /* Participants on the Call */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:54:24Z

Meg.phillips: /* Common Themes from our Roundtable Discussion */

== Participants on the Call ==
Carl Fleischhauer
John Spencer
Dina Sokolova
Kate Murray
Mary Vardigan
Michelle Paolillo
Midge Coates
Paula De Stefano
Vika Zafrin
Winston Atkins
Andrea Goethals
Butch Lazorchak
Meg Phillips
Kate Zwaard

== New Members ==

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:52:59Z

Meg.phillips: /* Project Status */

== Participants on the Call ==
Carl Fleischhauer
John Spencer
Dina Sokolova
Kate Murray
Mary Vardigan
Michelle Paolillo
Midge Coates
Paula De Stefano
Vika Zafrin
Winston Atkins
Andrea Goethals
Butch Lazorchak
Meg Phillips
Kate Zwaard

== New Members ==

== Project Status ==

Updates

Kate: The Signal blog post for the staffing survey should go out today or tomorrow.

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
Will also try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.

Next all is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institutions interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:50:23Z

Meg.phillips: /* Common Themes from our Roundtable Discussion */

== Participants on the Call ==
Carl Fleischhauer
John Spencer
Dina Sokolova
Kate Murray
Mary Vardigan
Michelle Paolillo
Midge Coates
Paula De Stefano
Vika Zafrin
Winston Atkins
Andrea Goethals
Butch Lazorchak
Meg Phillips
Kate Zwaard

== New Members ==

== Project Status ==

== "What are you working on" -- Roundtable Discussion (continued) ==

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institutions interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:43:38Z

Meg.phillips: /* "What are you working on" -- Roundtable Discussion (continued) */

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:43:28Z

Meg.phillips: /* New Members */

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:43:06Z

Meg.phillips: /* Participants on the Call */

== Participants on the Call ==
Carl Fleischhauer
John Spencer
Dina Sokolova
Kate Murray
Mary Vardigan
Michelle Paolillo
Midge Coates
Paula De Stefano
Vika Zafrin
Winston Atkins
Andrea Goethals
Butch Lazorchak
Meg Phillips
Kate Zwaard

== New Members ==
Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Project Status ==

== "What are you working on" -- Roundtable Discussion (continued) ==

== Common Themes from our Roundtable Discussion ==

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC, Boston University)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:20:32Z

Meg.phillips: /* Participants on the Call */

== Participants on the Call ==
Carl Fleischhauer
John Spencer
Dina Sokolova
Kate Murray
Mary Vardigan
Michelle Paolillo
Midge Coates
Paula De Stefano
Vika Zafrin
Winston Atkins

== New Members ==
Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Project Status ==

== "What are you working on" -- Roundtable Discussion (continued) ==

== Common Themes from our Roundtable Discussion ==

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke)
*** '''Born-digital''' (LC, Columbia)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-16T18:15:57Z

Meg.phillips: /* New Members */

== Participants on the Call ==

== New Members ==
Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU
Head of Preservation Department
Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content.
Producign master and access
Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

== Project Status ==

== "What are you working on" -- Roundtable Discussion (continued) ==

== Common Themes from our Roundtable Discussion ==

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** Fixity checking (LC)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke)
*** '''Born-digital''' (LC, Columbia)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:Staffing survey planning page

2012-11-28T21:36:02Z

Meg.phillips: /* Lessons Learned */

== Project Origin ==
Excerpt from Meg's email that started this project:

"Recently I've had several interesting conversations with people at other institutions about how the work of digital preservation is and should be organized and staffed within organizations. We've touched on issues like: what different roles are necessary to do digital preservation, what is the division of labor, what kinds of skills are needed, are developers within a digital preservation unit or outside it, would people be willing to share org charts and position descriptions, and on and on.

Information like this could be useful for many reasons, including simply finding out how many different ways of doing this there are, benchmarking, identifying effective practices, and maybe making a case to strengthen staffing at our own institutions.

This topic clearly isn't related to "standards", but it probably is related to "practices." I was wondering if other members of this group would have any interest in conducting a survey of institutions to find out how they organize and staff the digital preservation function, and how they would like to organize and staff it. We could do something relatively simple, on the model of the storage survey recently conducted by another NDSA working group."

'''[[NDSA:List of places/people we want to receive the survey]]'''

'''[[NDSA:Survey-related action teams and timeline]]'''

== Use Cases ==

In order to get a handle on what kinds of questions we'd like to ask, we should consider what we want to do with this survey. As you come up with questions and insert them in the section below, think about use cases for this survey and put them in this section.

* An institution wants to compare their digital preservation staffing levels and functions with those of other similar organizations.
* An institution is planning to implement a digital preservation program and wants to know what is both typical and considered ideal for staffing.
* A person wants to advocate for additional digital preservation resources to upper management and needs data about typical and ideal staffing levels.

== Notes ==

Section 3.2 of the latest version of the TRAC successor is about Organizational Structure and Staffing. Specifically it requires the following:
* 3.2.1 The repository shall have identified and established the duties that it needs to perform and shall have appointed staff with adequate skills and experience to fulfill these duties.
** 3.2.1.1 The repository shall have identified and established the duties that it needs to perform.
** 3.2.1.2 The repository shall have the appropriate number of staff to support all functions and services.
** 3.2.1.3 The repository shall have in place an active professional development program that provides staff with skills and expertise development opportunities.

Should the survey start with a definition of digital preservation? If so, which one?
** from http://www.digitalpreservation.gov/about/:
***"Digital preservation is the active management of digital content over time to ensure ongoing access"
** from http://en.wikipedia.org/wiki/Digital_preservation:
***"Digital preservation is the set of processes, activities and management of digital information over time to ensure its long term accessibility. The goal of digital preservation is to preserve materials resulting from digital reformatting, and particularly information that is born-digital with no analog counterpart."

== Draft questions ==

'''Survey Introduction'''

This survey is intended for institutions that currently preserve content in-house or plan to in the near future. Only one response should be submitted per institution.

'''Questions about the Institution'''

* Which of the following most closely describes the type or function of your organization? ''[Pull-down list: archives, historical society, library, museum, research group, other]''
* Which of the following most closely describes the sector of your organization? ''[Pull-down list: academic, corporate, local government agency, state government agency, federal government agency, other]''
* Is preservation the principle mission of your organization? ''[radio button: yes, no]''
** (Not sure if we need this question if we only ask this to those preserving content, and we can infer their overall mission by the kind of institution it is)
* Approximately how many people work within your organization? ''[Free text box]''
* Approximately, how many terabytes of storage space do you require for all copies of your content that you manage? ''[Free text box]''

'''Questions about Current Practices'''

* Are the staff who do digital preservation in your organization centralized within one unit or are they scattered throughout your organization? ''[radio button: centralized, scattered throughout, not applicable]''
** If they are centralized, does that group include IT staff (e.g. software developers, system administrators)? ''[radio button: yes, no, not applicable]''
* How many people in your organization do digital preservation work either full or part time? ''[free text box]''
* What are the titles of the people who do digital preservation work in your organization? ''[free text box]''
* What department(s) are they in? ''[free text box]''
* What are the major functions you include in your organization's digital preservation work at present? Select all that apply. ''[checkboxes: selection, digitization and processing, metadata creation, creation of derivatives and access copies, deposit to storage, fixity checks, file format verification, auditing, migration, refreshing, emulation, creation and maintenance of software tools, research, preservation planning]''
* Did you hire digital preservation specialists or "grow your own" (or both)? ''[radio button: hire, grow your own, both]''
* How much work experience, in years, do most of your digital preservation staff have? ''[free text box]''
* What skills do you think are necessary in the people who perform these functions? ''[free text box]''
* What educational background do you think is necessary to perform these functions? ''[free text box]''
* Where do you turn for professional development opportunities for your digital preservation staff? ''[free text box]''
* What types of professional development opportunities have you used? ''[free text box]''

'''Questions about the Ideal Practice'''

* Do you think that the number of people you have working in digital preservation is sufficient? ''[radio button: yes, no]''
* In what areas are you missing expertise that you need for digital preservation? ''[free text box]''
* Is your digitization setup right for you at the moment? ''[radio button: yes, no]''
* How many people do you think you need for digital preservation? ''[free text box]''
* What are the major functions you wish to include in your organization's digital preservation work in the future? ''[checkboxes: selection, digitization and processing, metadata creation, creation of derivatives and access copies, deposit to storage, fixity checks, file format verification, auditing, migration, refreshing, emulation, creation and maintenance of software tools, research, preservation planning]''
* What do you think the '''ideal''' functions, structure, and staffing of a digital preservation function would be (setting aside anything you actually have or are likely to have)? ''[free text box]''

'''More Information'''

* Do you have org charts, mission statements, position descriptions that you'd be willing to share? ''[radio button: yes, no]''
** If they are on-line, what is the URL(s)? ''[free text box]''
** If they are not on-line please email them to X.

== Lessons Learned ==

Please add anything here that you think we should do differently when we repeat this survey in a few years. It could be different audiences to target, different ways to announce the survey, rewording of questions, additional questions, etc.

* Methodology
** Survey tool (How well did it support ability to formulate questions, preview surveys, perform analysis, export data for archiving, etc.?)
***I thought it was incredibly powerful - much better than other similar survey tools I've used.
** Announcement/recruitment method (targeted audiences, timing, announcement tools (listservs, blogs), etc.)
*** We might want to be more targeted in recruiting people to fill it out on behalf of their institutions, especially since we're saying we only want one response per institution. Get someone in NDSA to commit to answering for their whole organization.
* Survey questions (see [https://harvard.qualtrics.com/SE/?SID=SV_b9EN5Ch0ECdECaN Copy of survey])
** (if you took the survey)Were there questions that were confusing or onerous to answer?
***Q10-12 were difficult to answer because the selections from 10 carried through to 11-12. Something may not have been "in scope" [in practice] but it might be an important part of digital preservation. For example, just because it is not in scope (Q10) does not mean that we would not be interested in a vendor assisting (Q12) with certain services.
***We had trouble with this whole zone, too. We do most of these activities, but they aren't done in a unit called "digital preservation." The line between activities we do and think of as digpres and those we do but don't define as part of digpres is not clear. That made all these questions hard. Q15 about the FTE with different titles doing digpres was nearly impossible - partly because we have people doing those functions who don't thin k of themselves as doing digpres, and partly because we weren't sure how to map our real titles onto the categories given.
** Were there questions you wished we had asked but didn't?
** (if you participated in the analysis) Were there questions that were difficult to analyze for any reasons?
***The type of institution question generated some strange results - we were inclined to change some institutions' answers so make things more consistent, which probably means that the categories we offered weren't clear or mutually exclusive.

== Publish and archive teams ==

(Please edit this section to sign up for one of these teams - or send an email to Andrea or the group.)

Team to create the final report: Meg Phillips, Andrea Goethals, Carol Kussmann, Mary Vardigan

Team to archive the survey data: Winston Atkins, Mary Vardigan

NDSA:Staffing survey planning page

2012-11-28T21:31:46Z

Meg.phillips: /* Lessons Learned */

== Project Origin ==
Excerpt from Meg's email that started this project:

"Recently I've had several interesting conversations with people at other institutions about how the work of digital preservation is and should be organized and staffed within organizations. We've touched on issues like: what different roles are necessary to do digital preservation, what is the division of labor, what kinds of skills are needed, are developers within a digital preservation unit or outside it, would people be willing to share org charts and position descriptions, and on and on.

Information like this could be useful for many reasons, including simply finding out how many different ways of doing this there are, benchmarking, identifying effective practices, and maybe making a case to strengthen staffing at our own institutions.

This topic clearly isn't related to "standards", but it probably is related to "practices." I was wondering if other members of this group would have any interest in conducting a survey of institutions to find out how they organize and staff the digital preservation function, and how they would like to organize and staff it. We could do something relatively simple, on the model of the storage survey recently conducted by another NDSA working group."

'''[[NDSA:List of places/people we want to receive the survey]]'''

'''[[NDSA:Survey-related action teams and timeline]]'''

== Use Cases ==

In order to get a handle on what kinds of questions we'd like to ask, we should consider what we want to do with this survey. As you come up with questions and insert them in the section below, think about use cases for this survey and put them in this section.

* An institution wants to compare their digital preservation staffing levels and functions with those of other similar organizations.
* An institution is planning to implement a digital preservation program and wants to know what is both typical and considered ideal for staffing.
* A person wants to advocate for additional digital preservation resources to upper management and needs data about typical and ideal staffing levels.

== Notes ==

Section 3.2 of the latest version of the TRAC successor is about Organizational Structure and Staffing. Specifically it requires the following:
* 3.2.1 The repository shall have identified and established the duties that it needs to perform and shall have appointed staff with adequate skills and experience to fulfill these duties.
** 3.2.1.1 The repository shall have identified and established the duties that it needs to perform.
** 3.2.1.2 The repository shall have the appropriate number of staff to support all functions and services.
** 3.2.1.3 The repository shall have in place an active professional development program that provides staff with skills and expertise development opportunities.

Should the survey start with a definition of digital preservation? If so, which one?
** from http://www.digitalpreservation.gov/about/:
***"Digital preservation is the active management of digital content over time to ensure ongoing access"
** from http://en.wikipedia.org/wiki/Digital_preservation:
***"Digital preservation is the set of processes, activities and management of digital information over time to ensure its long term accessibility. The goal of digital preservation is to preserve materials resulting from digital reformatting, and particularly information that is born-digital with no analog counterpart."

== Draft questions ==

'''Survey Introduction'''

This survey is intended for institutions that currently preserve content in-house or plan to in the near future. Only one response should be submitted per institution.

'''Questions about the Institution'''

* Which of the following most closely describes the type or function of your organization? ''[Pull-down list: archives, historical society, library, museum, research group, other]''
* Which of the following most closely describes the sector of your organization? ''[Pull-down list: academic, corporate, local government agency, state government agency, federal government agency, other]''
* Is preservation the principle mission of your organization? ''[radio button: yes, no]''
** (Not sure if we need this question if we only ask this to those preserving content, and we can infer their overall mission by the kind of institution it is)
* Approximately how many people work within your organization? ''[Free text box]''
* Approximately, how many terabytes of storage space do you require for all copies of your content that you manage? ''[Free text box]''

'''Questions about Current Practices'''

* Are the staff who do digital preservation in your organization centralized within one unit or are they scattered throughout your organization? ''[radio button: centralized, scattered throughout, not applicable]''
** If they are centralized, does that group include IT staff (e.g. software developers, system administrators)? ''[radio button: yes, no, not applicable]''
* How many people in your organization do digital preservation work either full or part time? ''[free text box]''
* What are the titles of the people who do digital preservation work in your organization? ''[free text box]''
* What department(s) are they in? ''[free text box]''
* What are the major functions you include in your organization's digital preservation work at present? Select all that apply. ''[checkboxes: selection, digitization and processing, metadata creation, creation of derivatives and access copies, deposit to storage, fixity checks, file format verification, auditing, migration, refreshing, emulation, creation and maintenance of software tools, research, preservation planning]''
* Did you hire digital preservation specialists or "grow your own" (or both)? ''[radio button: hire, grow your own, both]''
* How much work experience, in years, do most of your digital preservation staff have? ''[free text box]''
* What skills do you think are necessary in the people who perform these functions? ''[free text box]''
* What educational background do you think is necessary to perform these functions? ''[free text box]''
* Where do you turn for professional development opportunities for your digital preservation staff? ''[free text box]''
* What types of professional development opportunities have you used? ''[free text box]''

'''Questions about the Ideal Practice'''

* Do you think that the number of people you have working in digital preservation is sufficient? ''[radio button: yes, no]''
* In what areas are you missing expertise that you need for digital preservation? ''[free text box]''
* Is your digitization setup right for you at the moment? ''[radio button: yes, no]''
* How many people do you think you need for digital preservation? ''[free text box]''
* What are the major functions you wish to include in your organization's digital preservation work in the future? ''[checkboxes: selection, digitization and processing, metadata creation, creation of derivatives and access copies, deposit to storage, fixity checks, file format verification, auditing, migration, refreshing, emulation, creation and maintenance of software tools, research, preservation planning]''
* What do you think the '''ideal''' functions, structure, and staffing of a digital preservation function would be (setting aside anything you actually have or are likely to have)? ''[free text box]''

'''More Information'''

* Do you have org charts, mission statements, position descriptions that you'd be willing to share? ''[radio button: yes, no]''
** If they are on-line, what is the URL(s)? ''[free text box]''
** If they are not on-line please email them to X.

== Lessons Learned ==

Please add anything here that you think we should do differently when we repeat this survey in a few years. It could be different audiences to target, different ways to announce the survey, rewording of questions, additional questions, etc.

* Methodology
** Survey tool (How well did it support ability to formulate questions, preview surveys, perform analysis, export data for archiving, etc.?)
***I thought it was incredibly powerful - much better than other similar survey tools I've used.
** Announcement/recruitment method (targeted audiences, timing, announcement tools (listservs, blogs), etc.)
*** We might want to be more targeted in recruiting people to fill it out on behalf of their institutions, especially since we're saying we only want one response per institution. Get someone in NDSA to commit to answering for their whole organization.
* Survey questions (see [https://harvard.qualtrics.com/SE/?SID=SV_b9EN5Ch0ECdECaN Copy of survey])
** (if you took the survey)Were there questions that were confusing or onerous to answer?
***Q10-12 were difficult to answer because the selections from 10 carried through to 11-12. Something may not have been "in scope" [in practice] but it might be an important part of digital preservation. For example, just because it is not in scope (Q10) does not mean that we would not be interested in a vendor assisting (Q12) with certain services.
***We had trouble with this whole zone, too. We do most of these activities, but they aren't done in a unit called "digital preservation." The line between activities we do and think of as digpres and those we do but don't define as part of digpres is not clear. That made all these questions hard.
** Were there questions you wished we had asked but didn't?
** (if you participated in the analysis) Were there questions that were difficult to analyze for any reasons?
***The type of institution question generated some strange results - we were inclined to change some institutions' answers so make things more consistent, which probably means that the categories we offered weren't clear or mutually exclusive.

== Publish and archive teams ==

(Please edit this section to sign up for one of these teams - or send an email to Andrea or the group.)

Team to create the final report: Meg Phillips, Andrea Goethals, Carol Kussmann, Mary Vardigan

Team to archive the survey data: Winston Atkins, Mary Vardigan

NDSA:New Work

2012-11-28T21:22:43Z

Meg.phillips:

Ideas for new projects:

* Certifications (e.g. TRAC, DRAMBORA, ISO 16363:2012)
** Hear from institutions who have gone through certification?
** Discuss merits/issues related to current certification processes & methods
* Adoption of standards (which standards are institutions using?)
* Terms of service (e.g., committment to URL persistence)
* File formats (specifically PDF/A-3)
** See the LC Signal [http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/ link blog post]
** Is PDF a good packaging format? If not, what's better? If so, what are some best practices that the preserving community can push out that will guide PDF creators to the benefit of long-term preservation?
** Where and when PDF/A-3 is a suitable decision?
*Analyze the relationship between the NDSA Levels of Service document and other digital preservation levels/stages work. Meg Phillips, Andrea Goethals, Jefferson Bailey, and Trevor Owen put together a proposal for an Archiving 2013 paper cover the first three of the models listed below, so they're going to dive into this a bit, but the analysis and discussion can/should be wider. Possible models for comparison include:
**Nancy McGovern and Anne Kenney’s “The Five Organizational Stages of Digital Preservation,”
**Charles Dollar and Lori Ashley’s “Digital Preservation Capability Maturity Model,”
**OCLC Research’s 2012 report, “You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media.”
**NDSA's CURATEcamp output related to "minimal processing for electronic records" described in a couple of blog posts in The Signal (is there some relationship between minimal processing and the first stage of digital preservation? Shouldn't there be?)

NDSA:New Work

2012-11-28T21:21:33Z

Meg.phillips: adding Levels of Preservation comparison work

Ideas for new projects:

* Certifications (e.g. TRAC, DRAMBORA, ISO 16363:2012)
** Hear from institutions who have gone through certification?
** Discuss merits/issues related to current certification processes & methods
* Adoption of standards (which standards are institutions using?)
* Terms of service (e.g., committment to URL persistence)
* File formats (specifically PDF/A-3)
** See the LC Signal [http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/ link blog post]
** Is PDF a good packaging format? If not, what's better? If so, what are some best practices that the preserving community can push out that will guide PDF creators to the benefit of long-term preservation?
** Where and when PDF/A-3 is a suitable decision?
*Analyze the relationship between the NDSA Levels of Service document and other digital preservation levels/stages work. Meg Phillips, Andrea Goethals, Jefferson Bailey, and Trevor Owen put together a proposal for an Archiving 2013 paper cover the first three of the models listed below, so they're going to dive into this a bit. Possible models for comparison include:
**Nancy McGovern and Anne Kenney’s “The Five Organizational Stages of Digital Preservation,”
**Charles Dollar and Lori Ashley’s “Digital Preservation Capability Maturity Model,”
**OCLC Research’s 2012 report, “You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media.”
**NDSA's CURATEcamp output related to "minimal processing for electronic records" described in a couple of blog posts in The Signal (is there some relationship between minimal processing and the first stage of digital preservation? Shouldn't there be?)

NDSA:Survey-related action teams and timeline

2012-06-20T19:40:45Z

Meg.phillips:

'''NDSA Standards Group'''

'''iPres 2012 Poster'''

July 18 – August 17: Staffing survey goes out

Week of August 20: Close out survey, collate data, generate graphs

Week of September 4: 1st draft of text for poster (action team works off-line)

September 13: WebEx for 2nd draft for poster

Week of September 17: Polish up final draft of poster text, copy edit, finalize graphs/images

September 24-26: Poster is printed

September 27: Poster is done and ready to transport to iPres

October 1-5: iPres conference

----

''If you would like to help with the survey and/or iPres poster, lease sign up for the following action teams by adding your name under the appropriate team:''

'''Action team for collating data and preparing graphs'''

Jimi Jones

Kate Murray

Meg Phillips

'''Action team for drafting/editing text for the iPres poster'''

Jimi Jones

Meg Phillips

NDSA:Staffing survey planning page

2012-01-13T19:37:23Z

Meg.phillips:

Excerpt from Meg's email that started this project:

"Recently I've had several interesting conversations with people at other institutions about how the work of digital preservation is and should be organized and staffed within organizations. We've touched on issues like: what different roles are necessary to do digital preservation, what is the division of labor, what kinds of skills are needed, are developers within a digital preservation unit or outside it, would people be willing to share org charts and position descriptions, and on and on.

Information like this could be useful for many reasons, including simply finding out how many different ways of doing this there are, benchmarking, identifying effective practices, and maybe making a case to strengthen staffing at our own institutions.

This topic clearly isn't related to "standards", but it probably is related to "practices." I was wondering if other members of this group would have any interest in conducting a survey of institutions to find out how they organize and staff the digital preservation function, and how they would like to organize and staff it. We could do something relatively simple, on the model of the storage survey recently conducted by another NDSA working group."

----
'''Notes:'''

Section 3.2 of the latest version of the TRAC successor is about Organizational Structure and Staffing. Specifically it requires the following:
* 3.2.1 The repository shall have identified and established the duties that it needs to perform and shall have appointed staff with adequate skills and experience to fulfill these duties.
** 3.2.1.1 The repository shall have identified and established the duties that it needs to perform.
** 3.2.1.2 The repository shall have the appropriate number of staff to support all functions and services.
** 3.2.1.3 The repository shall have in place an active professional development program that provides staff with skills and expertise development opportunities.

----
Please start a draft of questions we could ask in this survey here:

* What are the titles of the people who do digital preservation work in your organization?
* What department(s) are they in?
* How many people are there?
* What are the major functions you include in your organization's digital preservation work?
* What skills do you think are necessary in the people who perform those functions?
* Do you have org charts, mission statements, position descriptions that you'd be willing to share?

* Approximately, how many terabytes of storage space do you require for all copies of your content that you manage?
* Do you think that the number of people you have working in digital preservation is sufficient?
* In what areas are you missing expertise that you need for digital preservation?
* How many people and in what areas do you think you need for digital preservation?
* What do you think the *ideal* functions, structure, and staffing of a digital preservation function would be (setting aside anything you actually have or are likely to have)?

* Did you hire digital preservation specialists or "grow your own" (or both)?
* Where do you turn for professional development opportunities for your digital preservation staff? What types of professional development opportunities have you used?

NDSA:Staffing survey planning page

2012-01-13T19:34:31Z

Meg.phillips:

NDSA:Categories and Action Teams

2011-02-07T17:23:26Z

Meg.phillips: /* Standards Survey Categories */

Following is a short list of categories for the Standards Survey project. Feel free to edit these as you see fit and add more of your own. The whole idea here is that we work on what we're interested in so that we leverage our individual expertise in this project. Please put your name and email address under the category or categories you're interested in working on.

We already have the following action team:

'''Survey Template Editing'''

Kate Murray

Andrea Goethals

Shane Beers

== '''Standards Survey Categories''' ==

'''Audiovisual File Formats'''

Courtney Michael - courtney_michael@wgbh.org

Kate Murray - kate.murray1@nara.gov

John Spencer - jspencer@bmschace.com

'''Preservation Metadata'''

'''Preservation Models & Evaluation Metrics'''

Matt Schultz - matt.schultz@metaarchive.org

Meg Phillips - Meg.phillips@nara.gov

'''Preservation Infrastructure'''

Kris Carpenter - kcarpenter@archive.org

'''Preservation Practices'''

Andrea Goethals - andrea_goethals@harvard.edu

'''''Add Your Own!'''''

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]

NDSA:Categories and Action Teams

2011-02-07T17:23:02Z

Meg.phillips: /* Standards Survey Categories */

Following is a short list of categories for the Standards Survey project. Feel free to edit these as you see fit and add more of your own. The whole idea here is that we work on what we're interested in so that we leverage our individual expertise in this project. Please put your name and email address under the category or categories you're interested in working on.

We already have the following action team:

'''Survey Template Editing'''

Kate Murray

Andrea Goethals

Shane Beers

== '''Standards Survey Categories''' ==

'''Audiovisual File Formats'''

Courtney Michael - courtney_michael@wgbh.org

Kate Murray - kate.murray1@nara.gov

John Spencer - jspencer@bmschace.com

'''Preservation Metadata'''

'''Preservation Models & Evaluation Metrics'''

Matt Schultz - matt.schultz@metaarchive.org
Meg Phillips - Meg.phillips@nara.gov

'''Preservation Infrastructure'''

Kris Carpenter - kcarpenter@archive.org

'''Preservation Practices'''

Andrea Goethals - andrea_goethals@harvard.edu

'''''Add Your Own!'''''

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]