https://wiki.diglib.org/api.php?action=feedcontributions&feedformat=atom&user=Jsimic 2026-04-06T18:53:07Z User contributions MediaWiki 1.44.0 https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16451 2023-02-22T20:27:01Z

<p>Jsimic: /* Take our surveys! */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ====Take our surveys!====<br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys.&lt;br&gt;<br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> ''Thank you for your support!''<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equipment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16450 2023-02-22T20:25:20Z

<p>Jsimic: </p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ====Take our surveys!====<br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]&lt;br&gt;<br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys.&lt;br&gt;<br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> ''Thank you for your support!''<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equipment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16438 2023-02-03T23:24:14Z

<p>Jsimic: /* 2022 */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16437 2023-02-03T23:23:50Z

<p>Jsimic: /* 2021 */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16436 2023-02-03T23:23:24Z

<p>Jsimic: /* 2023 */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16435 2023-02-03T23:22:13Z

<p>Jsimic: /* Project Team */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2023===<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Rachel Senese, Georgia State University (co-facilitator and coordinator of the Scans per Linear Feet subgroup)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Registry for Vendors subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Suzanne Preate, Syracuse University<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing vs. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16434 2023-02-03T23:01:49Z

<p>Jsimic: /* Get Involved */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023] and [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16433 2023-02-03T23:00:09Z

<p>Jsimic: /* Standing working meetings */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2023 - 2024 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit#heading=h.nvzgguw3itde Meeting &amp; Agenda Notes 2023], [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16432 2023-02-03T22:57:42Z

<p>Jsimic: /* Group Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 - 2023 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1AGH5fb1SBO2TGYp5ZXJecE8H8aOAZnpoSWbBEIBVuhc/edit 2023 Work]===<br /> This year we will be focusing on analysis of the data produced by our surveys of current experiences and practices. We are looking forward to sharing our findings later this year and utilizing the provided insights to chart the next phase of our working group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16431 2023-02-03T22:52:08Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 - 2023 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus was to support the work of project subgroups. In the Fall of 2022 through January 31, 2023, short surveys were administered to assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The survey topics were: best practices and standards, experience working with equpment vendors, the number of image captured per linear foot for different materials and container types, and experiences working with reformatting service vendors. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16430 2023-02-03T22:51:37Z

<p>Jsimic: </p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 - 2023 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. Starting in 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Data_Collection_and_Contribution,_Digitization_Cost_Calculator&diff=16423 2022-12-12T21:05:56Z

<p>Jsimic: /* FAQ */</p> <hr /> <div>''[[Assessment:Costs|&lt;&lt;Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''<br /> <br /> Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [http://dashboard.diglib.org/ View the Digitization Cost Calculator here]. <br /> <br /> But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator]. <br /> <br /> ==How to collect data==<br /> Before you begin, read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes] carefully and make sure that your process conforms to the guidelines for the fields in which you want to submit data. Remember that we cannot accept data that:<br /> * Does not conform with the DLF-AIG [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes]<br /> * Does not provide both time data and the number of scans to which time data relates<br /> * Combines time data that cannot be separated for multiple processes<br /> * Is just a broad/loose estimate of time data rather than true data collection<br /> <br /> Understand that all data is submitted in increments of “per 100 scans.” This is necessary for the calculator to make data usable between institutions. Even if you are submitting data for a process that is not performed “by scan” (i.e., fastener removal, disbinding) you’ll need to pay attention to how many digital images are captured from the quantity of material that you timed staff on as they performed the action, so that it can be calculated as “x time per 100 scans.”<br /> <br /> Additionally, for everything other than image capture, you’ll need to submit data on the percentage of materials on which a process was performed. See example 2 below.<br /> <br /> '''Example 1:''' A student is assigned to scan glass plate negatives on a flatbed scanner. After one hour, the student reported that they had scanned 20 plates. <br /> <br /> Divide 60 (minutes) by 20 (scans) = 3 minutes per scan. <br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 3 (minutes per scan) * 100 (scans) = 300 minutes to complete 100 scans at the rate determined by your session.<br /> <br /> '''Example 2:''' A staff person is removing staples. In 2 hours of removal, the staff person removes 40 fasteners from papers in a single box of materials. Once the box is scanned, the materials produce 150 scans.<br /> <br /> Turn 2 hours into minutes: 2*60 = 120<br /> <br /> Divide 120 (minutes) by 150 (scans) = 0.8 minutes per scan<br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 0.8 (minutes per scan) * 100 (scans) = 80 minutes to complete fastener removal for 100 scans at the rate determined by your session. <br /> <br /> Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).<br /> <br /> ===Try to purposefully time processes, and not include time for overhead or other activities=== <br /> People using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.<br /> <br /> ===Methods of timing===<br /> * Have staff write down a beginning and end time for a shift or stretch of time that includes only one process (e.g., intellectual property review). They will also write down the number of times the process was performed and the number of scans the process was performed on -- or, if it is a pre-scanning process, you will need to identify the quantity of material. Later, the “number of scans” is determined by the number of scans that will be produced from this material. For pre-scanning processes, it is easiest to time based on concrete quantities: i.e., an entire collection, a set of boxes.<br /> * Give staff stopwatches (or use stopwatch apps on smartphones) to collect data for short periods of defined work. This is particularly useful for processes that are performed intermittently, e.g. disbinding, supporting, flattening, quality control, alignment/rotation -- these may be performed in between bouts of image capture. In such cases, the ability to easily stop and start a stopwatch instead of keeping track of many start and stop times is very useful. You’ll just need to also make sure you’re marking down the number of times you conduct the process and how many total scans were produced per that number of occurrences. <br /> * Time a process 20 times, then create an average. From then on, just count the number of times you perform the process and at the end, multiply the number by the average time you previously calculated. This method lends itself well to a process that is difficult to time, or that once timed, typically takes the same amount of time again. For example, if you typically perform image cropping after each scan instead of reviewing and cropping a large number of scans at a single time, you might time yourself with a stopwatch 20 times, see that the times are all pretty similar, take the average, and then just mark how many times you perform the process. If it takes an average of 10 seconds to crop an image and you performed it 500 times over a month on a collection of 700 scans, you’ll get your time data by multiplying 500*10, converting it to minutes and then dividing it by 7 to get minutes per 100 scans.<br /> <br /> ===How are other people doing it?!===<br /> Some folks who have already contributed data have provided some helpful tips. <br /> * Watch [https://youtu.be/9WUo-0EJxHg this short video] from Northwestern University about how they collect data<br /> * ... we hope to have more examples soon, let us know if you'd like to contribute something!<br /> <br /> ==How to submit data==<br /> Data is submitted via an [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 online form], which you can [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] before beginning the data submission process. If you have questions, you can contact joyce.chapman@duke.edu. In order to submit data, you’ll need to know which of the calculator fields you are submitting data for (e.g., fastener removal, image stitching, image capture), your time data, and the number of scans the time data pertains to (e.g., 200 minutes to perform process X for 100 scans), and what percentage of materials the process was performed on (for everything other than image capture).<br /> <br /> Get your data ready for the submission form: We highly recommend reviewing the [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] of the data submission form before beginning data submission. <br /> <br /> For descriptive metadata creation and quality control you will have to determine which sub-category your data falls into: level 1, 2, or 3. Read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit field definitions] for guidelines. <br /> <br /> For image capture data, you’ll need to be able to specify the image capture device. <br /> <br /> For every data field except image capture, you’ll need to estimate what percentage of the overall material a process was performed on; e.g., if you are submitting data in the image “clean up/dust removal” category and it took you an hour to do dust removal required on 20 of the 100 scans, you’ll need to submit the number of minutes that process took (60), the total number of scans (100), and the percentage of scans the process was performed on (20%, or 20/100). Similarly if you performed fastener removal and you estimate there was a staple every 5-pages or so, you’d provide the percentage as either 20% if the material is one sided (1 staple for an average of every 5 pages, 5 scans) or 10% if the material is two-sided (1 staple for an average of every 5 pages, 10 scans).<br /> <br /> For every data submission, you’ll also be asked to submit:<br /> * Your name and contact information<br /> * The dates during which data was collected (“March 2016,” “Apr 15-Sept 20 2015,” etc.)<br /> * The type of material (manuscript, photograph, etc.)<br /> * The time period of the materials (19th century, 20th century, etc.)<br /> <br /> ==FAQ==<br /> '''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit here].<br /> <br /> '''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.<br /> <br /> '''Do I have to give you salary/benefits data?''' No! You only submit time data (how many minutes it took to perform a specific task per 100 scans). “Costs” are estimated using salary/benefits data that people enter when using the calculator. The calculator does not track or store cost data anywhere.<br /> <br /> '''What if we don’t perform all of the tasks mentioned?''' That’s fine because the calculations are broken down by task – you only submit data for the specific tasks that you choose. Contributing whatever pieces of your process that are trackable in whatever increments you can track them in, is still incredibly helpful! <br /> When will I need to do it? Submissions are ongoing.<br /> <br /> '''What if we track(ed) time data for process X and process Y smushed together in one number?''' Unfortunately, we cannot use data that combines multiple processes -- your time data contributions will have to be separate for each process you contribute data for. Alternatively, you can collect sample data for one of the processes and then estimate the aggregate data out into pieces.<br /> <br /> '''How will my institution benefit?''' You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.<br /> <br /> '''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [https://docs.google.com/document/d/1aErsrlmGRBlWF3aMI7gNIpq4r612iGG88MNdIPGyl94 Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.<br /> <br /> '''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.<br /> <br /> '''What if my historical data is in a different format than the cost calculator data submission requirement?''' Email joyce.chapman@duke.edu, and we will help migrate the data into the right format. You will have to know how many scans are associated with a block of time, so if there is no way to go back and get that information, we cannot accept time data without knowing what quantity of material it is for.<br /> <br /> '''What if we track(ed) only a part of the data you are looking for in our digitization workflow?''' That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.<br /> I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu, 919-660-5889.</div>

Jsimic https://wiki.diglib.org/index.php?title=Data_Collection_and_Contribution,_Digitization_Cost_Calculator&diff=16420 2022-12-12T20:48:50Z

<p>Jsimic: /* FAQ */</p> <hr /> <div>''[[Assessment:Costs|&lt;&lt;Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''<br /> <br /> Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [http://dashboard.diglib.org/ View the Digitization Cost Calculator here]. <br /> <br /> But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator]. <br /> <br /> ==How to collect data==<br /> Before you begin, read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes] carefully and make sure that your process conforms to the guidelines for the fields in which you want to submit data. Remember that we cannot accept data that:<br /> * Does not conform with the DLF-AIG [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes]<br /> * Does not provide both time data and the number of scans to which time data relates<br /> * Combines time data that cannot be separated for multiple processes<br /> * Is just a broad/loose estimate of time data rather than true data collection<br /> <br /> Understand that all data is submitted in increments of “per 100 scans.” This is necessary for the calculator to make data usable between institutions. Even if you are submitting data for a process that is not performed “by scan” (i.e., fastener removal, disbinding) you’ll need to pay attention to how many digital images are captured from the quantity of material that you timed staff on as they performed the action, so that it can be calculated as “x time per 100 scans.”<br /> <br /> Additionally, for everything other than image capture, you’ll need to submit data on the percentage of materials on which a process was performed. See example 2 below.<br /> <br /> '''Example 1:''' A student is assigned to scan glass plate negatives on a flatbed scanner. After one hour, the student reported that they had scanned 20 plates. <br /> <br /> Divide 60 (minutes) by 20 (scans) = 3 minutes per scan. <br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 3 (minutes per scan) * 100 (scans) = 300 minutes to complete 100 scans at the rate determined by your session.<br /> <br /> '''Example 2:''' A staff person is removing staples. In 2 hours of removal, the staff person removes 40 fasteners from papers in a single box of materials. Once the box is scanned, the materials produce 150 scans.<br /> <br /> Turn 2 hours into minutes: 2*60 = 120<br /> <br /> Divide 120 (minutes) by 150 (scans) = 0.8 minutes per scan<br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 0.8 (minutes per scan) * 100 (scans) = 80 minutes to complete fastener removal for 100 scans at the rate determined by your session. <br /> <br /> Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).<br /> <br /> ===Try to purposefully time processes, and not include time for overhead or other activities=== <br /> People using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.<br /> <br /> ===Methods of timing===<br /> * Have staff write down a beginning and end time for a shift or stretch of time that includes only one process (e.g., intellectual property review). They will also write down the number of times the process was performed and the number of scans the process was performed on -- or, if it is a pre-scanning process, you will need to identify the quantity of material. Later, the “number of scans” is determined by the number of scans that will be produced from this material. For pre-scanning processes, it is easiest to time based on concrete quantities: i.e., an entire collection, a set of boxes.<br /> * Give staff stopwatches (or use stopwatch apps on smartphones) to collect data for short periods of defined work. This is particularly useful for processes that are performed intermittently, e.g. disbinding, supporting, flattening, quality control, alignment/rotation -- these may be performed in between bouts of image capture. In such cases, the ability to easily stop and start a stopwatch instead of keeping track of many start and stop times is very useful. You’ll just need to also make sure you’re marking down the number of times you conduct the process and how many total scans were produced per that number of occurrences. <br /> * Time a process 20 times, then create an average. From then on, just count the number of times you perform the process and at the end, multiply the number by the average time you previously calculated. This method lends itself well to a process that is difficult to time, or that once timed, typically takes the same amount of time again. For example, if you typically perform image cropping after each scan instead of reviewing and cropping a large number of scans at a single time, you might time yourself with a stopwatch 20 times, see that the times are all pretty similar, take the average, and then just mark how many times you perform the process. If it takes an average of 10 seconds to crop an image and you performed it 500 times over a month on a collection of 700 scans, you’ll get your time data by multiplying 500*10, converting it to minutes and then dividing it by 7 to get minutes per 100 scans.<br /> <br /> ===How are other people doing it?!===<br /> Some folks who have already contributed data have provided some helpful tips. <br /> * Watch [https://youtu.be/9WUo-0EJxHg this short video] from Northwestern University about how they collect data<br /> * ... we hope to have more examples soon, let us know if you'd like to contribute something!<br /> <br /> ==How to submit data==<br /> Data is submitted via an [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 online form], which you can [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] before beginning the data submission process. If you have questions, you can contact joyce.chapman@duke.edu. In order to submit data, you’ll need to know which of the calculator fields you are submitting data for (e.g., fastener removal, image stitching, image capture), your time data, and the number of scans the time data pertains to (e.g., 200 minutes to perform process X for 100 scans), and what percentage of materials the process was performed on (for everything other than image capture).<br /> <br /> Get your data ready for the submission form: We highly recommend reviewing the [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] of the data submission form before beginning data submission. <br /> <br /> For descriptive metadata creation and quality control you will have to determine which sub-category your data falls into: level 1, 2, or 3. Read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit field definitions] for guidelines. <br /> <br /> For image capture data, you’ll need to be able to specify the image capture device. <br /> <br /> For every data field except image capture, you’ll need to estimate what percentage of the overall material a process was performed on; e.g., if you are submitting data in the image “clean up/dust removal” category and it took you an hour to do dust removal required on 20 of the 100 scans, you’ll need to submit the number of minutes that process took (60), the total number of scans (100), and the percentage of scans the process was performed on (20%, or 20/100). Similarly if you performed fastener removal and you estimate there was a staple every 5-pages or so, you’d provide the percentage as either 20% if the material is one sided (1 staple for an average of every 5 pages, 5 scans) or 10% if the material is two-sided (1 staple for an average of every 5 pages, 10 scans).<br /> <br /> For every data submission, you’ll also be asked to submit:<br /> * Your name and contact information<br /> * The dates during which data was collected (“March 2016,” “Apr 15-Sept 20 2015,” etc.)<br /> * The type of material (manuscript, photograph, etc.)<br /> * The time period of the materials (19th century, 20th century, etc.)<br /> <br /> ==FAQ==<br /> '''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit here].<br /> <br /> '''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.<br /> <br /> '''Do I have to give you salary/benefits data?''' No! You only submit time data (how many minutes it took to perform a specific task per 100 scans). “Costs” are estimated using salary/benefits data that people enter when using the calculator. The calculator does not track or store cost data anywhere.<br /> <br /> '''What if we don’t perform all of the tasks mentioned?''' That’s fine because the calculations are broken down by task – you only submit data for the specific tasks that you choose. Contributing whatever pieces of your process that are trackable in whatever increments you can track them in, is still incredibly helpful! <br /> When will I need to do it? Submissions are ongoing.<br /> <br /> '''What if we track(ed) time data for process X and process Y smushed together in one number?''' Unfortunately, we cannot use data that combines multiple processes -- your time data contributions will have to be separate for each process you contribute data for. Alternatively, you can collect sample data for one of the processes and then estimate the aggregate data out into pieces.<br /> <br /> '''How will my institution benefit?''' You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.<br /> <br /> '''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [http://statelibrarync.org/plstats/data-notes.php Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.<br /> <br /> '''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.<br /> <br /> '''What if my historical data is in a different format than the cost calculator data submission requirement?''' Email joyce.chapman@duke.edu, and we will help migrate the data into the right format. You will have to know how many scans are associated with a block of time, so if there is no way to go back and get that information, we cannot accept time data without knowing what quantity of material it is for.<br /> <br /> '''What if we track(ed) only a part of the data you are looking for in our digitization workflow?''' That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.<br /> I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu, 919-660-5889.</div>

Jsimic https://wiki.diglib.org/index.php?title=Data_Collection_and_Contribution,_Digitization_Cost_Calculator&diff=16419 2022-12-12T20:47:40Z

<p>Jsimic: /* How to submit data */</p> <hr /> <div>''[[Assessment:Costs|&lt;&lt;Return to the DLF Assessment Interest Group, Cost Assessment Working Group page]]''<br /> <br /> Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. The Digital Library Federation’s Assessment Interest Group is developing a Digitization Cost Calculator that runs on data contributed by participating institutions. The calculator will help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process. [http://dashboard.diglib.org/ View the Digitization Cost Calculator here]. <br /> <br /> But we need your help! We can’t build the calculator unless the community contributes data. You can contribute data at any time for one or more of the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit data fields in the calculator]. <br /> <br /> ==How to collect data==<br /> Before you begin, read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes] carefully and make sure that your process conforms to the guidelines for the fields in which you want to submit data. Remember that we cannot accept data that:<br /> * Does not conform with the DLF-AIG [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit definitions of processes]<br /> * Does not provide both time data and the number of scans to which time data relates<br /> * Combines time data that cannot be separated for multiple processes<br /> * Is just a broad/loose estimate of time data rather than true data collection<br /> <br /> Understand that all data is submitted in increments of “per 100 scans.” This is necessary for the calculator to make data usable between institutions. Even if you are submitting data for a process that is not performed “by scan” (i.e., fastener removal, disbinding) you’ll need to pay attention to how many digital images are captured from the quantity of material that you timed staff on as they performed the action, so that it can be calculated as “x time per 100 scans.”<br /> <br /> Additionally, for everything other than image capture, you’ll need to submit data on the percentage of materials on which a process was performed. See example 2 below.<br /> <br /> '''Example 1:''' A student is assigned to scan glass plate negatives on a flatbed scanner. After one hour, the student reported that they had scanned 20 plates. <br /> <br /> Divide 60 (minutes) by 20 (scans) = 3 minutes per scan. <br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 3 (minutes per scan) * 100 (scans) = 300 minutes to complete 100 scans at the rate determined by your session.<br /> <br /> '''Example 2:''' A staff person is removing staples. In 2 hours of removal, the staff person removes 40 fasteners from papers in a single box of materials. Once the box is scanned, the materials produce 150 scans.<br /> <br /> Turn 2 hours into minutes: 2*60 = 120<br /> <br /> Divide 120 (minutes) by 150 (scans) = 0.8 minutes per scan<br /> <br /> In this example, to determine per 100 scans: <br /> <br /> 0.8 (minutes per scan) * 100 (scans) = 80 minutes to complete fastener removal for 100 scans at the rate determined by your session. <br /> <br /> Additionally, you’ll report that the process was performed on 27% of materials (40 staples divided by 150 scans evens out to staples in 27% of materials, when “scans” are used as the base material).<br /> <br /> ===Try to purposefully time processes, and not include time for overhead or other activities=== <br /> People using the Cost Calculator will build in their own overhead time and costs -- it shouldn’t be included in the data submissions. We would rather have you accurately time a student’s scanning pace for a single 3-hour shift than use a larger quantity of unspecific data to make an inaccurate estimate. For example, if you know that a student scanned 1,000 pages during 50 hours of shifts and they were mostly scanning when they worked, you might be inclined to submit scanning data as “20 scans per hour.” In reality this student may have spent 25% of their time doing other tasks, being out sick, answering emails, eating lunch, or going to the restroom. Submitting such inaccurate data from rough estimates can have a huge negative impact on the ability of the Digitization Cost Calculator to help others estimate time and money for projects.<br /> <br /> ===Methods of timing===<br /> * Have staff write down a beginning and end time for a shift or stretch of time that includes only one process (e.g., intellectual property review). They will also write down the number of times the process was performed and the number of scans the process was performed on -- or, if it is a pre-scanning process, you will need to identify the quantity of material. Later, the “number of scans” is determined by the number of scans that will be produced from this material. For pre-scanning processes, it is easiest to time based on concrete quantities: i.e., an entire collection, a set of boxes.<br /> * Give staff stopwatches (or use stopwatch apps on smartphones) to collect data for short periods of defined work. This is particularly useful for processes that are performed intermittently, e.g. disbinding, supporting, flattening, quality control, alignment/rotation -- these may be performed in between bouts of image capture. In such cases, the ability to easily stop and start a stopwatch instead of keeping track of many start and stop times is very useful. You’ll just need to also make sure you’re marking down the number of times you conduct the process and how many total scans were produced per that number of occurrences. <br /> * Time a process 20 times, then create an average. From then on, just count the number of times you perform the process and at the end, multiply the number by the average time you previously calculated. This method lends itself well to a process that is difficult to time, or that once timed, typically takes the same amount of time again. For example, if you typically perform image cropping after each scan instead of reviewing and cropping a large number of scans at a single time, you might time yourself with a stopwatch 20 times, see that the times are all pretty similar, take the average, and then just mark how many times you perform the process. If it takes an average of 10 seconds to crop an image and you performed it 500 times over a month on a collection of 700 scans, you’ll get your time data by multiplying 500*10, converting it to minutes and then dividing it by 7 to get minutes per 100 scans.<br /> <br /> ===How are other people doing it?!===<br /> Some folks who have already contributed data have provided some helpful tips. <br /> * Watch [https://youtu.be/9WUo-0EJxHg this short video] from Northwestern University about how they collect data<br /> * ... we hope to have more examples soon, let us know if you'd like to contribute something!<br /> <br /> ==How to submit data==<br /> Data is submitted via an [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 online form], which you can [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] before beginning the data submission process. If you have questions, you can contact joyce.chapman@duke.edu. In order to submit data, you’ll need to know which of the calculator fields you are submitting data for (e.g., fastener removal, image stitching, image capture), your time data, and the number of scans the time data pertains to (e.g., 200 minutes to perform process X for 100 scans), and what percentage of materials the process was performed on (for everything other than image capture).<br /> <br /> Get your data ready for the submission form: We highly recommend reviewing the [https://docs.google.com/document/d/1j5wIC67zGaGy7Ekjnit0S79ntPM_8KGNHY6q6WEJN-Y/edit view preview] of the data submission form before beginning data submission. <br /> <br /> For descriptive metadata creation and quality control you will have to determine which sub-category your data falls into: level 1, 2, or 3. Read the [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit field definitions] for guidelines. <br /> <br /> For image capture data, you’ll need to be able to specify the image capture device. <br /> <br /> For every data field except image capture, you’ll need to estimate what percentage of the overall material a process was performed on; e.g., if you are submitting data in the image “clean up/dust removal” category and it took you an hour to do dust removal required on 20 of the 100 scans, you’ll need to submit the number of minutes that process took (60), the total number of scans (100), and the percentage of scans the process was performed on (20%, or 20/100). Similarly if you performed fastener removal and you estimate there was a staple every 5-pages or so, you’d provide the percentage as either 20% if the material is one sided (1 staple for an average of every 5 pages, 5 scans) or 10% if the material is two-sided (1 staple for an average of every 5 pages, 10 scans).<br /> <br /> For every data submission, you’ll also be asked to submit:<br /> * Your name and contact information<br /> * The dates during which data was collected (“March 2016,” “Apr 15-Sept 20 2015,” etc.)<br /> * The type of material (manuscript, photograph, etc.)<br /> * The time period of the materials (19th century, 20th century, etc.)<br /> <br /> ==FAQ==<br /> '''How do I contribute data?''' Use [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 this online form] or contact joyce.chapman@duke.edu. See a Word document preview of the online form [https://drive.google.com/open?id=0B4veUYJxzAmSUXFjbU51dm5DUzg here].<br /> <br /> '''What will I need to do?''' You will time yourself, staff, or student as you/they perform digitization processes during a period of time of your choosing -- a week, a month, the duration of a specific project, etc. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.<br /> <br /> '''Do I have to give you salary/benefits data?''' No! You only submit time data (how many minutes it took to perform a specific task per 100 scans). “Costs” are estimated using salary/benefits data that people enter when using the calculator. The calculator does not track or store cost data anywhere.<br /> <br /> '''What if we don’t perform all of the tasks mentioned?''' That’s fine because the calculations are broken down by task – you only submit data for the specific tasks that you choose. Contributing whatever pieces of your process that are trackable in whatever increments you can track them in, is still incredibly helpful! <br /> When will I need to do it? Submissions are ongoing.<br /> <br /> '''What if we track(ed) time data for process X and process Y smushed together in one number?''' Unfortunately, we cannot use data that combines multiple processes -- your time data contributions will have to be separate for each process you contribute data for. Alternatively, you can collect sample data for one of the processes and then estimate the aggregate data out into pieces.<br /> <br /> '''How will my institution benefit?''' You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.<br /> <br /> '''Will the information I contribute be associated with my institution?''' Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the [http://statelibrarync.org/plstats/data-notes.php Notes About Data] webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.<br /> <br /> '''What if I have some historical digitization data to contribute now?''' Great, we’d love to have your historical data! Submit your data using the [https://duke.qualtrics.com/jfe/form/SV_3OtqSEAbpl2QDl3 Data Submission Form], or send an email to joyce.chapman@duke.edu, subject line Cost Calculator, to learn more.<br /> <br /> '''What if my historical data is in a different format than the cost calculator data submission requirement?''' Email joyce.chapman@duke.edu, and we will help migrate the data into the right format. You will have to know how many scans are associated with a block of time, so if there is no way to go back and get that information, we cannot accept time data without knowing what quantity of material it is for.<br /> <br /> '''What if we track(ed) only a part of the data you are looking for in our digitization workflow?''' That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.<br /> I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu, 919-660-5889.</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16332 2022-11-14T21:33:41Z

<p>Jsimic: /* Take our surveys! */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ====Take our surveys!====<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys. Surveys will remain open through '''January 31, 2023''', but data analysis will begin in early February. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> ''Thank you for your support!''<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16331 2022-11-14T21:10:56Z

<p>Jsimic: /* Take our surveys! */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ====Take our surveys!====<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> ''Thank you for your support!''<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16330 2022-11-14T21:09:47Z

<p>Jsimic: /* Take our surveys! */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ====Take our surveys!====<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16329 2022-11-14T21:09:22Z

<p>Jsimic: /* Take our surveys! */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ===Take our surveys!===<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16328 2022-11-14T21:08:49Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> ==Take our surveys!==<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16327 2022-11-14T21:08:14Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. &lt;br&gt;<br /> <br /> '''''Take our surveys!'''''<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16326 2022-11-14T21:07:56Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> '''''Take our surveys!'''''<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16325 2022-11-14T21:07:27Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> '''Take our surveys!'''&lt;br&gt;<br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16324 2022-11-14T21:04:37Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> [[File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16323 2022-11-14T21:03:37Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> [[File:https://wiki.diglib.org/images/a/a5/Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16322 2022-11-14T21:02:16Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> [[File:File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16321 2022-11-14T21:01:25Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> [[File:Https://wiki.diglib.org/File:Noun-survey-1450024.png|thumb|alt=Survey icon]]<br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=File:Noun-survey-1450024.png&diff=16320 2022-11-14T21:00:09Z

<p>Jsimic: Survey by Jae Deasigner from &lt;a href=&quot;https://thenounproject.com/browse/icons/term/survey/&quot; target=&quot;_blank&quot; title=&quot;Survey Icons&quot;&gt;Noun Project&lt;/a&gt;</p> <hr /> <div>== Summary ==<br /> Survey by Jae Deasigner from &lt;a href=&quot;https://thenounproject.com/browse/icons/term/survey/&quot; target=&quot;_blank&quot; title=&quot;Survey Icons&quot;&gt;Noun Project&lt;/a&gt;<br /> == Licensing ==<br /> {{CC-by-sa-2.5}}</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16319 2022-11-14T20:39:43Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2023'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16318 2022-11-14T20:38:40Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 31, 2022'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16317 2022-11-14T20:38:16Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''January 30, 2022'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16316 2022-11-14T20:25:51Z

<p>Jsimic: /* 2022 Work */</p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> Over the last few years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> ===[https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit 2022 Work]===<br /> In 2022, our focus has primarily been to support the work of the project subgroups. This includes research and additional data gathering to inform our future (2023) deliverables for use by our peers involved with digitization. The subgroup topics are: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and survey analysis. <br /> <br /> If you work in the field of cultural heritage digitization, we'd appreciate your input via any or all of the following surveys through '''December 31, 2022'''. The goal of these surveys is to obtain a picture of the current &quot;state of play&quot;, so that practitioners who are planning a digitization project or advocating for digitization funding can make decisions informed by community best practices and experiences. <br /> <br /> '''Best Practices:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFbestpractices&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences about digitization practices and standards adhered to at different institutions.<br /> * Time estimate: 15-20 minutes<br /> <br /> '''Equipment Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFequipment&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with digitization equipment vendors.<br /> * Time estimate: 5-10 minutes<br /> <br /> '''Images per Linear Feet (aka, how many images per box did you get):''' &lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFimagesurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather data about how many images result from different containers, material type, and capture methodology combinations. This data will be used to help institutions during project planning.<br /> * Time estimate: 5 minutes<br /> <br /> '''Reformatting Service Vendors:'''&lt;br&gt;<br /> &lt;nowiki&gt;https://bit.ly/DLFvendorsurvey&lt;/nowiki&gt;<br /> * This survey is designed to gather and share experiences working with reformatting service vendors. <br /> * Time estimate: 5-10 minutes<br /> <br /> The data gathered through these surveys will assist us in our efforts to produce resources to inform our colleagues in their work around cost assessment of digitization in the cultural heritage field. The surveys do collect email addresses but will not be shared outside of the DLF Assessment Interest Group unless you agree to share your information.<br /> <br /> Thank you for your support!<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2022===<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Julia Simic, University of Oregon (co-facilitator)<br /> * Christina Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Biz Gallo, Library of Michigan<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Kimberly Kennedy, Northeastern University (coordinator of the Vendor Registry subgroup)<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barb Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Jenn Morris, MIT<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Kelly Riddle, LA County Public Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University (coordinator of the Linear Feet subgroup)<br /> * Ian Song, Simon Fraser University<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Shannon Willis, Clemson University<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic https://wiki.diglib.org/index.php?title=Assessment:Costs&diff=16152 2022-03-11T15:14:37Z

<p>Jsimic: </p> <hr /> <div>=DLF Cost Working Group= <br /> The Cost group’s primary task has traditionally been to collect, aggregate, and share data on the time (and money) it takes to perform various tasks involved in the digitization process to help with project planning and benchmarking. When the group formed at the 2014 DLF Forum, we found few practical resources geared towards helping the community determine the cost of digitization. To help address this gap, we built a Digitization Cost Calculator [http://dashboard.diglib.org/ Digitization Cost Calculator] that allows individuals to enter information about a project and get back an estimate of the staffing costs and time needed to complete it based on real data from the community.<br /> <br /> The last two years, we have expanded our focus to work on broader tools and resources to create a more expansive toolkit that will serve a wider range of digitization programs. We currently have six active subgroups working on the following areas of interest: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator). And our final group is working on analyzing the results of our Still Image Digitization Costs Assessment Survey administered in early 2021.<br /> <br /> ==Get Involved==<br /> <br /> ===Working Group Membership===<br /> The Cost Assessment working group always welcomes new members. Members meet regularly to work on different projects. If you are interested in joining, please join us at one of our regular monthly meetings, or contact the co-facilitators. <br /> <br /> ====Standing working meetings====<br /> 2022 working meetings are held on the '''second Monday''' of each month at '''3pm''' (eastern) / '''2pm''' (central) / '''1pm''' (mountain) / '''12pm''' (pacific).<br /> <br /> See current meeting minutes at [https://docs.google.com/document/d/1_ivMzIc4DPNjR86Gn7qsRZFGDF6ySotb_D9G-nTZarM/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2022] and [https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit#heading=h.nvzgguw3itde Meeting Agendas &amp; Notes 2021].<br /> <br /> '''Meeting Connection Information:''' <br /> <br /> Email DLF at info@diglib.org for call-in information.<br /> &lt;!-- '''Zoom''': https://clirdlf.zoom.us/j/486656289<br /> Or '''iPhone one-tap''' : US: +16468769923,,486656289# (New York) or +16699006833,,486656289# (San Jose)<br /> Or '''Telephone''' : Dial(for higher quality, dial a number based on your current location): <br /> US: +1 646 876 9923 (New York) or +1 669 900 6833 (San Jose) or +1 408 638 0968 (San Jose)<br /> Find your local number: https://clirdlf.zoom.us/u/aojCpLuLf<br /> Meeting ID: 486 656 289--&gt;<br /> <br /> ==Group Work==<br /> <br /> ===[https://docs.google.com/document/d/1LGMi2H40m0f4ijYxDEdBhgwVvLb99xKtNfA39qcTivg/edit 2021 Work]===<br /> In 2021, building on the development of the Digitization Cost Calculator, the Cost Group is shifting directions to create a more expansive toolkit that will serve a wider range of digitization labs. Beginning with a survey in early 2021, the Cost group sought information from a variety of digitization stakeholders from across the Digital Library Federation to inform new initiatives. The data collected will be used to help create resources for calculating and assessing institutional commitments necessary for successful digitization projects or starting a digitization program. The group has since formed 6 project subgroups to work on various resources and issues: insourcing vs. outsourcing, a registry for vendors, assessing scans per linear feet, best practices, cost estimation (otherwise known as the feature of the cost calculator), and a survey subgroup to analyze the results of our Still Image Digitization Costs Assessment Survey.<br /> <br /> ===[https://docs.google.com/document/d/1bDRyFF7SLxR5rcMqpFy7WYAdAogRFNX0hiSiD7S8YYc/edit 2020 Work]===<br /> Beginning in 2020, the DLF Cost group began to imagine different ways to assess costs. Much of the year has centered on discussions of how, in addition to the cost calculator, the group can facilitate access to useful tools to organizations who want to plan digitization projects. The group drafted a survey to seek information from a variety of digitization stakeholders from across the field to inform new cost assessment initiatives for the group.<br /> <br /> ===[https://docs.google.com/document/d/1TbUz5mThnxoJKDjCk_L2_p8SKEzye4OO7fnjVCrGjks/edit 2019 Work]===<br /> 2019 was a year of reflection and transition for the Cost Working Group. Members talked about the future directions of the group and how it would continue to proceed with the cost calculator.<br /> <br /> ===[https://docs.google.com/document/d/1xl6EsWSMHRd3m-7033o2oOLvU8STj0kVLD3XssezKMY/edit?usp=sharing 2018 Work]===<br /> The group’s initial goal for 2018 is to survey the community and conduct user interviews and user testing of the calculator. We plan to use the information captured from the community to help plan and prioritize our future work.<br /> <br /> ===[https://docs.google.com/document/d/1j4reOVgVYTsOjMz3aRqP5TLH_nMOkRjMZKAoq1NCeQk/edit?usp=sharing 2017 Work]===<br /> 2017 focused on making improvements to the Calculator. We organized the second annual [https://www.diglib.org/aig-assessments-day-of-data-ii/ Day of Data II] in July to collect additional community data. We also added a number of [calculator enhancements calculator enhancements], including the addition of new fields and new features.<br /> <br /> ===[https://docs.google.com/document/d/1eQg8VuX6zlJ4nyPrzhttRKEB1T0ApaZKvjF3aTTCaCk/edit?usp=sharing 2016 Work]=== <br /> The data definitions authored by the cost assessment working group informed a modified structure of the calculator with expanded capabilities that was completed in 2016 with the assistance of Wayne Graham, Technical Director at CLIR and DLF. We needed at least one set of data in each of the 20 categories, as well as for each type of image capture device and for each level of metadata creation and quality control to support the modified structure. We gathered 85 data submissions in summer of 2016 with a Day of Data campaign, spent the fall reviewing and normalizing submissions, and released the 2.0 version of the calculator on November 7, 2016.<br /> <br /> ===[https://docs.google.com/a/ucsb.edu/document/d/1YZxppATnracRA9jMNJyxMTpbkXyT5SkPKcXgIWwlUPo/edit?usp=sharing 2015 Work]===<br /> In 2014 a beta version of a [http://statelibrarync.org/plstats/digitization_calculator.php Library Digitization Cost Calculator] was developed to assist organizations in estimating the costs for digitizing collections and initiate a conversation at the 2014 DLF Forum around cost assessment in digital libraries. The original Digitization Cost Calculator was built as a proof of concept and contains data from only a handful of institutions. In spring of 2014, the Cost Assessment working group of the DLF Assessment Interest Group was subsequently founded. This group was tasked with drafting [https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit best practices and guidelines for the collection of time data for various digitization processes], which are used to standardize collection of such data in the field as well as to guide data submissions to the Digital Cost Calculator. The guidelines and definitions are organized according to some of the typical stages of a library project. <br /> <br /> In August 2015, the group produced [https://drive.google.com/open?id=0B4veUYJxzAmSUFFQYWNrS0hBLWc wire frames] showing the planned interface and functionality of the Digitization Cost Calculator 2.0, as well as [https://drive.google.com/a/ucsb.edu/file/d/0B4veUYJxzAmSN2FRaXJhdFRELTQ/view?usp=sharing wireframes of how results would appear]. <br /> <br /> In September 2015, the group released a [https://docs.google.com/document/d/1s1bHzkB3SSyufaoZS0JZhbVQ1AZfRgUsZ0iOcKZ3Q0k/edit call for data submissions] using the new guidelines and a new [https://duke.qualtrics.com/SE/?SID=SV_3OtqSEAbpl2QDl3 data submission form].<br /> <br /> ==Digitization Cost Calculator==<br /> The Cost Assessment Working Group's primary project has been to build and maintain the [http://dashboard.diglib.org/ Digitization Cost Calculator]. The source code for the calculator is available via the [https://github.com/clirdlf/digitization_cost_calculator Calculator's GitHub repository]. In 2020, we explored different possible outputs that move beyond the cost calculator, but with the same emphasis on helping practitioners and managers better estimate the costs of digital projects going forward.<br /> <br /> ==Publication Information==<br /> *[https://docs.google.com/document/d/1yFWNWonZXHEFagI0A4ujeCl6U7SriJbfmqAgFGLA-Os/edit?usp=sharing Cost Assessment Bibliography]<br /> *[https://docs.google.com/document/d/17jTJmCzKsa83BMdlgKj239Shqcbglq7I4EfxJIWWDQo/edit Best practices and guidelines for the collection of time data for digitization processes]<br /> <br /> ==Project Team==<br /> ===2021===<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Suzanne Preate, Syracuse University (co-facilitator)<br /> * Christina M. Deane, University of Virginia<br /> * Roberta Dupuis-Devlin, University of Illinois, Chicago<br /> * Laura Gentry, University of Alabama<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Chrissy Huhn, University of California, Berkeley<br /> * Deirdre Joyce, Syracuse University<br /> * Marissa Kings, University of California, Los Angeles<br /> * Elizabeth La Beaud, University of Southern Mississippi<br /> * Barbara Laufersweiler, University of Oklahoma (coordinator of the Cost Calculator subgroup)<br /> * Roel Munoz, Princeton University<br /> * Zvi Muskal, United Nations<br /> * Timothy Provenzano, University of Arizona (coordinator of the Registry for Vendors subgroup)<br /> * Kelly Riddle, LA County Library<br /> * Kathryn Ruddock, University of Calgary<br /> * Rachel Senese, Georgia State University<br /> * Julia Simic, University of Oregon<br /> * Emma Stanford, Stanford University (coordinator of the Best Practices subgroup)<br /> * Michael Stasiak, New York University<br /> * Emily Weirich, University of Arizona (coordinator of the Survey subgroup)<br /> * Larry Wentzel, University of Michigan (coordinator of the Insourcing v. Outsourcing subgroup)<br /> * Lisa Wright, University of Rochester<br /> * Your name, your institution - Join us today!<br /> <br /> <br /> ===2020===<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Shannon Willis, University of North Texas (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Christina M. Deane, University of Virginia<br /> * Laura Gentry, University of Alabama<br /> * Roel Munoz, Princeton University<br /> * Suzanne Preate, Syracuse University<br /> * Emily Weirich, University of Arizona<br /> * Lisa Wright, University of Rochester<br /> <br /> ===2019===<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-facilitator)<br /> * Sarah Severson, University of Alberta Libraries, (co-facilitator)<br /> * Deirdre Joyce, Syracuse University (co-facilitator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Shannon Willis, University of North Texas Libraries<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2018===<br /> * Joyce Chapman, Duke University (co-coordinator)<br /> * Chrissy Rissmeyer, University of California, Santa Barbara (co-coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * David Bliss, University of Texas at Austin<br /> * Greg Davis, Iowa State University<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Sarah Severson, McGill University Library<br /> * Gabriella Williams, University of Miami<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2017===<br /> * Joyce Chapman, Duke University (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Deirdre Joyce, Syracuse University<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2016===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Wayne Graham, CLIR (technical lead on Cost Calculator)<br /> * Jane Davis, Saint Louis Federal Reserve Bank<br /> * Ann Hanlon, University of Wisconsin Milwaukee<br /> * Kinza Masood, University of Utah<br /> * Genya O'Gara, VIVA<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Sarah Severson, McGill University Library<br /> * Emily Shaw, Ohio State University Libraries<br /> * Dan Zellner, Northwestern University<br /> <br /> ===2015===<br /> * Joyce Chapman, Duke University, (coordinator)<br /> * Kinza Masood, University of Utah<br /> * Chrissy Rissmeyer, University of California, Santa Barbara<br /> * Dan Zellner, Northwestern University<br /> ----<br /> <br /> [http://wiki.diglib.org/Assessment Back to the Assessment home page]</div>

Jsimic