DLF Wiki - User contributions [en]

NDSA:2014 National Agenda Document Rollout Plan

2014-02-05T18:41:11Z

Cmmorris: /* Presentation Coordination */

Return to [[NDSA:Outreach Working Group]] Home

Return to [[NDSA:2014 National Agenda for Digital Stewardship]] Paqe.

==Rollout of 2014 National Agenda for Digital Stewardship==

===Completed Activities:===

*Met with funders on first day of Digital Preservation 2013 meeting, July 23, 2013. Follow-up actions? Working on a follow-up letter to funders on [https://docs.google.com/document/d/19zLh7MGR79S2YXy4vWj7f8VUXpaoLALsYN817AlmV9I/edit Google docs].
*Sent copies of the draft press release and Executive Summary to NDSA partners and press contacts, resulting in the press coverage from many NDSA member organizations around the release of the Agenda on July 23, 2013
*Volunteers are finishing contacting all NDSA Organizations to gather and update contact information. This will be shared with Barrie and Michelle in preparation for reupping MOUs
*Rachel Frick has offered to publish something on the NDSA as part of the DLF publication factsheet series. The draft of the doc is [[NDSA:media:NDSA-factsheet.doc|here]]. Completed.

Conference presentations:
**Nov. 4-6, 2013 - [http://www.diglib.org/forums/2013forum/ DLF], in Austin, Tx, poster presentation during Community Idea Exchange. Volunteers: Robin Ruggaber, UVA; Emily Frieda Shaw, Univ Iowa Libraries
**Nov. 13, 2013 - [http://www.bpexchange.org/ Best Practices Exchange 2013], Salt Lake City, UT, . Presentation slides [[NDSA:Media:bpe-lazorchak111313.pdf|here]]. Feel free to repurpose these slides for other presentations. Contact Butch at wlaz@loc.gov for a powerpoint version.
**Nov. 18-20, 2013 [http://www.educopia.org/events/ANADPII ANADPII], in Barcelona, Spain, poster presentation Volunteer: Jaime Schumacher, Northern Illinois Univ - POWRR Project
**December 9-10, 2013 - [http://www.cni.org/event/2013-fall-cni-membership-meeting/ CNI], Washington, DC . Presenter: Micah Altman, Abbie Grotke, Trevor Owens.

===Presentation Coordination===

*'''Team to coordinate presentations''': Erin Engle, Carol Minton-Morris, Michelle Gallinger, Butch Lazorchak

*'''Webinars''': Coordinate agenda for a series of public webinars to be held late 2013/early 2014.
**[https://www2.gotomeeting.com/register/389556282 Association of Southeastern Research Libraries] (ASERL), 10/16, 1pm EST, w/ Micah Altman, Blane Dessy, and Meg Phillips (this was cancelled due to the Federal government shutdown. Possibility of rescheduling in early 2014)
**DuraSpace webinar overview presentation on the NA [http://duraspace.org/duraspace-solutions-webinar] by Butch on Wednesday January 15, 2014 at 1:00pmET (moved from Nov. 2013). Slides and Recording [http://duraspace.org/duraspace-solutions]
**Targeted webinar for CENDI (Suggested by Blane Dessy, LC contact Tina Gheen (tghe@loc.gov))
**Other potential targeted webinars for SAA, Federal Government Record Managers group, DC Chapter of SLA, DC chapter of American Association of Law Libraries, etc.

*'''Public Presentations''': Schedule and coordinate "road show" presentations for late 2013/early 2014:
**January 23 - 24, 2014 - [http://www.librarycompany.org/events/ NDSA Philly regional meeting].
**Feb. 10-12, 2014. [http://www.imls.gov/about/webwise.aspx Webwise].
**Feb. 24 - 27, 2014 - [http://www.dcc.ac.uk/events/idcc14 IDCC14], in San Francisco, CA, poster presentation by Helen Tibbo and Micah Altman. Submitted [https://docs.google.com/document/d/1BEiDGHlAe4NVE_tHg-9Xp9UuJE9hSnjBSprRKfsRWR4/edit?pli=1 abstract ].
**April 7-9, 2014 - [http://www.infotoday.com/cil2014 Computers in Libraries 2014], in Washington DC, presentation by Trevor Owens, Butch Lazorchak, Erin Engle. Accepted in session on Wednesday April 9, Track E Future Directions.
**April 24-26, 2014 - [http://www.midwestarchives.org/2014-annual-meeting 2014 Midwest Archives Conference Annual Meeting], in Kansas City, MO, poster presentation by Jamie Schumacher. Accepted.
**June 3-6, 2014 - [http://www.library.yorku.ca/cms/iassist/ IASSIST], in Toronto, Canada, poster presentation by Johnathan Crabtree. Submitted [[NDSA:media:Draft_IASSIST_Poster_NDSA_NationalAgenda_Abstract_112513.doc|abstract]].

*Author documents and other publications

**D-Lib "In Brief" due to dblib Nov. 4. Carol drafted. --> need to follow up about since it was missed due to the shutdown.

*Establish a conference calendar? Shared "digital humanities" calendar maintained by Amanda French is [http://digital-conferences-calendar.info/ here]. NDIIPP will be adding a calendar view on the NDSA pages of digitalpreservation.gov/ndsa. TBD
**Actions: Get list of upcoming conferences, dates and locations.

===Supporting Resources===

*Final Version of the 2014 National Agenda for Digital Stewardship [[NDSA:media:2014ExecutiveSummary.pdf |Executive Summary]]

*Final Version of the [[NDSA:media:2014NationalAgenda.pdf|2014 National Agenda for Digital Stewardship]]

*National Agenda Press Release [[NDSA:media:2014-national-strategy-press-release-draft-v4.doc‎ |Version 4]]

*Draft [[NDSA:media:ndsa-agenda-draft-blog-post-final.doc|National Agenda Blog post]]

*[[NDSA:media:2014Agenda-general slides_v1.ppt | National Agenda Presentation Slides Version 1]]

*[[NDSA:media:GenericNationalAgenda-conference-Abstract.doc | Generic Agenda conference proposal abstract]]

*[[NDSA:media:NDSA-Agenda-Poster-Final2013.pdf | National Agenda Poster]] Layout files are available if you want to adapt this poster for other purposes. Please contact Butch Lazorchak at wlaz@loc.gov or Erin Engle at eengle@loc.gov.
*[[NDSA:media:2014_Agenda_Poster_talkingpoints.doc‎ | National Agenda Poster Talking Points]]

*Event Calendar for 2014 National Agenda Presentation located here: O:\NDIIPP\Projects & Initiatives\NDSA\2014NationalAgenda\ndsa_2014agenda_outreach_presentations.xls

====Sample tweets====

Launching at #digpres2013 -> the National Agenda for Digital Stewardship http://go.usa.gov/jwDm @NDSA2 #nationalagenda

It's time for a National Agenda for Digital Stewardship http://go.usa.gov/jwDm #nationalagenda @NDSA2

"Effective digital stewardship is vital to maintaining the nation’s cultural heritage..." http://go.usa.gov/jwDm #nationalagenda @NDSA2

154 organizations band together to launch debut National Agenda for Digital Stewardship http://go.usa.gov/jwDm #nationalagenda @NDSA2

====Quotes====

"Digital preservation is all about the digital CONTENT, preserving it so people can use it. The National Agenda helps us focus our efforts to preserve the amazingly rich digital content." - Cathy Hartman, XXXXX

"The Agenda identifies our most pressing digital preservation challenges as a nation and gives us the direction to deal with them collaboratively." -Andrea Goethals, XXXXX

(Feel free to add your own!)

===Media Mentions===

*[http://duraspace.org/duraspace-member-national-digital-stewardship-alliance-ndsa-supports-2014-national-agenda-digital-st DuraSpace Blog and press release] (7/22/13)
*[http://www.icpsr.umich.edu/icpsrweb/ICPSR/support/announcements/2013/07/national-digital-stewardship-alliance ICPSR Announcement] (7/23/13)
*[http://metro.org/articles/ndsa-announces-inaugural-publication-of-the-national-agenda-for-digital-stewardship/ Metro NY Library Council Announcement](7/23/13)
*[http://libraries.mit.edu/news/national-digital/12274/ MIT Libraries News] (7/23/13)
*[http://www.librarystuff.net/2013/07/23/the-2014-national-agenda-for-digital-stewardship-is-now-available/ Library Stuff Blog Post] (7/23/13)
*[http://ucsdnews.ucsd.edu/pressrelease/national_digital_stewardship_alliance_releases_inaugural_national_agenda_fo University of California-San Diego News Release] (7/25/13)
*[https://www.archives.ucar.edu/ncarlibrarian/blog/national-agenda-digital-stewardship-now-available NCAR Library Blog] (7/25/13)
*[http://cuachim.wordpress.com/2013/08/05/2014-national-agenda-for-digital-stewardship/ Catholic University CUA CHIM Blog] (8/5/13)

NDSA:2014 National Agenda Document Rollout Plan

2013-09-16T16:39:25Z

Cmmorris: /* Media Mentions */

Return to [[NDSA:Outreach Working Group]] Home

Return to [[NDSA:2014 National Agenda for Digital Stewardship]] Paqe.

==Rollout of 2014 National Agenda for Digital Stewardship==

===Completed Activities:===

*Met with funders on first day of Digital Preservation 2013 meeting, July 23, 2013. Follow-up actions?
*Sent copies of the draft press release and Executive Summary to NDSA partners and press contacts, resulting in the press coverage from many NDSA member organizations around the release of the Agenda on July 23, 2013
*Volunteers are finishing contacting all NDSA Organizations to gather and update contact information. This will be shared with Barrie and Michelle in preparation for reupping MOUs

===Presentation Coordination===

*Team to coordinate presentations: Erin Engle, Carol Minton-Morris, Michelle Gallinger, Butch Lazorchak

*Webinars: Coordinate agenda for a series of public webinars to be held in the Fall. Carol will coordinate a "generic" session in late Sept./early Oct. to be hosted by Duraspace.

**[https://www2.gotomeeting.com/register/389556282 Association of Southeastern Research Libraries] (ASERL), 10/16, 1pm EST, w/ Micah Altman, Blane Dessy, and Meg Phillips
**DuraSpace webinars (2), late Oct/Early Nov. Need to recruit presenters.
**Targeted webinar for CENDI (Suggested by Blane Dessy, LC contact Tina Gheen (tghe@loc.gov))
**Other potential targeted webinars for SAA, Federal Government Record Managers group, DC Chapter of SLA, DC chapter of American Association of Law Libraries, etc.

*Public Presentations: Schedule and coordinate "road show" presentations for the Fall of 2013:
**[http://www.cni.org/event/2013-fall-cni-membership-meeting/ CNI], Washington, DC December 9-10, 2013. Presenter: Micah Altman. Also need to nail down format for presentation.
**[http://www.diglib.org/forums/2013forum/ DLF], Nov. 4-6, 2013 in Austin, Tx, poster presentation during Community Idea Exchange. Volunteers: Jonathan Markow, DuraSpace; Robin Ruggaber, UVA; Emily Frieda Shaw, Univ Iowa Libraries
**Best Practices Exchange, Salt Lake City, Nov. 13-15, 2013. Presenter: Butch
**[http://alamw14.ala.org/schedule-at-a-glance ALA Midwinter], January 24-27, 2014, possibly at Digital Preservation Working Group meeting, need to contact interest group chairs. Also possible pre-conference workshop for NDSA Regional Meeting
**[http://www.imls.gov/about/webwise.aspx Webwise]: Not currently scheduled but generally in March 2014.

*Author documents and other publications
**Rachel Frick has offered to publish something on the NDSA as part of the DLF publication factsheet series. The draft of the doc is [[NDSA:media:NDSA-factsheet.doc|here]]. Completed.
**D-Lib "In Brief" due to dblib Nov. 4. Carol drafted.

*Establish a conference calendar? Shared "digital humanities" calendar maintained by Amanda French is [http://digital-conferences-calendar.info/ here].
**Actions: Get list of upcoming conferences, dates and locations.

===Supporting Resources===

*Final Version of the 2014 National Agenda for Digital Stewardship [[NDSA:media:2014ExecutiveSummary.pdf |Executive Summary]]

*Final Version of the [[NDSA:media:2014NationalAgenda.pdf|2014 National Agenda for Digital Stewardship]]

*National Agenda Press Release [[NDSA:media:2014-national-strategy-press-release-draft-v4.doc‎ |Version 4]]

*Draft [[NDSA:media:ndsa-agenda-draft-blog-post-final.doc|National Agenda Blog post]]

*[[NDSA:media:2014Agenda-general slides_v1.ppt | National Agenda Presentation Slides Version 1]]

*[[NDSA:media:GenericNationalAgenda-conference-Abstract.doc | Generic Agenda conference proposal abstract]]

*Event Calendar for 2014 National Agenda Presentation located here: O:\NDIIPP\Projects & Initiatives\NDSA\2014NationalAgenda\ndsa_2014agenda_outreach_presentations.xls

====Sample tweets====

Launching at #digpres2013 -> the National Agenda for Digital Stewardship http://go.usa.gov/jwDm @NDSA2 #nationalagenda

It's time for a National Agenda for Digital Stewardship http://go.usa.gov/jwDm #nationalagenda @NDSA2

"Effective digital stewardship is vital to maintaining the nation’s cultural heritage..." http://go.usa.gov/jwDm #nationalagenda @NDSA2

154 organizations band together to launch debut National Agenda for Digital Stewardship http://go.usa.gov/jwDm #nationalagenda @NDSA2

====Quotes====

"Digital preservation is all about the digital CONTENT, preserving it so people can use it. The National Agenda helps us focus our efforts to preserve the amazingly rich digital content." - Cathy Hartman, XXXXX

"The Agenda identifies our most pressing digital preservation challenges as a nation and gives us the direction to deal with them collaboratively." -Andrea Goethals, XXXXX

(Feel free to add your own!)

===Media Mentions===

*[http://www.icpsr.umich.edu/icpsrweb/ICPSR/support/announcements/2013/07/national-digital-stewardship-alliance ICPSR Announcement] (7/23/13)
*[http://metro.org/articles/ndsa-announces-inaugural-publication-of-the-national-agenda-for-digital-stewardship/ Metro NY Library Council Announcement](7/23/13)
*[http://libraries.mit.edu/news/national-digital/12274/ MIT Libraries News] (7/23/13)
*[http://www.librarystuff.net/2013/07/23/the-2014-national-agenda-for-digital-stewardship-is-now-available/ Library Stuff Blog Post] (7/23/13)
*[http://ucsdnews.ucsd.edu/pressrelease/national_digital_stewardship_alliance_releases_inaugural_national_agenda_fo University of California-San Diego News Release] (7/25/13)
*[https://www.archives.ucar.edu/ncarlibrarian/blog/national-agenda-digital-stewardship-now-available NCAR Library Blog] (7/25/13)
*[http://duraspace.org/duraspace-member-national-digital-stewardship-alliance-ndsa-supports-2014-national-agenda-digital-st DuraSpace Blog and press release] (7/22/13)

NDSA:Outreach Meeting Minutes 03-11-13

2013-03-12T16:45:19Z

Cmmorris:

''Attendees: Deb Rossum, Heen Tibbo, Catherine Skinner, Carol Minton Morris (rec)''

Discussion topic: Draft Guidelines for a "No Budget" NDSA News Bureau

INTRODUCTION
The goal of an NDSA news bureau is to gather and push news out from NDSA working groups and member organizations to extended audiences that include member email lists and press contacts. An "no budget" NDSA news bureau will not be an NDSA news repository, archive, serial publication or web site, but rather will serve as a dynamic distribution hub for short news items with annotated pointers to content residing elsewhere on an ad hoc basis. Two key inter-related efforts are required to launch an NDSA news bureau are 1) workflow and methods for gathering content from NDSA working groups and member organizations and 2) workflow and methods for editing, packaging, redistribution.

This draft document lays out suggested steps and roles for the NDSA Outreach Working Group to launch a "No Budget", lightweight, NDSA News Bureau.

CONTENT

'''Acceptable content'''
Small documents and content
One-pagers, primarily current news items–appropriate to be sent via email
Short press releases
Annotated links to content

'''Non-acceptable content'''
Large or complicated white papers, proposals, articles or reports
Data sets
Media files
Digital collections

'''Format'''
Text and PDF files accepted

NDSA WORKFLOW

'''Who's involved?'''
NDSA Outreach Bureau Chief
NDSA Outreach Editor 1
NDSA Outreach Editor 2

'''Review'''
Item meets guidelines and is received by Bureau Chief
Item is sent to editor 1 or 2 for editing and packaging into
---NDSA News Bureau templates for press release or small news items
Item is reviewed by Bureau Chief
Item is scheduled for distribution
Items is distributed

'''Distribution'''
NDSA list with request to reflect out further
Press list
email list
social media: twitter, Facebook and other channels that NDSA members are already members of

TIMING AND FREQUENCY
Items will be released when review and packaging is complete on an ad hoc basis

---

''Discussion''

This is a reasonable plan
Even this reduced NDSA News Bureau scope may be too much for OWG to take on
If roles were divided among several people it might be possible
This approach would require additional meetings and coordination among people who would be sharing news gathering and evaluation roles
Educopia is trying to identify how to promote similar kinds of information (internal NDSA and member organizations) to strengthen the collaborative environment
Big question is how or if an activity like this would align with individual member organization objectives which would allow for greater participation
Some level of interest, although it gets difficult to commit when real work is involved

''2-fold communication mission''

Evaluate what NDSA has accomplished and describe for external dissemination
Reflect out member organization news
On one hand the commitment is light; on the other hand might inspire more work

'''Roadblocks'''

Politics involved
If we undertake something like this in the name of NDSA to what degree do we have to be aware of politics?
Time commitment in coming out with balanced stories and balanced coverage of member organizations
More time consuming than most OWG members can take on
We do have [http://digitalcurationexchange.org]; NDSA could have a presence there; something that people can add content to

How can we use the DigitalCurationExchange channel?

A team (or teams) of students could work together on this type of activity (Kim Shroeder)--call to NDSA programs from NDSA OWG

'''Actions'''

Coordinating Comm is meeting next week; possible topic
Carol to tweet out NDSA News Bureau link for more feedback.

NDSA:Outreach Meeting Minutes 03-11-13

2013-03-12T16:44:32Z

Cmmorris:

''Attendees: Deb rossum, Heen Tibbo, Catherine Skinner, Carol Minton Morris (rec)''

Discussion topic: Draft Guidelines for a "No Budget" NDSA News Bureau

INTRODUCTION
The goal of an NDSA news bureau is to gather and push news out from NDSA working groups and member organizations to extended audiences that include member email lists and press contacts. An "no budget" NDSA news bureau will not be an NDSA news repository, archive, serial publication or web site, but rather will serve as a dynamic distribution hub for short news items with annotated pointers to content residing elsewhere on an ad hoc basis. Two key inter-related efforts are required to launch an NDSA news bureau are 1) workflow and methods for gathering content from NDSA working groups and member organizations and 2) workflow and methods for editing, packaging, redistribution.

This draft document lays out suggested steps and roles for the NDSA Outreach Working Group to launch a "No Budget", lightweight, NDSA News Bureau.

CONTENT

'''Acceptable content'''
Small documents and content
One-pagers, primarily current news items–appropriate to be sent via email
Short press releases
Annotated links to content

'''Non-acceptable content'''
Large or complicated white papers, proposals, articles or reports
Data sets
Media files
Digital collections

'''Format'''
Text and PDF files accepted

NDSA WORKFLOW

'''Who's involved?'''
NDSA Outreach Bureau Chief
NDSA Outreach Editor 1
NDSA Outreach Editor 2

'''Review'''
Item meets guidelines and is received by Bureau Chief
Item is sent to editor 1 or 2 for editing and packaging into
---NDSA News Bureau templates for press release or small news items
Item is reviewed by Bureau Chief
Item is scheduled for distribution
Items is distributed

'''Distribution'''
NDSA list with request to reflect out further
Press list
email list
social media: twitter, Facebook and other channels that NDSA members are already members of

TIMING AND FREQUENCY
Items will be released when review and packaging is complete on an ad hoc basis

---

''Discussion''

This is a reasonable plan
Even this reduced NDSA News Bureau scope may be too much for OWG to take on
If roles were divided among several people it might be possible
This approach would require additional meetings and coordination among people who would be sharing news gathering and evaluation roles
Educopia is trying to identify how to promote similar kinds of information (internal NDSA and member organizations) to strengthen the collaborative environment
Big question is how or if an activity like this would align with individual member organization objectives which would allow for greater participation
Some level of interest, although it gets difficult to commit when real work is involved

''2-fold communication mission''

Evaluate what NDSA has accomplished and describe for external dissemination
Reflect out member organization news
On one hand the commitment is light; on the other hand might inspire more work

'''Roadblocks'''

Politics involved
If we undertake something like this in the name of NDSA to what degree do we have to be aware of politics?
Time commitment in coming out with balanced stories and balanced coverage of member organizations
More time consuming than most OWG members can take on
We do have [http://digitalcurationexchange.org]; NDSA could have a presence there; something that people can add content to

How can we use the DigitalCurationExchange channel?

A team (or teams) of students could work together on this type of activity (Kim Shroeder)--call to NDSA programs from NDSA OWG

'''Actions'''

Coordinating Comm is meeting next week; possible topic
Carol to tweet out NDSA News Bureau link for more feedback.

NDSA:Outreach Meeting Minutes 03-11-13

2013-03-12T16:42:58Z

Cmmorris: Created page with '''Attendees: Deb rossum, Heen Tibbo, Catherine Skinner, Carol Minton Morris (rec)'' Discussion topic: Draft Guidelines for a "No Budget" NDSA News Bureau INTRODUCTION The goal …'

''Attendees: Deb rossum, Heen Tibbo, Catherine Skinner, Carol Minton Morris (rec)''

Discussion topic: Draft Guidelines for a "No Budget" NDSA News Bureau

INTRODUCTION
The goal of an NDSA news bureau is to gather and push news out from NDSA working groups and member organizations to extended audiences that include member email lists and press contacts. An "no budget" NDSA news bureau will not be an NDSA news repository, archive, serial publication or web site, but rather will serve as a dynamic distribution hub for short news items with annotated pointers to content residing elsewhere on an ad hoc basis. Two key inter-related efforts are required to launch an NDSA news bureau are 1) workflow and methods for gathering content from NDSA working groups and member organizations and 2) workflow and methods for editing, packaging, redistribution.

This draft document lays out suggested steps and roles for the NDSA Outreach Working Group to launch a "No Budget", lightweight, NDSA News Bureau.

CONTENT

'''Acceptable content'''
Small documents and content
One-pagers, primarily current news items–appropriate to be sent via email
Short press releases
Annotated links to content

'''Non-acceptable content'''
Large or complicated white papers, proposals, articles or reports
Data sets
Media files
Digital collections

'''Format'''
Text and PDF files accepted

NDSA WORKFLOW

'''Who's involved?'''
NDSA Outreach Bureau Chief
NDSA Outreach Editor 1
NDSA Outreach Editor 2

'''Review'''
Item meets guidelines and is received by Bureau Chief
Item is sent to editor 1 or 2 for editing and packaging into
---NDSA News Bureau templates for press release or small news items
Item is reviewed by Bureau Chief
Item is scheduled for distribution
Items is distributed

'''Distribution'''
NDSA list with request to reflect out further
Press list
email list
social media: twitter, Facebook and other channels that NDSA members are already members of

TIMING AND FREQUENCY
Items will be released when review and packaging is complete on an ad hoc basis

''Discussion''

This is a reasonable plan
Even this reduced NDSA News Bureau scope may be too much for OWG to take on
If roles were divided among several people it might be possible
This approach would require additional meetings and coordination among people who would be sharing news gathering and evaluation roles
Educopia is trying to identify how to promote similar kinds of information (internal NDSA and member organizations) to strengthen the collaborative environment
Big question is how or if an activity like this would align with individual member organization objectives which would allow for greater participation
Some level of interest, although it gets difficult to commit when real work is involved

''2-fold communication mission''

Evaluate what NDSA has accomplished and describe for external dissemination
Reflect out member organization news
On one hand the commitment is light; on the other hand might inspire more work

Roadblocks

Politics involved
If we undertake something like this in the name of NDSA to what degree do we have to be aware of politics?
Time commitment in coming out with balanced stories and balanced coverage of member organizations
More time consuming than most OWG members can take on
We do have [http://digitalcurationexchange.org]; NDSA could have a presence there; something that people can add content to

How can we use the DigitalCurationExchange channel?

A team (or teams) of students could work together on this type of activity (Kim Shroeder)--call to NDSA programs from NDSA OWG
Coordinating Comm is meeting next week; possible topic

Carol to tweet out NDSA News Bureau link for more feedback.

NDSA:Outreach Working Group

2013-03-12T16:21:33Z

Cmmorris: /* Meetings, Calls and Minutes */

== Current Members ==
A list of current members is posted here: [[NDSA:Outreach Working Group Members]].

== Statement of Purpose ==

The Outreach Working Group of the NDSA is focused on building relationships with stakeholder communities and preparing and sharing digital preservation information resources. These activities include: Identifying and assessing tools the NDSA community needs for communication; Identifying and promoting key digital preservation information resources; Defining opportunities for outreach within the NDSA and to the community beyond.

== Scope of Work ==

The work of the NDSA Outreach Working Group falls under three broad categories:

*[[NDSA:Public Awareness of Digital Preservation Issues and Challenges| Public Awareness]]
*[[NDSA:Partner Recruitment]]
*[[NDSA:Communication Across the NDSA]]

== [[NDSA:Social Media]] ==

== Hot Activity ==

[[NDSA:2014 National Agenda for Digital Stewardship]]

[[NDSA:Communication_Across_the_NDSA|NDSA Communications Strategy]]

[[NDSA:Organizational Outreach|Strategic Partnerships]]

[[NDSA:Outreach Toolkit]]

[[NDSA:Clearinghouse_of_Digital_Preservation_Information#Kickstarter_Curated_Pages|Kickstarter Curated Pages]]

[[NDSA:Digital Preservation in a Box]]

[[NDSA:NDSA Regional Meetings]]

[[NDSA:Storytellers]]

[[NDSA:Stack Exchange]]

[[NDSA:Tech_Community_Engagement|Tech Community Engagement]]

== NDSA Outreach Listserv Archives==
http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-OUTREACH&X=53E249288D656AE367&Y

== Meetings, Calls and Minutes ==

Regular Conference Calls the second Monday of each month at 3:00 p.m. EASTERN.

Next Call: Next call scheduled for Monday Feb. 11, 2013 at 3:00 p.m. ET. 

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

We need "guest scribes" for each call. Please drop a note to wlaz@loc.gov to volunteer to be a guest scribe.

Conference Call, Monday March 11, 2013 [[NDSA:Outreach Meeting Minutes 03-11-13]]

Conference Call, Monday February 11, 2013 [[NDSA:Outreach Meeting Minutes 02-11-13]]

Conference Call, Monday January 14, 2013 [[NDSA:Outreach Meeting Minutes 01-14-13]]

Conference Call, Monday December 10, 2012 Outreach Meeting Minutes 12-10-12

Conference Call, Wednesday November 14, 2012 Outreach Meeting Minutes 11-14-12

Conference Call, Monday October 8, 2012 CANCELLED (Columbus Day Holiday).

Conference Call, Monday September 10, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 09-10-12]]

Conference Call, Monday August 13, 2012 CANCELLED (summer break!).

Conference Call, Monday June 11, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 06-11-12]]

Conference Call, Monday May 14, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 05-14-12]]

Conference Call, Monday April 9, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 04-9-12]]

No call held in March

Conference Call, Monday February 13, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 02-13-12]]

Conference Call, Monday January 9, 2012, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 01-09-12]]

Conference Call, Monday December 12, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 12-12-11]]

Conference Call, Monday November 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 11-14-11]]

Conference Call, Monday October 10, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 10-10-11]]

Conference Call, Monday September 12, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 09-12-11]]

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

Conference Call, Monday August 8, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 08-08-11]]

The Outreach Working Group "Digital Preservation in a Box" [[NDSA:NDSA 2011 Meeting Workshop|Workshop]] at the July 2011 NDIIPP/NDSA Partners Meeting

Conference Call, Monday July 11, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 07-11-11]]

Conference Call, Monday June 13, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 06-13-11]]

Conference Call, Monday May 9, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 05-09-11]]

Conference Call, Monday April 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 04-14-11]]

Conference Call, Monday March 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 03-14-11]]

Conference Call, Monday February 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 02-14-11]]

Conference Call, Monday January 10, 2011 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 01-10-11]]

Conference Call, Friday Dec. 10, 2010 at 4:00 PM - 4:30 PM ET [[NDSA:Outreach Meeting Minutes 12-10-10]]

Initial Conference Call, November 30, 2010 from 11:00 AM – 12:00 PM ET - [[NDSA:Outreach Meeting Minutes 11-30-10]]

== Outreach Working Group Charter ==

[[NDSA:Media: OutreachWorkingGroupCharter_draft_final.doc‎ | Charter Document]] (Word Version, updated January 4, 2011). Note: most of the content of this charter document appears on this wiki in some shape or form and will be updated more frequently on the wiki. The Word doc will be updated when substantial changes are made and we need to share outside of the wiki.

[http://ndsa.ideascale.com/a/ideafactory.do?id=4760&mode=top&discussionFilter=byids&discussionID=11332 NDSA Outreach Working Group Ideascale]

NDSA:Meeting Minutes 5-24-12

2012-05-24T20:26:25Z

Cmmorris:

'''Agenda/notes'''

''Attendees: Kim Shroeder, Deb Rossum, Carol Minton Morris (rec.)''

'''• Beyond video: are there other ways to collect/distribute data loss and/or preservation and access stories?'''

• As Kickstarter curators we have all noticed that the projects we curate
get funded quickly, and are generally about initiatives that are larger than a single project and about the kinds of things we want to tell stories about. Should we be digging deeper and telling the stories "under" our curated KS projects in a more in-depth way? 

• Should we be thinking of alternative storytelling methods (beyond video)? 

• Linking current events to data loss and salvation concepts could be something that a student group would be interested in. 

'''Student PSA video projects underway, Kim Schroeder'''

Kim Schroeder is leading a student team in an effort to create a series of PSA-type videos. The project is well underway 

• A series of 3 PSA-type videos will be presented at the NDSA Conference in July in three categories: documents, video/audio, imagery 

• Short n sweet stylistically

• Goal is to show how fragile digital is and use humor to tell stories

• An inventory on YouTube uncovered some very dry examples of P & A-related videos 

• There are separate research and writing teams working on each video. 

• Goal is to get feedback at the conference from NDSA Outreach and others, build out a budget, and launch a fundraising effort on Kickstarter to fund a longer video data loss stories project. 

• Kim will send final scripts to this group for feedback/advice. 

• NDSA brand will be used depending on feedback from OWG. 

• First idea was to use a grandparent-figure to tell the story; now they want to do a little goofier; horror or a vampire kind of thing.

NDSA:Meeting Minutes 5-24-12

2012-05-24T20:25:43Z

Cmmorris: Created page with ' '''Agenda/notes''' ''Attendees: Kim Shroeder, Deb Rossum, Carol Minton Morris (rec.)'' '''• Beyond video: are there other ways to collect/distribute data loss and/or preser…'

'''Agenda/notes'''

''Attendees: Kim Shroeder, Deb Rossum, Carol Minton Morris (rec.)''

'''• Beyond video: are there other ways to collect/distribute data loss and/or preservation and access stories?'''

• As Kickstarter curators we have all noticed that the projects we curate
get funded quickly, and are generally about initiatives that are larger than a single project and about the kinds of things we want to tell stories about. Should we be digging deeper and telling the stories "under" our curated KS projects in a more in-depth way? 

• Should we be thinking of alternative storytelling methods (beyond video)? 

• Linking current events to data loss and salvation concepts could be something that a student group would be interested in. 

'''
• Student PSA video projects underway, Kim Schroeder'''

Kim Schroeder is leading a student team in an effort to create a series of PSA-type videos. The project is well underway 

• A series of 3 PSA-type videos will be presented at the NDSA Conference in July in three categories: documents, video/audio, imagery 

• Short n sweet stylistically

• Goal is to show how fragile digital is and use humor to tell stories

• An inventory on YouTube uncovered some very dry examples of P & A-related videos 

• There are separate research and writing teams working on each video. 

• Goal is to get feedback at the conference from NDSA Outreach and others, build out a budget, and launch a fundraising effort on Kickstarter to fund a longer video data loss stories project. 

• Kim will send final scripts to this group for feedback/advice. 

• NDSA brand will be used depending on feedback from OWG. 

• First idea was to use a grandparent-figure to tell the story; now they want to do a little goofier; horror or a vampire kind of thing.

NDSA:Storytellers

2012-05-24T20:02:07Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday June 21, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 1-19-11]]

The Outreach Working Group Storytellers, Monday April 30, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 4-30-12]]

The Outreach Working Group Storytellers, Thursday May 24, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 5-24-12]]

NDSA:Meeting Minutes 4-30-12

2012-05-01T18:37:55Z

Cmmorris:

''Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''

'''Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion''

• We (NDSA curators) may be having an effect on Kickstarter funding success, need a way to measure this

• Given the percentage of projects that are funded from our curated selections it looks like they are doing very well against other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we are in making selections, the more we show up at a higher rank on the curators page; we should continue to be aggressive about finding projects to highlight (each of 4 curators adds new projects once a week).

• In a way Kickstarter provides us with good P & A stories; if there is a story we =call attention to on NDSA page it may also be compelling material that we could follow-up on for a more in-depth report.

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.
''
• What is step one?''

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students to find out what works and does not work

• Would there be an opportunity to showcase at the meeting? Maybe a poster but deadline is past.

• First need communications plan for what "it" is that we want to do; KS or videos projects need to start with what the "it' is' could be a video, web site or channel

• Core messages that would support a video might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look in the meantime; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People do not freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out

• Kim's student video writers and editors will meet next week and we will provide feedback

'''Action item: We will give give feedback on student editors/writers efforts and discuss in person at next meeting.'''

'''Action item: go through projects on KS to look for good stories: Deb will find 2, Carol will find 2 and Kim will look for 2 from popular press.'''

NDSA:Meeting Minutes 4-30-12

2012-05-01T18:37:07Z

Cmmorris:

''
Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''
'''
Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion''

• We (NDSA curators) may be having an effect on Kickstarter funding success, need a way to measure this

• Given the percentage of projects that are funded from our curated selections it looks like they are doing very well against other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we are in making selections, the more we show up at a higher rank on the curators page; we should continue to be aggressive about finding projects to highlight (each of 4 curators adds new projects once a week).

• In a way Kickstarter provides us with good P & A stories; if there is a story we =call attention to on NDSA page it may also be compelling material that we could follow-up on for a more in-depth report.

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.
''
• What is step one?''

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students to find out what works and does not work

• Would there be an opportunity to showcase at the meeting? Maybe a poster but deadline is past.

• First need communications plan for what "it" is that we want to do; KS or videos projects need to start with what the "it' is' could be a video, web site or channel

• Core messages that would support a video might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look in the meantime; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People do not freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out

• Kim's student video writers and editors will meet next week and we will provide feedback

'''Action item: We will give give feedback on student editors/writers efforts and discuss in person at next meeting.'''

'''Action item: go through projects on KS to look for good stories: Deb will find 2, Carol will find 2 and Kim will look for 2 from popular press.'''

NDSA:Meeting Minutes 4-30-12

2012-05-01T18:31:52Z

Cmmorris:

''
Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''
'''
Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion''

• We (NDSA curators) may be having an effect on Kickstarter funding success, need a way to measure this

• Given the percentage of projects that are funded from our curated selections it looks like they are doing very well against other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we are in making selections, the more we show up at a higher rank on the curators page; we should continue to be aggressive about finding projects to highlight (each of 4 curators adds new projects once a week).

• In a way Kickstarter provides us with good P & A stories; if there is a story we =call attention to on NDSA page it may also be compelling material that we could follow-up on for a more in-depth report.

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.
''
• What is step one?''

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students to find out what works and does not work

• Would there be an opportunity to showcase at the meeting?

• First need communications plan for what "it" is that we want to do; KS or videos projects need to start with what the "it' is' could be a video, web site or channel

• Core messages that would support a video might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look in the meantime; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People do not freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out

'''Action item: We will give give feedback on student editors/writers efforts and discuss in person on a call prior to the conference.'''

'''Action item: go through projects on KS and find out if there's a story and see what could be done: Deb will find 2
Carol will find 2 and Kim will find 2 from popular press
Stats KS.'''

NDSA:Meeting Minutes 4-30-12

2012-05-01T18:31:14Z

Cmmorris:

''
Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''
'''
Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion''

• We (NDSA curators) may be having an effect on Kickstarter funding success, need a way to measure this

• Given the percentage of projects that are funded from our curated selections it looks like they are doing very well against other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we are in making selections, the more we show up at a higher rank on the curators page; we should continue to be aggressive about finding projects to highlight (each of 4 curators adds new projects once a week).

• In a way Kickstarter provides us with good P & A stories; if there is a story we =call attention to on NDSA page it may also be compelling material that we could follow-up on for a more in-depth report.

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.
''
• What is step one?''

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students to find out what works and does not work

• Would there be an opportunity to showcase at the meeting?

• First need communications plan for what "it" is that we want to do; KS or videos projects need to start with what the "it' is' could be a video, web site or channel

• Core messages that would support a video might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look in the meantime; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People do not freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out

'''Action item: We will give give feedback on student editors/writers efforts and discuss in person on a call prior to the conference.'''

Action item: go through projects on KS and find out if there's a story and see what could be done: Deb will find 2
Carol will find 2 and Kim will find 2 from popular press
Stats KS.'''

NDSA:Meeting Minutes 4-30-12

2012-05-01T18:30:16Z

Cmmorris:

''
Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''
'''
Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion''

• We (NDSA curators) may be having an effect on Kickstarter funding success, need a way to measure this

• Given the percentage of projects that are funded from our curated selections it looks like they are doing very well against other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we are in making selections, the more we show up at a higher rank on the curators page; we should continue to be aggressive about finding projects to highlight (each of 4 curators adds new projects once a week).

• In a way Kickstarter provides us with good P & A stories; if there is a story we =call attention to on NDSA page it may also be compelling material that we could follow-up on for a more in-depth report.

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.
''
• What is step one?''

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students to find out what works and does not work

• Would there be an opportunity to showcase at the meeting?

• First need communications plan for what "it" is that we want to do; KS or videos projects need to start with what the "it' is' could be a video, web site or channel

• Core messages that would support a video might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look in the meantime; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People do not freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out
'''
Action item: We will give give feedback on student editors/writers efforts and discuss in person on a call prior to the conference.'''

'''
Action item: go through projects on KS and find out if there's a story and see what could be done: Deb will find 2
Carol will find 2 and Kim will find 2 from popular press
Stats KS.'''

NDSA:Meeting Minutes 4-30-12

2012-04-30T21:23:11Z

Cmmorris: Created page with ''' Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris'' ''' Agenda''' • What do we need to move telling video stories forward? --Kickstarter funding? --Does t…'

''
Deb Rossum, Kim Schroeder, Butch Lazorchak and Carol Minton Morris''
'''
Agenda'''

• What do we need to move telling video stories forward?

--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

''Discussion'

• We (NDSA curators) may have an effect on funding success.

• Given the % of projects that are funded from our curated selections it looks like they are doing very well against the other projects

• Can we track stats in some way? Do they monitor the failed projects?

• Looks like the more active we the more we show up at a higher rank on the curators page; continue to be aggressive about finding projects to highlight

• In a way Kickstarter provides us with good P & A stories; if there is a story we can mine or call attention to on NDSA page it may also be compelling material that we could follow-up on

• KS stories are their own source material and Kickarter pages are the tip of the iceberg; we could try to get finding to extract more of the story from them.

• What is step one?

'''Action item: Find out how they track their projects and ask if we can use their tools to gather some data.'''

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• would like to complete an 8 minute teaser video with students for the summer meeting; PSA-like teaser; humor is good; can't cover the complexity in 30 or 60 seconds; look at some of our best stories and how it was handled; there is a tech challenge from each of the case studies that were submitted

•Plan for what "it" is that we want to do; KS projects need to start with what "it' is

• Could be a video, web site orchannel

• Would like to have a short pilot video reviewed at the national conference--would be helpful for us to have a session that would help students; what works and does not work

• Core messages that would support a video like that might come from a communication plan

• suspend until we have a plan?

• mining the popular press for stories seems worth a look; Here's a national story to use to get our core messages across; Amy R is posting and we could logically follow-up

• People are not going to freely share their problems; too embarrassing and too sad; professional journalists have already wrung some of the unpleasant details out
'''
Action item: We will give give feedback on student editors/writers efforts and discuss in person on a call prior to the conference.'''

'''
Action item: go through projects on KS and find out if there's a story and see what could be done: Deb will find 2
Carol will find 2 and Kim will find 2 from popular press
Stats KS.'''

NDSA:Storytellers

2012-04-30T21:03:54Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday May 17, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 1-19-11]]

The Outreach Working Group Storytellers, Monday April 30, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 4-30-12]]

NDSA:Meeting Minutes 4-19-12

2012-04-18T20:12:31Z

Cmmorris: Created page with 'Agenda • What do we need to move telling video stories forward? --Kickstarter funding? --Does this effort fit into an overall NDSA Communications plan? --Other? • Student P…'

Agenda

• What do we need to move telling video stories forward?
--Kickstarter funding?
--Does this effort fit into an overall NDSA Communications plan?
--Other?

• Student PSA projects underway, Kim Schroeder
--report
--next steps, can we help?
--making outreach docs accessible for students to use

• Other

NDSA:Storytellers

2012-04-18T20:12:01Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday April 19, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 1-19-11]]

The Outreach Working Group Storytellers, Thursday April 19, 2012, 3:00 PM ET [[NDSA:Meeting Minutes 4-19-12]]

NDSA:Storytellers

2012-04-18T20:11:23Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday April 19, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 1-19-11]]

The Outreach Working Group Storytellers, Thursday April 19, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 4-19-11]]

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:57:39Z

Cmmorris:

''The OWG Storytellers group, Kim Shroeder, Deb Rossum, Amanda French, Butch Lazorchak, Carol Minton Morris (rec), met on Jan. 19 to discuss:''

'''JCDL 2012 poster submission from NDSA Storytellers'''

--to increase participation: contributing ideas, production

--point out connection between easy-to-understand data loss stories and addressing digital preservation issues

--LOC will co-host JCDL this year, there will be an LOC booth at conference. This presents an opportunity/bandwidth to spread the word about NDSA objectives--why not use it?

--Process:

• Poster will highlight the overall story of digital fragility with two selected data loss story ideas (from those submitted): one about institutional story and one personal story. Abstract will explain why these two examples are of general interest and ask for more participation/call to action in submitting story ideas.

• Kim has gathered some additional data loss facts from her research for possible use:

In a 2011 survey of archivists, 129 responses came in to affirm their concern for the loss of digital media. Below is a list of highlights:

• Sixty-five percent said that obsolescence has affected them directly.

• Sixty percent have content that is NOT accessible in their archive because of software in older formats.

• Fifty-nine percent had material that they were unable to determine the content of because of obsolescence.

• Seventy nine percent had formats that cannot be read because they no longer had access to the hardware.

• Ninety seven percent had media that they can not read/play/open.

• Deb will take a first pass at writing an abstract and circulate for comment

• Deadline for submission is January 30, 2012

• Submission guidelines from CFP: [http://www.jcdl2012.info/]

'''Video production options/process'''

--Kim Schroeder presented an overview doc prepared for LIS students and others who might be able to get involved in story production

--Her first meeting with student groups is next week;she would like to show them the draft JCDL poster abstract to better explain the initiative

--feedback on the message/audience is welcome: are the PSA-type videos aimed at the average person about personal digial archiving?

--Initial thoughts on style: 30 second PSA; Have also seen 5-12 minute preservation and archiving mini-documentaries on YouTube

--this group will approve scripts

--treatment/style will determine what resources will be needed

--producers will have freedom to determine style/message

--Kim is looking for effective video style ideas and research ideas that would inspire producers. Example: [http://vimeo.com/35193889]

--Amanda envisioned videos that would be low-end talking heads

--more of documentary versus scripted; professionally produced is better; we could release a professional piece and then crowdsource comments

--Butch suggests Kickstarter videos are good examples of quick and dirty video advocacy.

--Kim is looking into budget; may want to get into a kickstarter project

--Should we also be asking stakeholders/storytellers for easy, low-end homemade videos?

--On easy story style: Like "I am the 99%"--hold up a piece of paper with a story.

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:56:21Z

Cmmorris:

''The OWG Storytellers group, Kim Shroeder, Deb Rossum, Amanda French, Butch Lazorchak, Carol Minton Morris (rec), met on Jan. 19 to discuss:''

'''JCDL 2012 poster submission from NDSA Storytellers'''

--to increase participation: contributing ideas, production

--point out connection between easy-to-understand data loss stories and addressing digital preservation issues

--LOC will co-host JCDL this year, there will be an LOC booth at conference. This presents an opportunity/bandwidth to spread the word about NDSA objectives--why not use it?

--Process:

• Poster will highlight the overall story of digital fragility with two selected data loss story ideas (from those submitted): one about institutional story and one personal story. Abstract will explain why these two examples are of general interest and ask for more participation/call to action in submitting story ideas.

• Kim has gathered some additional data loss facts from her research for possible use:

In a 2011 survey of archivists, 129 responses came in to affirm their concern for the loss of digital media. Below is a list of highlights:

• Sixty-five percent said that obsolescence has affected them directly.
• Sixty percent have content that is NOT accessible in their archive because of software in older formats.
• Fifty-nine percent had material that they were unable to determine the content of because of obsolescence.
• Seventy nine percent had formats that cannot be read because they no longer had access to the hardware.
• Ninety seven percent had media that they can not read/play/open.

• Deb will take a first pass at writing an abstract and circulate for comment

• Deadline for submission is January 30, 2012

• Submission guidelines from CFP: [http://www.jcdl2012.info/]

'''Video production options/process'''

--Kim Schroeder presented an overview doc prepared for LIS students and others who might be able to get involved in story production

--Her first meeting with student groups is next week;she would like to show them the draft JCDL poster abstract to better explain the initiative

--feedback on the message/audience is welcome: are the PSA-type videos aimed at the average person about personal digial archiving?

--Initial thoughts on style: 30 second PSA; Have also seen 5-12 minute preservation and archiving mini-documentaries on YouTube

--this group will approve scripts

--treatment/style will determine what resources will be needed

--producers will have freedom to determine style/message

--Kim is looking for effective video style ideas and research ideas that would inspire producers. Example: [http://vimeo.com/35193889]

--Amanda envisioned videos that would be low-end talking heads

--more of documentary versus scripted; professionally produced is better; we could release a professional piece and then crowdsource comments

--Butch suggests Kickstarter videos are good examples of quick and dirty video advocacy.

--Kim is looking into budget; may want to get into a kickstarter project

--Should we also be asking stakeholders/storytellers for easy, low-end homemade videos?

--On easy story style: Like "I am the 99%"--hold up a piece of paper with a story.

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:55:19Z

Cmmorris:

The OWG Storytellers group, Kim Shroeder, Deb Rossum, Amanda French, Butch Lazorchak, Carol Minton Morris (rec), met on Jan. 19 to discuss:

'''JCDL 2012 poster submission from NDSA Storytellers'''

--to increase participation: contributing ideas, production

--point out connection between easy-to-understand data loss stories and addressing digital preservation issues

--LOC will co-host JCDL this year, there will be an LOC booth at conference. This presents an opportunity/bandwidth to spread the word about NDSA objectives--why not use it?

--Process:

• Poster will highlight the overall story of digital fragility with two selected data loss story ideas (from those submitted): one about institutional story and one personal story. Abstract will explain why these two examples are of general interest and ask for more participation/call to action in submitting story ideas.

• Kim has gathered some additional data loss facts from her research for possible use:

In a 2011 survey of archivists, 129 responses came in to affirm their concern for the loss of digital media. Below is a list of highlights:

• Sixty-five percent said that obsolescence has affected them directly.
• Sixty percent have content that is NOT accessible in their archive because of software in older formats.
• Fifty-nine percent had material that they were unable to determine the content of because of obsolescence.
• Seventy nine percent had formats that cannot be read because they no longer had access to the hardware.
• Ninety seven percent had media that they can not read/play/open.

• Deb will take a first pass at writing an abstract and circulate for comment

• Deadline for submission is January 30, 2012

• Submission guidelines from CFP: [http://www.jcdl2012.info/]

'''Video production options/process'''

--Kim Schroeder presented an overview doc prepared for LIS students and others who might be able to get involved in story production

--Her first meeting with student groups is next week;she would like to show them the draft JCDL poster abstract to better explain the initiative

--feedback on the message/audience is welcome: are the PSA-type videos aimed at the average person about personal digial archiving?

--Initial thoughts on style: 30 second PSA; Have also seen 5-12 minute preservation and archiving mini-documentaries on YouTube

--this group will approve scripts

--treatment/style will determine what resources will be needed

--producers will have freedom to determine style/message

--Kim is looking for effective video style ideas and research ideas that would inspire producers. Example: [http://vimeo.com/35193889]

--Amanda envisioned videos that would be low-end talking heads

--more of documentary versus scripted; professionally produced is better; we could release a professional piece and then crowdsource comments

--Butch suggests Kickstarter videos are good examples of quick and dirty video advocacy.

--Kim is looking into budget; may want to get into a kickstarter project

--Should we also be asking stakeholders/storytellers for easy, low-end homemade videos?

--On easy story style: Like "I am the 99%"--hold up a piece of paper with a story.

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:41:21Z

Cmmorris:

The OWG Storytellers group, Kim Shroeder, Deb Rossum, Amanda French, Butch Lazorchak, Carol Minton Morris (rec), met on Jan. 19 to discuss:

'''JCDL 2012 poster submission from NDSA Storytellers'''

--to increase participation: contributing ideas, production

--point out connection between easy-to-understand data loss stories and addressing digital preservation issues

--LOC will co-host JCDL this year, there will be an LOC booth at conference. This presents an opportunity/bandwidth to spread the word about NDSA objectives--why not use it?

--Process:

• Poster will highlight two submitted data loss story ideas: one about institutional story and one personal story. Abstract will explain why these two examples are of general interest and ask for more participation in submitting story ideas.

• Kim has gathered some additional data loss facts from her research for possible use:

In a 2011 survey of archivists, 129 responses came in to affirm their concern for the loss of digital media. Below is a list of highlights:

• Sixty-five percent said that obsolescence has affected them directly.
• Sixty percent have content that is NOT accessible in their archive because of software in older formats.
• Fifty-nine percent had material that they were unable to determine the content of because of obsolescence.
• Seventy nine percent had formats that cannot be read because they no longer had access to the hardware.
• Ninety seven percent had media that they can not read/play/open.

--Deb will take a first pass at writing an abstract and circulate for comment

--Deadline for submission is January 30, 2012

--Submission guidelines from CFP: [http://www.jcdl2012.info/]

'''Video production options/process'''

--Kim Schroeder presented an overview doc for LIS students, next stepsloc host, sue manus thought it would be a good idea; storytellers to model; ndsa protelitizing; booth at conf. bandwidth why not use it

student groups--first meeting next week; abstract by us; meeting on saturday, could show them abstract;

title of poster: telling story of dig fragility; archives hv sig amt of material that is fragile; call to action; present prelim findings; get participants; ndsa call for members; highlight examples;

next step: Jan. 30;

kim--determine message/audience; average person abt personal digial archive

30 second psa; 5-12 minute mini documentaries on youtube

steps; how much effort; scripts to review; this group will approve; treatment will determine how much $ we need;

begian effort;

freedom and money

fun facts about videos-- that are effective style iseas, creative and research ideas,

talking heads; inst/personal?

more of documentary versus scrpited; prof produced is better; release a prof piece and then crwdsource comments

or call abt kickstarter videos; good advocacy videos; examples r good

kim is looking into budget; may want to get into a kickstarter project; revert to cs video; upper limit

i am the 99% hold up on piece of paper.

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:35:20Z

Cmmorris:

NDSA:Meeting Minutes 1-19-11

2012-01-20T18:29:34Z

Cmmorris: Created page with 'The OWG Storytellers group, Kim Shroeder, Deb Rossum, Amanda French, Butch Lazorchak, Carol Minton Morris (rec), met on Jan. 19 to discuss: '''JCDL 2012 poster submission from N…'

NDSA:Storytellers

2012-01-20T18:18:59Z

Cmmorris:

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday Jan. 19, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 1-19-11]]

NDSA:Storytellers

2012-01-19T22:11:16Z

Cmmorris: Reverted edits by Cmmorris (Talk) to last revision by Wlaz

NDSA:Storytellers

2012-01-19T21:27:25Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday Jan. 19, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

The Outreach Working Group Storytellers, Thursday January 19, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-19-11]]

NDSA:Outreach Working Group

2012-01-12T20:23:50Z

Cmmorris: /* Meetings, Calls and Minutes */

== Current Members ==
A list of current members is posted here: [[NDSA:Outreach Working Group Members]].

== Statement of Purpose ==

The Outreach Working Group of the NDSA is focused on building relationships with stakeholder communities and preparing and sharing digital preservation information resources. These activities include: Identifying and assessing tools the NDSA community needs for communication; Identifying and promoting key digital preservation information resources; Defining opportunities for outreach within the NDSA and to the community beyond.

== Scope of Work ==

The work of the NDSA Outreach Working Group falls under three broad categories:

*[[NDSA:Public Awareness of Digital Preservation Issues and Challenges| Public Awareness]]
*[[NDSA:Partner Recruitment]]
*[[NDSA:Communication Across the NDSA]]

== [[NDSA:Social Media]] ==

== Hot Activity ==

[[NDSA:Digital Preservation in a Box]]

[[NDSA:Storytellers]]

[[NDSA:Organizational Outreach]]

[[NDSA:Outreach Toolkit]]

== NDSA Outreach Listserv Archives==
http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-OUTREACH&X=53E249288D656AE367&Y

== Meetings, Calls and Minutes ==

Regular Conference Calls the second Monday of each month at 3:00 p.m. EASTERN.

Next Call: Monday January 9, 2012. 

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

We need "guest scribes" for each call. Please drop a note to wlaz@loc.gov to volunteer to be a guest scribe.

'''Next "Digital Preservation in a Box" Action Team Call: tbd (call information the same as above)'''

'''Next "Stories" Action Team Call: Thursday Jan. 19 at 3:00 p.m. EASTERN (call information the same as above)'''

Conference Call, Monday November 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 12-12-11]]

Conference Call, Monday November 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 11-14-11]]

Conference Call, Monday October 10, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 10-10-11]]

Conference Call, Monday September 12, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 09-12-11]]

Conference Call, Monday August 8, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 08-08-11]]

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group "Digital Preservation in a Box" [[NDSA:NDSA 2011 Meeting Workshop|Workshop]] at the July 2011 NDIIPP/NDSA Partners Meeting

Conference Call, Monday July 11, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 07-11-11]]

Conference Call, Monday June 13, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 06-13-11]]

Conference Call, Monday May 9, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 05-09-11]]

Conference Call, Monday April 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 04-14-11]]

Conference Call, Monday March 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 03-14-11]]

Conference Call, Monday February 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 02-14-11]]

Conference Call, Monday January 10, 2011 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 01-10-11]]

Conference Call, Friday Dec. 10, 2010 at 4:00 PM - 4:30 PM ET [[NDSA:Outreach Meeting Minutes 12-10-10]]

Initial Conference Call, November 30, 2010 from 11:00 AM – 12:00 PM ET - [[NDSA:Outreach Meeting Minutes 11-30-10]]

== Outreach Working Group Charter ==

[[NDSA:Media: OutreachWorkingGroupCharter_draft_final.doc‎ | Charter Document]] (Word Version, updated January 4, 2011). Note: most of the content of this charter document appears on this wiki in some shape or form and will be updated more frequently on the wiki. The Word doc will be updated when substantial changes are made and we need to share outside of the wiki.

[http://ndsa.ideascale.com/a/ideafactory.do?id=4760&mode=top&discussionFilter=byids&discussionID=11332 NDSA Outreach Working Group Ideascale]

NDSA:Meeting Minutes 12-15-11

2011-12-20T20:20:34Z

Cmmorris:

OWG Storytellers Deborah Rossum, Bob Downs, Kim Shroeder and Carol Minton Morris (rec.) met on Dec. 15, 2011. The Storytellers will meet again on Jan. 19, 2012 at 3:00 pm. ET.

•The Call for stories was highlighted at the CNI Fall Membership Meeting; 12 have been added ([http://j.mp/datastories]) that are primarily about institutional data loss. Rumor has it that the call for data loss stores was highly tweeted during Martha Anderson's NDSA presentation. The CFS is open and ongoing.

'''Action item: All, pls continue to publicize the CFS'''

• "Save Your Bits" Video Campaign was discussed with a focus on branding and fundraising clarifications as key requirements in being able to facilitate video production with external producers such as advertising agencies and/or video production companies.

• Kim Shroeder has secured the use of two different video production departments at universities and several students in our SLIS program at Wayne State with video production backgrounds to begin work on producing video stories based on submitted ideas.

'''Action item: Kim to outline work effort and possible logistics issues for the interviews'''

Agenda item for Jan 19 discussion: Roles: How to designate members of a video production creative group: possible sub-groups for writing and other tasks.

NDSA:Meeting Minutes 12-15-11

2011-12-20T20:19:52Z

Cmmorris: Created page with 'OWG Storytellers Deborah Rossum, Bob Downs, Kim Shroeder and Carol Minton Morris (rec.) met on Dec. 15, 2011. The Storytellers will meet again on Jan. 19, 2012 at 3:00 pm. ET. …'

OWG Storytellers Deborah Rossum, Bob Downs, Kim Shroeder and Carol Minton Morris (rec.) met on Dec. 15, 2011. The Storytellers will meet again on Jan. 19, 2012 at 3:00 pm. ET.

•The Call for stories was highlighted at the CNI Fall Membership Meeting; 12 have been added ([http://j.mp/datastories]) that are primarily about institutional data loss. Rumor has it that the call for data loss stores was highly tweeted during Martha Anderson's NDSA presentation. The CFS is open and ongoing.

'''Action item: All, pls continue to publicize the CFS'''

• "Save Your Bits" Video Campaign was discussed with a focus on branding and fundraising clarifications as key requirements in being able to facilitate video production with external producers such as advertising agencies and/or video production companies.

• Kim Shroeder has secured the use of two different video production departments at universities and several students in our SLIS program at Wayne State with video production backgrounds to begin work on producing video stories based on submitted ideas.

'''Action item: Kim to outline work effort and possible logistics issues for the interviews'''

Agenda item for Jan 19 discussion: Roles: How to designating members of a creative group: possible sub-groups for writing and other tasks.

NDSA:Storytellers

2011-12-20T20:06:27Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

The Omeka page for harvesting and storing stories is available here: http://chnm.gmu.edu/datastories

Save Your Bits Video Campaign [[NDSA:document here]]

==Meetings==

Next "Stories" Action Team Call: Thursday Jan. 19, 2012 at 3:00 p.m. EASTERN

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

The Outreach Working Group Storytellers, Thursday October 20, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 10-20-11]]

The Outreach Working Group Storytellers, Thursday December 15, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 12-15-11]]

NDSA:Outreach Working Group

2011-12-07T18:37:42Z

Cmmorris: /* Meetings, Calls and Minutes */

== Current Members ==
A list of current members is posted here: [[NDSA:Outreach Working Group Members]].

== Statement of Purpose ==

The Outreach Working Group of the NDSA is focused on building relationships with stakeholder communities and preparing and sharing digital preservation information resources. These activities include: Identifying and assessing tools the NDSA community needs for communication; Identifying and promoting key digital preservation information resources; Defining opportunities for outreach within the NDSA and to the community beyond.

== Scope of Work ==

The work of the NDSA Outreach Working Group falls under three broad categories:

*[[NDSA:Public Awareness of Digital Preservation Issues and Challenges| Public Awareness]]
*[[NDSA:Partner Recruitment]]
*[[NDSA:Communication Across the NDSA]]

== [[NDSA:Social Media]] ==

== Hot Activity ==

[[NDSA:Digital Preservation in a Box]]

[[NDSA:Storytellers]]

== NDSA Outreach Listserv Archives==
http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-OUTREACH&X=53E249288D656AE367&Y

== Meetings, Calls and Minutes ==

Regular Conference Calls the second Monday of each month at 3:00 p.m. EASTERN.

Next Call: Monday December 12, 2011. 

Call-in toll-free number (US/Canada): 866-469-3239 
Participant access code: 21408589

We need "guest scribes" for each call. Please drop a note to wlaz@loc.gov to volunteer to be a guest scribe.

'''Next "Digital Preservation in a Box" Action Team Call: Tuesday Dec. 13 at 1:00 p.m. EASTERN (call information the same as above)'''

'''Next "Stories" Action Team Call: Thursday Dec. 15 at 3:00 p.m. EASTERN (call information the same as above)'''

Conference Call, Monday November 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 11-14-11]]

Conference Call, Monday October 10, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 10-10-11]]

Conference Call, Monday September 12, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 09-12-11]]

Conference Call, Monday August 8, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 08-08-11]]

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group "Digital Preservation in a Box" [[NDSA:NDSA 2011 Meeting Workshop|Workshop]] at the July 2011 NDIIPP/NDSA Partners Meeting

Conference Call, Monday July 11, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 07-11-11]]

Conference Call, Monday June 13, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 06-13-11]]

Conference Call, Monday May 9, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 05-09-11]]

Conference Call, Monday April 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 04-14-11]]

Conference Call, Monday March 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 03-14-11]]

Conference Call, Monday February 14, 2011, 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 02-14-11]]

Conference Call, Monday January 10, 2011 3:00 PM - 4:00 PM ET [[NDSA:Outreach Meeting Minutes 01-10-11]]

Conference Call, Friday Dec. 10, 2010 at 4:00 PM - 4:30 PM ET [[NDSA:Outreach Meeting Minutes 12-10-10]]

Initial Conference Call, November 30, 2010 from 11:00 AM – 12:00 PM ET - [[NDSA:Outreach Meeting Minutes 11-30-10]]

== Outreach Working Group Charter ==

[[NDSA:Media: OutreachWorkingGroupCharter_draft_final.doc‎ | Charter Document]] (Word Version, updated January 4, 2011). Note: most of the content of this charter document appears on this wiki in some shape or form and will be updated more frequently on the wiki. The Word doc will be updated when substantial changes are made and we need to share outside of the wiki.

[http://ndsa.ideascale.com/a/ideafactory.do?id=4760&mode=top&discussionFilter=byids&discussionID=11332 NDSA Outreach Working Group Ideascale]

NDSA:Storytellers

2011-12-07T17:51:39Z

Cmmorris: /* Meetings */

NDSA:Document here

2011-11-17T15:19:11Z

Cmmorris:

'''NDSA Outreach Storytellers Project - Save Your Bits Video Campaign'''

''Overview and description by Peter Krough
Author, The DAM Book, Digital Asset Management for Photographers
Second Edition May, 2009
[[NDSA:www.theDAMbook.com]]''

This effort from the NDSA seeks to produce a public awareness campaign highlighting the fragility of personal digital data, and simple methods that can be used to preserve born-digital works. This outreach effort will be centered around a handful of “cautionary tale” videos that present real-life stories of data-loss or near-data-loss. Each story will include a demonstration of simple and cost-effective techniques for protection of digital data.

''Objective''
The campaign will serve to highlight the value and fragility of digital data, as well as to outline simple techniques to preserve the data. Since most born-digital work resides on the personal computers of the creator, our objective here aligns with a broad national effort to preserve all born-digital creative work.

''Description''
The campaign will feature a series of real-life stories highlighting the fragility of digital data and the means by which it can be protected. Each story will outline the personal, artistic or professional importance of some type of digital data, and some kind of hazard that was encountered. The videos will be tied together by a common theme, typography, visual style, etc.

In choosing stories to highlight, we will aim to find a mix of the following:

Data types: photos, video, research/writing, music
Loss types: theft, fire, media failure
Preservation methods: drive backup, offsite backup, 3-2-1, online backup service
Storytellers: These first person stories will require a demographic mix of main subjects
Story Arc: These stories can be chosen with a varying degree of data loss as the end result. In some cases, data may be lost entirely. In some cases, data may be recovered with an expensive service. And in some cases, data may be recovered cheaply and easily by use of good backup techniques.

''Distribution''
All videos will be licensed for free distribution, and will be uploaded to online video sharing services such as Youtube, Vimeo and Viddler. The Library of Congress can promote these as part of DPOE programs and other outlets.

''Terms''
These videos will be distributed under the Library of Congress/ NDSA banner under a Creative Commons By-NC-SA license. It can be used to promote efforts of the LOC, NDSA, NDIIPP, IMLS, partners and others. Credit will be given to active participants in the funding and creation of the videos, including government agencies, private companies, institutions and individuals.

''Team''
We are looking to put a creative team together to make these videos as compelling as possible. Ideally, this will include experienced participants to handle creative direction, story collection and script development, videography, editing, and promotion. Some of this can come directly from NDSA or LOC participants. Some may come from pro bono outside service providers, and some may be provided by paid vendors, if funding can be secured.

''Next Steps''
Listed below are the steps toward production.

1. Agree on the scope and terms of this document
2. Memorialize the terms for use of the Library of Congress/NDSA/NDIIPP name with respect to the product of this project
3. Agree on budget/funding feasibility and terms
4. Assemble team members
5. Create Campaign name, theme, terms, schedule, budget
6. Collect and approve stories
7. Shoot and edit videos.
8. Distribute videos

NDSA:Document here

2011-11-17T15:18:26Z

Cmmorris:

'''NDSA Outreach Storytellers Project - Save Your Bits Video Campaign'''

overview and description by Peter Krough
Author, The DAM Book, Digital Asset Management for Photographers
Second Edition May, 2009
[www.theDAMbook.com]

This effort from the NDSA seeks to produce a public awareness campaign highlighting the fragility of personal digital data, and simple methods that can be used to preserve born-digital works. This outreach effort will be centered around a handful of “cautionary tale” videos that present real-life stories of data-loss or near-data-loss. Each story will include a demonstration of simple and cost-effective techniques for protection of digital data.

''Objective''
The campaign will serve to highlight the value and fragility of digital data, as well as to outline simple techniques to preserve the data. Since most born-digital work resides on the personal computers of the creator, our objective here aligns with a broad national effort to preserve all born-digital creative work.

''Description''
The campaign will feature a series of real-life stories highlighting the fragility of digital data and the means by which it can be protected. Each story will outline the personal, artistic or professional importance of some type of digital data, and some kind of hazard that was encountered. The videos will be tied together by a common theme, typography, visual style, etc.

In choosing stories to highlight, we will aim to find a mix of the following:

Data types: photos, video, research/writing, music
Loss types: theft, fire, media failure
Preservation methods: drive backup, offsite backup, 3-2-1, online backup service
Storytellers: These first person stories will require a demographic mix of main subjects
Story Arc: These stories can be chosen with a varying degree of data loss as the end result. In some cases, data may be lost entirely. In some cases, data may be recovered with an expensive service. And in some cases, data may be recovered cheaply and easily by use of good backup techniques.

''Distribution''
All videos will be licensed for free distribution, and will be uploaded to online video sharing services such as Youtube, Vimeo and Viddler. The Library of Congress can promote these as part of DPOE programs and other outlets.

''Terms''
These videos will be distributed under the Library of Congress/ NDSA banner under a Creative Commons By-NC-SA license. It can be used to promote efforts of the LOC, NDSA, NDIIPP, IMLS, partners and others. Credit will be given to active participants in the funding and creation of the videos, including government agencies, private companies, institutions and individuals.

''Team''
We are looking to put a creative team together to make these videos as compelling as possible. Ideally, this will include experienced participants to handle creative direction, story collection and script development, videography, editing, and promotion. Some of this can come directly from NDSA or LOC participants. Some may come from pro bono outside service providers, and some may be provided by paid vendors, if funding can be secured.

''Next Steps''
Listed below are the steps toward production.

1. Agree on the scope and terms of this document
2. Memorialize the terms for use of the Library of Congress/NDSA/NDIIPP name with respect to the product of this project
3. Agree on budget/funding feasibility and terms
4. Assemble team members
5. Create Campaign name, theme, terms, schedule, budget
6. Collect and approve stories
7. Shoot and edit videos.
8. Distribute videos

NDSA:Document here

2011-11-17T15:17:18Z

Cmmorris:

'''NDSA Outreach Storytellers Project - Save Your Bits Video Campaign'''

overview and description by Peter Krough

This effort from the NDSA seeks to produce a public awareness campaign highlighting the fragility of personal digital data, and simple methods that can be used to preserve born-digital works. This outreach effort will be centered around a handful of “cautionary tale” videos that present real-life stories of data-loss or near-data-loss. Each story will include a demonstration of simple and cost-effective techniques for protection of digital data.

''Objective''
The campaign will serve to highlight the value and fragility of digital data, as well as to outline simple techniques to preserve the data. Since most born-digital work resides on the personal computers of the creator, our objective here aligns with a broad national effort to preserve all born-digital creative work.

''Description''
The campaign will feature a series of real-life stories highlighting the fragility of digital data and the means by which it can be protected. Each story will outline the personal, artistic or professional importance of some type of digital data, and some kind of hazard that was encountered. The videos will be tied together by a common theme, typography, visual style, etc.

In choosing stories to highlight, we will aim to find a mix of the following:

Data types: photos, video, research/writing, music
Loss types: theft, fire, media failure
Preservation methods: drive backup, offsite backup, 3-2-1, online backup service
Storytellers: These first person stories will require a demographic mix of main subjects
Story Arc: These stories can be chosen with a varying degree of data loss as the end result. In some cases, data may be lost entirely. In some cases, data may be recovered with an expensive service. And in some cases, data may be recovered cheaply and easily by use of good backup techniques.

''Distribution''
All videos will be licensed for free distribution, and will be uploaded to online video sharing services such as Youtube, Vimeo and Viddler. The Library of Congress can promote these as part of DPOE programs and other outlets.

''Terms''
These videos will be distributed under the Library of Congress/ NDSA banner under a Creative Commons By-NC-SA license. It can be used to promote efforts of the LOC, NDSA, NDIIPP, IMLS, partners and others. Credit will be given to active participants in the funding and creation of the videos, including government agencies, private companies, institutions and individuals.

''Team''
We are looking to put a creative team together to make these videos as compelling as possible. Ideally, this will include experienced participants to handle creative direction, story collection and script development, videography, editing, and promotion. Some of this can come directly from NDSA or LOC participants. Some may come from pro bono outside service providers, and some may be provided by paid vendors, if funding can be secured.

''Next Steps''
Listed below are the steps toward production.

1. Agree on the scope and terms of this document
2. Memorialize the terms for use of the Library of Congress/NDSA/NDIIPP name with respect to the product of this project
3. Agree on budget/funding feasibility and terms
4. Assemble team members
5. Create Campaign name, theme, terms, schedule, budget
6. Collect and approve stories
7. Shoot and edit videos.
8. Distribute videos

NDSA:Document here

2011-11-17T15:15:42Z

Cmmorris: Created page with ''''NDSA Outreach Storytellers Project - Save Your Bits Video Campaign''' by Peter Krough This effort from the NDSA seeks to produce a public awareness campaign highlighting the…'

'''NDSA Outreach Storytellers Project - Save Your Bits Video Campaign'''

by Peter Krough

This effort from the NDSA seeks to produce a public awareness campaign highlighting the fragility of personal digital data, and simple methods that can be used to preserve born-digital works. This outreach effort will be centered around a handful of “cautionary tale” videos that present real-life stories of data-loss or near-data-loss. Each story will include a demonstration of simple and cost-effective techniques for protection of digital data.

''Objective''
The campaign will serve to highlight the value and fragility of digital data, as well as to outline simple techniques to preserve the data. Since most born-digital work resides on the personal computers of the creator, our objective here aligns with a broad national effort to preserve all born-digital creative work.

''Description''
The campaign will feature a series of real-life stories highlighting the fragility of digital data and the means by which it can be protected. Each story will outline the personal, artistic or professional importance of some type of digital data, and some kind of hazard that was encountered. The videos will be tied together by a common theme, typography, visual style, etc.

In choosing stories to highlight, we will aim to find a mix of the following:

Data types: photos, video, research/writing, music
Loss types: theft, fire, media failure
Preservation methods: drive backup, offsite backup, 3-2-1, online backup service
Storytellers: These first person stories will require a demographic mix of main subjects
Story Arc: These stories can be chosen with a varying degree of data loss as the end result. In some cases, data may be lost entirely. In some cases, data may be recovered with an expensive service. And in some cases, data may be recovered cheaply and easily by use of good backup techniques.

''Distribution''
All videos will be licensed for free distribution, and will be uploaded to online video sharing services such as Youtube, Vimeo and Viddler. The Library of Congress can promote these as part of DPOE programs and other outlets.

''Terms''
These videos will be distributed under the Library of Congress/ NDSA banner under a Creative Commons By-NC-SA license. It can be used to promote efforts of the LOC, NDSA, NDIIPP, IMLS, partners and others. Credit will be given to active participants in the funding and creation of the videos, including government agencies, private companies, institutions and individuals.

''Team''
We are looking to put a creative team together to make these videos as compelling as possible. Ideally, this will include experienced participants to handle creative direction, story collection and script development, videography, editing, and promotion. Some of this can come directly from NDSA or LOC participants. Some may come from pro bono outside service providers, and some may be provided by paid vendors, if funding can be secured.

''Next Steps''
Listed below are the steps toward production.

1. Agree on the scope and terms of this document
2. Memorialize the terms for use of the Library of Congress/NDSA/NDIIPP name with respect to the product of this project
3. Agree on budget/funding feasibility and terms
4. Assemble team members
5. Create Campaign name, theme, terms, schedule, budget
6. Collect and approve stories
7. Shoot and edit videos.
8. Distribute videos

NDSA:Storytellers

2011-11-17T15:13:19Z

Cmmorris: /* The Storytellers Action Team */

NDSA:About NDSA twitter

2011-11-07T19:21:06Z

Cmmorris: Created page with 'NDSA Outreach has established a twitter account with all NDSA co-chairs designated as content contributors to enhance "cross-communication" to know more about what we are engaged…'

NDSA Outreach has established a twitter account with all NDSA co-chairs designated as content contributors to enhance "cross-communication" to know more about what we are engaged in so that we might leverage resources/skills and share ideas across the working groups: http://twitter.com/NDSA2 [http://twitter.com/NDSA2]. This site follows NDSA twitterati (those who posted during the summer NDSA meeting).

@nealstimler
@anapratt
@phonedude_mln
@michaelmoody84
@j450nk
@myleejoseph
@hvdsomp
@saverkamp
@briaz861
@archivemedia
@paoloman
@hsommers
@litbrarian
@spd2000
@jackbrighton
@nypl_labs
@GuWa
@kglover02
@PSleeman
@cherylmckinnon
@kboughida
@jeffersoninst
@joansm1th
@digiphile
@timoreilly
@mpedson
@freegovinfo
@amandafrench
@duraspace
@sleonchnm
@mcdonald
@hhockx
@glenclatworthy

NDSA:Communication Across the NDSA

2011-11-07T19:20:01Z

Cmmorris:

Return to [[NDSA:Outreach Working Group]] Home

How can we establish coherent ways of communicating activities of the different NDSA Working Groups across the whole NDSA. Is this an Outreach WG activity?

[[NDSA:About NDSA twitter]]

NDSA:Storytellers

2011-11-07T19:14:49Z

Cmmorris: /* The Storytellers Action Team */

NDSA:Meeting Minutes 10-20-11

2011-10-21T20:46:48Z

Cmmorris:

'''Meeting Notes'''

OWG Storytellers Deborah Rossum, SCOLA, Bob Downs (Center for International Earth Science Information Network, and Carol Minton Morris, DuraSpace, (rec.) met on Oct. 20,2011. As usual we are looking forward to your feedback and ideas if you were unable to attend. Meeting notes follow with tasks highlighted. The Storytellers will meet again on Nov. 17 at 3:00 pm. ET.

•Sept. 22 meeting minutes approved: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_09-22-11

•Report on the "call for stories" that was sent through multiple lists/channels last week

--9 story suggestions have been submitted

--Call is open and we are hoping to collect more ideas!

'''•Process for review/selection'''

--The group reviewed and discussed submissions
--It was determined that they were all useful, representing a good cross-section of institutional and personal examples of different aspects of digital preservation approaches.
--'''ACTION ITEM Carol will thank everyone who had submitted ideas and let them know that we will be in touch with next steps in production process'''
--ALL are encouraged to:

1.) continue to reflect the call for stories out to NDSA communities, organizations and beyond through social media channels and lists: [http://duraspace.org/call-stories-have-you-had-your-heart-broken-data-loss]

2.) SUBMIT YOUR OWN STORY here [http://j.mp/datastories]

'''•Template for a 3-5 minute video structure'''

-Production options
--work with LOC video production staff
--enlist production help from NDSA members
--'''ACTION ITEM Deb will develop a call for assistance with video production using the following video structure outline to ensure that respondents understand the nature of what we are aiming for:'''

1.) Introduction: Quick overview of what happened–what was the problem? (talking head, this should be the same look and feel for each video) 30-60 seconds

2.) What kind of media/storage/hardware/software is the story about? (could be quick still images with narrative behind). How was the digital information originally stored? 20 seconds

3.) Explanation of the elements that made it impossible to recover information (suggestion was made to create a canned image/icon/logo disruptive graphic that would represent digital disaster in every video--tornado, flood, fire, time--to open this segment) 60 seconds

4.) Show how the recovery took place/did not take place 30-60 seconds

5.) Wrap-up/conclusion 30 seconds

6.) Screen with NDSA Outreach resources for institutional and personal digital preservation and archiving 20 seconds

NDSA:Meeting Minutes 10-20-11

2011-10-21T20:45:57Z

Cmmorris:

'''Meeting Notes'''

OWG Storytellers Deborah Rossum, SCOLA, Bob Downs (Center for International Earth Science Information Network, and Carol Minton Morris, DuraSpace, (rec.) met on Oct. 20,2011. As usual we are looking forward to your feedback and ideas if you were unable to attend. Meeting notes follow with tasks highlighted. The Storytellers will meet again on Nov. 17 at 3:00 pm. ET.

•Sept. 22 meeting minutes approved: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_09-22-11

•Report on the "call for stories" that was sent through multiple lists/channels last week

--9 story suggestions have been submitted

--Call is open and we are hoping to collect more ideas!

'''•Process for review/selection'''

--The group reviewed and discussed submissions
--It was determined that they were all useful, representing a good cross-section of institutional and personal examples of different aspects of digital preservation approaches.
--'''ACTION ITEM Carol will thank everyone who had submitted ideas and let them know that we will be in touch with next steps in production process'''
--ALL are encouraged to:

1.) continue to reflect the call for stories out to NDSA communities, organizations and beyond through social media channels and lists: [http://duraspace.org/call-stories-have-you-had-your-heart-broken-data-loss]

2.) SUBMIT YOUR OWN STORY here [http://j.mp/datastories]

'''•Template for a 3-5 minute video structure'''

-Production options
--work with LOC video production staff
--enlist production help from NDSA members
--'''ACTION ITEM Deb will develop a call for assistance with video production using the following video structure outline to ensure that respondents understand the nature of what we are aiming for:'''

1.) Introduction: Quick overview of what happened–what was the problem? (talking head, this should be the same look and feel for each video) 30-60 seconds
2.) What kind of media/storage/hardware/software is the story about? (could be quick still images with narrative behind). How was the digital information originally stored? 20 seconds
3.) Explanation of the elements that made it impossible to recover information (suggestion was made to create a canned image/icon/logo disruptive graphic that would represent digital disaster in every video--tornado, flood, fire, time--to open this segment) 60 seconds
4.) Show how the recovery took place/did not take place 30-60 seconds
5.) Wrap-up/conclusion 30 seconds
6.) Screen with NDSA Outreach resources for institutional and personal digital preservation and archiving 20 seconds

NDSA:Meeting Minutes 10-20-11

2011-10-21T20:45:23Z

Cmmorris: Created page with ''''Meeting Notes''' OWG Storytellers Deborah Rossum, SCOLA, Bob Downs (Center for International Earth Science Information Network, and Carol Minton Morris, DuraSpace, (rec.) met…'

'''Meeting Notes'''

OWG Storytellers Deborah Rossum, SCOLA, Bob Downs (Center for International Earth Science Information Network, and Carol Minton Morris, DuraSpace, (rec.) met on Oct. 20,2011. As usual we are looking forward to your feedback and ideas if you were unable to attend. Meeting notes follow with tasks highlighted. The Storytellers will meet again on Nov. 17 at 3:00 pm. ET.

•Sept. 22 meeting minutes approved: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_09-22-11

•Report on the "call for stories" that was sent through multiple lists/channels last week

--9 story suggestions have been submitted
--Call is open and we are hoping to collect more ideas!

'''•Process for review/selection'''

--The group reviewed and discussed submissions
--It was determined that they were all useful, representing a good cross-section of institutional and personal examples of different aspects of digital preservation approaches.
--'''ACTION ITEM Carol will thank everyone who had submitted ideas and let them know that we will be in touch with next steps in production process'''
--ALL are encouraged to:

1.) continue to reflect the call for stories out to NDSA communities, organizations and beyond through social media channels and lists: [http://duraspace.org/call-stories-have-you-had-your-heart-broken-data-loss]
2.) SUBMIT YOUR OWN STORY here [http://j.mp/datastories]

'''•Template for a 3-5 minute video structure'''

-Production options
--work with LOC video production staff
--enlist production help from NDSA members
--'''ACTION ITEM Deb will develop a call for assistance with video production using the following video structure outline to ensure that respondents understand the nature of what we are aiming for:'''

1.) Introduction: Quick overview of what happened–what was the problem? (talking head, this should be the same look and feel for each video) 30-60 seconds
2.) What kind of media/storage/hardware/software is the story about? (could be quick still images with narrative behind). How was the digital information originally stored? 20 seconds
3.) Explanation of the elements that made it impossible to recover information (suggestion was made to create a canned image/icon/logo disruptive graphic that would represent digital disaster in every video--tornado, flood, fire, time--to open this segment) 60 seconds
4.) Show how the recovery took place/did not take place 30-60 seconds
5.) Wrap-up/conclusion 30 seconds
6.) Screen with NDSA Outreach resources for institutional and personal digital preservation and archiving 20 seconds

NDSA:Storytellers

2011-10-21T20:41:50Z

Cmmorris: /* Meetings */

NDSA:Meeting Minutes 09-22-11

2011-09-23T17:18:18Z

Cmmorris:

'''Meeting Notes'''

•Approval Aug. 18 meeting minutes: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_08-18-11

--No changes were recommended. Aug. 18 minutes were used to update the Content Working Group and the Outreach Working Group on OWG Storytellers activities.

'''Action Item 1: Brief form to use to put out a call for stories to NDSA-all'''

Amanda French kindly put this form together for discussion:

Have you lost important data through 1) hardware failure, 2) hardware or format obsolescence, 3) migration to a new format, or other means? Did you once almost lose important data, but then manage to recover or preserve it? Tell your story here, and we'll tell the world, so that we can all learn more about how best to ensure that data is available for many years to come.
https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ.

Discussion: This form will gather ideas. OWG Storytellers will review submissions and develop production process based on availability of:
--production help from LOC or,
--guidelines for personal 3-5 minute self-made videos

Through the Center for History and New Media Amanda has offered to set up an OAI-PMH Omeka repository/web site for "Stories" to live on. Content will be easily ported for distribution to other sites.

Target date for distribution of the call to NDSA-all is second week in October. Deadline for submissions is the end of October.

Incentives for people to contribute stories was tabled. It was agreed that people should be encouraged to submit P&A news stories (not their own)?

'''Actions:'''
•Issue the call
--Amanda will revise form to make it very easy to submit ideas for stories (one paragraph, 3-4 sentences) rather than a piece of media, send the draft call out to the OWG for comment, and subsequently send to NDSA-all.
•What will the OWG Stories web site be called? Please weigh in.
•Set up repository and web site (late October)
•Continue investigating production options/methods

'''Action Item 2: Template for a 3-5 minute video structure'''

This discussion has been tabled until we know more about what kinds of stories will be submitted and how we will produce them. We do not want to prematurely create a structure that would be a barrier to participation.

NDSA:Meeting Minutes 09-22-11

2011-09-23T17:17:25Z

Cmmorris: Created page with ''''Meeting Notes''' •Approval Aug. 18 meeting minutes: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_08-18-11 --No changes were recommended. …'

'''Meeting Notes'''

•Approval Aug. 18 meeting minutes: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Meeting_Minutes_08-18-11
--No changes were recommended. Aug. 18 minutes were used to update the Content Working Group and the Outreach Working Group on OWG Storytellers activities.
'''
•Action Item 1: Brief form to use to put out a call for stories to NDSA-all'''

Amanda French kindly put this form together for discussion:

Have you lost important data through 1) hardware failure, 2) hardware or format obsolescence, 3) migration to a new format, or other means? Did you once almost lose important data, but then manage to recover or preserve it? Tell your story here, and we'll tell the world, so that we can all learn more about how best to ensure that data is available for many years to come.
https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ.

Discussion: This form will gather ideas. OWG Storytellers will review submissions and develop production process based on availability of:
--production help from LOC or,
--guidelines for personal 3-5 minute self-made videos

Through the Center for History and New Media Amanda has offered to set up an OAI-PMH Omeka repository/web site for "Stories" to live on. Content will be easily ported for distribution to other sites.

Target date for distribution of the call to NDSA-all is second week in October. Deadline for submissions is the end of October.

Incentives for people to contribute stories was tabled. It was agreed that people should be encouraged to submit P&A news stories (not their own)?

'''Actions:'''
•Issue the call
--Amanda will revise form to make it very easy to submit ideas for stories (one paragraph, 3-4 sentences) rather than a piece of media, send the draft call out to the OWG for comment, and subsequently send to NDSA-all.
•What will the OWG Stories web site be called? Please weigh in.
•Set up repository and web site (late October)
•Continue investigating production options/methods

'''•Action Item 2: Template for a 3-5 minute video structure'''

This discussion has been tabled until we know more about what kinds of stories will be submitted and how we will produce them. We do not want to prematurely create a structure that would be a barrier to participation.

NDSA:Storytellers

2011-09-23T17:16:23Z

Cmmorris: /* Meetings */

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

==Meetings==

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]

The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]

NDSA:Storytellers

2011-09-23T17:15:49Z

Cmmorris:

Back to the [[NDSA:Outreach Working Group]] Home.

=The Storytellers Action Team=

Link to the "story gathering" Google Doc: https://docs.google.com/spreadsheet/viewform?formkey=dE54RFprc0duVHg2aXRoUkNNZ0xTeVE6MQ

==Meetings==

The Outreach Working Group Storytellers, Thursday August 18, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 08-18-11]]
The Outreach Working Group Storytellers, Thursday September 22, 2011, 3:00 PM ET [[NDSA:Meeting Minutes 09-22-11]]