DLF Wiki - User contributions [en]

CEI On-boarding

2024-04-23T18:24:21Z

Dannynoonan: /* DLF CEI wiki */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== Google Drive ===
* The DLF CEI [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* Contact Team DLF at [mailto:info@diglib.org info@diglib.org] to be added to the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive], or click the “Request Access” button on the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] page.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Team DLF, [mailto:info@diglib.org info@diglib.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
The DLF CEI Wiki is maintained by the [https://wiki.diglib.org/Wiki_Subgroup CEI Wiki Subgroup].

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
Managed by Team DLF; requests for changes/updates should be submitted to [mailto:info@diglib.org info@diglib.org].

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-23T18:22:01Z

Dannynoonan: /* Owners */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== Google Drive ===
* The DLF CEI [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* Contact Team DLF at [mailto:info@diglib.org info@diglib.org] to be added to the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive], or click the “Request Access” button on the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] page.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Team DLF, [mailto:info@diglib.org info@diglib.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
The DLF CEI Wiki is maintained by the [https://wiki.diglib.org/Wiki_Subgroup CEI Wiki Subroup].

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
Managed by Team DLF; requests for changes/updates should be submitted to [mailto:info@diglib.org info@diglib.org].

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-23T18:12:20Z

Dannynoonan: /* Technology */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== Google Drive ===
* The DLF CEI [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* Contact Team DLF at [mailto:info@diglib.org info@diglib.org] to be added to the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive], or click the “Request Access” button on the [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] page.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Team DLF [mailto:info@diglib.org info@diglib.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
The DLF CEI Wiki is maintained by the [https://wiki.diglib.org/Wiki_Subgroup CEI Wiki Subroup].

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
Managed by Team DLF; requests for changes/updates should be submitted to [mailto:info@diglib.org info@diglib.org].

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-23T18:07:30Z

Dannynoonan: /* DLF CEI Google Group */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== Google Drive ===
* The DLF CEI [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* Contact Team DLF at [mailto:info@diglib.org info@diglib.org] to be added to the Google Drive, or click the “Request Access” button on the Google Drive page.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Team DLF [mailto:info@diglib.org info@diglib.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-23T18:05:30Z

Dannynoonan: /* Google Drive */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== Google Drive ===
* The DLF CEI [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.
* Contact Team DLF at [mailto:info@diglib.org info@diglib.org] to be added to the Google Drive, or click the “Request Access” button on the Google Drive page.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-22T19:41:42Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* On an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:59:35Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** You will need to [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 subscribe to DLF-Announce] before being able share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:56:17Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-CEI Events: CEI events and meetings are maintained on the [https://www.diglib.org/opportunities/calendar/ DLF Community Calendar], and shared via the [https://lists.clir.org/cgi-bin/wa?A0=DLF-ANNOUNCE DLF-Announcements list]
** To share an event on the Community Calendar, email [mailto:info@diglib.org info@diglib.org] with full event information and links, and a member of the DLF Team will add it for you.
** [https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 Subscribe to DLF-Announce]
** Share messages by emailing [mailto:dlf-announce@lists.clir.org dlf-announce@lists.clir.org]
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:30:39Z

Dannynoonan: /* Manager(s) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]

==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:29:30Z

Dannynoonan: /* Owners */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:27:31Z

Dannynoonan: /* Communication and Outreach */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== Communication and Outreach ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-12T18:26:29Z

Dannynoonan: /* Communication and Outreach */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
This area is under consideration by the CEI and will be updated soon.

[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

Committee for Equity and Inclusion

2024-04-12T18:19:41Z

Dannynoonan:

The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for '''Galleries, Libraries, Archives, and Museums (GLAM)''' organizations. The CEI meets year-round, with its work divided between providing support for [https://www.diglib.org/dlf-events/ DLF Events] and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available. The CEI is led by the Admin Group, which facilitates the Committee's work through standing sub-groups and short-term projects. Participation in the CEI is open to all, regardless if you work at a DLF member institution.

== Means of Communication ==

We use a [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and a [https://docs.google.com/document/d/1jD7oJEhlrEXoPULIDS1p946DZyO1CCb_30vMmNaXusw/edit running agenda (2024)] for organizing meeting details. Our meetings are held on Zoom. Monthly call information and agendas are in the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA Google Drive]. To suggest new resources for the Reading Resource List, [https://docs.google.com/forms/d/e/1FAIpQLSdHc-iVTUyj9zuFx3y_OPZTLIpo8j3DcwdnbPZAyKzUih_qNQ/viewform use this feedback form]. For suggested edits to the wiki, email the google group.

== Structure ==

=== CEI Admin Group ===
The work of the committee is overseen by multiple co-chairs within the [[CEI Admin Group]].

2024 Co-Chairs:
* [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]
* [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [mailto:carrie.pirmann@bucknell.edu Carrie Pirmann]: Committee Chair
* [mailto:Lisa.Schiff@ucop.edu Lisa Schiff]

=== Subgroups ===
====Active====
* [[Inclusivity at the DLF Forum Subgroup]]
** Advises on inclusivity initiatives for the DLF Forum, such as [[Bystander Training]] and [[Creating Accessible In-Person Presentations]].
** Chair: [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [[EDIA Resources Subgroup]]
** Compiles lists of readings and resources on EDIA for community use. Previously know as the Reading / Resource List Subgroup
** Chair: [mailto:noonan.37@osu.edu Dan Noonan]
* [[Wiki Subgroup]]
** Updates and organizes the CEI's Wiki, as well as develops and maintains Wiki documentation and style guidelines.
** Chair: [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]

====Inactive====
* [[Advocacy, Recruitment, and Leadership Programming Subgroup]]
** Develops strategies to support advocacy around DEI initiatives relating to recruitment/retention and other organizational activities.
** Inactive as of November 2022.
* [[GLAM Diversity Subgroup]]
**Identifies a spectrum of resources and activities designed to help begin and sustain organizational DEI development and growth.
**Authored a report on global [https://zenodo.org/records/8433043 DEI Efforts Across GLAM Organizations] (2023).
** Inactive as of September 2023.

== Get Involved ==
As an initiative-based working group, you can choose your level of activity by volunteering.
* If you want to follow or join the main CEI group, please join the [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group]. You are encouraged to attend the monthly meetings.
* If you want to join a subgroup, please visit the subgroup wiki pages listed [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups above] to learn more about the individual subgroups, and discover key contact information.

As you begin to become involved with the CEI, please review essential [https://wiki.diglib.org/CEI_On-boarding on-boarding information] to help familiarize yourself with our key activities and administrative information.

== Resources ==
* [https://wiki.diglib.org/Reading_/_Resource_List_Subgroup Readings and Resources List for DEI] (2020)
* [https://doi.org/10.5281/zenodo.8433043 DEI Efforts Across GLAM Organizations: A Report by the GLAM Diversity Subgroup of the DLF Committee for Equity and Inclusion] (2023)
* [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] (2016 - 2023)
* [https://www.youtube.com/watch?v=OnKYtZl_86k Forum Active Bystander Orientation] (2023; YouTube)
* [https://www.youtube.com/watch?v=c7UeR-NV6lg&feature=youtu.be Creating Accessible In-Person Presentations] (2022; YouTube)
* [https://wiki.diglib.org/Creating_Accessible_and_Interactive_Online_Presentations Creating Accessible and Interactive Online Presentations] webinar and resources (2020)
* [https://www.diglib.org/dlf-events/dlf-social-event-checklist/ DLF Social Event Checklist] (2018)
* [https://wiki.diglib.org/Facilitating_for_Diversity_and_Inclusion Facilitating for Diversity and Inclusion], DLF Organizers’ Toolkit (2016 - 2023)

Committee for Equity and Inclusion

2024-04-12T18:18:55Z

Dannynoonan:

The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for '''Galleries, Libraries, Archives, and Museums (GLAM)''' organizations. The CEI meets year-round, with its work divided between providing support for [https://www.diglib.org/dlf-events/ DLF Events] and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available. The CEI is led by the Admin Group, which facilitates the Committee's work through standing sub-groups and short-term projects. Participation In the CEI is open to all, regardless if you work at a DLF member institution.

== Means of Communication ==

We use a [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and a [https://docs.google.com/document/d/1jD7oJEhlrEXoPULIDS1p946DZyO1CCb_30vMmNaXusw/edit running agenda (2024)] for organizing meeting details. Our meetings are held on Zoom. Monthly call information and agendas are in the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA Google Drive]. To suggest new resources for the Reading Resource List, [https://docs.google.com/forms/d/e/1FAIpQLSdHc-iVTUyj9zuFx3y_OPZTLIpo8j3DcwdnbPZAyKzUih_qNQ/viewform use this feedback form]. For suggested edits to the wiki, email the google group.

== Structure ==

=== CEI Admin Group ===
The work of the committee is overseen by multiple co-chairs within the [[CEI Admin Group]].

2024 Co-Chairs:
* [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]
* [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [mailto:carrie.pirmann@bucknell.edu Carrie Pirmann]: Committee Chair
* [mailto:Lisa.Schiff@ucop.edu Lisa Schiff]

=== Subgroups ===
====Active====
* [[Inclusivity at the DLF Forum Subgroup]]
** Advises on inclusivity initiatives for the DLF Forum, such as [[Bystander Training]] and [[Creating Accessible In-Person Presentations]].
** Chair: [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [[EDIA Resources Subgroup]]
** Compiles lists of readings and resources on EDIA for community use. Previously know as the Reading / Resource List Subgroup
** Chair: [mailto:noonan.37@osu.edu Dan Noonan]
* [[Wiki Subgroup]]
** Updates and organizes the CEI's Wiki, as well as develops and maintains Wiki documentation and style guidelines.
** Chair: [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]

====Inactive====
* [[Advocacy, Recruitment, and Leadership Programming Subgroup]]
** Develops strategies to support advocacy around DEI initiatives relating to recruitment/retention and other organizational activities.
** Inactive as of November 2022.
* [[GLAM Diversity Subgroup]]
**Identifies a spectrum of resources and activities designed to help begin and sustain organizational DEI development and growth.
**Authored a report on global [https://zenodo.org/records/8433043 DEI Efforts Across GLAM Organizations] (2023).
** Inactive as of September 2023.

== Get Involved ==
As an initiative-based working group, you can choose your level of activity by volunteering.
* If you want to follow or join the main CEI group, please join the [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group]. You are encouraged to attend the monthly meetings.
* If you want to join a subgroup, please visit the subgroup wiki pages listed [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups above] to learn more about the individual subgroups, and discover key contact information.

As you begin to become involved with the CEI, please review essential [https://wiki.diglib.org/CEI_On-boarding on-boarding information] to help familiarize yourself with our key activities and administrative information.

== Resources ==
* [https://wiki.diglib.org/Reading_/_Resource_List_Subgroup Readings and Resources List for DEI] (2020)
* [https://doi.org/10.5281/zenodo.8433043 DEI Efforts Across GLAM Organizations: A Report by the GLAM Diversity Subgroup of the DLF Committee for Equity and Inclusion] (2023)
* [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] (2016 - 2023)
* [https://www.youtube.com/watch?v=OnKYtZl_86k Forum Active Bystander Orientation] (2023; YouTube)
* [https://www.youtube.com/watch?v=c7UeR-NV6lg&feature=youtu.be Creating Accessible In-Person Presentations] (2022; YouTube)
* [https://wiki.diglib.org/Creating_Accessible_and_Interactive_Online_Presentations Creating Accessible and Interactive Online Presentations] webinar and resources (2020)
* [https://www.diglib.org/dlf-events/dlf-social-event-checklist/ DLF Social Event Checklist] (2018)
* [https://wiki.diglib.org/Facilitating_for_Diversity_and_Inclusion Facilitating for Diversity and Inclusion], DLF Organizers’ Toolkit (2016 - 2023)

CEI On-boarding

2024-04-12T18:17:14Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
People are welcome to join CEI on an ongoing basis; perspective members are recruited primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T20:01:39Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
* Defining and managing Group and Subgroup charges
* Scheduling and leading meetings
* Creating a running agenda and capturing meeting notes
* Identifying tasks and priorities
* Coordinating group members to complete tasks
* Recruiting members and leaders
* Creating an inclusive, supportive, and collaborative environment
* Reporting at the CEI monthly meeting
* Ensuring that the respective Wiki page describing the group is up to date, in collaboration with the Wiki Subgroup.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:59:36Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Coordinating group members to complete tasks
** Recruiting members and leaders
** Creating an inclusive, supportive, and collaborative environment
** Reporting at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:58:55Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Coordinating group members to complete tasks
** Recruiting members and leaders
** Creating an inclusive, supportive, and collaborative environment
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:57:55Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Coordinating group members to complete tasks
** Recruiting members and leaders
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:57:23Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Coordinating group members to complete tasks
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:54:58Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Identifying tasks and priorities
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:53:12Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing meeting notes
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:52:22Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Scheduling and leading meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:51:18Z

Dannynoonan: /* Leadership (Admin Group and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Defining and managing Group and Subgroup charges
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:49:06Z

Dannynoonan: /* Leadership (Admin Team and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Group and Subgroup Leaders) ====
* Admin Group and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:48:31Z

Dannynoonan: /* Leadership (Admin Team and Subgroup Leaders) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Team and Subgroup Leaders) ====
* Admin Team and Subgroup leaders have the following responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:47:31Z

Dannynoonan: /* Leadership (Admin and Subgroup Chairs) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin Team and Subgroup Leaders) ====
* Admin Team and Subgroup leaders have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:47:02Z

Dannynoonan: /* Leadership (Admin and subgroup Chairs) */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and Subgroup Chairs) ====
* Admin Team and Subgroup leaders have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:43:56Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although they are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:40:29Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* This [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# email template] can be used as a starting point for recruitment.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:38:59Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out through their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:38:02Z

Dannynoonan: /* Organizational Structure */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:37:27Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** The CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:36:07Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv.
** CEI may meet and/or make announcements at the DLF Forum.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:34:32Z

Dannynoonan: /* DLF Groups */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion (CEI) is a DLF Group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv
** CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:34:02Z

Dannynoonan: /* DLF Groups */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
The Committee on Equity and Inclusion is a DLF working group. The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv
** CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:28:37Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** The registration form offers the option to be added to the CEI listserv
** CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members are encouraged to reach out to their own networks to amplify announcements and promote events.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-04-05T19:24:47Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum:
** the registration form offers the option to be added to the CEI listserv
** CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as engaged as they are comfortable, although are welcome to simply attend meetings to be part of the community.
* Members are asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

Committee for Equity and Inclusion

2024-04-05T19:14:52Z

Dannynoonan: /* Resources */

The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for '''Galleries, Libraries, Archives, and Museums (GLAM)''' organizations. The CEI meets year-round, with its work divided between providing support for [https://www.diglib.org/dlf-events/ DLF Events] and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available. The CEI is led by the Admin Group, which facilitates the Committee's work through standing sub-groups and short-term projects.

== Means of Communication ==

We use a [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and a [https://docs.google.com/document/d/1jD7oJEhlrEXoPULIDS1p946DZyO1CCb_30vMmNaXusw/edit running agenda (2024)] for organizing meeting details. Our meetings are held on Zoom. Monthly call information and agendas are in the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA Google Drive]. To suggest new resources for the Reading Resource List, [https://docs.google.com/forms/d/e/1FAIpQLSdHc-iVTUyj9zuFx3y_OPZTLIpo8j3DcwdnbPZAyKzUih_qNQ/viewform use this feedback form]. For suggested edits to the wiki, email the google group.

== Structure ==

=== CEI Admin Group ===
The work of the committee is overseen by multiple co-chairs within the [[CEI Admin Group]].

2024 Co-Chairs:
* [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]
* [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [mailto:carrie.pirmann@bucknell.edu Carrie Pirmann]: Committee Chair
* [mailto:Lisa.Schiff@ucop.edu Lisa Schiff]

=== Subgroups ===
====Active====
* [[Inclusivity at the DLF Forum Subgroup]]
** Advises on inclusivity initiatives for the DLF Forum, such as [[Bystander Training]] and [[Creating Accessible In-Person Presentations]].
** Chair: [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [[EDIA Resources Subgroup]]
** Compiles lists of readings and resources on EDIA for community use. Previously know as the Reading / Resource List Subgroup
** Chair: [mailto:noonan.37@osu.edu Dan Noonan]
* [[Wiki Subgroup]]
** Updates and organizes the CEI's Wiki, as well as develops and maintains Wiki documentation and style guidelines.
** Chair: [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]

====Inactive====
* [[Advocacy, Recruitment, and Leadership Programming Subgroup]]
** Develops strategies to support advocacy around DEI initiatives relating to recruitment/retention and other organizational activities.
** Inactive as of November 2022.
* [[GLAM Diversity Subgroup]]
**Identifies a spectrum of resources and activities designed to help begin and sustain organizational DEI development and growth.
**Authored a report on global [https://zenodo.org/records/8433043 DEI Efforts Across GLAM Organizations] (2023).
** Inactive as of September 2023.

== Get Involved ==
As an initiative-based working group, you can choose your level of activity by volunteering.
* If you want to follow or join the main CEI group, please join the [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group]. You are encouraged to attend the monthly meetings.
* If you want to join a subgroup, please visit the subgroup wiki pages listed [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups above] to learn more about the individual subgroups, and discover key contact information.

As you begin to become involved with the CEI, please review essential [https://wiki.diglib.org/CEI_On-boarding on-boarding information] to help familiarize yourself with our key activities and administrative information.

== Resources ==
* [https://wiki.diglib.org/Reading_/_Resource_List_Subgroup Readings and Resources List for DEI] (2020)
* [https://doi.org/10.5281/zenodo.8433043 DEI Efforts Across GLAM Organizations: A Report by the GLAM Diversity Subgroup of the DLF Committee for Equity and Inclusion] (2023)
* [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] (2016 - 2023)
* [https://www.youtube.com/watch?v=OnKYtZl_86k Forum Active Bystander Orientation] (2023; YouTube)
* [https://www.youtube.com/watch?v=c7UeR-NV6lg&feature=youtu.be Creating Accessible In-Person Presentations] (2022; YouTube)
* [https://wiki.diglib.org/Creating_Accessible_and_Interactive_Online_Presentations Creating Accessible and Interactive Online Presentations] webinar and resources (2020)
* [https://www.diglib.org/dlf-events/dlf-social-event-checklist/ DLF Social Event Checklist] (2018)
* [https://wiki.diglib.org/Facilitating_for_Diversity_and_Inclusion Facilitating for Diversity and Inclusion], DLF Organizers’ Toolkit (2016 - 2023)

Committee for Equity and Inclusion

2024-03-25T19:41:05Z

Dannynoonan: /* Resources */

The DLF Committee for Equity and Inclusion (CEI) aims to build and support more inclusive, diverse, and equitable practices for '''Galleries, Libraries, Archives, and Museums (GLAM)''' organizations. The CEI meets year-round, with its work divided between providing support for [https://www.diglib.org/dlf-events/ DLF Events] and serving as a community of practice. We aim to create a space where community members can share expertise, develop frameworks for inclusive practices, and produce knowledge and documentation to be made openly available. The CEI is led by the Admin Group, which facilitates the Committee's work through standing sub-groups and short-term projects.

== Means of Communication ==

We use a [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group] and a [https://docs.google.com/document/d/1jD7oJEhlrEXoPULIDS1p946DZyO1CCb_30vMmNaXusw/edit running agenda (2024)] for organizing meeting details. Our meetings are held on Zoom. Monthly call information and agendas are in the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA Google Drive]. To suggest new resources for the Reading Resource List, [https://docs.google.com/forms/d/e/1FAIpQLSdHc-iVTUyj9zuFx3y_OPZTLIpo8j3DcwdnbPZAyKzUih_qNQ/viewform use this feedback form]. For suggested edits to the wiki, email the google group.

== Structure ==

=== CEI Admin Group ===
The work of the committee is overseen by multiple co-chairs within the [[CEI Admin Group]].

2024 Co-Chairs:
* [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]
* [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [mailto:carrie.pirmann@bucknell.edu Carrie Pirmann]: Committee Chair
* [mailto:Lisa.Schiff@ucop.edu Lisa Schiff]

=== Subgroups ===
====Active====
* [[Inclusivity at the DLF Forum Subgroup]]
** Advises on inclusivity initiatives for the DLF Forum, such as [[Bystander Training]] and [[Creating Accessible In-Person Presentations]].
** Chair: [mailto:dkrahmer@cornell.edu Debbie Krahmer]
* [[EDIA Resources Subgroup]]
** Compiles lists of readings and resources on EDIA for community use. Previously know as the Reading / Resource List Subgroup
** Chair: [mailto:noonan.37@osu.edu Dan Noonan]
* [[Wiki Subgroup]]
** Updates and organizes the CEI's Wiki, as well as develops and maintains Wiki documentation and style guidelines.
** Chair: [mailto:Neel.Agrawal@lmu.edu Neel Agrawal]

====Inactive====
* [[Advocacy, Recruitment, and Leadership Programming Subgroup]]
** Develops strategies to support advocacy around DEI initiatives relating to recruitment/retention and other organizational activities.
** Inactive as of November 2022.
* [[GLAM Diversity Subgroup]]
**Identifies a spectrum of resources and activities designed to help begin and sustain organizational DEI development and growth.
**Authored a report on global [https://zenodo.org/records/8433043 DEI Efforts Across GLAM Organizations] (2023).
** Inactive as of September 2023.

== Get Involved ==
As an initiative-based working group, you can choose your level of activity by volunteering.
* If you want to follow or join the main CEI group, please join the [https://groups.google.com/forum/?hl=en#!forum/dlf-committee-for-equity-and-inclusion Google Group]. You are encouraged to attend the monthly meetings.
* If you want to join a subgroup, please visit the subgroup wiki pages listed [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups above] to learn more about the individual subgroups, and discover key contact information.

As you begin to become involved with the CEI, please review essential [https://wiki.diglib.org/CEI_On-boarding on-boarding information] to help familiarize yourself with our key activities and administrative information.

== Resources ==
* [https://wiki.diglib.org/Reading_/_Resource_List_Subgroup Readings and Resources List for DEI] (2020)
* [https://doi.org/10.5281/zenodo.8433043 DEI Efforts Across GLAM Organizations: A Report by the GLAM Diversity Subgroup of the DLF Committee for Equity and Inclusion] (2023)
* [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] (2016 - 2023)
* [https://www.youtube.com/watch?v=OnKYtZl_86k Forum Active Bystander Orientation] (2023)
* [https://www.youtube.com/watch?v=c7UeR-NV6lg&feature=youtu.be Creating Accessible In-Person Presentations] (2022; YouTube)
* [https://wiki.diglib.org/Creating_Accessible_and_Interactive_Online_Presentations Creating Accessible and Interactive Online Presentations] webinar and resources (2020)
* [https://www.diglib.org/dlf-events/dlf-social-event-checklist/ DLF Social Event Checklist] (2018)
* [https://wiki.diglib.org/Facilitating_for_Diversity_and_Inclusion Facilitating for Diversity and Inclusion], DLF Organizers’ Toolkit (2016 - 2023)

CEI On-boarding

2024-03-22T17:18:50Z

Dannynoonan: /* Meeting Agendas */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* CEI
* CEI Admin Group
* EDIA Resources Subgroup
* Inclusivity at the DLF Forum Subgroup
* Inactive subgroups

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: the registration form offers the option to be added to the CEI listserv; CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-22T17:14:56Z

Dannynoonan: /* Meeting Agendas */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive, and will be shared with those who are interested in attending.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: the registration form offers the option to be added to the CEI listserv; CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-22T17:12:05Z

Dannynoonan: /* DLF Key Contacts */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes
NOTE: links will be coming soon

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: the registration form offers the option to be added to the CEI listserv; CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:59:07Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes
NOTE: links will be coming soon

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: the registration form offers the option to be added to the CEI listserv; CEI may meet and/or make announcements at the DLF Forum
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:54:32Z

Dannynoonan: /* Members */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes
NOTE: links will be coming soon

=== Recruitment ===
==== Members ====
Perspective members of the CEI are recruited on an ongoing basis, primarily through the following:
* DLF Forum: the registration form offers the option to be added to the CEI listserv©; Subgroup meeting may occur and/or announcements made
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:44:25Z

Dannynoonan: /* Recruiting */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes
NOTE: links will be coming soon

=== Recruitment ===
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:42:11Z

Dannynoonan: /* Meeting Agendas */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* Admin Group (one doc per year)
* CEI running agenda (one doc per year)
* Wiki Group
* GLAM Diversity agenda (one doc per year)
* Past meeting notes
NOTE: links will be coming soon

=== Recruiting ===
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:33:40Z

Dannynoonan: /* Meeting Agendas */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* [http://js.redirect.hp.com/jumpstation?bd=expressvpn&c=*&locale=en_us&pf=*&s=*&tp=edge Admin group] (one doc per year)
* [https://docs.google.com/document/d/1rdvGTZZBWZ0_agbS6CDoCrgkie5zOJgusjZQhn8unuc/edit CEI running agenda] (one doc per year)
* [https://docs.google.com/document/d/1w8zxy7dXa8NkQG7Yj2TOPKP1aPBeuVMg9lPBao7FYR4/edit Wiki Group]
* [https://docs.google.com/document/d/14e47wOy1k3M7o4Ba21hTR6dcVjm0Q7M3Tg1poN4r7Rc/edit#heading=h.1r9817d5gqpn GLAM Diversity agenda] (one doc per year)
* [https://drive.google.com/drive/folders/1YSYdN7xpdtwqY1Exa_QfMIb6q_rpL1VK Past meeting notes]

=== Recruiting ===
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:27:39Z

Dannynoonan: /* Subgroup Meetings */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by Subgroup chair(s)
* Attendees: open to anyone; CLIR/DLF staff participate as necessary

==== Meeting Agendas ====
Meeting agendas are created and maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* [http://js.redirect.hp.com/jumpstation?bd=expressvpn&c=*&locale=en_us&pf=*&s=*&tp=edge Admin group] (one doc per year)
* [https://docs.google.com/document/d/1rdvGTZZBWZ0_agbS6CDoCrgkie5zOJgusjZQhn8unuc/edit CEI running agenda] (one doc per year)
* [https://docs.google.com/document/d/1w8zxy7dXa8NkQG7Yj2TOPKP1aPBeuVMg9lPBao7FYR4/edit Wiki Group]
* [https://docs.google.com/document/d/14e47wOy1k3M7o4Ba21hTR6dcVjm0Q7M3Tg1poN4r7Rc/edit#heading=h.1r9817d5gqpn GLAM Diversity agenda] (one doc per year)
* [https://drive.google.com/drive/folders/1YSYdN7xpdtwqY1Exa_QfMIb6q_rpL1VK Past meeting notes]

=== Recruiting ===
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

CEI On-boarding

2024-03-08T19:22:39Z

Dannynoonan: /* CEI Meetings */

This page provides information for those who would like to become involved with the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee for Equity and Inclusion (CEI)]. It includes information for the general membership, as well as specific information for those who will serve in an administrative and/or leadership capacity.

== Digital Library Federation (DLF) Overview ==
The Digital Library Federation is a community of practitioners who advance research, learning, social justice, and the public good through the creative design and wise application of digital library technologies. For a full description of DLF, please visit the [https://www.diglib.org/about/ About the Digital Library Federation page]. DLF's parent organization, the [https://www.clir.org/ Council on Library and Information Resources (CLIR)] is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. CLIR is governed by a [https://www.clir.org/about-us/governance/ board of directors] representing large and small academic libraries, research institutes and collections, scholarly associations, and publishers.

=== DLF Key Contacts ===
* [mailto:jferretti@clir.org Jennifer Ferretti], Director
* Program Associate: TBD (provides general support, especially working group related issues; official CLIR/DLF representative at the CEI meeting)
* [mailto:areich@clir.org Aliya Reich], Program Manager for Conferences & Events (focused primarily on Forum related touch-points)
* [mailto:info@diglib.org info@diglib.org] will also reach the aforementioned staff

=== DLF Groups ===
* The [https://www.diglib.org/groups/ DLF Groups page] contains more information on DLF’s active Groups, as well as links to the [http://lists.clir.org/cgi-bin/wa?SUBED1=DLF-ANNOUNCE&A=1 DLF-Announce listserv], how to start/revive groups, how to get involved with Groups, and learning more about CLIR/DLF affiliates and membership cohorts. Please note that DLF Groups are open to all, not just DLF members.
* DLF Delegating responsibilities to the Groups: DLF gets support from CEI for the Forum, but that’s it.
* How do the Groups interact with each other

=== [https://wiki.diglib.org/About_DLF_and_the_Organizers%27_Toolkit DLF Organizers’ Toolkit] ===
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Committee on Equity and Inclusion Overview ==
For an in-depth overview of the Committee's structure, activities and history please visit the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF Committee on Equity and Inclusion wiki]. Additional information can be found on the [https://www.diglib.org/groups/committee-for-equity-and-inclusion/ Committee's page] on the [https://www.diglib.org/ DLF website].

=== Scope of CEI work ===
* Supporting the DLF Forum
** Coordinating participation for specific projects
** Communicating feedback and recommendations from CEI to CLIR/DLF staff
** Additional activities may include:
*** Updating code of conduct
*** Updating accessible presentations
*** Updating accessibility checklist for in-person events
*** Developing bystander training
*** Review the Call for Proposal (CFP)
** Establish a CEI liaison from Admin to the Forum
* Other year-round activities that advance the work of the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] in support of the Galleries, Libraries, Archives, and Museums (GLAM) community

=== Organizational Structure===
The DLF CEI is organized into an [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] and [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups].
==== Admin Group ====
The [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group Admin Group] fosters the ongoing functioning and stability of the Committee as a whole, as described in its [https://wiki.diglib.org/CEI_Admin_Group Charge and Responsibilities].

==== Subgroups ====
[https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#Subgroups Subgroups] are focused on specific areas of work based on the needs of the CEI and DLF. While Subgroups support the on-going activities and initiatives of the CEI, some may become inactive upon completion of deliverables.
* Formation: CEI members can propose the formation of a new Subgroup at any time
* Charge: each Subgroup should develop a Charge with support from the [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion#CEI_Admin_Group CEI Admin Group]
* Leadership: each Subgroup should select a chair and vice-chair or co-chairs
* Documentation: each Subgroup should utilize a designated folder within the [https://drive.google.com/drive/folders/0AKwikPlBxfGCUk9PVA CEI's GoogleDrive] to store documents and other work products

=== Meetings ===
==== Admin Group Meetings ====
* Frequency: monthly, prior to an in preparation of the CEI monthly meetings
* Attendees: CEI Admin Group

==== CEI Meetings ====
* Frequency: monthly
* Scheduling: schedule the year’s meetings at the beginning of the calendar year; coordinate online meeting scheduling with CLIR/DLF staff
* Attendees: open to anyone; facilitated by the Admin Group; CLIR/DLF staff participate

==== Subgroup Meetings ====
* Frequency: monthly or more frequently as needed; facilitated by subgroup chair(s)
* Attendees: open to anyone, but organized around the needs and schedules of committed subgroup volunteers. CLIR/DLF staff participate
==== Meeting Agendas ====
Meeting agendas are created and maintained in the appropriate subfolder of the DLF CEI shared Google Drive.
* [http://js.redirect.hp.com/jumpstation?bd=expressvpn&c=*&locale=en_us&pf=*&s=*&tp=edge Admin group] (one doc per year)
* [https://docs.google.com/document/d/1rdvGTZZBWZ0_agbS6CDoCrgkie5zOJgusjZQhn8unuc/edit CEI running agenda] (one doc per year)
* [https://docs.google.com/document/d/1w8zxy7dXa8NkQG7Yj2TOPKP1aPBeuVMg9lPBao7FYR4/edit Wiki Group]
* [https://docs.google.com/document/d/14e47wOy1k3M7o4Ba21hTR6dcVjm0Q7M3Tg1poN4r7Rc/edit#heading=h.1r9817d5gqpn GLAM Diversity agenda] (one doc per year)
* [https://drive.google.com/drive/folders/1YSYdN7xpdtwqY1Exa_QfMIb6q_rpL1VK Past meeting notes]

=== Recruiting ===
==== Members ====
Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:
* Announcements at the annual DLF Forum: DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
* DLF-Announcements list and Community Calendar: Events and meetings are shared via the DLF-Announcements list, as well as added to the DLF Community Calendar, by CLIR staff on behalf of working groups. To have an event shared via these channels, contact dlf-announce@lists.clir.org
* Individual CEI members making announcements and calls through their own networks.
* A [https://docs.google.com/document/d/1nqyDJ73GS4oeX_MFsxX5f0ADGcAyijTXvVFMMbZD7Vc/edit# recruitment email template] can be used as a starting point.
* Members are encouraged to be as actively engaged as they are comfortable, and are also welcome to simply attend meetings to be part of the community. Members are also asked to review the [https://www.diglib.org/about/code-of-conduct/ DLF Code of Conduct] before attending their first CEI meeting.

==== Leadership (Admin and subgroup Chairs) ====
* Admin co-chairs and subgroup chairs and vice-chairs have additional responsibilities for actively maintaining these groups:
** Take the lead responsibility for defining the group’s charge and purpose in conversation with the Admin group and the larger DLF CEI members
** Setting up and running regular group meetings
** Creating a running agenda and capturing notes about the group’s activities
** Ensuring that deliverables are identified
** Organizing group members to work towards accomplishing deliverables
** Recruiting members and chairs as needed
** Creating an inclusive, supporting environment so that all are able to participate to the extent they wish and in ways that feel comfortable
** Reporting back at the CEI monthly meeting
** Ensure that the respective Wiki page describing the sub-group is up to date, and send any required updates to the Wiki subgroup chair(s)
* These responsibilities should be made clear when recruiting folks to take on these roles.

=== [https://drive.google.com/drive/folders/1rd3mI_NTZ9GD2mq8ev9g2gAXRY4pEEcH?usp=sharing Communication and Outreach] ===
==== DLF CEI Google Group ====
The DLF CEI has a dedicated Google Group and associated email address for communicating with DLF CEI members: [mailto:dlf-committee-for-equity-and-inclusion@googlegroups.com dlf-committee-for-equity-and-inclusion@googlegroups.com]. It is updated as DLF staff gathers names and email addresses of interested people gathered from Forum registration and provides them to the Admin co-chairs.
==== Admin Group responsibilities ====
* Monthly updates to the CEI Google group, sent shortly after the monthly CEI meeting, recapping highlights and action items. This ensures that individuals who missed the meeting or are interested/supportive, but unable to attend regular meetings can stay up to date and possibly participate outside of the monthly meetings.
* CEI monthly meeting reminders, using this [https://docs.google.com/document/d/1r7vN4tDTpQWweHQNVYefyN6QKHFDc_BUwqSTkdEicXQ/edit?pli=1 CEI Meeting reminder template].
* Recruiting new members and chairs, using a recruitment email template as a starting point for spreading the word to others about participating in the CEI and/or subgroups.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== Technology ==
=== [https://drive.google.com/drive/u/1/folders/0AKwikPlBxfGCUk9PVA Google Drive] ===
* Contact the DLF liaison (currently TBD) to be added to the Google Drive.
* The DLF CEI Google Drive is used to manage all of the group’s documents. Each subgroup has a dedicated folder for meeting agendas, notes and other content.

=== DLF CEI [https://groups.google.com/g/dlf-committee-for-equity-and-inclusion?hl=en Google Group] ===
==== Owners ====
* Aliya Reich [mailto:areich@clir.org areich@clir.org]
* TBD
* Becca Quon [mailto:bquon@clir.org bquon@clir.org]

==== Manager(s) ====
* Jasmine Clark [mailto:jasmine.l.clark@temple.edu jasmine.l.clark@temple.edu]
==== Members ====
* An an ad hoc/ongoing basis, any individual can use the Google Group process to request membership.
* As part of DLF Forum registration, people indicate which working groups they’re interested in and CLIR staff will send a spreadsheet with those names and email addresses.

=== [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion DLF CEI wiki] ===
CEI members can use the “Request Account” link to submit a form to get permission to edit the wiki.

=== [https://www.diglib.org/ DLF website] & [https://www.diglib.org/groups/dlf-committee-for-equity-and-inclusion/ DLF CEI landing page] ===
* Managed by DLF staff; requests for changes should be made to our current DLF liaisons.
* Should be considered a public “landing page” for the working group
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]

== CLIR/DLF Admin support ==
=== DLF liaisons ===
* INFO TBD
=== [https://wiki.diglib.org/Main_Page#DLF_Organizers.27_Toolkit DLF Organizers Toolkit] ===
This has not been updated since August 2018.
[[#top|Top of Page]] | [https://wiki.diglib.org/Committee_for_Equity_and_Inclusion Back to the DLF's Committee for Equity and Inclusion (CEI) page]