DLF Wiki - User contributions [en]

NDSA:Tuesday, Jan 28, 2014

2014-01-30T04:29:52Z

Ltadic: /* Roster */

==Roster==
*Trevor Owens, Library of Congress
*Karen Cariani, WGBH
*Barrie Howard, Library of Congress
*Carol Kussmann, University of Minnesota
*Dave MacCarn, WGBH
*Jim Harper, PFA Inc.
*Linda Tadic, Audiovisual Archive Network
*Joe Pawletko, New York University
*Martin Jacobson, U.S. National Archives and Records Administration
*Shawn Nicholson, Michigan State University
*Kevin McCarthy, U.S. National Archives and Records Administration
*Martin Kong, Chicago State University
*Chelcie Rowell, Wake Forest University
*Kat Bell, Dance Heritage Coalition
*Quyen Nguyen, U.S. National Archives and Records Administration
*Gail Truman, Truman Technologies

==Agenda==
#Discuss the below revised fixity check project draft. (This has been worked over and revised substantially since the last discussion in a small sub group.) With some tweaking, it is at the point where a beta version of it can be released for broader comment.
#Review the open source infrastructure project talks/interviews from last year. Karen may send along a document trying to distill some of that work before the call.
#Short update on the NDSA storage survey
#Open suggestions for projects/programs/etc. to invite to present to the group. (Start thinking about these before the call if you have a few minutes.)
#Kick off thinking about digital stewardship infrastructure issues to feature in the 2015 National Agenda for Digital Stewardship.

==Action Items==
*Recommend what call the document, update it, and distribute to a larger group to solicit feedback and broader input - Trevor
*Create a Google Doc and use it to identify cross-cutting themes to bring the four past presentations together more thematically in prepartion for a blog post - Trevor, Chelcie, Joe, Karen
*Identify projects and speakers on digital preservation infrastructure for future calls - All
*Think of ideas to include in the 2015 National Agenda - All

==Discussion==
The fixity document has had a fair amount of comments on email. The document may not be appropriate for people that aren't familiar with specific terms. Is there a way to make it more accessible to people not that versed in digital preservation? Perhaps a brief intro document that links readers who require more information to resources with more in-depth coverage of a specific term. At least add a sentence to briefly define each PREMIS and TRAC, especially PREMIS because we lean on it as a definition up front. The intro information could link off to the Levels of Preservation, and other resources. There should be some language addressing how the data to be preserved was created and workflow information, and something on the kind of data you should keep about your fixity check like the tools you used, when the data was checked, the results, and what algorithm used. Where will this document live, and what is this document, e.g., a factsheet or a guidance document? Trevor will refer to a grey literature guide to recommend what call the document, update it, and distribute to a larger group to solicit feedback and broader input.

Joe and Karen tried to pull together a summary of the four talks, i.e., Islandora, Hydra, Archivematica and Open Planets, but they were all very different. There were some themes, e.g., open source as an ecosystem and the intersection of staffing and open source platforms. The goal was to attempt to pull out some cross-cutting themes to bring the presentations together more thematically, and publish a blog post on what the working group learned. The workng group decided they wanted to have these themed presentations together, although each presentation received a dedicated blog post on The Signal. Trevor, Chelcie, Joe, and Karen will attempt to work on this, and share via Google Doc before they bring it back to the larger group.

We've been chasing down a few stray respondants, who did not respond to the storage survey. After that is completed, then we'll have something to share with the greater group. This should happen in the near future.

Are there projects that relate to digital preservation infrastructure that you think people should know about? It would be good to invite people from these projects to talk. Fedora 4 was recently released, and someone can talk about the improvements to Fedora 4. Open Stack is an OSS for running your own cloud compute system. There is a move to develop a public media platform, and there is a lot of talk aobut it. Karen can search around to see if someone can talk about it. It may be more about access than preservation, and more DPLA-ish than HathiTrust-ish? What about DPN? Ladd Hanson, University of Texas, and Tom Cramer, Stanford University, are DPN Team members. Katherine Skinner, Educopia Institute, can talk about MetaArchive that may address the needs of small- to medium-sized institutions with limited resources. Brad Westbrook could talk about ArchivesSpace. Email Trevor with any other suggestions as they occur to you.

The Coordinating Committee has requested that working groups begin discussing the update to the National Agenda. Are there any infrastructure issues that should be elevated to the national level. The Internet Archive and Olive Library have launched emulation environments, which take emulation from the research phase to implementation phase. Funding preservation activities and modles for long-term sustainabilty on a national level to raise awareness of the expense of long-term preservation. Managing and monitoring the health of your data. Metrics on what it takes for forward migration within specific storage environments, and spelling out benchmarking for format migration. File based fixity checks and frame level fixity checks remain the same, but what about when you change formats?

==Documents==
[[File:NDSA Fixity Check Project Concept Draft v6 5.pdf]]

NDSA:List of places/people we want to receive the survey

2012-07-22T00:11:14Z

Ltadic:

'''Add the name of an institution or person who should receive the preservation staffing survey'''

Please write your name after it if you will send it to this list/group, etc.

DONE - NDSA-ALL - Andrea

DONE - digipres@ala.org - Andrea

DONE - International Association of Social Science Information Services and Technology (IASSIST) List -- Mary

DONE - Inter-university Consortium for Political and Social Research (ICPSR) Web Site Announcement -- Mary

archives@forums.archivists.org -- Jennifer Gunter King (Hampshire)

DONE - Digital Curation google group - Andrea

DONE - International Internet Preservation Consortium (IIPC) preservation working group list - Andrea

DONE - Association of Moving Image Archivists (AMIA)-- Jimi

AMIA-L@LSV.UKY.EDU

DONE - Association of Recorded Sound Collections (ARSC) -- Jimi

ARSCLIST@LISTSERV.LOC.GOV

DONE - Museum Computer Network (MCN) list: mcn-l@mcn.edu <mcn-l@mcn.edu> -- Linda

DONE - Digital Preservation Coalition -- Amy

DONE - Preservation Administrators Discussion Group (PADG - ALA PARS) -- Emily Shaw

NDSA:List of places/people we want to receive the survey

2012-06-19T20:16:51Z

Ltadic:

'''Add the name of an institution or person who should receive the preservation staffing survey'''

Please write your name after it if you will send it to this list/group, etc.

NDSA-ALL - Andrea

digipres@ala.org - Andrea

International Association of Social Science Information Services and Technology (IASSIST) List -- Mary

iasst-l@lists.columbia.edu -- Mary

Inter-university Consortium for Political and Social Research (ICPSR) Web Site Announcement -- Mary

www.icpsr.umich.edu -- Mary

archives@forums.archivists.org -- Jennifer Gunter King (Hampshire)

Digital Curation google group - Andrea

International Internet Preservation Consortium (IIPC) preservation working group list - Andrea

Association of Moving Image Archivists (AMIA)-- Jimi

AMIA-L@LSV.UKY.EDU

Association of Recorded Sound Collections (ARSC) -- Jimi

ARSCLIST@LISTSERV.LOC.GOV

Museum Computer Network (MCN) list: mcn-l@mcn.edu <mcn-l@mcn.edu> -- Linda

NDSA:June 18, 2012 Standards Working Group Notes

2012-06-18T21:38:27Z

Ltadic:

Action Items

* People are encouraged to send brief updates on conference attendance and summaries to the email list.
* Add suggestions on where and how to circulate the staffing survey to the spot on the Wiki that Jimi will create.
* If you are interested, add your name to the list of people interested in working on the staffing survey data analysis in the spot on the Wiki that Jimi will create.
* Andrea will update the survey and letter with mention of archiving the data, the data being publicly available, and that institutions can request their own data back again.

Workshop/Conferences/Cool Stuff to Share

* Linda attended Screening the Future Conference in CA which dealt with audio/visual content. It was organized by the PrestoCentre Foundation, in collaboration with the University of Southern California Shoah Foundation Institute and Digital Repository. Some of the Master Classes were good and others too rudimentary. One take-away is that a number of universities are setting up digital preservation services not just for themselves, but opening them up to external organizations. These appear to be robust back-up services. For example, if you are a USC faculty, you can pay $1000 per TB for 20 years. For an external party it is $4200 for 1 TB for 5 years. The tapes are loaded onto a robotic system and they run fixity checks every 6 months. They will migrate the media every 2 years. The backup includes 2 copies on campus at USC. A party could pay for a 3rd copy to be stored at Clemson University. Stephen Abrams presented on CDL's Curation Center (UC3) service. His PPT is on-line (https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=2&ved=0CFMQFjAB&url=https%3A%2F%2Fwiki.ucop.edu%2Fdownload%2Fattachments%2F163610649%2FScreening-the-future-UC3-cost-model.pptx%3Fversion%3D1%26modificationDate%3D1337056116485&ei=WnLfT-zRHoLa6gHI0ayhCw&usg=AFQjCNH_7sqLGB2Na3LxsG9MG-B1oYEywg&sig2=Ec91h9vj7_bQyLxN8rEJnA). CDL was $1,040 per TB per year for internal folks; the external pricing and actual services are not clear from documentation.
* Mat Shultz and his colleagues from MetaArchive where in Boston recently to attend several conferences. One was Digital Directions (where Katherine talked about community sourcing). He was at another that focussed on the lifecycle and preservation needs of e-thesis and dissertations. MetaArchive.org/imls can check out the Wiki. Conferences were really interesting.
* MetaArchive is also looking into new grant project to look at preservation of digital newspapers.

MetaArchive, Distributed Preservation, and OAIS:

* Matt Shultz spoke about the framework MetaArchive is working on to help apply OAIS to distributed digital preservation environments.
* This work was started on the tail of MetaArchive's TRAC self audit from 2010.
* MetaArchive has spoken with other distributed preservation organizations such as LOCKSS based groups and Chronopolis, and also the Library of Congress and everyone encouraged them to put together a working group and action team within this standards group, lead by MetaArchive and Educopia (MA parent institution), to poropose a framework for applying OAIS to a distributed environment.
* They began in early 2011 and have posted work to the NDSA Wiki (http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=DDP_OAIS_Frameworks), including:
** statement of purposes
** white paper porposal as a starter document for advancing this set of work
** Started use case and gap analysis
* They are working closely with Els at the KB (who is leading Danish National Bit Repository).
* Work on the white paper has ramped up in past couple of months and they will have it finished ahead of the July NDSA meeting where time has been set aside to pull together interested parties to wrangle over the white paper.

Status of Preservation Staffing Survey

* Andrea, Meg and Jimi are working on a poster proposal for iPres meeting. They have not heard back yet.
* The survey is just about ready to go. May want to tweak some language at the front about preserving the data in the survey.
* The proposed schedule for circulating the survey and analyzing the data is as follows:

{|-
| July 18-August || Staffing survey goes out
|-
| Week of August 20 || Close out survey, collated data, generate graphs
|-
| Week of September 4 || 1st draft of text for poster (action team works off-line)
|-
| September 13 || WebEx for 2nd draft of poster
|-
| Week of September 17 || Polish up final draft of poster text, copy edit, finalize graphs/images
|-
| September 24-26 || Poster is printed
|-
| September 27 || Poster is done and ready to transport to iPres
|-
| October 1-5 || iPres conferenc
|}

* We do not have a predetermined list of to whom to circulate the survey. Jimi will make a spot on the Wiki for brainstorming and we should all add suggestions.
* Folks thought the letter looked good. We want to add something about archiving the results to the top of the survey and to the letter. We also want to add a line about the fact that the data will be publicly available and individuals can request we specifically send them their institution's data.
* If you resend the letter, be sure to replace [YOUR NAME] with, um, your name. :-)
* We'll build an action team to spearhead analysis of the data.