DLF Wiki - User contributions [en]

NDSA:Tuesday, March 29, 2016

2016-04-07T13:35:59Z

Kussmann: /* In Attendance */

NDSA Infrastructure Working Group Call Tuesday, March 29, 2pm-3pm ET

== In Attendance ==
* Ed Busch, Michigan State University
* Euan Cochrane, Yale University
* Felicity Dykas, University of Missouri
* Max Eckard, Bentley Historical Library
* Cynthia Ghering, Michagan State University
* Amy Kirchoff, Portico
* Nick Krabbenhoeft, NYPL
* Carol Kussmann, University of Minnesota
* Chris Muller, Muller Media Conversions
* Mike Murazko, WGBH
* Sibyl Schaefer, UC San Diego
* Linda Tadic, Digital Bedrock
* DLF

== Action Items ==

* Review the NDSA Working Group proposal and send any questions or comments to Sibyl and Nick
* Nick and Carol Kussman will draft questions for Lyrasis and DuraSpace about how their potential merger will effect current users of their services. They will share these questions to the listserv for comment.
* Nick will work with the CUNY TV repository to schedule a presentation of their LTO-5 to LTO-7 migration
* Chris Muller will contact Sibyl and Nick about presenting on vapor trails and storage
* Sibyl will contact Art Pescanelli to schedule a presentation on the new Oracle cloud storage service
* Amy Kirchoff will reach out to the Standards group to gauge interest in a joint Standards/Infrastructure discussion on frequency of fixity checking

=== Next Working Group Meeting===
Tuesday April 26, 2-3pm ET

== Discussion ==

* NDSA Working Group proposal
** The Coordinating Committee is proposing to convert the current Working Groups into Interest Groups.
** New working groups would arise from the Interest Groups to take on specific topics and produce deliverables for dissemination.
** The Innovation Working Group is also currently looking for new chairs (facilitators once it becomes an Interest Group)
** NDSA members should review the NDSA Working Group proposal and send any questions or comment to Sibyl and Nick
* Round Robin Updates
** Chronopolis is now providing DPN service through a collaboration with DuraCloud
** NYPL has encountered some invalid TIFFs produced during digitization and is investigating how to conserve the files rather than reshoot the original objects
** The Bentley Historical Library is wrapping up a Mellon-funded project to integrate Archivematica, Aspace, and Dspace http://archival-integration.blogspot.com/
* Discussion - Lyrasis and DuraSpace intent to merge
** It is unclear how members/users of communities/services hosted by Lyrasis and DuraSpace will be effected by a merger.
*** Nick and Carol Kussman will draft questions for Lyrasis and DuraSpace about how their potential merger will effect current users of their services. They will share these questions to the listserv for comment.
** Participants also discussed whether a merger could negatively impact the openness of communities/services hosted by Lyrasis and DuraSpace and the role of leadership in the proposed merger.
* Discussion - Repository Storage
** Sibyl proposed reopening discussion on storage topics begun in 2012. There was interest from those attending and on the listserv.
** Repository Migration
*** The working group has a document on repository migration that has been on hold during the NDSA - DLF migration. Sibyl and Nick will look at next steps with this document now that the transition is complete.
*** Nick will talk to the staff at the CUNY TV repository to schedule a presentation about their LTO-5 to LTO-7 storage migration.
** Storage Services
*** Chris Muller offered to present on vapor trail storage.
**** Chris will contact Sibyl to schedule a presentation.
*** Participants were interested in current and new cloud storage services being offered.
*** Oracle is marketing a new tape-based cloud storage solution for preservation purposes
**** Sibyl will contact Art Pescanelli to schedule a presentation on the service
** Fixity Practice
*** The group discussed how little information is published about the theory and practice of fixity checking frequency
*** Several members of the NDSA Standards and Practices Working Group expressed an interested to delve deeper into this topic with the Infrastructure Working Group.

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T18:15:21Z

Kussmann: /* Today's Topic of Discussion: Upcoming Conference Presentations / What Are You Working On */

== Announcements and Project Updates ==
*iPres poster accepted that discusses the work of the group. Will work on layout and details in coming months.
*NDSA will have a reception at iPres, which is also where the Innovation Awards will be presented.
*Video Deep Dive project – will have an upcoming blog post after Erin gets the draft to the working group to review.
*Email Archiving Symposium: A small working group is updating a chart that originated with Harvard that visually displays the capability of different tools that work with emails and how/where actionable during the life cycle. They are updating this to add in the digital curation life cycle as well as background information on the tools - things like how complicated are the tools, what operating system is required, set up... This new version would then be added to something like COPTR. The goal is to have this out before SAA. If you want to be added to the email list for the email group, contact Kate.

== Update on New NDSA Hosting ==
*5 letters of interest from 5 institutions. The coordinating committee looked at these this morning and plan to interview interested institutions over the next two weeks and make a recommendation by Mid-August. The Coordinating Committee is trying to figure out how working groups can contribute to this process.

== Today's Topic of Discussion: Upcoming Conference Presentations / What Are You Working On ==
*Kate Murray: Presenting at IASA (http://www.2015.iasa-web.org/) with others [? Chris Lacinak and Carl Fleischhauer] on Performance of Analog-to-Digital Converters for Sound: Revisiting the Performance Methods and Metrics (FADGI Project). This project builds on work dating back to 2011 when began looking at metrics and saw the possible need to modify the metrics/benchmarks. Tests have been run with various equipment on the metrics/benchmarks from which the results are being used to make recommendations in final reports. Other documentation has come out of the project from using a $25,000 machine and a $600 machine. Ask Kate for more details on the standards and original reports. Two of the projects reports can be found here: http://www.digitizationguidelines.gov/guidelines/digitize-audioperf.html

*Andrea Goethals: Will be presenting with Joey Heinen at iPres on Developing a Framework for File Format Migrations. This is based on a paper Joey did as the NDSA resident at Harvard. In general, it was known that formats needed to be migrated, but instead of focusing on one format to another, Joey developed the Migration Framework which consists of 5 general steps (each with their own tasks and deliverables) to work through for migrating any format to another. A case study was done using Kodak Photo CDs as well as Real Audio files. Documentation on the Kodak CD process is included in the paper. Some examples of generic steps include:
**Format analysis: what issues might need to be addressed for each format involved to ensure content remains the same after migration (ie. unique color spaces or compression)
**Content grouping: determine how many different groups are necessary to get the best results for each format type. Each group may go through a different process.
**Migration environment: Determine what tools are needed for migration, what environment is needed... etc.
**Stakeholder chart: documenting who plays what role

*Mariella Soprano: Has been working to form a Digital Preservation Strategy Group to assist with working with DPN. The Archives and Special Collections have a lot of materials in audio or video formats with only a single copy as well as materials on hard drives that have not been transferred to a server yet. These materials will be key candidates for utilizing DPN, however there is a lot of work to be done prior to ingest. Islandora has been adopted as the management system.

*Amy Kirchhoff: Focus for Portico has been to assist with collection management for libraries. Interested in how present data back to institutions. They have been working on the back end to better analyze data as well as addressing the audit interface to help institutions make their efforts for collection management easier.

== Upcoming Meetings ==
*August 17: Emulation and Emulation as a service
*Sept/Oct: Topic - Web Archiving
*After a new host is selected, there will probably been an information session about that. Stay tuned.

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T18:13:33Z

Kussmann: /* Announcements and Project Updates */

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T18:10:05Z

Kussmann: /* Today's Topic of Discussion: Upcoming Conference Presentations / What Are You Working On */

== Announcements and Project Updates ==
*iPres poster accepted that discusses the work of the group. Will work on layout and details in coming months.
*NDSA will have a reception at iPres, which is also where the Innovation Awards will be presented.
*Video Deep Dive project – will have an upcoming blog post after Erin gets the draft to the working group to review.

== Update on New NDSA Hosting ==
*5 letters of interest from 5 institutions. The coordinating committee looked at these this morning and plan to interview interested institutions over the next two weeks and make a recommendation by Mid-August. The Coordinating Committee is trying to figure out how working groups can contribute to this process.

== Today's Topic of Discussion: Upcoming Conference Presentations / What Are You Working On ==
*Kate Murray: Presenting at IASA (http://www.2015.iasa-web.org/) with others [? Chris Lacinak and Carl Fleischhauer] on Performance of Analog-to-Digital Converters for Sound: Revisiting the Performance Methods and Metrics (FADGI Project). This project builds on work dating back to 2011 when began looking at metrics and saw the possible need to modify the metrics/benchmarks. Tests have been run with various equipment on the metrics/benchmarks from which the results are being used to make recommendations in final reports. Other documentation has come out of the project from using a $25,000 machine and a $600 machine. Ask Kate for more details on the standards and original reports. Two of the projects reports can be found here: http://www.digitizationguidelines.gov/guidelines/digitize-audioperf.html

*Andrea Goethals: Will be presenting with Joey Heinen at iPres on Developing a Framework for File Format Migrations. This is based on a paper Joey did as the NDSA resident at Harvard. In general, it was known that formats needed to be migrated, but instead of focusing on one format to another, Joey developed the Migration Framework which consists of 5 general steps (each with their own tasks and deliverables) to work through for migrating any format to another. A case study was done using Kodak Photo CDs as well as Real Audio files. Documentation on the Kodak CD process is included in the paper. Some examples of generic steps include:
**Format analysis: what issues might need to be addressed for each format involved to ensure content remains the same after migration (ie. unique color spaces or compression)
**Content grouping: determine how many different groups are necessary to get the best results for each format type. Each group may go through a different process.
**Migration environment: Determine what tools are needed for migration, what environment is needed... etc.
**Stakeholder chart: documenting who plays what role

*Mariella Soprano: Has been working to form a Digital Preservation Strategy Group to assist with working with DPN. The Archives and Special Collections have a lot of materials in audio or video formats with only a single copy as well as materials on hard drives that have not been transferred to a server yet. These materials will be key candidates for utilizing DPN, however there is a lot of work to be done prior to ingest. Islandora has been adopted as the management system.

*Amy Kirchhoff: Focus for Portico has been to assist with collection management for libraries. Interested in how present data back to institutions. They have been working on the back end to better analyze data as well as addressing the audit interface to help institutions make their efforts for collection management easier.

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T18:02:53Z

Kussmann: /* Today's Topic of Discussion: Upcoming Conference Presentations / What Are You Working On */

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T17:54:25Z

Kussmann: /* Announcements and Project Updates */

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T17:51:06Z

Kussmann: /* Announcements and Project Updates */

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T17:50:17Z

Kussmann: /* Announcements and Project Updates */

== Announcements and Project Updates ==
- iPres poster accepted that discusses the work of the group. Will work on layout and details in coming months.
- NDSA will have a reception at iPres, which is also where the Innovation Awards will be presented.
- Video Deep Dive project – will have an upcoming blog post after Erin gets the draft to the working group to review.

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T17:49:24Z

Kussmann: /* Announcements and Project Updates */

== Announcements and Project Updates ==
iPres poster accepted that discusses the work of the group. Will work on layout and details in coming months

NDSA:July 20, 2015 Standards and Practices Working Group Notes

2015-07-20T17:48:26Z

Kussmann: Created page with ' == Announcements and Project Updates =='

== Announcements and Project Updates ==

NDSA:Standards and Best Practices Working Group

2015-07-20T17:47:17Z

Kussmann: /* Meeting Schedules, Minutes and Agendas */

= Standards and Practices Working Group =

[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)

= Current Members =
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].

= Statement of Purpose =

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

= Current Projects =

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

== [[NDSA:iPRES 2015 Poster Proposal]] ==

During the [[NDSA:April 20, 2015 Standards & Practices Working Group Notes]], wg members brainstormed on a poster proposal reflecting S&P work and activities.

== TDR Self-assessment and Audit: Understanding options for addressing standards and requirements ==


* [[NDSA:TDR Self-assessment and Audit: Understanding Options for Addressing Standards and Requirements| Project Charter]]

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

== Digital video exploration ==

* [[NDSA:Digital video exploration]]
* [[NDSA:Digital video exploration meeting notes]]
* [[NDSA:Survey drafting team members]]
* [[NDSA:Digital Video Survey Distribution List]]
* [[NDSA:Video survey announcement text]]

= Past Projects =

== Digital Preservation Wikipedia ==
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''

* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future

Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]

== Survey of digital preservation staffing ==

* [[NDSA:Staffing survey planning page]]

== Related action team on distributed digital preservation ==

* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]

== Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3 ==

* [[NDSA:PDF Exploration]]

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

= In-depth Explorations =

== Member Interests ==

* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]

== Digital and Software-Based Art ==

* Presentations
** Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWedm1SQWoyVEFCU00/edit?usp=sharing
** San Francisco Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWeVXozZk9iSnVRN0k/edit?usp=sharing
** Smithsonian Time-based Media Art: https://drive.google.com/file/d/0B6D9_az1wwWeZExRcEZXd0xFMWM/edit?usp=sharing

* Questions for Presenters
** Add questions to Google Drive document: https://docs.google.com/document/d/129lPPa4fRDp2VG-90Kt2NgXGf6zV_kux1nkXFTiSekU/edit?usp=sharing

== Optical Media ==
*To be presented on 9/15 Monthly call
**Longevity of Optical Media Discs, Michele Youket, Library of Congress (http://www.theatlantic.com/technology/archive/2014/05/the-library-of-congress-wants-to-destroy-your-old-cds-for-science/370804/)
**Introduction to Optical Media Preservation, Alex Duryee, AV Preserve (http://www.avpreserve.com/wp-content/uploads/2014/04/OpticalMediaPreservation.pdf)
**Preserving Write-Once DVDs: Producing Disc Images, Extracting Content, and Addressing Flaws and Errors, Morgan Morel and George Blood, George Blood Audio Video Film (http://www.digitizationguidelines.gov/audio-visual/documents/Preserve_DVDs_BloodReport_20140901.pdf)
**Data Extraction from Rewritable CDs and DVDs, John Passmore, WNYC (http://blogs.loc.gov/digitalpreservation/2014/02/getting-public-radios-legacy-off-ageing-rewritable-cds-an-interview-with-wnycs-john-passmore/?loclr=blogsig)
**Brief Introduction to M-Disc and Cost Comparisons for Data Storage, John Spencer, BMS/Chace

= Resources =

* [[NDSA:Activity_Charter_Template | Template for describing new projects]]
* NDSA Standards Working Group Listserv Archives (login required): http://sun8.loc.gov/cgi-bin/wa?A0=NDSA-STANDARDS&X=2E0B3E70D5B40DC564&Y

= Meeting Schedules, Minutes and Agendas =
* [[NDSA:July 20, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:May 18, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:April 20, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:March 16, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:February 23, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 15, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:November 17, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:October 20, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:September 15, 2014 Standards and Practices Working Group Agenda and Notes]]
* [[NDSA:August 18, 2014 Standards and Practices Working Group Action Items and Recording]]
* (July 2014 - no call)
* [[NDSA:June 16, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:May 19, 2014 Standards and Practices Working Group Notes]]
* (April 2014 - no call)
* [[NDSA:March 24, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:February 24, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:January 27, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:November 18, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:September 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:August 19, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:June 17, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:May 20, 2013 Standards & Practices Working Group Notes]]
* (April 2013 - no call)
* [[NDSA:March 18, 2013 Standards Working Group Notes]]
* [[NDSA:February 25, 2013 Standards Working Group Notes]]
* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]

= Workshops =
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]

NDSA:January 27, 2014 Standards and Practices Working Group Notes

2014-01-28T21:35:11Z

Kussmann:

== Participants on the Call ==
Amy Kirchhoff

Andrea Goethals

Carl Fleischhauer

Carol Kussmann

Carolyn Campbell

Chris Lacinak

Dina Sokolova

Hannah Frost

Kate Zwaard

Kate Murray

Linda Tadic

Mariella Soprano

Mary Vardigan

Meg Phillips

Michelle Paolillo (Cornell)

Midge Coates (Auburn)

Paula De Stefano

Vika Zafrin

== New Members/Attendees ==
Chris Lacinak (AVPreserve)

Hannah Frost (Stanford Library)

Dave Ackerman (Harvard Library)

== Video Discussion/Update ==

'''Update on FADGI Working group activities'''. Blog post can be found here:
http://blogs.loc.gov/digitalpreservation/2013/10/one-format-does-not-fit-all-fadgi-audio-visual-working-groups-diverse-approaches-to-format-guidance/

Main projects include:

1. Video Application Specification
* Application specification for video for the use of MXF Format with the purpose to incorporate archiving and preservation components. Specifically embedding metadata into the file itself. Hope to distribute for comments in the next few weeks.
* The National Archives is working on a matrix to compare target wrappers and encodings against a set list of criteria that come into play when reformatting analog videotapes. Evaluation attributes include format sustainability, cost estimates, learning curve and other elements. This will be live soon and available on the FADGI website.

2. FADGI Born Digital Subgroup
* Creating guiding principles around born digital video.
* Collecting and sharing examples and case histories around born digital video projects. Variety of case histories show that there is not a one size fits all solution - but that is OK. (American Folklife Center, Voices of America, Smithsonian, and NOAA will create case histories.)
* Work geared toward file creators and archivists.

3. Guiding Principles (in general)
* Start with highest quality for creation, maintenance, and access.
* higher bit rate and depths over lower
* use wrappers with greater metadata capacity over lower
* more audio channels than less
* use formats that are supported by downstream applications
* create project specific details (file naming, metadata) before project starts
* Not all case histories support guiding principles but have reasons why. Need to document cause and effect of the choices made.

'''Discussion on Video Update'''
* Important to understand that you don’t always have control over born digital materials (some are given to you)
* Guiding principles were not prioritized.
* Hope that the case histories will reveal the true stories and show useful variations.
* Goal is to recommend specifications and capture guidelines in the future for file creation - but now focused on surveying the landscape and lessons learned.

'''Update and Description of Video Project from Paula De Stefano NYU'''
* Workflow process discussed: how materials are selected and converted to digital formats for access. (inhouse and outsourcing both supported)
* Strong technical infrastructure (preservation repository, OAIS framework, redundant storage in distinct geographic locations, checksums, migrations); strong relationship with digital library technical department
* Staffing: 3 full time staff; 4-6 students
* Equipment: support for digitizing VHS, ¾ Umatic, Beta SP, Hi8, and others. Use FileCut Pro

'''Update and Description of Video Project from Hannah Frost Stanford'''
* Support for all major cassette formats
* take in archives, manuscript, and music library files
* Staff of three
* Digitize then run quality control checks and update metadata (descriptive)
* Also working on more collaborative projects acting as a services repository, which seems to be a new trend.

'''Update from Andrea Goethels at Harvard'''
* Analysis for video support for preservation; academic community, online courses
* Want to work on coordinating efforts / systems and be able to provide video preservation support using central university system.
* Worked on format analysis and looked at 30+ criteria, but prioritized this down to about 15. Created a list of preferred video formats.

'''Update from Chris Lacinak AVPreserve'''
* Momentum is in mass digitization projects. A project with the American Archives developed an archival management system platform - open source - for inventory, metadata capture, and managing digitzing workflows that has been reused.
* Organizational aspects of digital preservation are pressing issues, it is not just a technological issue.
* Interesting to see how the organizational aspects (staffing, financial) of digital preservation mix in with these case histories.

== Other Business ==
* Put out a call to see who is interested in a video project of some kind. Another meeting will be set up accordingly. Update: Kate sent a Doodle poll to determine meeting date for video project

* The Standards Group is working with the Infrastructure Group on the Fixity Document. Please send comments to Kate Murray kmur@loc.gov or Trevor Owens trow@loc.gov.

* Possible discussion of Packaging Content for a preservation repository on the next call.

* Topic updates not covered in today’s meeting will be sent out via email.

== Next Meeting ==
February 24, 2014. 1:00 PM (Eastern Daylight Time)

NDSA:January 27, 2014 Standards and Practices Working Group Notes

2014-01-28T21:26:26Z

Kussmann: /* Video Discussion/Update */

== Participants on the Call ==
Amy Kirchhoff

Andrea Goethals

Carl Fleischhauer

Carol Kussmann

Carolyn Campbell

Chris Lacinak

Dina Sokolova

Hannah Frost

Kate Zwaard

Kate Murray

Linda Tadic

Mariella Soprano

Mary Vardigan

Meg Phillips

Michelle Paolillo (Cornell)

Midge Coates (Auburn)

Paula De Stefano

Vika Zafrin

== New Members/Attendees ==
Chris Lacinak (AVPreserve)

Hannah Frost (Stanford Library)

Dave Ackerman (Harvard Library)

== Video Discussion/Update ==

'''Update on FADGI Working group activities'''. Blog post can be found here:
http://blogs.loc.gov/digitalpreservation/2013/10/one-format-does-not-fit-all-fadgi-audio-visual-working-groups-diverse-approaches-to-format-guidance/

Main projects include:

1. Video
- Application specification for video for the use of MXF Format with the purpose to incorporate archiving and preservation components. Specifically embedding metadata into the file itself. Hope to distribute for comments in the next few weeks.
- The National Archives is working on a matrix to compare target wrappers and encodings against a set list of criteria that come into play when reformatting analog videotapes. Evaluation attributes include format sustainability, cost estimates, learning curve and other elements. This will be live soon and available on the FADGI website.

2. FADGI Born Digital Subgroup
- Creating guiding principles around born digital video.
- Collecting and sharing examples and case histories around born digital video projects. Variety of case histories show that there is not a one size fits all solution - but that is OK. (American Folklife Center, Voices of America, Smithsonian, and NOAA will create case histories.)
- Work geared toward file creators and archivists.

3. Guiding Principles (in general)
- Start with highest quality for creation, maintenance, and access.
- higher bit rate and depths over lower
- use wrappers with greater metadata capacity over lower
- more audio channels than less
- use formats that are supported by downstream applications
- create project specific details (file naming, metadata) before project starts
* Not all case histories support guiding principles but have reasons why. Need to document cause and effect of the choices made.

Discussion on Video Update
- Important to understand that you don’t always have control over born digital materials (some are given to you)
- Guiding principles were not prioritized.
- Hope that the case histories will reveal the true stories and show useful variations.
- Goal is to recommend specifications and capture guidelines in the future for file creation - but now focused on surveying the landscape and lessons learned.

'''Update and Description of Video Project from Paula De Stefano NYU'''
- Workflow process discussed: how materials are selected and converted to digital formats for access. (inhouse and outsourcing both supported)
- Strong technical infrastructure (preservation repository, OAIS framework, redundant storage in distinct geographic locations, checksums, migrations); strong relationship with digital library technical department
- Staffing: 3 full time staff; 4-6 students
- Equipment: support for digitizing VHS, ¾ Umatic, Beta SP, Hi8, and others. Use FileCut Pro

'''Update and Description of Video Project from Hannah Frost Stanford'''
- Support for all major cassette formats
- take in archives, manuscript, and music library files
- Staff of three
- Digitize then run quality control checks and update metadata (descriptive)
- Also working on more collaborative projects acting as a services repository, which seems to be a new trend.

'''Update from Andrea Goethels at Harvard'''
- Analysis for video support for preservation; academic community, online courses
- Want to work on coordinating efforts / systems and be able to provide video preservation support using central university system.
- We worked on Format analysis and looked at 30+ criteria, but prioritized this down to about 15. Created a list of preferred video formats.

'''Update from Chris Lacinak AVPreserve'''
- Momentum is in mass digitization projects. A project with the American Archives developed an archival management system platform - open source - for inventory, metadata capture, and managing digitzing workflows that has been reused.
- Organizational aspects of digital preservation are pressing issues, it is not just a technological issue.
- Interesting to see how the organizational aspects (staffing, financial) of digital preservation mix in with these case histories.

== Other Business ==
- Put out a call to see who is interested in a video project of some kind. Another meeting will be set up accordingly. Update: Kate sent a Doodle poll to determine meeting date for video project

- The Standards Group is working with the Infrastructure Group on the Fixity Document. Please send comments to Kate Murray kmur@loc.gov or Trevor Owens trow@loc.gov.

- Possible discussion of Packaging Content for a preservation repository on the next call.

- Topic updates not covered in today’s meeting will be sent out via email.

== Next Meeting ==
February 24, 2014. 1:00 PM (Eastern Daylight Time)

NDSA:Standards and Best Practices Working Group

2014-01-28T18:24:50Z

Kussmann: /* Meeting Schedules, Minutes and Agendas */

= Standards and Practices Working Group =

[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)

= Current Members =
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].

= Statement of Purpose =

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

= Current Scope of Work =

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

== Survey and document the digital preservation standards landscape ==
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''

* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future

Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]

== Survey of digital preservation staffing ==

* [[NDSA:Staffing survey planning page]]

== Survey on adoption of digital preservation standards and best practices ==

* [[NDSA:Standards survey planning page]]

== Related action team on distributed digital preservation ==

* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]

== Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3 ==

* [[NDSA:PDF Exploration]]

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

== TDR Self-assessment and Audit: Understanding options for addressing standards and requirements ==


* [[NDSA:TDR Self-assessment and Audit: Understanding Options for Addressing Standards and Requirements| Project Charter]]

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

= Brainstorming =

* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]

= Resources =

* [[NDSA:Activity_Charter_Template | Template for describing new projects]]
* NDSA Standards Working Group Listserv Archives (login required): http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-STANDARDS&X=25F57E4CACD543490D&Y

= Meeting Schedules, Minutes and Agendas =
* [[NDSA:January 27, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:November 18, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:September 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:August 19, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:June 17, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:May 20, 2013 Standards & Practices Working Group Notes]]
* (April 2013 - no call)
* [[NDSA:March 18, 2013 Standards Working Group Notes]]
* [[NDSA:February 25, 2013 Standards Working Group Notes]]
* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]

= Workshops =
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]

NDSA:Standards and Practices Working Group Members

2014-01-27T19:13:59Z

Kussmann:

'''Co-chairs:'''

* Co-chair: Andrea Goethals, Harvard University, andrea_goethals@harvard.edu
** I manage Harvard Library's digital preservation program and repository. I am interested in better exposing standards and best practices that can help manage preservation repositories on a practical level. I will probably focus on best practice and guidance documents related to preservation policies and practices.
* Co-chair: Kate Zwaard, Library of Congress
** I manage software development projects in the Repository Development Center at the Library of Congress where we build applications and services to support the digital content lifecycle.

'''Active members (In order of first names):'''
* Aaron Collie, Michigan State University
* Aaron Trehub, Auburn University
* Abbigail Swanton, Wisconsin Dept. of Public Instruction, abbigail.swanton@dpi.wi.gov
* Allison Munsell, Munsell Studio
* Amy Kirchhoff, ITHAKA
** I am the Portico and JSTOR Archive Service Product Manager. I have a particular interest in standards related to content packaging, metadata, and file formats.
* Amy Rudersdorf, North Carolina Department of Cultural Resources
** I am the director of the Digital Information Management Program at the State Library of North Carolina. We work to provide permanent public access to publications created by or on behalf of North Carolina State Government agencies. Initiative activities include research and testing of technologies and tools to acquire, manage, preserve, and provide access to both born-digital and digitized information produced by the state agencies of North Carolina.
* Andy Maltz, the Academy of Motion Picture Arts & Sciences
* Ben Fino-Radin, Rhizome
* Brian E. C. Schottlaender, University of California San Diego
* Carol Kussmann, University of Minnesota Libraries
* Carolyn Campbell, Georgetown University Law Center Library, cms299@law.georgetown.edu
* Charles Kolb, National Endowment for the Humanities
* Chris Dietrich, National Park Service
* Christopher Segura, Center for Cultural and Eco-Tourism-University of Louisiana at Lafayette, c.segura@louisiana.edu
* Claire W. White, Stock Artists Alliance
* Clifford Lynch, Coalition for Networked Information, cliff@cni.org
* Courtney Michael, WGBH Educational Foundation
* Daniel R. Dodge, Thomson Reuters
* Daphne DeLeon, Nevada State Library and Archives
* Dina Sokolova, Columbia University
* Eileen Fenton, Portico
* Emily Frieda Shaw, University of Iowa Libraries
* Elizabeth Falk, Idaho State Archives
* Eugene Mopsik, American Society of Media Photographers
* Felicity Dykas, University of Missouri Libraries, dykasf@missouri.edu
** I am Head of the Digital Services Department at the U of Missouri--Columbia. The department was created October 1, 2013. The Digital Services Department is responsible for the institutional repository, digital library, digitization, and cataloging of online resources; it is great to have all these activities in one focused department, whereas before the responsibilities were in Acquisitions, Cataloging, and unassigned. Before this position I was Head of the Catalog Department.
* Gayle Porter, Chicago State University Library, gporter@csu.edu
* Glenn Clatworthy, Public Broadcasting Service
* Gregory Sanford, Vermont State Archives and Records Administration
* Herbert Van de Sompel, Los Alamos National Laboratory Research Library
* Ido Peled, Ex Libris Group
* Jason Gish, Testronic Labs, jason.gish@testroniclabs.com
* Jennifer King, Hampshire College Library, jking@hampshire.edu
* Jessica Branco Colati, Northeast Document Conservation Center
* Jessika Drmacich, Williams College, jgd1@williams.edu
* Joe Weisenbach, MAM-A Inc.
* John McCoskey, Public Broadcasting Service (PBS)
* John Spencer, BMS/Chace
* Josh Sternfeld, National Endowment for the Humanities
* Joy Perrin, Texas Tech University Libraries, joy.m.perrin@ttu.edu
* Karen Cariani, WGBH Educational Foundation
* Karen Eberhart, Brown University, karen_eberhart@brown.edu
* Kate Boyd, University of South Carolina, boydkf@mailbox.sc.edu
* Kate Murray, Library of Congress
* Kelcy Shepherd, Five Colleges, Inc. / University of Massachusetts Amherst, kshepherd@amherst.edu
* Leah Prescott, Georgetown University Law Center Library, lp627@law.georgetown.edu
* Linda Tadic, Audiovisual Archive Network
* Margaret Maes, Legal Information Preservation Alliance
* Mariella Soprano, California Institute of Technology, mariella@caltech.edu
* Mark Abrahamson, Roper Center for Public Opinion Research
* Mark Evans, Tessella Inc.
* Martin Halbert, University of North Texas
* Mary Vardigan, Inter-University Consortium for Political and Social Research (ICPSR)
* Matthew Harris Glover, MS Department of Archives & History, mglover@mdah.state.ms.us
* Matt Peters, Utah Automated Geographic Reference Center
* Matt Schultz, Educopia Institute, MetaArchive Cooperative
* Matt Veatch, Kansas State Historical Society, mveatch@kshs.org
* Meg Philips, National Archives and Records Administration
* Meghan Banach Bergin, University of Massachusetts Amherst, mbanach@library.umass.edu
* Michael Levy, United States Holocaust Memorial Museum
* Michael L. Nelson, Old Dominion University
* Michele Kimpton, DuraSpace
* Michele Timmons, Minnesota Office of the Revisor of Statutes
* Michelle Paolillo, Cornell University Library,
* Midge Coates, Auburn University Libraries, COATEMI@auburn.edu
* Nancy McGovern, MIT Libraries, nancymcg@mit.edu
** I am Head of the Curation and Preservation Services department at MIT Libraries with primary responsibility for digital content and overall responsibility for content in all formats, and Director of the Digital Preservation Management Workshops(dpworkshop.org)
* Nancy North, University of Michigan
* Nick Sincaglia, NueMeta LLC, nsincaglia@nuemeta.com
* Nicole Joniec, The Library Company of Philadelphia
* Paula De Stefano, New York University (NYU)
* Priscilla Caplan, Florida Center for Library Automation
* Rachel L. Frick, Council on Library and Information Resources: Digital Library Federation
* Robert R. Downs, Center for International Earth Science Information Network (CIESIN), Columbia University
* Shane Beers, University of Michigan
* Shawn Rounds, Minnesota Historical Society
* Stephen P Davis, Columbia - Director, Columbia Libraries Digital Program, with overall responsibility for our Fedora-based digital preservation repository and program.
* Steve Morris, North Carolina State University Libraries
* Sue DuBois, Ripley Entertainment Inc., dubois@ripleys.com
* Tammy T Beasley, New Hanover County Register of Deeds, tbeasley@nhcgov.com
* Tracy Popp, University of Illinois Urbana-Champaign Libraries
* Victoria Walch, Council of State Archives
* Wayne Shoaf, University of Southern California
* Winston Atkins, Duke University Libraries, winston.atkins@duke.edu
* Vika Zafrin, Boston University Mugar Library, vzafrin@bu.edu
* Yair Brama, Ex Libris Group

'''Alumni (In order of first names):'''
* Jennifer Waxman, New York University

[http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Standards_and_Best_Practices_Working_Group NDSA Standards Group Home]

NDSA:December 16, 2013 Standards and Practices Working Group Notes

2013-12-17T14:06:42Z

Kussmann: /* Common Themes from our Roundtable Discussion */

== Participants on the Call ==
Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

== New Members ==

Paula De Stefano - NYU

== Project Status ==

Updates

Kate:
There will be a Signal blog post on the Wikipedia project summarizing what we accomplished and asking others if they’d like to contribute.

The Signal blog post for the Digital Preservation Staffing Survey should go out today. [In fact it went live immediately after our call: [http://blogs.loc.gov/digitalpreservation/2013/12/just-released-staffing-for-effective-digital-preservation-an-ndsa-report/]

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th
Feb 24th
July 21st (Will try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.)

Next call is Jan 27, 2014.

== "What are you working on" -- Roundtable Discussion (continued) ==

* '''Emily Shaw''' - digital preservation librarian at the University of Iowa library
** working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

* '''Paula De Stefano''' - Head of Preservation Department, NYU
** Divided up the responsibilities, others most involved in content and repository development.
** Digitizing unique audio and video content.
** Producing master and access
** Broadcast WAV for audio, CD for access files.
** Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance
** Interested in best practices for fixity checking.
** Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.
** There was a question about how they've modified Dspace.

== Common Themes from our Roundtable Discussion ==

'''Discussion at Dec 16 meeting:'''

Suggestion to have the next meeting focus on video.
Paula would be glad to talk more about what they're doing.
John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

* Repository infrastructure and tools
** Specific tools or platforms:
*** '''BagIt''' (LC, Georgetown Law, ITHAKA, Boston University)
*** Fedora (Duke)
** '''Understanding/surveying an institution's complex repository landscape''' (Cornell, Harvard, University of MN)
** Software development (LC)
** '''Workflows''' (University of Minnesota, Columbia, Boston University)

* Assessments/audits/certifications
** '''Repository assessments and audits''' (Harvard, ITHAKA, ICPSR)
** Specific models:
*** '''Levels of Digital Preservation''' (Harvard, Cornell, ICPSR, Duke)
*** Data Seal of Approval (ICPSR)
*** TRAC/ISO (Duke, Boston University)

* Content and metadata packages
** '''Packaging forms/SIP components/metadata''' (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
** Transfer between repositories (ITHAKA)
** Identifiers (ITHAKA)

* Techniques and practices
** '''Fixity checking''' (LC, Boston University, Duke)
** Digital forensics (Georgetown Law)
** Participating on standards bodies (LC)

* Formats
** '''Format assessment''' (LC, Harvard, Record labels?)
** '''Format guidelines/requirements''' (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
** Particular genres and categories of formats
*** '''Video''' (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
*** '''Born-digital''' (LC, Columbia, Boston University)
*** '''Email''' (LC, Columbia)
*** Databases (Columbia)
*** PDF/A (LC, Boston University)

* Other topics
** '''Engagement with "users"''' (curators, content creators) (LC, Cornell)
** '''Adequately resourcing programs''' (Cornell, Boston University)

NDSA:November 18, 2013 Standards and Practices Working Group Notes

2013-12-06T15:20:09Z

Kussmann: /* "What are you working on" -- Roundtable Discussion */

== Participants on the Call ==
* Kate Murray
* Winston Atkins
* Carolyn Campbell
* Emily Shaw
* Dina Sokolova
* Kate Zwaard
* Andrea Goethals
* Leah Prescott
* Amy Kirchhoff
* Butch Lazorchak
* Vika Zafrin
* Carol Kussmann
* John Spencer
* Mary Mardigan
* Meg Philips
* Michelle Paolillo

== New Members ==
* Michelle Paolillo -- Cornell University Library
* Vika Zafrin -- Boston University, Mugar Library
* Carolyn Campbell -- Georgetown Law Library
* Carol Kussman -- first meeting representing University of Minnesota

== Project Status ==
* The TRAC review tool is now available at: https://www.archivematica.org/wiki/Internal_audit_tool - the download file contains all of the files needed in a standalone instance of Drupal. Now that that's done, we can focus on building up the wiki pages for the activities of the Self-assessment and Audit project.
* PDF/A paper draft sent out on the listserv -- please send comments to Butch Lazorchak (wlaz@loc.gov) by December 2nd.

== "What are you working on" -- Roundtable Discussion ==

* '''Kate Zwaard''', Library of Congress: I’m working on a few software development projects right now. The one that’s probably the most relevant here is a project I manage to help LC staff accession, preserve, and manage digital collections. We also develop Bagger and the BagIt Library. Aside from the standards and best practices of the software development world (development methodologies, code conventions, etc), the best practices we are interested in are related to preservation/administrative metadata, fixity, and provenance. One of our biggest challenges (and joys) comes from serving a diverse user base – our colleagues in the Law Library have different interests, requirements, and needs than our colleagues in the American Folklife Center or in the Manuscript division, for example. For sanity checks, we rely on our colleagues in the NDSA and in the software development community. More about our group here: http://blogs.loc.gov/digitalpreservation/2011/08/yes-the-library-of-congress-develops-lots-of-software-tools/

* '''Andrea Goethals''', Harvard Library: I'm working on:
** Adding support for video to our preservation repository
*** Using various format sustainability criteria to decide on video formats, could use agreement on video formats and metadata schemas
** Finishing up a large repository migration - now focused on the metadata migration & user adoption
*** In the software development portion of the project, used best practices on packaging metadata, technical metadata schemas, hooks into format registries
** A road map for new Digital preservation services
*** Used repository assessment models including the levels of digital preservation
** NDSR Boston project - testing the residency model piloted by LC & IMLS is Washington DC
*** Using existing curricula like DPOE
For sanity I turn to the digital preservation community writ large including the NDSA and the IIPC preservation working group.

* '''Kate Murray''', Library of Congress: I'm working on:
** working on the MXF AS-07 application specification definition which is geared for archiving and preservation. This includes metadata standards and has led me to the SMPTE Core Metadata effort.
** documenting case histories about working with born digital video (through the FADGI AV Working Group). We hope this ''eventually'' extends to recommended practices for file creation.
** FADGI is also about to publish a matrix comparing codecs and wrappers for reformatted video
** I'm also working on documenting email formats for the Sustainability of Digital Formats website
** NDSA fixity project

* '''Leah Prescott and Carolyn Campbell''' - Georgetown University Law Library is:
** We are just at the beginning of implementing a production-level digitization program so our standards and practices are primarily centered around that activity - making sure that we are following best practices and primarily using the FADGI guidelines. Books, images, audio, video, etc.
** We are also in the process of vetting Digital Asset Management systems (along with main campus) and have started discussing preservation requirements in conjunction with that (although the system itself may not be a preservation environment)
** Will soon be implementing a BagIt process to create a basic preservation file structure on a server - and implementing BagIt validation on a periodic basis.
** Working on strategies to implement METS for both display and preservation
** Beginning to work with digital forensics for obsolete media
** Continuing to lead the Chesapeake Digital Preservation Group to deal with legal link rot

* '''Michelle Paolillo''' - Cornell University; preservation related projects
** We are in a fledgling state with our preservation repository, the Cornell University Library Archival Repository (CULAR). I am the service manager and business owner with regards to repository development. CULAR is governed by a steering committee which I also chair. Standards and Best practices I currently appeal to:
*** NDSA Levels of preservation - My steering committee and I are especially grateful to have a framework to use when discussing possible development, and way to keep the various facets of development in synch.
*** My metadata specialist, Jason Kovari - helps evaluate which schema(s) may be especially helpful in specific situations, and helps evaluate how much description we should minimally require. (In general, I emphasize the role of metadata frequently, since even a decade or two down the road, none of us will be here to remember or explain anything.)
*** I search the web for many terms related to preservation, to get a better idea of what has been tried, and (hopefully) to what success. It is great to learn that this group has been leveraging Wikipedia for basic knowledge.
*** Specific challenge: often curators have little idea as to how to get their collections ready for deposit (this includes appropriate description, metadata creation, structuring, weeding, etc.) I always attempt to lower barriers, but frequently encounter reluctance to create or alter workflows in ways that would integrate preservation into the lifecycle of the object. I suspect preservation is seen as an add-on. I would love ideas and best practices for developing the partnerships that would increase engagement.
** Cornell has also recently created an executive level group called the Repository Executive Committee. Cornell has many repositories for digital assets, all built from various architectures. The charge before the committee includes a survey of our current repository landscape, with an eye towards simplifying the architectural diversity. I hope to be a vigorous voice on that committee for preservation. Some challenges:
*** The architectures of the various repositories tend to be optimized for whatever content type they specialize in.
*** Several architectures in use are aging out, or have already aged out. There will be migrations in our future.
*** Not all repositories have preservation in mind; many are delivery centered.
*** I am open to any sanity checks or standards/best practices that are available that would help with this effort.

* '''Amy Kirchhoff''' - ITHAKA
** BagIt specification
** Dublin Core and event metadata informed by PREMIS
** Audits
** Update workflow
** DOI, ISBN
** Exchanging serial packages
** For sanity: Depends on what we're working on, lately British Library, KB, CRL

* '''Butch Lazorchak''' - Library of Congress
** PDF/A standards working group
** Was recently at Best Practices Exchange. Organizations are looking for guidance on identifying standards initiatives and bodies that they should be participating on or monitoring or that are already sufficiently covered by other institutions

* '''Carol Kussmann''' - University of Minnesota
** Focusing on things related to University of Minnesota's preservation repository - file formats, workflows, policies
** Also working on Electronic Records training tool/Portal with the Council of State Archivists that will include best practices, policies, case studies
** Portal (not live yet - should be public in June)
** For sanity: NDSA, DPOE trainers, preservation contacts

* '''Dina Sokolova''' - Columbia University
** Born-digital formats
** Developing workflows
** Relying on Archivematica's policies on video and email formats
** Database preservation tools
** For sanity: digital preservation community

* '''Mary Vardigan''' - Inter-University Consortium for Political and Social Research (ICPSR)
** Data Seal of Approval, Certifications, Levels of Digital Preservation
** Video standards
** For sanity: groups participating in certification initiatives

* '''Meg Phillips''' - NARA
** (Changed roles at NARA a couple months ago, was coordinating electronic resources, now external affairs liaison)
** Monitors landscape for projects to refer to people
** NARA has new format guidance for transferring born-digital electronic records in categories of preferred, acceptable, etc. [http://blogs.archives.gov/records-express/2013/11/01/opportunity-for-comment-transfer-guidance-bulletin/ It's out for public comment now] and we want to finish it this winter
** New SIP standard - standard but flexible

* '''Vika Zafrin''' - Boston University Mugar Library
** The Institutional repository Librarian for Boston University's open access and preservation repository
** Arts and digital collections - don't know how they will present it
** Resource problems
** For sanity: Search using Google

* '''Winston Atkins''' - Duke University Libraries
** Fedora/Hydra repository - working on getting it up and going and related policies
** TRAC/ISO
** Video preservation/formats
** Storage
** Participate on the [http://www.crl.edu/archiving-preservation/digital-archives/portico-hathitrust/advisory-panel CRL Certification Advisory Panel]
** Follow FADGI, international standards
** For sanity: NDSA, listservs, etc.

* '''John Spencer''' - BMS/Chace
** 2 major labels are doing assessments similar to the FADGI video format assessment