Return to [[NDSA:News,_Media,_and_Journalism]]

== At Risk Content: Newspaper E-Prints ==

'''Establish Value:''' A newspaper defines its community’s identity, and the loss of even a few months of their newspaper creates gaps in that community’s recorded history. High usage of the digitized historical newspapers demonstrates the value of this content to many user groups indicating that the preservation of current newspapers should be a high priority. Cultural memory organizations should coordinate with multiple partners to preserve newspapers and make them freely available online.

'''Recognize Opportunities:''' Now, newspapers produce a PDF printmaster to send to their printer. Most newspaper publishers neither preserve the PDF printmasters nor do they microfilm the printed issues, resulting in a loss of current newspaper content for future generations. The fact that the vast majority of current U.S. newspapers are printed from an "e-print" file offers a unique opportunity to work with publishers to capture and preserve that file.

'''Target Audiences:''' These audiences share multiple levels of local, state, national, and international interest, but based on user feedback, discussions, and publications, the newspapers have proven of relevance to:
*Local communities: public libraries; newspaper publishers; genealogical societies; county and local governments; K-12 educators
*State-wide communities: Academic researchers; lay historians; university students and professors; archives
*National and International communities: Trending researchers; political scholars; economic analysts

'''Educating Stakeholders:''' Cultural memory organizations should communicate the role that newspaper preservation plays in community history to stakeholders through multiple venues:
*Publishers: state press association conferences; trade shows; and presentations to publishing office staff and at publishers’ meetings. Engage publishers as advocates of their own newspapers’ preservation.
*K-12 educators: Involve them in creation of grade-specific lesson plans - public school conferences, presentations to university Education students.
*Public libraries: panel presentations with partner public libraries about working together on newspaper preservation; workshop presentations at district library association meetings; conference calls with public library directors.
*Researchers, teachers, archivists, and librarians: Connect at historical association meetings and conferences; panel presentations at archivist society conferences; vendor booths, brochures, and flyers about newspaper preservation at relevant conferences.
*Standards: Follow digital preservation standards and provide education to stakeholders about the standards.

'''Obstacles and Risk Factors:''' Possible risk factors and obstacles in e-prints newspaper preservation.
*Publishers are uncomfortable giving permission to make newspapers available online.
*Public libraries and publishers do not always understand each other’s importance
*Many newspapers don't have the technical expertise or the management policy to preserve their content before it is lost
*Funding for digital preservation may not be readily available nor is there awareness of the urgency for this "at risk" content
*One preservation solution does not fit all newspapers
*Since the shift to PDF printmaster, publishers no longer microfilm newspapers or maintain their print morgues.
*PDF printmasters are not recognized by publishers or public libraries as being preservation master copies that need to be actively preserved on a regular basis.
*PDF printmaster newspapers can be OCRed, preserved, and made openly available relatively cheaply because they are in a digital file format.
*Grant-funded staffing is common in most digital newspaper programs across the U.S. right now, and funding any preservation project on grant support raises sustainability concerns.

'''Actionable Items'''
*Distribute to NDSA Content group. How best to do that - blog post or other way to allow for online discussion (consult with Abbie when she gets back)
*
*

2012-02-01T16:43:53Z

Kristine: /* Unassigned members: */

NDSA:Content teams

2012-02-01T16:43:37Z

Kristine: /* History */

NDSA:Content teams

2012-02-01T16:42:37Z

Kristine: /* News, Media, and Journalism */

NDSA:Clearinghouse Action Team

2011-02-25T22:48:25Z

Kristine: /* Action Team Members */

Return to [[NDSA:Content Working Group]] Home

==Clearinghouse Action Team (Group B)==

=== Description of Work ===

Develop a clearinghouse that will enable a variety of stakeholders (content producers, archives and libraries and other potential preservationists) to:
*Determine what specific types of content or collections are at risk.
*Identify at-risk content or collections for preservation.
*Match orphan collections with appropriate trusted partner for access and preservation.

At the December 8th call, it was decided that this group would start with determining what specific types of content or collections are at risk.

Next meetings are:

Wednesdays at 10:00 am PT/ 12:00 noon CT / 1:00 pm ET

March 30
April 27

===Action Team Members===

*'''LEADER:''' Kristine Hanna, Internet Archive (kristine@archive.org)
*Michael Stoller, New York University (Michael.stoller@NYU.EDU)
*Glen McAninch, Kentucky Department for Libraries and Archives (Glen.McAninch@ky.gov)
*Matt Kirschenbaum, University of Maryland (mkirschenbaum@GMAIL.COM)
*Deborah Rossum, SCOLA (drossum@SCOLA.ORG)
*Pat Steele, University of Maryland (pasteele@umd.edu)
*John Weise, University of Michigan (jweise@UMICH.EDU)
*Amy Pienta, University of Michigan/Data-PASS (apienta@umich.edu)
*Tricia Cruse, California Digital Library (patricia.cruse@ucop.edu)
*Curtis Pulford, Wisconsin Department of Administration (curtis.pulford@wisconsin.gov)
*Cathy Hartman, University of North Texas (cathy.hartman@unt.edu)
*Guest Participant: John Faundeen, US Geological Service (faundeen@usgs.gov)

If you are interesting in joining this Action Team, please contact Kristine Hanna to sign up.

Team members are asked to join the Clearinghouse Action Team Google Group. http://groups.google.com/group/ndsa-content-cat

'''First meeting (January 19)'''

[[NDSA:thoughts from members who could not attend today:]]

Curtis Pulford:

I did want to advocate for temporal spatial data layers (particularly those the GIS community describes as ‘framework layers’) as the At Risk collection near and dear to me. I will be happy to elaborate on this at a future meeting or in writing somewhere.
But the core issue is that data sets (like parcels, administrative boundaries, hydrography, transportation, etc.) are being replaced over time – without any archive. Custodians of this data are many and diverse (local, state, private) and most have no funding or mandate to store historical collections. As such, our ability to look at, or learn lessons from, our spatial data history is now (in the electronic data age) becoming impossible. People simply don’t draw maps and file them away anymore.

Glen McAninch:

I agree with Curtis that framework layers (GIS records) are at risk and should be archived. The NDIIPP sponsored GeoMAPP project (http://www.geomapp.com/) has evaluated approaches to the archiving in several states, but a national effort, including federal, state and local institutions is needed.

Pat Steele:
One thought I had for getting us started on this is to pilot self-nominations of collections from the community to then assess their characteristics. This might help us determine elements and lead to criteria - just a thought to get us going.

Kristine:

Should we look at some spontaneous events as "at risk" content to save as the event unfolds on the web (Hurricane Katrina is the most familiar example)

assemble categories/types of born digital collections that are out there.

does everyone go out and find collections?

''' 2nd meeting February 23 '''
We set another meeting on March 8 at 10:30 am PT to categorize and organize the list below

'''
Categories:'''

*1. local government (cities, counties, muncipalities, commissions) are posting more records on their website - what should be saved? this category has a lot of breadth and depth and will start to identify specific categories
*2. state electronic records - do we want to/need to prioritize them (some documents such as publications, some records, some are for research and others are for agency documentation) We took out the word 'permanent' for now although at some point need to adjectives to describe this type of content.
Question: do we first want to identify the content and then determine if it is state or local?
*3. Cultural groups turning their oral history into digital formats (native americans, veterans, appalachian etc)
*4. Science elements (GIS, geo spacial, aerial photography) federally funded is separate from universities/academia. One Geospace project is part of existing NDIPP (see #7: NC, KY, UT, and just added MO and MT)
*5. Creative Arts (writers digital manuscripts, musicians, performance artists, painters that are working in primarily digital form)
*6. News content that exists in digital form only (community, metro, national, citizen journalism, orphan news). this category will be broken down and better defined
*7. Existing NDIIPP projects we want to look at and what was identified as potentially still 'at risk'.
*8. NARA - aware of some important collections that they can share with this group. Received unofficial list from NARA courtesy of John F.. will add to wiki.
*9. Social networking sites - what do we would want to/can we preserve? maybe specific uses of the medium (ie political or global or natural disasters or physical events). How about the evolving development/look and feel of Twitter/Facebook/Flickr etc through time
*10.Events: spontaneous (Gulf Oil Spill) or planned (elections and Olympics). content rapidly changes and tends to disappear when event is over
*11. Political organizations/human activity - group needs clarification
*12. telephone directories
*13. software
*14. Museums that have digital content online with no long term preservation plan

2011-01-19T18:36:51Z

Kristine: /* Action Team Members */

NDSA:Clearinghouse Action Team

2011-01-19T17:47:11Z

Kristine: /* Action Team Members */

NDSA:Clearinghouse Action Team

2011-01-19T17:40:53Z

Kristine: /* Action Team Members */