DLF Wiki - User contributions [en]

Strategies for Advancing Hidden Collections

2017-06-19T19:29:20Z

Christa:

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR. On June 19, 2017, CLIR held an "Ask the Experts" panel with project leaders during which they discussed common issues arising for people working with collections at small and under-resourced institutions. A recording of this session is available: http://clir.adobeconnect.com/p4vpre5njea5/

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [https://protekvaults.com/the-art-and-science-of-descriptive-metadata/ The art and science of descriptive metadata: Classifying your film archive for identification and discovery] - A general overview, with examples, of metadata by Tim Knapp of [https://protekvaults.com/ PRO-TEK Vaults]
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Digitizing Special Formats

2017-06-07T22:46:42Z

Christa: /* Information from Digitization Service Providers */

This list of resources is curated by the Digital Library Federation for the benefit of cultural heritage professionals planning projects involving the digitization of rare and unique materials. Applicants to the [http://www.clir.org/hiddencollections/ Digitizing Hidden Special Collections and Archives] and [https://www.clir.org/recordings-at-risk Recordings at Risk] programs of the [http://www.clir.org/ Council on Library and Information Resources] may find these helpful in planning project proposals.

Rather than providing comprehensive coverage, this list includes introductory and reference materials that are good places to begin an exploration of issues of broad import to digitizing cultural heritage materials.

Content for this wiki page is currently being curated by the following team: Nicholas Graham, Project Coordinator, [https://www.digitalnc.org North Carolina Digital Heritage Center], Lisa Gregory, Digital Projects Librarian, North Carolina Digital Heritage Center, and Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies at Johns Hopkins University.

If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

== Getting Started with Designing a Digital Preservation Plan ==
This section includes resources that will give an overview of the concepts that a cultural heritage institution will consider as it designs a digital preservation plan for digitally reformatted materials. Many of these resources give special attention to concepts and strategies that will be of particular use to institutions working to construct a plan from scratch or with limited financial and technical means. Resources that focus on particular types of collections are included in separate categories.

'''General'''

* Thanks to the [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation WikiProject Digital Preservation], the information about [http://en.wikipedia.org/wiki/Digital_preservation digital preservation on Wikipedia] is substantial and current.

* The [http://www.digitalpreservation.gov/ndsa/index.html National Digital Stewardship Alliance] (NDSA) has published the [http://ndsa.org/activities/levels-of-digital-preservation/ NDSA Levels of Digital Preservation], “a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities.” Additionally, the [http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf 2015 NDSA National Agenda for Digital Stewardship] provides a broad overview of current "challenges, opportunities, gaps, and trends" related to building and maintaining digital collections in the United States.

* The [http://www.dpconline.org/ Digital Preservation Coalition’s] [http://handbook.dpconline.org/ Digital Preservation Handbook] (now in its second edition) is “an internationally authoritative and practical guide to the subject of managing digital resources over time and the issues in sustaining access to them.” The Handbook includes a useful [http://handbook.dpconline.org/content-specific-preservation/moving-pictures-and-sound overview of audio and audiovisual content], including links to many other resources.

* [http://www.dpworkshop.org/dpm-eng/eng_index.htm Digital Preservation Management: Short-Term Strategies for Long-Term Problems] is a comprehensive tutorial created by Cornell University Libraries with funding from the National Endowment for the Humanities. It is now hosted by the MIT Libraries.

* [http://commons.lib.niu.edu/handle/10843/13610 From Theory to Action: “Good Enough” Digital Preservation Solutions for Under-Resourced Cultural Heritage Institutions] (2014) is a white paper compiling the results of a three-year study of affordable, scalable digital preservation solutions suitable for under-resourced organizations.

* The [https://www.nedcc.org Northeast Document Conservation Center] (NEDCC) has compiled a [https://www.nedcc.org/assets/media/documents/DigiPres_Biblio_Digital_Directions_2014_update.pdf Digital Preservation Reading List] that provides a thorough introduction to the challenges of digital preservation as they relate to cultural heritage collections. Additional links to resources related to digital preservation are provided on [https://www.nedcc.org/free-resources/digital-preservation NEDCC's website].

'''Data Integrity'''
* [http://digitalomnium.com/simple-act-of-digital-preservation-the-checksum/ The "Checksum" and the Digital Preservation of Oral History], from [http://digitalomnium.com/ Digitalomnium], provides an excellent broad overview and discusses freely available tools that are easily incorporated into workflows.

'''Newspaper Collections'''
* The [http://educopia.org/sites/educopia.org/files/publications/Guidelines_for_Digital_Newspaper_Preservation_Readiness_0.pdf Guidelines for Digital Newspaper Preservation Readiness] address a specific set of preservation challenges faced by libraries, archives, historical societies, and other organizations that curate substantial collections of digital newspaper content. ''Guidelines'' was written by Katherine Skinner and Mat Schultz and was published by the [http://educopia.org Educopia Institute] in 2014.

== Enhancing Access and Discoverability ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

'''Metadata Aggregation'''
* The [http://dp.la/ Digital Public Library of America] (DPLA) aggregates the metadata of digital collections held in educational and cultural heritage institutions across the United States. Institutions with large digital collections may contribute data as [https://dp.la/info/hubs/#our-content-hubs Content Hubs], while smaller organizations may contribute through local or regional [https://dp.la/info/hubs/ Service Hubs]. Contributors must abide by the [http://dp.la/info/about/policies/ DPLA's data policies] in order to participate.
* See also: [http://dp.la/info/wp-content/uploads/2014/03/Intro-to-DPLA-metadata-model-2014.pdf An Introduction to the DPLA Metadata Model] (pdf);
* The [http://dp.la/info/developers/map/ DPLA Metadata Application Profile];
* [http://vimeo.com/117617171 DPLA Metadata Aggregation Webinar Recording], 1/22/15;
* North Carolina Digital Heritage Center’s [https://github.com/ncdhc DPLA Aggregation Tools on Github];
* [http://mwdl.org/index.php Setting Up a Repository for Harvest], Mountain West Digital Library;
* [http://texashistory.unt.edu/ Portal Partners Page], The Portal to Texas History

'''Registries'''
* [http://papr.crl.edu/ The Print Archives Preservation Registry] (PAPR) collects information about serial titles, print holdings, and archiving terms and conditions. It is a valuable resource for assessing the uniqueness of serial collections and determining the degree of need for digitization of those collections.

'''Search Engine Optimization'''
* [http://www.clir.org/pubs/reports/pub165 Getting Found: the SEO Cookbook] provides a step-by-step video guide to help libraries measure and monitor the search engine optimization (SEO) performance of their digital repositories. The Cookbook includes everything necessary to implement a preconfigured Google Analytics dashboard that continuously monitors SEO performance metrics relevant to digital repositories.
* [https://en.wikipedia.org/wiki/Wikipedia:The_Wikipedia_Library/About The Wikipedia Library] offers resources to help cultural heritage institutions expose their collections through Wikipedia. As a common starting point for research, Wikipedia can be used to direct researchers to libraries where the resources can be accessed directly.

'''Accessibility'''
* The Association of Research Libraries (ARL) [http://accessibility.arl.org/ Web Accessibility Toolkit] explains the principles of accessibility, universal design, and digital inclusion, and offers tips about best practices and checklists for digital repository creators that can help them ensure digitized content is as broadly accessible as possible.

'''Enhancing Access and Discoverability to Media Collections'''
* [http://sites.dartmouth.edu/mediaecology/ The Media Ecology Project] (Dartmouth College) "provides online access to primary moving image research materials, and engages dynamic new forms of scholarly production and online publishing."

== Digital Repositories ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

'''General'''
* [https://public.ccsds.org/pubs/650x0m2.pdf Reference Model for an Open Archival Information System (OAIS)]
* [http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/trac The Trustworthy Repositories Audit & Certification: Criteria and Checklist (TRAC)] describes the characteristics of secure and sustainable digital repository management.
* [http://www.opendoar.org/index.html The Directory of Open Access Repositories (OpenDOAR)] is an international directory of academic open access repositories, useful for those seeking options for depositing digital collections or models for developing new digital repositories.

'''Storage'''
* [https://lockss.org/locksswp/wp-content/uploads/2013/01/IDCC2013.pdf Distributed Digital Preservation in the Cloud]

== Digital Reformatting ==

'''General'''
* The [http://www.digitalpreservation.gov/formats/intro/intro.shtml Sustainability of Digital Formats page] provides detailed descriptions and notes on sustainability issues for [http://www.digitalpreservation.gov/formats/fdd/browse_list.shtml hundreds of digital file formats].

'''Audio and Audiovisual'''
* The [http://www.arsc-audio.org/index.php Association for Recorded Sound Collections] (ARSC) released the [https://www.clir.org/pubs/reports/pub164/ ARSC Guide to Audio Preservation] in 2015 as a practical introduction to caring for and preserving audio collections. It is aimed at individuals and institutions that have recorded sound collections but lack the expertise in one or more areas to preserve them.
* In 2016, the [http://www.digitizationguidelines.gov/audio-visual/ Audio-Visual Working Group] of the [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative's] released [http://www.digitizationguidelines.gov/guidelines/Motion_pic_film_scan.html Guidelines: Motion Picture Film Scanning Projects]. This report includes "an introductory essay, a set of tables that describe a range of film 'inputs' and digital 'outputs,' and concludes with a model statement of work for outsourced conversion of film to video." Film digitization standards are still in the early stages of development, but this report provides a solid understanding of current best practices.
* [http://www.dlib.indiana.edu/projects/sounddirections/facet/facet_formats.pdf Format Characteristics and Preservation Problems] (2007) "succinctly covers the format characteristics and preservation problems identified by [http://www.dlib.indiana.edu/projects/sounddirections/facet/ FACET (Field Audio Collection Evaluation Tool)] as contributing to instability, degradation, and/or increased risk, providing specific information to aid in ranking field collections using the FACET software application." FACET is an open-source application that "helps collection managers construct a prioritized list of audio collections by condition and risk, enabling informed selection for preservation." Even for institutions not using FACET, the publication is a good source of information (with several helpful visual aids) that can aid in the assessment of audio collections.
* [http://archive.library.nyu.edu/preservation/movingimage/vipirshome.html Visual & Playback Inspection Ratings System] (ViPIRS) is a "Microsoft Access database tool designed to assist in the survey and preservation planning of audiovisual collections as part of Developing Principles and Methodologies for Moving Image and Audio Preservation in Research Libraries. ViPIRS is designed with a wide range of users in mind: from audiovisual novices to experts; from small institutions to large." ViPIRS has been developed for magnetic media, which includes modules for videotape, audiocassettes, and 1/4" reel-to-reel.
* [http://guides.nyu.edu/ld.php?content_id=24817650 Digitizing Video for Long-Term Preservation: An RFP Guide and Template] "is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video formats to digital carriers for preservation. This template can be used by libraries, archives, and other cultural heritage institutions and submitted to qualified transfer vendors."

'''Still Image'''
* The [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative’s] (FADGI) [http://www.digitizationguidelines.gov/guidelines/digitize-technical.html Technical Guidelines for Digitizing Cultural Heritage Materials] focuses on defining practical methods and requirements for imaging projects.The FADGI Star System provides institutions with guidance in how to tailor a digitization effort based on a desired level of quality for the end product, from low-quality surrogates that provide only informational value to high quality image capturing.

== Copyright and Intellectual Property ==

This section curated by Nicholas Graham and Lisa Gregory of the North Carolina Digital Heritage Center.

'''General'''

* [http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1495365 Copyright and Cultural Institutions: Guidelines for Digitization for U.S. Libraries, Archives, and Museums] by Peter Hirtle, Emily Hudson, and Andrew Kenyon (2009) provides comprehensive coverage of all major copyright issues relevant to digitization in cultural heritage institutions. This work is [http://saa.archivists.org/store/copyright-and-cultural-institutions-guidelines-for-digitization/1598/ also available in print from the Society of American Archivists].

* The [http://www.arl.org/ Association of Research Libraries], in particular its initiatives on [http://www.arl.org/focus-areas/research-collections/special-collections/2482-statements-principles-and-reports-of-arl-special-collections-working-groups#.VL82d0sn8RY Transforming Special Collections in the Digital Age] and on [http://www.arl.org/focus-areas/copyright-ip#.VL81v0sn8RY Copyright and Intellectual Property], has published a variety of documents relevant to the digitization of special collections and archives, including a 2012 special issue of [http://publications.arl.org/rli279/1 Research Library Issues] that covers legal concerns related to digitizing rare and unique materials.

'''Determining Copyright Status'''

* The [http://librarycopyright.net/resources/digitalslider/ ALA Copyright Slider] is a simple, user-friendly guide to determining copyright status of works.

* [https://copyright.cornell.edu/resources/publicdomain.cfm Copyright Term and the Public Domain in the United States] contains a helpful and very thorough chart for determining the copyright status of works created and/or published in the United States.

* [http://www.clir.org/pubs/abstract/reports/pub144 Copyright and Related Issues Relevant to Digital Preservation and Dissemination of Unpublished Pre-1972 Sound Recordings by Libraries and Archives] describes what libraries and archives can legally do to preserve and make accessible holdings of unpublished sound recordings.

* [http://rightsstatements.org/files/151002recommendations_for_standardized_international_rights_statements.pdf Recommendations for Standardized International Rights Statements] is a white paper summarizing the conclusions of a working group convened by the [http://dp.la/ Digital Public Library of America] and [http://www.europeana.eu/portal/ Europeana].

'''Audiovisual'''
* [http://guides.nyu.edu/ld.php?content_id=24818036 Video at Risk: Strategies for Preserving Commercial Video Collections in Libraries] "seek[s] to clarify exemptions for copying audiovisual works under Section 108(c) of the United States Copyright Act and thereby enhance the ability of librarians to preserve their video collections."

'''Orphan Works'''

* The [http://www.cmsimpact.org/fair-use/best-practices/statement-best-practices-fair-use-orphan-works-libraries-archives Statement of Best Practices in Fair Use of Collections Containing Orphan Works for Libraries, Archives, and Other Memory Institutions] developed by the Center for Media & Social Impact at American University and the UC Berkeley School of Law, includes clear guiding principles for us in determining when to apply fair use in the digitization and online publication of orphan works. The statement was produced after talking with librarians and archivists around the country.

* In 2009, the [http://www2.archivists.org/ Society of American Archivists] issued [http://www2.archivists.org/sites/all/files/OrphanWorks-June2009.pdf Orphan Works: Statement of Best Practices] to guide decision-making in conducting research into the copyright status of unpublished collections. The document includes a variety of useful links and appendices.

== Provenance, Privacy, and Ethics ==

* The [http://www.atalm.org/ Association of Tribal Archives, Libraries, and Museums] maintains a [http://www.atalm.org/node/52 list of resources relevant to the care of cultural materials of indigenous peoples].

* The [http://www2.archivists.org/ Society of American Archivists] (SAA) has convened a [http://www2.archivists.org/groups/native-american-archives-roundtable/protocols-for-native-american-archival-materials-information-and-resources-page task force] to revise and strengthen the Protocols for Native American Archival Materials (PNAAM), based upon [http://www2.nau.edu/libnap-p/protocols.html a document produced in 2007]. The draft document contains [http://www2.nau.edu/libnap-p/resources.html a useful bibliography of general resources on archives and ethics].

* The SAA case study, [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution], provides one example of how an institution interpreted the [http://www2.nau.edu/libnap-p/protocols.html Protocols] and the [http://www2.archivists.org/statements/saa-core-values-statement-and-code-of-ethics SAA Code of Ethics].

* [https://archives2016.sched.org/event/7f8V/111-archives-and-digital-inequality Archives and Digital Inequality, annotated collaborative bibliography] is a collections of resources and readings by the ''Archives and Digital Inequality'' pop-up session at SAA 2016.

* The [http://www.mnh.si.edu Smithsonian National Museum of Natural History] has maintained a bibliography of online resources titled the [http://anthropology.si.edu/naa/home/culturally_sensitive.html Ethics of Exhibiting Culturally Sensitive Materials Online]. This bibliography was last updated in 2010.

* [http://www.ala.org/advocacy/privacyconfidentiality/toolkitsprivacy/privacy The ALA Privacy Toolkit]

== Funding Opportunities ==
This section includes a listing of organizations that provide support for projects involving digitization of archival materials for preservation and access. This list is not exhaustive and submissions are encouraged (send submissions to DigiWiki@clir.org).

* The [http://www.neh.gov/ National Endowment for the Humanities] (NEH) supports digitization and related activities through the [http://www.neh.gov/grants/preservation/humanities-collections-and-reference-resourcesHumanities Collections and Reference Resources] program, the [http://www.neh.gov/grants/preservation/national-digital-newspaper-program National Digital Newspaper Program], and the [http://www.neh.gov/grants/preservation/preservation-and-access-research-and-development Preservation and Access Research and Development] grants.

* The [http://www.archives.gov/nhprc/ National Historical Publications & Records Commission] (NHPRC) offers funding for digitization and related activities through the [http://www.archives.gov/nhprc/announcement/access.htmlAccess to Historical Records] program and the [http://www.archives.gov/nhprc/announcement/digital.html Digital Dissemination of Archival Collections] program.

== Education and Training Opportunities ==

* [http://dp.la/ The Digital Public Library of America] (DPLA), working in partnership with trainers at the [https://www.digitalcommonwealth.org/ Digital Commonwealth], the [http://dlg.galileo.usg.edu/?Welcome Digital Library of Georgia], the [http://mndigital.org/ Minnesota Digital Library], the [http://montanamemory.org/ Montana Memory Project], and the [http://mwdl.org/ Mountain West Digital Library], have developed a workshop curriculum based on documented best practices for library digitization. A self-guided version of the curriculum intended for digitization beginners is available on the DPLA website through the [http://dp.la/info/about/projects/public-library-partnerships/ Public Library Partnerships Project].

* [http://www.lyrasis.org/Pages/Main.aspx Lyrasis] offers a variety of classes relevant to digitization and digital content management, such as ''Introduction to Audio Visual Digitization'', ''Introduction to Digital Project Management Planning'', and ''Digitization for Small Institutions''. The [https://www.lyrasis.org/Pages/Events.aspx classes and events schedule] contains up-to-date information about offerings.

* The [https://www.nedcc.org/preservation-training/training-currentlist Northeast Document Conservation Center] (NEDCC) offers a variety of programs, including several related to digital collections and digital preservation.

* The [http://sustainableheritagenetwork.org/ Sustainable Heritage Network] offers a variety of [http://sustainableheritagenetwork.org/browse?keys=&tid%5B%5D=65&promote=All in-person and online tutorials] related to archival best practices, ethics, appraisal, processing, and digitization.

== Information from Digitization Service Providers ==

'''NOTE''': ''This section is provided for convenience and information only. The Digital Library Federation and the Council on Library and Information Resources do not recommend or endorse any specific digitization service provider, and the use or non-use of any particular provider has no bearing upon any applicant's consideration in the [https://www.clir.org/hiddencollections Digitizing Hidden Special Collections and Archives] or [https://www.clir.org/recordings-at-risk Recordings at Risk] competitions.''

[https://bavc.org/preserve-media Bay Area Video Coalition] is one of the nation’s longest-standing non-profit video and audio preservation organizations. BAVC remains a leader in the field, developing the highest quality preservation standards and practices while working with individuals and cultural, academic, and media organizations to meet a range of needs for preserving historically and artistically important video and audio materials. BAVC provides [https://bavc.org/preserve-media/services/assessment-and-planning Assessment & Planning] and [https://bavc.org/preserve-media/services/transfer-services Transfer services]. BAVC's [https://bavc.org/preserve-media/preservation-access-program Preservation Access Program] offers reduced rates on video and audio preservation services to artists and small- to mid-sized arts and cultural heritage organizations. Services include analog-to-digital preservation transfers at a discounted rate based on organizational budget size. NEA funding also supports BAVC’s efforts to advance audiovisual preservation practice and theory based on new and innovative developments in the field.

The deadline for the next round of PAP is forthcoming, and will likely be in the late summer of 2017! Questions can be answered by calling 415-558-2131 or by emailing preservation-at-bavc.org).
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[https://bmiimaging.com BMI Imaging Systems, Inc.] enables libraries to transform microfilm records into a digital format that provides easy access and image enhancement capabilities never seen before. In addition to the archival TIFF used for inclusion to the State/National repositories, BMI provides a solution that allows patrons to scroll digital microfilm rolls from a computer and use full text search to find records, articles, and photos for interim access. Adjustable grayscale allows users to turn black and white images into real photos. For more information please contact Jake Walker at (800) 488-3456 ext 406 or jwalker@bmiimaging.com.
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[http://www.databankimx.com DataBank] is a National Document & Information Management Company with over 23 years of experience in document conversion and automation. Their areas of expertise include the conversion of photos, archival documents and legacy microfilm or microfiche collections. They offer seamless integration with repositories for storage and retrieval of scanned media. For additional information contact Kathy Berger, Senior Solutions Consultant, at kberger@databankimx.com or at (603) 463-0154.
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[http://digitalmediaservices.com/services/high-volume-digitization/ Digital Media Services] has an Archival Digitization program for the preservation and conversion of physical tape and film formats into the latest digital file formats. It has digital archive service centers on both U.S. coasts to minimize shipping costs and times for clients. For a free quote or questions concerning an upcoming project, please contact Keith Eland, Senior Account Executive, by phone at 646-975-6122, or by email at keland@digitalmediaservices.com.
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[http://www.digitalrevolution.tv Digital Revolution] is a full service Multi Media facility located in the heart of San Francisco. Founded by Paul Grippaldi in 2004, Digital Revolution is dedicated to helping clients create high quality digital media. From Legacy Media Digitizing : Preservation : Archiving : Video Creation : Post Production : Disc & USB Copying Services, Digital Revolution is the choice of Corporations, Educational Institutions, Non-Profits, Film Companies, Government Agencies and Individuals for their multi-media needs. For additional information call Digital Revolution at 415-398-1200.
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The [http://www.archive.org Internet Archive] (IA) is one of the world’s largest public digital libraries, with an extensive collection of human culture. The goal is to provide free access to all knowledge in an accessible, digital format for researchers, historians, people with disabilities, and the general public. The Internet Archive also offers online access and discovery of digital content, including [http://archive.org/texts public domain eBooks] and a more selective collection of public domain and non-public domain texts available for lending at [https://openlibrary.org OpenLibrary.org].

IA offers non-destructive digitization with a range of analog and born-digital formats, including: printed materials that are bound and unbound (books, magazines, yearbooks, etc.), archival materials, photographs, microfilm, microfiche, film and video (8mm and 16mm). Services include photographic imaging, digital processing, preservation, and access to digital data. Items to be digitized can be sent to one of 33 regional digitization centers around the world, or portable equipment can be placed on-site within libraries and archives. Questions: DigitalLibraries@archive.org

For an overview of the Internet Archive workflow, please click [http://archive.org/details/ProcessDocument this link]; To reach one of the Internet Archive centers, view contact info at [http://archive.org/scanning this link]; and to purchase digitization equipment, follow [http://archive.org/scanning/tabletopscribe this link].
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[http://www.lunaimaging.com/#welcome Luna Imaging, Inc.] offers digitization and software & hosting services for building and maintaining digital collections. Digitization services include: Preservation scanning; Access capture; Book capture services; and OCR, PDF, BookReader processing.
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[http://www.lyrasis.org LYRASIS] can support special collections and archival digitization projects by providing:

* Digitization and Project Management Services – working through its [http://www.lyrasis.org/digitize/ Digitization Collaborative] LYRASIS can digitize a wide range of source materials including print/manuscript/microfilm/photographic materials/audio/video and film and manage the process for you.
* Staff Expertise – information on processes and standards for project planning
* Professional Development Opportunities – LYRASIS offers a wide range of classes and can provide specific digitization classes to suit local needs.
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[http://www.memnon.com Memnon Archiving Services] offers a range of services to digitize, restore, preserve and provide access to audio-visual and cultural archives. Our unique parallel workflow system is designed to ensure quality while allowing larger volumes of materials to be preserved. Memnon’s services are suitable for a wide range of archive owners – from cultural institutions, libraries, universities and record labels. Memnon has accrued over 15 years of experience working with audio-visual technology throughout in Europe, North America, Africa and the Middle East. Our workforce has evolved into a multi-disciplinary team of engineers, computer specialists, documentation and meta-data management experts and project managers. A Sony Company since 2015, Memnon has the flexibility to provide services in a way that best fits our clients’ needs. Our North American headquarters are located in Bloomington, Indiana.

* ''Outsourced Service'' - In four delivery centers around the world, we propose an easy and paramount solution for all your archiving needs, ensuring high efficiency and fast project completion.
* ''On-site Managed Service'' - Memnon in-a-box is our onsite managed service to provide digitization service in your facilities- planning, setup, ramp up, delivery, completion, removal. Memnon manages and operates the project in your facilities, with optional deployment of your staff and your equipment if requested. Leverage Memnon’s workflows, tools, operational procedures, equipment, staff and expertise, with no further investment for you.
* ''Hybrid Services'' - Depending on your specific requirements, Memnon can implement a mixed approach where part of the digitization process is done in-house while other parts are outsourced.

Specific Services:

* ''Audio Digitization'' - Memnon has a complete range of equipment for reading a wide range of sound formats. We make it our business to constantly acquire equipment of all kinds and have extensive experience of working with delicate and complex formats and innovative new techniques.

* ''Video Digitization'' - Memnon is committed to providing high quality cleaning and processing to enhance media quality while ensuring authenticity of the original content, fast transfer through latest automated preservation processes and excellent cost efficiency.

* ''Film Digitization'' - Film digitization is a sensitive and delicate task requiring a great deal of knowledge and know how. Our highly qualified team handles your material with care and puts all its skills to restore, clean, repack, synchronize sound, catalog and digitize your collections.

* ''Restoration and Treatment'' - Memnon ensures authenticity of the original content through latest, cost efficient and excellent preservation processes by high quality cleaning and treatment, a large panel of media quality enhancements and restoration of the recordings.

* ''QC & Delivery'' - Thanks to its 25-year history in the sector, the company delivers the highest quality in industrial processes and quality control methodologies trough industry and Memnon proprietary tools.

* ''Metadata Management, Content Indexation and Enrichment'' - We help to create, manage and consolidate from different source of metadata in the digitization and we can enrich your context based information with various automated processes.

* ''Project Management'' - To meet expectations precisely, we draw up detailed specifications with the clients representatives prior to the initiation of the project. Safeguarding of the collections fidelity and integrity is a must in any of our logistic and production processes. Specific procedures are in place to ensure a controlled and secured environment and all our employees are well aware of the cultural and historical value of materials and of the sensitivity to content’s nature.

* ''Workflow and Tools'' - Based on the unique expertise in handling large scale digitization and physical carrier handling, Memnon’s in-house R&D unit has develop proprietary workflow management platform and unique toolsets to advance, monitor and manage the entire workflow and carrier handling through the entire process.

* ''Cataloguing and Collections Planning'' - Memnon offers clients support and services for Cataloguing and Collections Planning process. This is often the very first setup to assess what exists in the archives, and to prepare and sort the collections for an accurate quote and shipment planning.

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The [https://www.nedcc.org Northeast Document Conservation Center] (NEDCC) is an independent conservation laboratory specializing in the conservation and preservation of paper-based collections. NEDCC provides professional conservation treatment for books, maps, photographs, documents, parchment, papyrus, manuscripts, architectural plans, and works of art on paper. NEDCC’s Imaging Services department provides digital imaging services and specializes in rare, historic, and oversize materials, as well as X-Ray Film scanning and reformatting for black and white and color negative films and color transparencies.
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[http://www.normicro.com Northern Micrographics] has over 60 years experience partnering with clients in library, academic, commercial and industrial markets to provide superior preservation imaging products and services. They scan a variety of object types including bound and disbound volumes, photos, maps, microfilm and microfiche. Northern Micrographics can also help place digital collections online with custom software products, ProSeek® and PhotoAtlasTM. They also offer a variety of other services including microfilming, microfilm duplication, metadata development, data conversions, hosting and book binding. Contact Northern Micrographics at 800-236-0850 or at sales@nmt.com to learn more.
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[http://digitization.stanford.edu/ Stanford University Libraries (SUL) Digitization Services] is a fully-integrated service provider tailored to meet libraries, archives and museums’ heterogeneous collection needs. SUL digitization services support three families of content format: paper-based materials, audiovisual media and born-digital files.

SUL Digitization Services offers:
* Digitization of original materials;
* Large format scanning and image stitching;
* Reformatting of audio and moving image content;
* Reformatting and recovery of files from digital media;
* Preservation-quality master file creation;
* Derivative file creation for discovery and access;
* Secure storage and handling of original materials;
* OCR text processing in plain text, ALTO or PDF;
* Project consultation and planning;
* RFP consultation and vendor management;
* Onsite digitization for fragile content;
* Long-term preservation; and
* Content hosting and discovery solutions.

Stanford University Library's digitization services are provided by Digital Library Systems and Services. For inquiries regarding digitization services, contact digitization-contact@lists.stanford.edu. SUL Digitization Services' [http://www.clir.org/hiddencollections/applicants/service-provider-information/SUL-digitization-services-brochure/at_download/file brochure] provides full details for potential partners.
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[http://www.twocatdigital.com Two Cat Digital] has been providing world-class digital imaging and consulting services since 2003 with a particular emphasis on cultural heritage institutions and materials. Their passion is in designing and managing efficient digitization workflows, and for helping clients bring their valuable collections to light. Two Cat clients include hundreds of institutions including museums, libraries, universities, government agencies, architects, photographers and non-profit organizations. For additional information contact Two Cat at info@twocatdigital.com.

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If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a working group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

Digitizing Special Formats

2017-06-07T21:46:52Z

Christa: /* Information from Digitization Service Providers */

This list of resources is curated by the Digital Library Federation for the benefit of cultural heritage professionals planning projects involving the digitization of rare and unique materials. Applicants to the [http://www.clir.org/hiddencollections/ Digitizing Hidden Special Collections and Archives] and [https://www.clir.org/recordings-at-risk Recordings at Risk] programs of the [http://www.clir.org/ Council on Library and Information Resources] may find these helpful in planning project proposals.

Rather than providing comprehensive coverage, this list includes introductory and reference materials that are good places to begin an exploration of issues of broad import to digitizing cultural heritage materials.

Content for this wiki page is currently being curated by the following team: Nicholas Graham, Project Coordinator, [https://www.digitalnc.org North Carolina Digital Heritage Center], Lisa Gregory, Digital Projects Librarian, North Carolina Digital Heritage Center, and Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies at Johns Hopkins University.

If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a curatorial group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

== Getting Started with Designing a Digital Preservation Plan ==
This section includes resources that will give an overview of the concepts that a cultural heritage institution will consider as it designs a digital preservation plan for digitally reformatted materials. Many of these resources give special attention to concepts and strategies that will be of particular use to institutions working to construct a plan from scratch or with limited financial and technical means. Resources that focus on particular types of collections are included in separate categories.

'''General'''

* Thanks to the [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation WikiProject Digital Preservation], the information about [http://en.wikipedia.org/wiki/Digital_preservation digital preservation on Wikipedia] is substantial and current.

* The [http://www.digitalpreservation.gov/ndsa/index.html National Digital Stewardship Alliance] (NDSA) has published the [http://ndsa.org/activities/levels-of-digital-preservation/ NDSA Levels of Digital Preservation], “a tiered set of recommendations for how organizations should begin to build or enhance their digital preservation activities.” Additionally, the [http://www.digitalpreservation.gov/ndsa/documents/2015NationalAgenda.pdf 2015 NDSA National Agenda for Digital Stewardship] provides a broad overview of current "challenges, opportunities, gaps, and trends" related to building and maintaining digital collections in the United States.

* The [http://www.dpconline.org/ Digital Preservation Coalition’s] [http://handbook.dpconline.org/ Digital Preservation Handbook] (now in its second edition) is “an internationally authoritative and practical guide to the subject of managing digital resources over time and the issues in sustaining access to them.” The Handbook includes a useful [http://handbook.dpconline.org/content-specific-preservation/moving-pictures-and-sound overview of audio and audiovisual content], including links to many other resources.

* [http://www.dpworkshop.org/dpm-eng/eng_index.htm Digital Preservation Management: Short-Term Strategies for Long-Term Problems] is a comprehensive tutorial created by Cornell University Libraries with funding from the National Endowment for the Humanities. It is now hosted by the MIT Libraries.

* [http://commons.lib.niu.edu/handle/10843/13610 From Theory to Action: “Good Enough” Digital Preservation Solutions for Under-Resourced Cultural Heritage Institutions] (2014) is a white paper compiling the results of a three-year study of affordable, scalable digital preservation solutions suitable for under-resourced organizations.

* The [https://www.nedcc.org Northeast Document Conservation Center] (NEDCC) has compiled a [https://www.nedcc.org/assets/media/documents/DigiPres_Biblio_Digital_Directions_2014_update.pdf Digital Preservation Reading List] that provides a thorough introduction to the challenges of digital preservation as they relate to cultural heritage collections. Additional links to resources related to digital preservation are provided on [https://www.nedcc.org/free-resources/digital-preservation NEDCC's website].

'''Data Integrity'''
* [http://digitalomnium.com/simple-act-of-digital-preservation-the-checksum/ The "Checksum" and the Digital Preservation of Oral History], from [http://digitalomnium.com/ Digitalomnium], provides an excellent broad overview and discusses freely available tools that are easily incorporated into workflows.

'''Newspaper Collections'''
* The [http://educopia.org/sites/educopia.org/files/publications/Guidelines_for_Digital_Newspaper_Preservation_Readiness_0.pdf Guidelines for Digital Newspaper Preservation Readiness] address a specific set of preservation challenges faced by libraries, archives, historical societies, and other organizations that curate substantial collections of digital newspaper content. ''Guidelines'' was written by Katherine Skinner and Mat Schultz and was published by the [http://educopia.org Educopia Institute] in 2014.

== Enhancing Access and Discoverability ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

'''Metadata Aggregation'''
* The [http://dp.la/ Digital Public Library of America] (DPLA) aggregates the metadata of digital collections held in educational and cultural heritage institutions across the United States. Institutions with large digital collections may contribute data as [https://dp.la/info/hubs/#our-content-hubs Content Hubs], while smaller organizations may contribute through local or regional [https://dp.la/info/hubs/ Service Hubs]. Contributors must abide by the [http://dp.la/info/about/policies/ DPLA's data policies] in order to participate.
* See also: [http://dp.la/info/wp-content/uploads/2014/03/Intro-to-DPLA-metadata-model-2014.pdf An Introduction to the DPLA Metadata Model] (pdf);
* The [http://dp.la/info/developers/map/ DPLA Metadata Application Profile];
* [http://vimeo.com/117617171 DPLA Metadata Aggregation Webinar Recording], 1/22/15;
* North Carolina Digital Heritage Center’s [https://github.com/ncdhc DPLA Aggregation Tools on Github];
* [http://mwdl.org/index.php Setting Up a Repository for Harvest], Mountain West Digital Library;
* [http://texashistory.unt.edu/ Portal Partners Page], The Portal to Texas History

'''Registries'''
* [http://papr.crl.edu/ The Print Archives Preservation Registry] (PAPR) collects information about serial titles, print holdings, and archiving terms and conditions. It is a valuable resource for assessing the uniqueness of serial collections and determining the degree of need for digitization of those collections.

'''Search Engine Optimization'''
* [http://www.clir.org/pubs/reports/pub165 Getting Found: the SEO Cookbook] provides a step-by-step video guide to help libraries measure and monitor the search engine optimization (SEO) performance of their digital repositories. The Cookbook includes everything necessary to implement a preconfigured Google Analytics dashboard that continuously monitors SEO performance metrics relevant to digital repositories.
* [https://en.wikipedia.org/wiki/Wikipedia:The_Wikipedia_Library/About The Wikipedia Library] offers resources to help cultural heritage institutions expose their collections through Wikipedia. As a common starting point for research, Wikipedia can be used to direct researchers to libraries where the resources can be accessed directly.

'''Accessibility'''
* The Association of Research Libraries (ARL) [http://accessibility.arl.org/ Web Accessibility Toolkit] explains the principles of accessibility, universal design, and digital inclusion, and offers tips about best practices and checklists for digital repository creators that can help them ensure digitized content is as broadly accessible as possible.

'''Enhancing Access and Discoverability to Media Collections'''
* [http://sites.dartmouth.edu/mediaecology/ The Media Ecology Project] (Dartmouth College) "provides online access to primary moving image research materials, and engages dynamic new forms of scholarly production and online publishing."

== Digital Repositories ==

This section curated by Tamsyn Rose-Steel, CLIR/DLF Postdoctoral Fellow for Data Curation in Medieval Studies.

'''General'''
* [https://public.ccsds.org/pubs/650x0m2.pdf Reference Model for an Open Archival Information System (OAIS)]
* [http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/trac The Trustworthy Repositories Audit & Certification: Criteria and Checklist (TRAC)] describes the characteristics of secure and sustainable digital repository management.
* [http://www.opendoar.org/index.html The Directory of Open Access Repositories (OpenDOAR)] is an international directory of academic open access repositories, useful for those seeking options for depositing digital collections or models for developing new digital repositories.

'''Storage'''
* [https://lockss.org/locksswp/wp-content/uploads/2013/01/IDCC2013.pdf Distributed Digital Preservation in the Cloud]

== Digital Reformatting ==

'''General'''
* The [http://www.digitalpreservation.gov/formats/intro/intro.shtml Sustainability of Digital Formats page] provides detailed descriptions and notes on sustainability issues for [http://www.digitalpreservation.gov/formats/fdd/browse_list.shtml hundreds of digital file formats].

'''Audio and Audiovisual'''
* The [http://www.arsc-audio.org/index.php Association for Recorded Sound Collections] (ARSC) released the [https://www.clir.org/pubs/reports/pub164/ ARSC Guide to Audio Preservation] in 2015 as a practical introduction to caring for and preserving audio collections. It is aimed at individuals and institutions that have recorded sound collections but lack the expertise in one or more areas to preserve them.
* In 2016, the [http://www.digitizationguidelines.gov/audio-visual/ Audio-Visual Working Group] of the [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative's] released [http://www.digitizationguidelines.gov/guidelines/Motion_pic_film_scan.html Guidelines: Motion Picture Film Scanning Projects]. This report includes "an introductory essay, a set of tables that describe a range of film 'inputs' and digital 'outputs,' and concludes with a model statement of work for outsourced conversion of film to video." Film digitization standards are still in the early stages of development, but this report provides a solid understanding of current best practices.
* [http://www.dlib.indiana.edu/projects/sounddirections/facet/facet_formats.pdf Format Characteristics and Preservation Problems] (2007) "succinctly covers the format characteristics and preservation problems identified by [http://www.dlib.indiana.edu/projects/sounddirections/facet/ FACET (Field Audio Collection Evaluation Tool)] as contributing to instability, degradation, and/or increased risk, providing specific information to aid in ranking field collections using the FACET software application." FACET is an open-source application that "helps collection managers construct a prioritized list of audio collections by condition and risk, enabling informed selection for preservation." Even for institutions not using FACET, the publication is a good source of information (with several helpful visual aids) that can aid in the assessment of audio collections.
* [http://archive.library.nyu.edu/preservation/movingimage/vipirshome.html Visual & Playback Inspection Ratings System] (ViPIRS) is a "Microsoft Access database tool designed to assist in the survey and preservation planning of audiovisual collections as part of Developing Principles and Methodologies for Moving Image and Audio Preservation in Research Libraries. ViPIRS is designed with a wide range of users in mind: from audiovisual novices to experts; from small institutions to large." ViPIRS has been developed for magnetic media, which includes modules for videotape, audiocassettes, and 1/4" reel-to-reel.
* [http://guides.nyu.edu/ld.php?content_id=24817650 Digitizing Video for Long-Term Preservation: An RFP Guide and Template] "is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video formats to digital carriers for preservation. This template can be used by libraries, archives, and other cultural heritage institutions and submitted to qualified transfer vendors."

'''Still Image'''
* The [http://www.digitizationguidelines.gov/ Federal Agencies Digitization Guidelines Initiative’s] (FADGI) [http://www.digitizationguidelines.gov/guidelines/digitize-technical.html Technical Guidelines for Digitizing Cultural Heritage Materials] focuses on defining practical methods and requirements for imaging projects.The FADGI Star System provides institutions with guidance in how to tailor a digitization effort based on a desired level of quality for the end product, from low-quality surrogates that provide only informational value to high quality image capturing.

== Copyright and Intellectual Property ==

This section curated by Nicholas Graham and Lisa Gregory of the North Carolina Digital Heritage Center.

'''General'''

* [http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1495365 Copyright and Cultural Institutions: Guidelines for Digitization for U.S. Libraries, Archives, and Museums] by Peter Hirtle, Emily Hudson, and Andrew Kenyon (2009) provides comprehensive coverage of all major copyright issues relevant to digitization in cultural heritage institutions. This work is [http://saa.archivists.org/store/copyright-and-cultural-institutions-guidelines-for-digitization/1598/ also available in print from the Society of American Archivists].

* The [http://www.arl.org/ Association of Research Libraries], in particular its initiatives on [http://www.arl.org/focus-areas/research-collections/special-collections/2482-statements-principles-and-reports-of-arl-special-collections-working-groups#.VL82d0sn8RY Transforming Special Collections in the Digital Age] and on [http://www.arl.org/focus-areas/copyright-ip#.VL81v0sn8RY Copyright and Intellectual Property], has published a variety of documents relevant to the digitization of special collections and archives, including a 2012 special issue of [http://publications.arl.org/rli279/1 Research Library Issues] that covers legal concerns related to digitizing rare and unique materials.

'''Determining Copyright Status'''

* The [http://librarycopyright.net/resources/digitalslider/ ALA Copyright Slider] is a simple, user-friendly guide to determining copyright status of works.

* [https://copyright.cornell.edu/resources/publicdomain.cfm Copyright Term and the Public Domain in the United States] contains a helpful and very thorough chart for determining the copyright status of works created and/or published in the United States.

* [http://www.clir.org/pubs/abstract/reports/pub144 Copyright and Related Issues Relevant to Digital Preservation and Dissemination of Unpublished Pre-1972 Sound Recordings by Libraries and Archives] describes what libraries and archives can legally do to preserve and make accessible holdings of unpublished sound recordings.

* [http://rightsstatements.org/files/151002recommendations_for_standardized_international_rights_statements.pdf Recommendations for Standardized International Rights Statements] is a white paper summarizing the conclusions of a working group convened by the [http://dp.la/ Digital Public Library of America] and [http://www.europeana.eu/portal/ Europeana].

'''Audiovisual'''
* [http://guides.nyu.edu/ld.php?content_id=24818036 Video at Risk: Strategies for Preserving Commercial Video Collections in Libraries] "seek[s] to clarify exemptions for copying audiovisual works under Section 108(c) of the United States Copyright Act and thereby enhance the ability of librarians to preserve their video collections."

'''Orphan Works'''

* The [http://www.cmsimpact.org/fair-use/best-practices/statement-best-practices-fair-use-orphan-works-libraries-archives Statement of Best Practices in Fair Use of Collections Containing Orphan Works for Libraries, Archives, and Other Memory Institutions] developed by the Center for Media & Social Impact at American University and the UC Berkeley School of Law, includes clear guiding principles for us in determining when to apply fair use in the digitization and online publication of orphan works. The statement was produced after talking with librarians and archivists around the country.

* In 2009, the [http://www2.archivists.org/ Society of American Archivists] issued [http://www2.archivists.org/sites/all/files/OrphanWorks-June2009.pdf Orphan Works: Statement of Best Practices] to guide decision-making in conducting research into the copyright status of unpublished collections. The document includes a variety of useful links and appendices.

== Provenance, Privacy, and Ethics ==

* The [http://www.atalm.org/ Association of Tribal Archives, Libraries, and Museums] maintains a [http://www.atalm.org/node/52 list of resources relevant to the care of cultural materials of indigenous peoples].

* The [http://www2.archivists.org/ Society of American Archivists] (SAA) has convened a [http://www2.archivists.org/groups/native-american-archives-roundtable/protocols-for-native-american-archival-materials-information-and-resources-page task force] to revise and strengthen the Protocols for Native American Archival Materials (PNAAM), based upon [http://www2.nau.edu/libnap-p/protocols.html a document produced in 2007]. The draft document contains [http://www2.nau.edu/libnap-p/resources.html a useful bibliography of general resources on archives and ethics].

* The SAA case study, [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution], provides one example of how an institution interpreted the [http://www2.nau.edu/libnap-p/protocols.html Protocols] and the [http://www2.archivists.org/statements/saa-core-values-statement-and-code-of-ethics SAA Code of Ethics].

* [https://archives2016.sched.org/event/7f8V/111-archives-and-digital-inequality Archives and Digital Inequality, annotated collaborative bibliography] is a collections of resources and readings by the ''Archives and Digital Inequality'' pop-up session at SAA 2016.

* The [http://www.mnh.si.edu Smithsonian National Museum of Natural History] has maintained a bibliography of online resources titled the [http://anthropology.si.edu/naa/home/culturally_sensitive.html Ethics of Exhibiting Culturally Sensitive Materials Online]. This bibliography was last updated in 2010.

* [http://www.ala.org/advocacy/privacyconfidentiality/toolkitsprivacy/privacy The ALA Privacy Toolkit]

== Funding Opportunities ==
This section includes a listing of organizations that provide support for projects involving digitization of archival materials for preservation and access. This list is not exhaustive and submissions are encouraged (send submissions to DigiWiki@clir.org).

* The [http://www.neh.gov/ National Endowment for the Humanities] (NEH) supports digitization and related activities through the [http://www.neh.gov/grants/preservation/humanities-collections-and-reference-resourcesHumanities Collections and Reference Resources] program, the [http://www.neh.gov/grants/preservation/national-digital-newspaper-program National Digital Newspaper Program], and the [http://www.neh.gov/grants/preservation/preservation-and-access-research-and-development Preservation and Access Research and Development] grants.

* The [http://www.archives.gov/nhprc/ National Historical Publications & Records Commission] (NHPRC) offers funding for digitization and related activities through the [http://www.archives.gov/nhprc/announcement/access.htmlAccess to Historical Records] program and the [http://www.archives.gov/nhprc/announcement/digital.html Digital Dissemination of Archival Collections] program.

== Education and Training Opportunities ==

* [http://dp.la/ The Digital Public Library of America] (DPLA), working in partnership with trainers at the [https://www.digitalcommonwealth.org/ Digital Commonwealth], the [http://dlg.galileo.usg.edu/?Welcome Digital Library of Georgia], the [http://mndigital.org/ Minnesota Digital Library], the [http://montanamemory.org/ Montana Memory Project], and the [http://mwdl.org/ Mountain West Digital Library], have developed a workshop curriculum based on documented best practices for library digitization. A self-guided version of the curriculum intended for digitization beginners is available on the DPLA website through the [http://dp.la/info/about/projects/public-library-partnerships/ Public Library Partnerships Project].

* [http://www.lyrasis.org/Pages/Main.aspx Lyrasis] offers a variety of classes relevant to digitization and digital content management, such as ''Introduction to Audio Visual Digitization'', ''Introduction to Digital Project Management Planning'', and ''Digitization for Small Institutions''. The [https://www.lyrasis.org/Pages/Events.aspx classes and events schedule] contains up-to-date information about offerings.

* The [https://www.nedcc.org/preservation-training/training-currentlist Northeast Document Conservation Center] (NEDCC) offers a variety of programs, including several related to digital collections and digital preservation.

* The [http://sustainableheritagenetwork.org/ Sustainable Heritage Network] offers a variety of [http://sustainableheritagenetwork.org/browse?keys=&tid%5B%5D=65&promote=All in-person and online tutorials] related to archival best practices, ethics, appraisal, processing, and digitization.

== Information from Digitization Service Providers ==

'''NOTE''': ''This section is provided for convenience and information only. The Digital Library Federation and the Council on Library and Information Resources do not recommend or endorse any specific digitization service provider, and the use or non-use of any particular provider has no bearing upon any applicant's consideration in the [https://www.clir.org/hiddencollections Digitizing Hidden Special Collections and Archives] or [https://www.clir.org/recordings-at-risk Recordings at Risk] competitions.''

[https://bavc.org/preserve-media Bay Area Video Coalition] is one of the nation’s longest-standing non-profit video and audio preservation organizations. BAVC remains a leader in the field, developing the highest quality preservation standards and practices while working with individuals and cultural, academic, and media organizations to meet a range of needs for preserving historically and artistically important video and audio materials. BAVC provides [https://bavc.org/preserve-media/services/assessment-and-planning Assessment & Planning] and [https://bavc.org/preserve-media/services/transfer-services Transfer services]. BAVC's [https://bavc.org/preserve-media/preservation-access-program Preservation Access Program] offers reduced rates on video and audio preservation services to artists and small- to mid-sized arts and cultural heritage organizations. Services include analog-to-digital preservation transfers at a discounted rate based on organizational budget size. NEA funding also supports BAVC’s efforts to advance audiovisual preservation practice and theory based on new and innovative developments in the field.

The deadline for the next round of PAP is forthcoming, and will likely be in the late summer of 2017! Questions can be answered by calling 415-558-2131 or by emailing preservation-at-bavc.org).
----
[https://bmiimaging.com BMI Imaging Systems, Inc.] enables libraries to transform microfilm records into a digital format that provides easy access and image enhancement capabilities never seen before. In addition to the archival TIFF used for inclusion to the State/National repositories, BMI provides a solution that allows patrons to scroll digital microfilm rolls from a computer and use full text search to find records, articles, and photos for interim access. Adjustable grayscale allows users to turn black and white images into real photos. For more information please contact Jake Walker at (800) 488-3456 ext 406 or jwalker@bmiimaging.com.
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[http://www.databankimx.com DataBank] is a National Document & Information Management Company with over 23 years of experience in document conversion and automation. Their areas of expertise include the conversion of photos, archival documents and legacy microfilm or microfiche collections. They offer seamless integration with repositories for storage and retrieval of scanned media. For additional information contact Kathy Berger, Senior Solutions Consultant, at kberger@databankimx.com or at (603) 463-0154.
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[http://digitalmediaservices.com/services/high-volume-digitization/ Digital Media Services] has an Archival Digitization program for the preservation and conversion of physical tape and film formats into the latest digital file formats. It has digital archive service centers on both U.S. coasts to minimize shipping costs and times for clients. For a free quote or questions concerning an upcoming project, please contact us at 212-951-7000 in New York or 818-846-4000 in Los Angeles, or email Sales@digitalmediaservices.com.
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[http://www.digitalrevolution.tv Digital Revolution] is a full service Multi Media facility located in the heart of San Francisco. Founded by Paul Grippaldi in 2004, Digital Revolution is dedicated to helping clients create high quality digital media. From Legacy Media Digitizing : Preservation : Archiving : Video Creation : Post Production : Disc & USB Copying Services, Digital Revolution is the choice of Corporations, Educational Institutions, Non-Profits, Film Companies, Government Agencies and Individuals for their multi-media needs. For additional information call Digital Revolution at 415-398-1200.
----
The [http://www.archive.org Internet Archive] (IA) is one of the world’s largest public digital libraries, with an extensive collection of human culture. The goal is to provide free access to all knowledge in an accessible, digital format for researchers, historians, people with disabilities, and the general public. The Internet Archive also offers online access and discovery of digital content, including [http://archive.org/texts public domain eBooks] and a more selective collection of public domain and non-public domain texts available for lending at [https://openlibrary.org OpenLibrary.org].

IA offers non-destructive digitization with a range of analog and born-digital formats, including: printed materials that are bound and unbound (books, magazines, yearbooks, etc.), archival materials, photographs, microfilm, microfiche, film and video (8mm and 16mm). Services include photographic imaging, digital processing, preservation, and access to digital data. Items to be digitized can be sent to one of 33 regional digitization centers around the world, or portable equipment can be placed on-site within libraries and archives. Questions: DigitalLibraries@archive.org

For an overview of the Internet Archive workflow, please click [http://archive.org/details/ProcessDocument this link]; To reach one of the Internet Archive centers, view contact info at [http://archive.org/scanning this link]; and to purchase digitization equipment, follow [http://archive.org/scanning/tabletopscribe this link].
----
[http://www.lunaimaging.com/#welcome Luna Imaging, Inc.] offers digitization and software & hosting services for building and maintaining digital collections. Digitization services include: Preservation scanning; Access capture; Book capture services; and OCR, PDF, BookReader processing.
----
[http://www.lyrasis.org LYRASIS] can support special collections and archival digitization projects by providing:

* Digitization and Project Management Services – working through its [http://www.lyrasis.org/digitize/ Digitization Collaborative] LYRASIS can digitize a wide range of source materials including print/manuscript/microfilm/photographic materials/audio/video and film and manage the process for you.
* Staff Expertise – information on processes and standards for project planning
* Professional Development Opportunities – LYRASIS offers a wide range of classes and can provide specific digitization classes to suit local needs.
----
[http://www.memnon.com Memnon Archiving Services] offers a range of services to digitize, restore, preserve and provide access to audio-visual and cultural archives. Our unique parallel workflow system is designed to ensure quality while allowing larger volumes of materials to be preserved. Memnon’s services are suitable for a wide range of archive owners – from cultural institutions, libraries, universities and record labels. Memnon has accrued over 15 years of experience working with audio-visual technology throughout in Europe, North America, Africa and the Middle East. Our workforce has evolved into a multi-disciplinary team of engineers, computer specialists, documentation and meta-data management experts and project managers. A Sony Company since 2015, Memnon has the flexibility to provide services in a way that best fits our clients’ needs. Our North American headquarters are located in Bloomington, Indiana.

* ''Outsourced Service'' - In four delivery centers around the world, we propose an easy and paramount solution for all your archiving needs, ensuring high efficiency and fast project completion.
* ''On-site Managed Service'' - Memnon in-a-box is our onsite managed service to provide digitization service in your facilities- planning, setup, ramp up, delivery, completion, removal. Memnon manages and operates the project in your facilities, with optional deployment of your staff and your equipment if requested. Leverage Memnon’s workflows, tools, operational procedures, equipment, staff and expertise, with no further investment for you.
* ''Hybrid Services'' - Depending on your specific requirements, Memnon can implement a mixed approach where part of the digitization process is done in-house while other parts are outsourced.

Specific Services:

* ''Audio Digitization'' - Memnon has a complete range of equipment for reading a wide range of sound formats. We make it our business to constantly acquire equipment of all kinds and have extensive experience of working with delicate and complex formats and innovative new techniques.

* ''Video Digitization'' - Memnon is committed to providing high quality cleaning and processing to enhance media quality while ensuring authenticity of the original content, fast transfer through latest automated preservation processes and excellent cost efficiency.

* ''Film Digitization'' - Film digitization is a sensitive and delicate task requiring a great deal of knowledge and know how. Our highly qualified team handles your material with care and puts all its skills to restore, clean, repack, synchronize sound, catalog and digitize your collections.

* ''Restoration and Treatment'' - Memnon ensures authenticity of the original content through latest, cost efficient and excellent preservation processes by high quality cleaning and treatment, a large panel of media quality enhancements and restoration of the recordings.

* ''QC & Delivery'' - Thanks to its 25-year history in the sector, the company delivers the highest quality in industrial processes and quality control methodologies trough industry and Memnon proprietary tools.

* ''Metadata Management, Content Indexation and Enrichment'' - We help to create, manage and consolidate from different source of metadata in the digitization and we can enrich your context based information with various automated processes.

* ''Project Management'' - To meet expectations precisely, we draw up detailed specifications with the clients representatives prior to the initiation of the project. Safeguarding of the collections fidelity and integrity is a must in any of our logistic and production processes. Specific procedures are in place to ensure a controlled and secured environment and all our employees are well aware of the cultural and historical value of materials and of the sensitivity to content’s nature.

* ''Workflow and Tools'' - Based on the unique expertise in handling large scale digitization and physical carrier handling, Memnon’s in-house R&D unit has develop proprietary workflow management platform and unique toolsets to advance, monitor and manage the entire workflow and carrier handling through the entire process.

* ''Cataloguing and Collections Planning'' - Memnon offers clients support and services for Cataloguing and Collections Planning process. This is often the very first setup to assess what exists in the archives, and to prepare and sort the collections for an accurate quote and shipment planning.

----
The [https://www.nedcc.org Northeast Document Conservation Center] (NEDCC) is an independent conservation laboratory specializing in the conservation and preservation of paper-based collections. NEDCC provides professional conservation treatment for books, maps, photographs, documents, parchment, papyrus, manuscripts, architectural plans, and works of art on paper. NEDCC’s Imaging Services department provides digital imaging services and specializes in rare, historic, and oversize materials, as well as X-Ray Film scanning and reformatting for black and white and color negative films and color transparencies.
----
[http://www.normicro.com Northern Micrographics] has over 60 years experience partnering with clients in library, academic, commercial and industrial markets to provide superior preservation imaging products and services. They scan a variety of object types including bound and disbound volumes, photos, maps, microfilm and microfiche. Northern Micrographics can also help place digital collections online with custom software products, ProSeek® and PhotoAtlasTM. They also offer a variety of other services including microfilming, microfilm duplication, metadata development, data conversions, hosting and book binding. Contact Northern Micrographics at 800-236-0850 or at sales@nmt.com to learn more.
----
[http://digitization.stanford.edu/ Stanford University Libraries (SUL) Digitization Services] is a fully-integrated service provider tailored to meet libraries, archives and museums’ heterogeneous collection needs. SUL digitization services support three families of content format: paper-based materials, audiovisual media and born-digital files.

SUL Digitization Services offers:
* Digitization of original materials;
* Large format scanning and image stitching;
* Reformatting of audio and moving image content;
* Reformatting and recovery of files from digital media;
* Preservation-quality master file creation;
* Derivative file creation for discovery and access;
* Secure storage and handling of original materials;
* OCR text processing in plain text, ALTO or PDF;
* Project consultation and planning;
* RFP consultation and vendor management;
* Onsite digitization for fragile content;
* Long-term preservation; and
* Content hosting and discovery solutions.

Stanford University Library's digitization services are provided by Digital Library Systems and Services. For inquiries regarding digitization services, contact digitization-contact@lists.stanford.edu. SUL Digitization Services' [http://www.clir.org/hiddencollections/applicants/service-provider-information/SUL-digitization-services-brochure/at_download/file brochure] provides full details for potential partners.
----
[http://www.twocatdigital.com Two Cat Digital] has been providing world-class digital imaging and consulting services since 2003 with a particular emphasis on cultural heritage institutions and materials. Their passion is in designing and managing efficient digitization workflows, and for helping clients bring their valuable collections to light. Two Cat clients include hundreds of institutions including museums, libraries, universities, government agencies, architects, photographers and non-profit organizations. For additional information contact Two Cat at info@twocatdigital.com.

----
If you would like to suggest a resource for inclusion on this page, send your suggestion to DigiWiki@clir.org. The DLF is currently seeking professionals from DLF member institutions who would like to participate in a working group to develop and maintain the content of this page. Prospective volunteers for this group should also send expressions of interest to DigiWiki@clir.org.

Strategies for Advancing Hidden Collections

2017-05-24T15:08:49Z

Christa: /* Building resources and relationships: Determining what and who you need */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [https://protekvaults.com/the-art-and-science-of-descriptive-metadata/ The art and science of descriptive metadata: Classifying your film archive for identification and discovery] - A general overview, with examples, of metadata by Tim Knapp of [https://protekvaults.com/ PRO-TEK Vaults]
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

[[#toc|Table of Contents]]

== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-03-14T01:33:41Z

Christa: /* Making the most of people: Recruitment, retention, and recognition */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

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=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

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=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

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== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

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=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

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=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

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=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

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== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

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=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-03-14T01:32:58Z

Christa: /* Closing the loop: Project assessment and leveraging goals for future planning */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-03-14T01:32:41Z

Christa: /* Overcoming project hurdles: Approaches to identifying and managing collection red flags */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

[[#toc|Table of Contents]]

== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

[[#toc|Table of Contents]]

=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-03-14T01:32:08Z

Christa: /* Collection access: Describing, cataloging, and processing with the future in mind */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* [http://alm.axiell.com/infographic-leveraging-volunteers-and-crowdsourcing-digitisation?utm_source=Axiell+ALM+-+Non-Customer+Newsletter&utm_campaign=6f296c7bbf-Prospect+Newsletter+February&utm_medium=email&utm_term=0_00e6b7cbf3-6f296c7bbf-143955453 Leveraging Volunteers and Crowdsourcing for Digitisation] - A February 2017 infographic that shares results of research conducted by [http://mcn.edu/ MCN] and [http://alm.axiell.com/ Axiell] involving over 100 Museums and Archives from around the world.
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/ (*Viewers have reported issues with connecting through some versions of the Google Chrome browser. In the event of technical difficulties, try an updated or alternative browser.)
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Originally published by [http://vivo.cornell.edu/display/individual23436 Peter B. Hirtle] who has published a number of copyright resources. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www2.archivists.org/groups/intellectual-property-working-group/well-intentioned-practice-for-putting-digitized-collections-of-unpublished-materials- Well-intentioned Practice for Putting Digitized Collections of Unpublished Materials Online (W-iP)] - A 2011 document developed by [http://www.oclc.org/research.html OCLC Research] and supported by the [http://www2.archivists.org/groups/intellectual-property-working-group SAA's Intellectual Property Working Group] to help move institutions forward with digitization of unpublished archival materials whose rights holders are often difficult to identify and contact.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-02-16T00:02:37Z

Christa: /* Closing the loop: Project assessment and leveraging goals for future planning */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p6t0282kmur/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_slides/
* Collaborative Project Template Spreadsheet (.xlsx): https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_template/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_transcript/
** Chat 1, Signs of Trouble: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat1/
** Chat 2, Project ROI: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat2/
** Chat 3, Roadblocks: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat3/
** Chat 4, Celebration: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat4/
** Chat 5, Final Comments: https://www.clir.org/hiddencollections/sahc/sahc_webinar6_files/sahc_webinar6_chat5/
* Evaluation: https://www.surveymonkey.com/r/JXMZ36G

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-02-15T23:42:06Z

Christa: /* Overcoming project hurdles: Approaches to identifying and managing collection red flags */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
** [http://collectiveaccesscommunity.org/ CollectiveAccess Community] - A collaborative, community space for those who use CollectiveAccess
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

[[#toc|Table of Contents]]

=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* Tutorials for creating Gantt, PERT, and CPM charts
** [https://www.officetimeline.com/gantt-chart-excel How to make Gantt charts in Excel] - A video tutorial with Excel templates for making Gantt charts.
** [https://www.youtube.com/watch?v=oe_Uvf6p4_A Creating a Pert CPM chart using Excel] - A 2012 YouTube video tutorial by Eric Magidson.
** [https://www.youtube.com/watch?v=8NHJTRUiX6A Creating a PERT/CPM Chart using Excel 2016 and the Personal Trainer Case] - A 2016 YouTube video tutorial by Eric Magidson.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-02-09T01:29:19Z

Christa: /* Overcoming project hurdles: Approaches to identifying and managing collection red flags */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

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==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
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==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

[[#toc|Table of Contents]]

=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-02-09T01:28:49Z

Christa: /* Overcoming project hurdles: Approaches to identifying and managing collection red flags */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimulate and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

[[#toc|Table of Contents]]

=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

[[#toc|Table of Contents]]

=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

[[#toc|Table of Contents]]

==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

[[#toc|Table of Contents]]

== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p93lcun8g78/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_slides
* Scenarios discussed during the session: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_scenarios/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar5_files/sahc_webinar5_transcript/
** Chat 1, Swingate Public Library: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat1/
** Chat 2, Dealing With the Past: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat2/
** Chat 3, Collecting in the Now: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat3/
** Chat 4, Access to Offensive Materials: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat4/
** Chat 5, Community Archives Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat5/
** Chat 6, Final Q&A: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar5_chat6/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://fairuse.stanford.edu/overview/website-permissions/websites/ Websites: Five Ways to Stay Out of Trouble] - A resource from the Stanford University Libraries Copyright & Fair Use website dealing specifically with website usage and rights.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.
** [http://www.sfu.ca/ipinch/project-components/community-based-initiatives/special-initiative-traditional-knowledge-licensing-an/ Traditional Knowledge Licensing and Labeling Website 1.0] - A description of the creation of Traditional Knowledge (TK) that led to the development of the TK Labels shared in the Local Contexts website.

[[#toc|Table of Contents]]

=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

[[#toc|Table of Contents]]

=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-02-02T05:33:18Z

Christa: /* Collection access: Describing, cataloging, and processing with the future in mind */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Cataloging concerns: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

[[#toc|Table of Contents]]

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

[[#toc|Table of Contents]]

=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

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Strategies for Advancing Hidden Collections

2017-02-02T04:41:01Z

Christa: /* Collection access: Describing, cataloging, and processing with the future in mind */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Webinar resources:
* Rough cut of the session recording: http://clir.adobeconnect.com/p3bvg34fflb/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_transcript/
** Chat 1, What is cataloging? https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat1/
** Chat 2, Concerns about cataloging: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat2/
** Chat 3, Legacy Data & You: https://www.clir.org/hiddencollections/sahc/sahc_webinar4_files/sahc_webinar4_chat3/
* Evaluation: https://www.surveymonkey.com/r/JT9PCKG

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://www.alastore.ala.org/nealschuman/companionwebsite/metadata-digital-collections/ Metadata for Digital Collections: A How-to-Do-It Manual] - A 2004 book by Steven J. Miller. Link goes to a Companion Website for the manual that includes resources, chapter supplements, and additional information.
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [https://www.loc.gov/marc/marc2dc.html MARC to Dublin Core Crosswalk] - A detailed resource from the Library of Congress to help manage the conversion of metadata from MARC to Dublin Core. A link to the [https://www.loc.gov/marc/dccross.html Dublin Core to MARC Crosswalk] is also available on the page.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.
* [http://www.niso.org/publications/press/understanding_metadata Understanding Metadata: What is Metadata, and What is it For?: A Primer] - A 2017 update by Jenn Riley published by [http://www.niso.org/home/ NISO] Press. Link goes to a PDF version. Additional NISO press resources can be found [http://www.niso.org/publications/press/ here].

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==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://marcedit.reeset.net/ MarcEdit]
* [https://github.com/ISA-tools/OntoMaton OntoMaton]
* [http://ontowiki.net OntoWiki]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

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Strategies for Advancing Hidden Collections

2017-01-25T23:02:36Z

Christa: /* Making the most of people: Recruitment, retention, and recognition */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

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=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

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=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p2vkfvzxuqr/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_slides/
* Transcript of presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_transcript/
** Chat 1, Strategies for Outreach to Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat1/
** Chat 2, Troubleshooting Concerns about Students, Interns, and Volunteers: https://www.clir.org/hiddencollections/sahc/sahc_webinar3_files/sahc_webinar3_chat2/
* Evaluation: https://www.surveymonkey.com/r/JRXMV3F

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.

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==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

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Strategies for Advancing Hidden Collections

2017-01-25T23:01:21Z

Christa: /* Building resources and relationships: Determining what and who you need */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

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=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

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=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

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=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

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== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
** Chat 1, Justifying the Existence of GLAMS: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat1/
** Chat 2, Not-Your-Usual Funding Sources: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat2/
** Chat 3, What would you do differently?: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_chat3/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

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=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.

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==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

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Strategies for Advancing Hidden Collections

2017-01-25T22:59:54Z

Christa: /* Where to begin: Basics of project planning for GLAM organizations */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of the session recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file for the speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of the presentation, including links to chat histories: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/
** Chat 1, Key Elements of a Project: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat1/
** Chat 2, Time to Catalog: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat2/
** Chat 3, Project Management: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_chat3/
* Evaluation: https://www.surveymonkey.com/r/L9CYDRQ

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

Jump to:
[[#General|General]] | [[#Selecting the best collection management system|Selecting the best collection management system]] | [[#Collection Prioritization & Assessment|Collection Prioritization & Assessment]] | [[#Workflow|Workflow]] | [[#Project Management Tools|Project Management Tools]]

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.
* [http://www.archivejournal.net/issue/3/notes-queries/teaching-librarians-project-management-new-expectations-for-the-digital-age/ Teaching Librarians & Project Management: New Expectations for the Digital Age] - An article by Caro Pinto in the Archives Journal Notes + Queries (Issue 3, Summer 2013) that addresses the changing nature of librarian training to include project management.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

Jump to:
[[#General_2|General]] | [[#Buy-in from Board of Directors, Community, Volunteers|Buy-in from Board of Directors, Community, Volunteers]] | [[#Calculating processing time, staff time, and estimating supply costs|Calculating processing time, staff time, and estimating supply costs]] | [[#Communicating to people who need to approve the project|Communicating to people who need to approve the project]] | [[#Funding Sources and Grant Writing|Funding Sources and Grant Writing]]

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case2Final.pdf Defining and Formalizing a Procedure for Archiving the Digital Version of the ''Schedule of Classes'' at the University of Michigan] - A 2008 case study from the Society of American Archivists (SAA) by Nancy Deromedi describing the process of forming an agreement between the university archive and registrar's office to continue the preservation of the schedule of classes after it moved to digital only.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Teens and Student Workers|Teens and Student Workers]] | [[#Volunteers and Staff|Volunteers and Staff]] | [[#Celebrating Success|Celebrating Success]] | [[#Ethics of Hiring|Ethics of Hiring]]

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.slideshare.net/volunteermatch/creating-a-comprehensive-engaging-volunteer-training-program Creating a Comprehensive & Engaging Volunteer Training Program] - A 2013 SlideShare presentation by Jennifer Bennett and Matt Wallace. Hosted by VolunteerMatch Learning Center.
* [http://files.archivists.org/pubs/free/Resources_for_Volunteers-Final-V3.pdf Resources for Volunteer Programs in Archives] - A 2012 joint publication, available as a PDF, from the National Archives and Records Administration (NARA) and the Society of American Archivist (SAA) that provides descriptions of volunteer projects undertaken at various archives as well as a "Tools Shared by Archives" section with examples of volunteer questionnaires and applications, volunteer standards of conduct, volunteer handbook, and additional resources.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
* [http://themuseum.org/sites/default/files/volunteeragreement.pdf Volunteer Code of Ethics and Professional Standards] - A standard from the [http://themuseum.org/ Alexandria Museum of Art] that can be used as a model for other institutions.
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [http://www.wildapricot.com/blogs/newsblog/2015/05/13/top-challenges-with-volunteer-engagement-retention Top Challenges with Volunteer Engagement & Retention] - A 2015 post by Lori Halley on the [http://www.wildapricot.com/academy Wild Apricot Membership Academy] blog that discusses challenges and solutions to some of the most frequent volunteer issues. Also includes links to a Wild Apricot webinar on volunteers and other resources.
* [http://www.wildapricot.com/academy/expert-webinar-series/converting-volunteers-from-joiners-to-stayers Converting Volunteers from Joiners to Stayers] - A 2015 webinar presented by Tobi Johnson as part of the Wild Apricot Expert Webinar Series.
* [https://americanlibrariesmagazine.org/2016/05/31/recruiting-retaining-library-volunteers/ Recruiting and Retaining Volunteers] - A 2016 post by Kaitlin Throgmorton on the American Libraries blog.
* [http://wikis.ala.org/professionaltips/index.php?title=Volunteers ALA Volunteers Wiki] - A wiki page from the American Library Association (ALA) that compiles a number of different resources about volunteers in libraries.
* [http://www.alastore.ala.org/detail.aspx?ID=3069 Managing Library Volunteers, Second Edition] - A 2011 book by Preston Driggers and Eileen Dumas published by the American Library Association. Link goes to the book description in the ALA store.
* [http://www.mcfarlandbooks.com/book-2.php?id=978-0-7864-9780-5 Library Volunteers Welcome! Strategies for Attracting, Retaining, and Making the Most of Willing Helpers] - A 2016 book edited by Carol Smallwood and Lura Sanborn (McFarland & Company). Link goes to the book description on the McFarland website.
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."
* [https://www.serviceleader.org/leaders/firing A Few Pointers on the Unpleasant Topic of Firing Volunteers] - A post by Sarah Jane Rehnborg on the ServiceLeader.org website hosted by the University of Texas at Austin. Other volunteer resources can also be found on this page.
* [http://www.volunteerhub.com/blog/when-helping-hands-hurt-your-cause/ When Helping Hands Hurt your Cause] - A 2008 post by Fonda Kendrick on the VolunteerHub website.
* [http://www.volunteerhub.com/blog/difficult-volunteers/ Dealing with Difficult Volunteers] - A 2014 post by Krista Balbach on the VolunteerHub website. Includes a list of resources.
* [http://nonprofithub.org/featured/break-say-volunteers/ The Break-Up: How to Say No to Volunteers] - A post by Lincoln Arneal on the Nonprofit Hub.

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.
* [http://futureofmuseums.blogspot.com/2016/10/volunteers-and-museum-labor_18.html Volunteers and Museum Labor] - A 2016 blog post by Elizabeth Merritt from the [http://www.aam-us.org/resources/center-for-the-future-of-museums Center for the Future of Museums] (An American Alliance of Museums Initiative) that considers the challenges of volunteers versus professional staff in museums.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Communities|Communities]] | [[#General_3|General]] | [[#Institutional Ethics|Institutional Ethics]] | [[#Cataloging and Metadata Standards|Cataloging and Metadata Standards]] | [[#Data Management Tools|Data Management Tools]] | [[#Collection Management Systems|Collection Management Systems]] | [[#Controlled Vocabularies and Thesauri|Controlled Vocabularies and Thesauri]] | [[#Tutorials and Online Learning|Tutorials and Online Learning]]

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-15-FINAL.pdf Will They Populate the Boxes? Piloting a Low-Tech Method for Capturing Executive E-mail and a Workflow for preserving It at the University of Michigan] - A 2013 case study by Aprille Cooke McKay published by the Society of American Archivists (SAA) that covers the process of engaging administration in the process of tagging new materials to add to the archive.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

Jump to: [[#General_4|General]] | [[#Description Standards|Description Standards]] | [[#Encoding Standards|Encoding Standards]]

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress
* [http://www.getty.edu/research/publications/electronic_publications/intrometadata/crosswalks.html Metadata Standards Crosswalk] - A useful online spreadsheet from Getty that shows how a selection of well-used metadata standards may interact with each other.
* [http://files.archivists.org/pubs/CampusCaseStudies/Case7Final.pdf Standards and Standards Development: The Development of Digital Records Conversion Process (ANSI/ARMA 6-2007)] - A 2008 Case Study from the Society of American Archivists (SAA) that addresses several critical questions about standards in archives.

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==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
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==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

Jump to: [[#How to Choose|How to choose]] | [[#Gallery|Gallery]] | [[#Library|Library]] | [[#Archive|Archive]] | [[#Museum|Museum]] | [[#Online Exhibits|Online Exhibits]]

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.
* [http://files.archivists.org/pubs/CampusCaseStudies/CASE-14-FINAL.pdf Partnering with IT to Identify an Commercial tool for Capturing Archival E-mail of University Executives at the University of Michigan] - A 2013 case study from the Society of American Archivists by Aprille Cooke McKay that discusses partnering with IT to issue an RFP for a new system.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

Jump to:
[[#Creating Policies for Collection Building|Creating Policies for Collection Building]] | [[#Rights, Copyright, and Legal Dilemmas|Rights, Copyright, and Legal Dilemmas]] | [[#Ethics and Social Justice|Ethics and Social Justice]] | [[#Hazardous Materials|Hazardous Materials]] | [[#Culturally Sensitive and Tough Topic Collections|Culturally Sensitive and Tough Topic Collections]] | [[#Sample Projects and Collections|Sample Projects and Collections]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.74.1.4233nv6nv6428521?code=same-site Opening Archives: Respectful Repatriation] - An article by Kimberly Christen published in The American Archivist (Vol. 74, Spring/Summer 2011) examining one collaborative archival project aimed at digitally repatriating and reciprocally curating cultural heritage materials of the Plateau tribes in the Pacific Northwest.
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])
* [http://www.businessofgovernment.org/blog/strategies-font-color-redcut-costsfont-and-improve-performance/shared-services-tracking-perform Shared Services: Tracking Performance/Performance Metrics - What Doesn’t Get Measured Doesn’t Get Done] - A 2011 blog post by Jennifer Lotkowski and Adam Jelic on the IBM Center for The Business of Government.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])
* [http://obolinx.com/resources/2013/10/five-project-management-performance-metrics-key-to-successful-project-execution-operational-excellence/ Five Project Management Metrics key to Successful Project Execution - Operational Excellence] - A 2013 post by Kavita Verma shared on [http://obolinx.com/resources/ OBOlinx Tech]. Includes equations and practical examples.

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Strategies for Advancing Hidden Collections

2017-01-20T23:40:17Z

Christa: /* Building resources and relationships: Determining what and who you need */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_transcript/
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

[[#toc|Table of Contents]]

== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
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==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

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=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

[[#toc|Table of Contents]]

=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

[[#toc|Table of Contents]]

=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.
* [https://www2.cdc.gov/cdcup/library/practices_guides/CDC_UP_Project_Close-Out_Practices_Guide.pdf CDC Unified Process Practices Guide: Project Close-out - A 2006 guide that can help organizations practice successful project-close out.
* [http://www.ala.org/rusa/sections/rss/rsssection/rsscomm/rssresstat/prjctassmnteval Project Assessment and Evaluation] - A list of resources compiled by the Referencce and User Services Association ([http://www.ala.org/rusa/ RUSA]), a division of the American Library Association (ALA).
* [https://manoa.hawaii.edu/assessment/workshops/pdf/templates_2009-12.pdf Creating an Assessment Plan & Using Assessment Templates] - A 2009 guide created by the University of Hawaii at Manoa Assessment Office.
* [http://www.pmsolutions.com/audio/PM_Performance_and_Value_List_of_Measures.pdf Measures of Project Management Performance and Value: A Benchmark of Current Business Practices] - A 2005 resource from the Center for Business Practices as part of the Comprehensive List of Measures series.
* [http://www.mclam.com/pdf/Metrics.pdf Environmental Protection: Using Metrics to Track Progress of Community Outreach Programs] - A 2004 guide published by the American Institute of Chemical Engineers to help develop metrics for understanding how well organizations are implementing programs as well as how to improve them.
* [http://www.cioarchives.ca.gov/itpolicy/pdf/PM5.2_Project_Execution_Tracking_and_Monitoring.pdf Project Execution - PM Elements: Tracking and Monitoring Project Performance] - A January 1997 PDF document from the California Chief Information Offices that offers practical solutions for project tracking that can be adapted to other organizations' needs. A part of the Statewide Information Management Manual ([http://www.cioarchives.ca.gov/ITpolicy/SIMM.html SIMM])

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.
* [https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf02057 The 2002 User-friendly Handbook for Project Evaluation] - A 2002 resource guide in HTML or PDF from the National Science Foundation ([https://www.nsf.gov/ NSF])

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-01-20T22:35:29Z

Christa: /* Collection access: Describing, cataloging, and processing with the future in mind */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5.

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

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=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

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=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

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== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

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=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
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==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

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=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-01-20T22:35:02Z

Christa: /* Closing the loop: Project assessment and leveraging goals for future planning */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5.

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

[[#toc|Table of Contents]]

=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

The webinar recording can be accessed here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

[[#toc|Table of Contents]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.

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Strategies for Advancing Hidden Collections

2017-01-20T22:34:48Z

Christa: /* Overcoming project hurdles: Approaches to identifying and managing collection red flags */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

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=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

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=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

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=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

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=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

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== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5.

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

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=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

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=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

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=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

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=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

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== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

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=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

The webinar recording can be accessed here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
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==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

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==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

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=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

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== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

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=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

[[#toc|Table of Contents]]

=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

[[#toc|Table of Contents]]

== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

The webinar recording can be accessed here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

[[#toc|Table of Contents]]

=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.

[[#toc|Table of Contents]]

=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

[[#toc|Table of Contents]]

=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.

[[#toc|Table of Contents]]

Strategies for Advancing Hidden Collections

2017-01-20T22:34:26Z

Christa: /* Making the most of people: Recruitment, retention, and recognition */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

[[#toc|Table of Contents]]

=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

[[#toc|Table of Contents]]

=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

[[#toc|Table of Contents]]

=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

[[#toc|Table of Contents]]

=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

[[#toc|Table of Contents]]

== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5.

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

[[#toc|Table of Contents]]

=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

[[#toc|Table of Contents]]

=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

[[#toc|Table of Contents]]

=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

[[#toc|Table of Contents]]

=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

[[#toc|Table of Contents]]

== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

Links to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

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=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

[[#toc|Table of Contents]]

=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

The webinar recording can be accessed here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

[[#toc|Table of Contents]]

=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

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=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

[[#toc|Table of Contents]]

=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

[[#toc|Table of Contents]]

=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

[[#toc|Table of Contents]]

=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

[[#toc|Table of Contents]]

== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

The webinar recording can be accessed here when available.

[[#toc|Table of Contents]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

The webinar recording can be accessed here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.

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Strategies for Advancing Hidden Collections

2017-01-20T22:33:38Z

Christa: /* Building resources and relationships: Determining what and who you need */

This resource library has been prepared for gallery, library, archive, and museum (GLAM) workers engaged in collection processing projects. Compiled by experts from the GLAM communities, the library is arranged to support the content of the CLIR [https://www.clir.org/hiddencollections/sahc Strategies for Advancing Hidden Collections] (SAHC) webinar series. A wide range of solutions and suggestions for a variety of collecting organizations appear below; inclusion of links on this page does not necessarily represent an endorsement of an organization or a product by CLIR or any individual connected with the SAHC project.

'''Project Coordinator'''

Joy M. Banks, Consultant

'''Speakers'''
* Angela Kipp, Collection Manager, TECHNOSEUM and Administrator, [http://world.museumsprojekte.de/ Registrar Trek]
* Rosemary Pleva Flynn, Principal Librarian, Library and Information Services Team Lead, Energy and Environmental Research Center (EERC) at the University of North Dakota
* Sarah Leu, Project Archivist, Historical Society of Pennsylvania
* Beth Knazook, Library Juice Academy and Queen's University
* Jessica Bitely, Director of Preservation Services, Northeast Document Conservation Center (NEDCC)
* Yvonne Ng, Senior Archivist, WITNESS
* Ellen Ryan, Head of Special Collections and Archives and Assistant Professor, Idaho State University

'''Curriculum Committee'''
* Stephanie Gaub Antequino, Memorabilia Archivist, Planet Hollywood International
* Casey Davis, Project Manager, American Archive of Public Broadcasting
* Tamar Evangelista-Dougherty, Consultant
* Linda Hocking, Curator of Library and Archives, Litchfield Historical Society
* Daniel Johnson, Digital Preservation Librarian, University of Iowa
* Holly Mengel, Manuscripts Cataloging Librarian, University of Pennsylvania
* Matthew Peek, Military Collections Archivist, State Archives of North Carolina
* Kelly Revak, Processing Archivist, Library of Congress

Additions to this library are welcome. Readers may contribute to its development by [https://wiki.diglib.org/index.php?title=Special:CreateAccount&returnto=Main+Page creating an account], or by sending suggestions to [mailto:cwilliford@clir.org Christa Williford] at CLIR.

== Where to begin: Basics of project planning for GLAM organizations ==
The resources in this section will help lay the foundation for successful project planning and management.

Additional information on the January 11, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar1 here].

* Rough cut of recording: http://clir.adobeconnect.com/p1skqeqc76b/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_slides/
* Transcript of presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar1_files/sahc_webinar1_transcript/

Participants and viewers of the recording are encouraged to offer feedback through this evaluation:
https://www.surveymonkey.com/r/L9CYDRQ.

=== General ===
* [https://www.clir.org/hiddencollections/meetings/2010HCsymposium.html CLIR 2010 Hidden Collections Symposium]
* [https://www.clir.org/hiddencollections/2015-symposium-unconference/symposium-abstracts CLIR 2015 Hidden Collections Symposium & Unconference]
* [https://www.clir.org/hiddencollections/registry#c12=all&b_start=0 CLIR Hidden Collections Registry]
* [https://www.webjunction.org/explore-topics/planning-coordination.html WebJunction Planning & Coordination Topic Page]
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources]
* [http://openglam.org/ OpenGLAM]

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=== Selecting the best collection management system ===
Note: Some of these resources may be dated but can still contain useful information. SEE ALSO [[#Collection_access:_Describing.2C_cataloging.2C_and_processing_with_the_future_in_mind|Collection access: Describing, cataloging, and processing with the future in mind]]

'''For all institution types'''
* [http://carlibrary.org/CarLibrary-CollectionManagementSystems.htm CarLibrary.org - Collection Management Systems] - A detailed resource discussing all aspects of selecting a management system including a number of links to additional resources. The page also includes a link to a [http://carlibrary.org/CarLibrary-CMS-Table.htm summary table] of a wide range of CMS software systems.
'''For Museums'''
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - Tips on selecting the right museum CMS software from [https://www.historyassociates.com History Associates, Inc.].
* [http://manyonline.org/professional-development/collections-management-software Collections Management Software] - A list with additional information on software systems designed specifically for the museum collection management environment from the [http://manyonline.org Museum Association of New York].
* [http://rcaam.org/cms/wp-content/uploads/2011/05/Graduate-Studies-Thesis-Collections-Management-Elana-Carpinone.pdf Museum Collections Management Systems: One Size Does NOT Fit All] - Masters Thesis by Elana C. Carpinone, Seton Hall University, May 2010
* [http://www.idea.org/blog/2011/04/07/collection-management-systems-museums-and-the-web-2011/ Collection management systems: Museums and the Web 2011] - A listing and explanation of collection management systems represented at the [http://www.museumsandtheweb.com/mw2011.html Museums and the Web 2011] event.
'''For Libraries'''
* The Small Libraries Manager's Handbook, edited by Alice Graves. Includes several chapters on system selection.
'''For Archives'''
* [https://www.clir.org/pubs/reports/spiro/spiro/spiro_Jan13.pdf Archival Management Software] - A report for the Council on Library and Information Resources (CLIR) by Lisa Spiro, January 2009

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=== Collection Prioritization & Assessment ===
* [http://www.pacsclsurvey.org/ PACSCL Survey Initiative] - Includes information and resources from the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) Consortial Survey Initiative project to assess backlogged archival collections.
* [https://psap.library.illinois.edu/about Preservation Self-Assessment Program (PSAP)] - A free, online tool that helps collection managers prioritize efforts to improve conditions of collections developed by the University of Illinois, University Library through the IMLS
** [https://www.imls.gov/news-events/project-profiles/extending-preservation-self-assessment-option-libraries-archives-and Press Release from IMLS]
* [http://www.oclc.org/content/dam/research/publications/library/2011/2011-07.pdf Taking Stock and Making Hay: Archival Collections Assessment] - A report from OCLC by Martha O'Hara Conway and Merrilee Proffitt, July 2011.
* [http://nationalwomansparty.org/wp-content/uploads/2011/02/Strategy-and-Priorities-for-Cataloging.pdf Strategy and Priorities for Cataloging the National Woman's Party Collection] - A report from the Sewall-Belmont House and Museum that can be used as a sample collection analysis tool
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Benchmarks in Collections Care] - The resources page provides access to information on Benchmarks in Collection Care as well as the self assessment checklist to aid in establishing realistic colleciton goals. This is a resource provided by the [http://www.collectionstrust.org.uk/ Collections Trust].
* [http://library.columbia.edu/services/preservation/audiosurvey.html Survey Instrument for Audio & Moving Image Collections] - A resource developed by the Columbia University Libraries to inventory and assess audio and moving image materials.
* [http://www.avcompass.bavc.org/ AV Compass] - A free online resource from the [https://www.bavc.org/ Bay Area Video Coalition] to help organize, preserve, and access AV collections.
* [http://library.columbia.edu/services/preservation/survey_tools.html Special Collections Materials Survey Instrument] - A resource developed by the Columbia University Libraries to evaluate under-processed archival collections.
* [http://tools.aaslh.org/steps/ Standards and Excellence Program (StEPs)] - A self-study program developed by the American Association for State and Local History (AASLH) designed specifically for small to mid-sized organizations.
* [http://www.aam-us.org/resources/assessment-programs American Alliance of Museums (AAM) Assessment Programs] - A page describing the Continuum of Excellence to help move organizations towards better stewardship of their collections.
* [https://www.imls.gov/grants/available/collections-assessment-preservation-program-cap IMLS Collections Assessment for Preservation Program (CAP)] - A grant program through the Institute of Museum and Library Services (IMLS). Deadline for applications vary.
* [http://www.digitalpreservation.gov/documents/NDSA_Levels_Archiving_2013.pdf NDSA Levels of Digital Preservation] - Includes explanations and uses for maintaining and preserving digital files in archival settings.

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=== Workflow ===
* [http://www.libraryworkflowexchange.org/about/ Library Workflow Exchange] - A space for libraries to share and find workflows and best practices across institutions.
* [http://digitizingmillerhouseandgarden.tumblr.com/tagged/workflow Workflows from the Documenting Modern Living project] - Examples of workflows from the Documenting Modern Living: Digitizing the Miller House and Garden Collection Tumblr page

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=== Project Management Tools ===
* [http://blog.hubspot.com/agency/agency-project-management-tools#sm.0000y44e3e7sifdbt8018ehatkvxc Improve Your Collaboration: 18 Project Management Tools for Marketing Agencies] - Not GLAM specific, but a resource by Jami Oetting on selecting a project management tool with some suggested software.
* [http://www.techworld.com/picture-gallery/startups/10-best-free-project-management-software-programs-3625922/ 14 best free project management software programs 2016: Great project management software tools that don't cost a penny] - By Matt Egan and posted on TechWorld, includes software and brief explanations of each.
* [http://www.projectsmart.com/project-management/introduction.php 21 Ways to Excel at Project Management] - A detailed step by step tool from ProjectSmart for successful project management from beginning to end.

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== Building resources and relationships: Determining what and who you need ==
The resources in this section will help guide project managers through the process of estimating project costs, communicating costs with others, and building relationships for support.

Additional information on the January 18, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar2 here].

* Rough cut of recording: http://clir.adobeconnect.com/p6l7b7bu74m/
* PowerPoint file of speaker's presentation: https://www.clir.org/hiddencollections/sahc/sahc_webinar2_files/sahc_webinar2_slides
* Evaluation: https://www.surveymonkey.com/r/LC5M3B5.

=== General ===
* [https://www.webjunction.org/explore-topics/budget-funding.html WebJunction Budgets & Funding Resource Page] - Resources, webinars, and other information on budget planning and development for libraries that can be applied to all GLAM organizations.
* [https://www.webjunction.org/explore-topics/budget-funding.html Connecting to Collections Care Resources Page] - For more information on budgets and increasing collection support, select the ''Increasing Support for Collections Care'' from the list.
* [http://www.mapfornonprofits.org/resources/fund-development/ MAP Resources for Fund Development] - Resources from the [http://www.mapfornonprofits.org/ MAP for Nonprofits], serving nonprofits through provision of consulting and training.
* [http://managementhelp.org/nonprofitfundraising/index.htm Free Management Library All About Nonprofit Fundraising Resources] - A extensive listing of resources for nonprofits from the [http://managementhelp.org/ Free Management Library], a service of Authenticity Consulting, LLC.
* Nonprofit Sustainability: Making Strategic Decisions for Financial Viability - 2010 book by Jeanne Bell, Jan Masaoka, and Steve Zimmerman.
** [https://ssir.org/book_reviews/entry/nonprofit_sustainability_jeanne_bell_jan_masaoka_steve_zimmerman 2011 Review] in the Stanford Social Innovation Review by Jim Schorr
** [http://www.nonprofitsustainability.org/ The Sustainability Mindset] - A 2014 companion book by Jeanne Bell and Steve Zimmerman that offers a step-by-step guide and templates for moving nonprofits toward a sustainable model.

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=== Buy-in from Board of Directors, Community, Volunteers ===
* [http://www.mandywilson.co.uk/data/uploads/pdf/Museums-Community-Involvement-Toolkit.pdf Community Involvement in Museums, Archives and Libraries: Toolkit for improving practice] - A pdf resource developed by COGS (Communities and Organizations - Growth and Support) for Yorkshire Museums Council, 2002. The toolkit includes a number of practical resources and guides for strengthening community involvement.

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=== Calculating processing time, staff time, and estimating supply costs ===
* [http://www.marac.info/assets/documents/marac_technical_leaflet_2.pdf Computing the Total Cost of Archival Processing] - A technical leaflet by Thomas Wilsted produced by the Mid-Atlantic Regional Archives Conference ([http://www.marac.info/ MARAC]), 1989.
* [http://library.gwu.edu/collections/digitize/cost-calculator George Washington University Digitization Cost Calculator] - (unavailable)
* [https://roseelr.files.wordpress.com/2014/04/cost-finding-rose.docx Cost Finding Exercise] - Word Document Download. An exercise by Elizabeth Rose completed during her masters work at Southern Connecticut State University. The exercise considers the direct and indirect costs of processing an archival collection and includes references for additional information.
* [http://americanarchivist.org/doi/pdf/10.17723/aarc.58.1.h9847h1372211l75 Beneficial Shocks: The Place of Processing-Cost Analysis in Archival Administration] - Research article by Paul Ericksen and Robert Shuster from American Archivist, Winter 1995. Includes discussion of both theoretical analysis and practical application.
* [https://minds.wisconsin.edu/bitstream/handle/1793/44723/MA07_1_3.pdf?sequence%E2%80%A6 Rates of Processing Manuscripts and Arhives] - PDF download. An article by Karen Temple Lynch and Thomas E. Lynch from The Midwestern Archivist, p. 25-35, Vol. VII, No. 1, 1982 available through [https://www.jstor.org/journal/midwarch JSTOR]. Provides an analysis of processing rates from various grant proposals and considers how variable levels of processing affect cost.
* [http://beinecke.library.yale.edu/25-processing-estimates Beinecke Rare Book & Manuscript Library (Yale University) Processing Estimates] - A guidelines developed in 2015 to consider the cost to process, arrange, and describe collections of personal papers.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ The Cost of Processing] - A blog post from 2010 by Emily Walters from North Carolina State University Libraries reflecting on estimating costs for their Changing the Landscape: Exposing the Legacy of Modernist Architects and Landscape Architects multi-year project.
* [http://news.lib.ncsu.edu/changinglandscape/2010/06/17/the-cost-of-processing/ Costs of Cataloging] - A chapter by Felix Reichmann in Library Trends 2 (1953) providing historical context for cataloging cost analysis.
* [https://ejournals.bc.edu/ojs/index.php/ital/article/viewFile/3161/2775 Cost Analysis of an Automated and Manual Cataloging and Book Processing System] - An article by Joselyn Druschel from the Journal of Library Automation (Vol. 14, no. 1, March 1981). Showing the historical argument for automating cataloging and processing to reduce cost.
* [https://journals.ala.org/lrts/article/view/5501/6757 Assessing the Cost and Value of Bibliographic Control] - An article by Erin Stalbert and Christopher Cronin from Library Resources & Technical Services (Vol. 55, No. 3, 2011) published by the Association for Library Collections & Technical Services ([http://www.ala.org/alcts/ ALCTS]). Provides a detailed discussion of the past and present issues with estimating cataloging costs.
* [https://www.liberquarterly.eu/articles/10.18352/lq.8558/ Improving Library Management by Using Cost Analysis Tools: A Case Study for Cataloguing Processes] - Article by Lorena Siguenza-Guzman, Alexandra Van den Abbeele, and Dirk Cattrysse from LIBER Quarterly, the Journal of the Association of European Research Libraries. This was originally presented at the LIBER conference in 2013 and discusses the application of TDABC (Time-Driven Activity-Based Costing) procedures in libraries.
* [https://rbms.info/committees/task_force/metrics_assessment/group-1/cataloging/ RBMS Page on Cataloging] - Includes thoughts and definitions on cataloging from the Rare Books and Manuscripts Section ([https://rbms.info/ RBMS]) of the Association of College and Research Libraries ([http://www.ala.org/acrl/ ACRL]. A discussion of cataloging metrics is included as well as a resource list.

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=== Communicating to people who need to approve the project ===
* [http://enfocussolutions.com/8-best-practices-for-stakeholder-engagement/ 8 Best Practices for Stakeholder Engagement] - An article by John Parker from Enfocus Solutions (2012). Offers practical suggestions to engage and communicate with project stakeholders.
* [http://agilemodeling.com/essays/activeStakeholderParticipation.htm Active Stakeholder Participation: An Agile Best Practice] - A detailed discussion of stakeholder engagement from Agile Modeling including definitions and useful charts.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2013-presentations/programming-on-a-shoestring-budget/ Programming on a Shoestring Budget] - Video presentation from David Mixdorf from South Sioux City Public Library (NE) presented in February 2013 for the Big Talk from Small Libraries online conference.
* [http://www.wkkf.org/resource-directory/resource/2006/01/template-for-strategic-communications-plan Template for Strategic Communications Plan] - Practical template developed for use by the [http://www.wkkf.org/ W.K. Kellogg Foundation] including worksheets to develop a new plan.

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=== Funding Sources and Grant Writing ===
* [http://www.museumsoftware.com/grants.html Grant Opportunities] - A listing of available grants compiled by Past Perfect Museum Software.
* [https://librarygrants.blogspot.com/ Library Grants blog] - A blog maintained by Stephanie Gerding and Pam MacKellar, authors of [http://www.alastore.ala.org/detail.aspx?ID=4039 Winning Grants: A How-To-Do-It Manual for Librarians with Multimedia Tutorials and Grant Development Tools]. Updated regularly with available opportunities.
* [https://www.imls.gov/grants/available/museums-america IMLS Museums for America grant] - A grant program from the Institute of Museum and Library Services (IMLS) with the goal to "strengthen the ability of an individual museum to serve its public."
* [https://www.neh.gov/grants/preservation/preservation-assistance-grants-smaller-institutions NEH Preservation Assistance Grants (PAG)] - These PAG funds help small and mid-sized institutions improve their ability to preserve and care for significant historical collections.
* [https://www.neh.gov/grants/challenge/creating-humanities-communities Creating Humanities Communities] - A grant program from the NEH to help stimu,late and proliferate meaningful humanities activities in underserved areas of the United States and territories. Limited geographic regions qualify.
* [http://www.connectingtocollections.org/funding-collections-care/ Connecting to Collections Care Funding for Collections Care] - A webinar recorded November 2010 presented by Debra Hess Norris and Lee Price. The webinar page also includes related books for additional resources.
* [http://www.connectingtocollections.org/fundraising-for-collections-care/ Connecting to Collections Care Fundraising for Collections Care] - A webinar series recorded in 2013 with sessions on Fundamentals, Finding Support, Cultivating Donors and Members, Writing Proposals, and Creative Fundraising. The series page includes additional links to resources, slides, and sample documents.
* [https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&partnerref=LJWebbestmall150901&eventid=1033500&sessionid=1&key=5EF4833291C07A8F39B02944D8C40810&regTag=&sourcepage=register Funding & Fundraising for Small Libraries] - An on-demand downloadable webinar from the LibraryJournal series Best Practices from America's Best Small Libraries. Presented in 2015 by Mary Beth Stenger and Cheryl Clay (registration required). A review of the webinar is available from [http://www.lminfo.us/blog/funding-and-fundraising-for-small-public-libraries/ Didi Yunginger].
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_46_-_Ten_Points_to_Increase_Your_Grant_Writing_Success.pdf Ten points to increase your grant writing success] - A one page technical bulletin by Cecil Carter from the Oklahoma Museums Association (January 2008).

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== Making the most of people: Recruitment, retention, and recognition ==
The resources in this section consider how volunteers, interns, and staff fit into the project picture.

Additional information on the January 25, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar3 here].

The link to the webinar recording, slides, and a transcript will be posted here when available.

=== Teens and Student Workers ===
* [https://olcsmalllibraries.wordpress.com/2010/04/02/no-budget-no-time-no-problem/ No Budget? No Time? No Problem!] - Blog post from the Ohio Library Council by RoseMary Honnold discussing how community teens can be engaged in the work of collections.
* [http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2016-presentations/to-the-big-stage-on-a-small-budget-from-special-collections-to-archive-2-0/ To the Big Stage on a Small Budget: From Special Collections to Archive 2.0] - A presentation by Julie Pinnell for the 2016 Big Talk From Small Libraries [http://nlcblogs.nebraska.gov/bigtalk/ online conference] discussing the use of Doane College students to process the college archive.
* [http://newprairiepress.org/culsproceedings/vol1/iss1/8/ Archival Internships: Creating Real World Learning Beyond the Classroom] - An article from the College & University Libraries Section (CULS) of the Kansas Library Association by Lorraine Madway (CULS Proceedings, Vol. 1, 2011, no. 1). Presents findings from the internship program at Wichita State University Libraries and offers practical advice for establishing an internship program.
* [http://cupola.gettysburg.edu/librarypubs/53/ Undergraduate Library Internships and Professional Success] - A downloadable pdf poster by staff at Gettysburg College reporting on the impact undergraduate library internships had on the development of student career goals.
* [http://www.nyarc.org/content/training-future-librarians-and-enhancing-digital-and-print-collections-m-lead-ii-comes Training Future Librarians and Enhancing Digital and Print Collections: M-LEAD II Comes to a Successful End] - A 2015 report by Kim Loconto on the [https://www.imls.gov/ IMLS] funded Museum Library Education and Digitization [M-LEAD] grant which allowed interns to gain a wide range of experiences with practical, hands-on projects.
* [http://www.businessnewsdaily.com/8394-create-internship-program.html Creating a Successful (and Legal) Internship Program] - A 2015 article from Business News Daily by Nicole Fallon Taylor. A basic overview for creating an internship program that will be beneficial to the intern, productive for the organization, and meet current employment laws.
* [http://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education Best Practices for Internships as Components of Graduate Archival Education] - A downloadable best practices guide from the Society of American Archivists ([http://www2.archivists.org/ SAA]).

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=== Volunteers and Staff ===
* [http://www.connectingtocollections.org/archivecollectionscare/ Connecting to Collections Care Staff and Volunteer Management for Collections Care] - Webinar 6 in the Collections Care Basics: Where Do I Begin? webinar series. Originally presented by Donia Conn in 2013. The webinar section contains links to the recording, PowerPoint presentation, and a number of additional readings and resources related to the topic.
* [http://www.connectingtocollections.org/seeding-engagement-and-cultivating-volunteers-through-crowdsourcing/ Seeding Engagement and Cultivating Volunteers through Crowdsourcing] - A Connecting to Collections Care webinar originally presented in July 2016 by Meghan Ferriter. Dr. Ferriter shares the crowdsourcing experience of the [https://transcription.si.edu/ Smithsonian Transcription Center (TC)] and how their experience can be adapted to other projects.
* [http://www.infotoday.com/cilmag/oct14/Zastrow--Crowdsourcing-Cultural-Heritage.shtml Crowdsourcing Cultural Heritage: 'Citizen Archivists' for the future] - A 2014 article by Jan Zastrow published in Computers in Libraries (Vol. 34, No. 8, October 2014).
* Examples of Crowdsourcing volunteer projects:
** [https://www.flickr.com/photos/8623220@N02/ Library of Congress Flickr Feed]
** [https://diyhistory.lib.uiowa.edu University of Iowa DIY History]
** [https://transcription.si.edu Smithsonian Transcription Project]
** [https://www.archives.gov/citizen-archivist/transcribe US National Archives - Citizen Archivist Transcription Project]
* [http://oregonstate.edu/ua/ncs/archives/2010/feb/business-students-raise-funds-haiti-learn-value-%E2%80%98blitz-project%E2%80%99 Business students raise funds for Haiti, learn value of 'blitz project'] - A short 2010 article describing a blitz project by Oregon State University College of Business students.
* Yellowstone National Park Blitz projects
** [https://www.nps.gov/yell/blogs/Using-a-Team-Approach-to-Expose-Yellowstone-s-Hidden-Collections.htm Using a Team Approach to Expose Yellowstone's Hidden Collections] (July 10, 2014), by Anne Foster
** [https://www.nps.gov/yell/blogs/Bringing-Yellowstone-Back-Home-Using-the-Archives-Blitz-as-a-Framework-for-Other-Institutions.htm Bringing Yellowstone Back Home: Using the Archives Blitz as a Framework for Other Institutions] (October 7, 2014), by Anna Trammell
** [https://www.nps.gov/yell/blogs/Keys-to-a-Blissful-Blitz.htm Keys to a Blissful Blitz] (March 12, 2015), by Kiley Hayes
* [http://www.aam-us.org/resources/online-programs/human-resources-webinars Human Resources Recorded Webinars] - A series of webinars from the American Alliance of Museums ([http://www.aam-us.org/home AAM]) on a variety of topics related to staff and volunteers.
* [https://aamv.wildapricot.org/ American Association for Museum Volunteers (AAMV)] - An association supporting the museum volunteer management community. Their website includes some resources freely available to non-members.
* [http://peabody.yale.edu/volunteer Volunteer Page for the Yale Peabody Museum of Natural History] - Provides an example of a well-designed volunteer page including a link to the Yale Peabody volunteer application.
** [http://peabody.yale.edu/sites/default/files/documents/volunteer/volunteer_application_form.pdf Yale Peabody Museum Volunteer application example]
** [http://themuseum.org/sites/default/files/volunteeragreement.pdf Yale Peabody Museum Volunteer Agreement and Expectations form example]
* [http://www.connectingtocollections.org/outreach/ Involving the Public in Your Preservation Efforts] - A Connecting to Collections Care webinar from 2013 showcasing work from a number of institutions in celebration of Preservation Week. The page contains links to referenced projects and resources.
* [http://www2.archivists.org/standards/best-practices-for-volunteers-in-archives Best Practices for Volunteers in Archives] - A downloadable resource by the Society of American Archivists ([http://www2.archivists.org/ SAA]).
* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_45_-_Creating_a_Successful_Volunteer_Program.pdf Building a successful museum volunteer services program] - A technical bulletin by Robbin Davis produced by the Oklahoma Museums Association (July 2007).
* [https://www.taprootplus.org/ Taproot+] - A connection service claiming to be "the best way for nonprofits to find pro bono help and for skilled volunteers to provide it."

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=== Celebrating Success ===
* [http://www.bridging-the-gap.com/join-your-distributed-team-in-virtual-celebration/ How to Celebrate Project Success with a Distributed Team] - A resource compiled with input from a Virtual Facilitators Forum on LinkedIn to help build teams even when members are dispersed.
* [https://thesavvypm.wordpress.com/2008/05/21/how-to-celebrate-success-throughout-your-projects/ How to Celebrate Success Throughout Your Projects] - A 2008 blog post from [https://thesavvypm.wordpress.com/about/ Making Things Happen] on developing an environment of ongoing celebration of success.

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=== Ethics of Hiring ===
* [https://www.shrm.org/about-shrm/pages/bylaws--code-of-ethics.aspx SHRM Code of Ethical and Professional Standards in Human Resource Management] - From the Society for Human Resources Management ([https://www.shrm.org SHRM]), guidelines for ethical Human Resources management. Includes a comprehensive guide for developing your own organizational Code of Ethics.
* [https://www.cornerstoneondemand.com/rework/why-path-good-ethics-starts-human-resources Why the Path to Good Ethics Starts in Human Resources] - A 2013 blog post from Chris MacDonald on Company Culture.
* [http://wiki.wearedynamo.org/index.php/Guidelines_for_Academic_Requesters Guidelines for Academic Requestors] - Guidelines specifically related to the ethical hiring of Turkers through [https://www.mturk.com/mturk/welcome Amazon Mechanical Turk] for outsourced academic projects but could be applied more broadly.

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== Collection access: Describing, cataloging, and processing with the future in mind ==
The resources available in this section try to provide guidance on the sometimes complicated world of description and processing. We understand that while GLAM organizations have many things in common, processing is often handled differently depending on the field. As we learn to work together, we hope that exploring best practices from different areas will help us move towards greater interoperability in the future.

Additional information on the February 1, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar4 here].

The webinar recording can be accessed here when available.

=== Communities ===
* [https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT AutoCat] - A general cataloging listserv, primarily for libraries but open to everyone.
* [http://listserv.oclc.org/archives/oclc-cat.html OCLCCAT] - An OCLC sponsored cataloging listserv open to everyone.
* [https://docs.google.com/forms/d/e/1FAIpQLSc3WCCi2_03rkbSwGVbE0rQwYFSxvL6THz6GRZY8HAbijaK4w/viewform Metadata Support Group] - A Slack forum sponsored by the Digital Library Federation ([https://www.diglib.org/ DLF]). Requires registration and a Slack account but not membership in DLF.
* [http://www.archivists.org/saagroups/lonearr/resources.asp SAA Lone Arrangers listserv] - Hosted by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and open to members and non-members.
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Community] - A space for those using or interested in using the Nomenclature 4.0 resource from the American Association for State and Local History ([http://www.aaslh.org/ AASLH]).
* [http://www.connectingtocollections.org/groups/connecting-to-collections-care-online-community/forum/ Connecting to Collections Care Forum] - A space to ask questions about collections care and receive answers from peers and forum monitors. Requires registration for participation.

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=== General ===
* [http://firstmonday.org/article/view/1628/1543 Metadata for All: Descriptive Standards and Metadata Sharing Across Libraries, Archives, and Museums] - An article from [http://firstmonday.org/index First Monday], a peer reviewed journal on the internet, by Mary W. Elings and Gunter Waibel (Vol. 12, No. 3, 5 March 2007).
* [http://freeyourmetadata.org/ Linked Data for Libraries, Archives, and Museums] - A book and website on getting the most from your metadata.
* [https://www.clir.org/pubs/reports/spiro/spiro_Jan13.pdf Archival Management Software: A Report for the Council on Library and Information Resources] - A pdf 2009 report for the Council on Library and Information Resources ([https://www.clir.org CLIR]) by Lisa Spiro
* [http://resource.aaslh.org/view/building-digital-archives-lessons-learned-from-four-crowdsourced-online-projects/ AASLH Audio Recording: Building Digital Archives: Lessons Learned From Four Crowdsourced Online Projects] - An audio download of the session from the 2014 Annual Meeting of the [http://www.aaslh.org/ AASLH].
* [http://www.gallerysystems.com/resources/free-resources/ Gallery Systems Free Collections Management Resources] - A collection of free collections management resources compiled by [http://www.gallerysystems.com/ GallerySystems].
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/12/Collections-Access-and-the-use-of-Digital-Technology.pdf Collections Access and the use of technology in museums] - A report by the Norfolk Museums and Archaeology Service, 2012.
* [http://www.collectionstrust.org.uk/benchmarks-in-collections-care-resources Collections Trust: Benchmarks in Collections Care] - Self-Assessment checklist developed by [http://www.collectionstrust.org.uk/ Collections Trust] to encourage thinking about collection care activity during the organizations planning cycle.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - An extensive collection of resources arranged by topic.

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=== Institutional Ethics ===
SEE ALSO [[#Ethics and Social Justice|Ethics and Social Justice]]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/code-of-ethics American Alliance of Museums (AAM) Code of Ethics for Museums]
* [http://www.ala.org/advocacy/proethics American Library Association (ALA) Professional Ethics]
* [http://archivists.org/statements/saa-core-values-statement-and-code-of-ethics Society of American Archivists (SAA) Core Values Statement and Code of Ethics]
* [http://www2.archivists.org/groups/saa-council/ala-saa-joint-statement-on-access-guidelines-for-access-to-original-research-materials ALA-SAA Joint Statement on Access: Guidelines for Access to Original Research Materials]
* [http://www.artdealers.org/about/code-of-ethics-and-professional-practices Art Dealers Association of America (ADAA) Code of Ethics and Professional Practices]

[[#toc|Table of Contents]]

=== Cataloging and Metadata Standards ===
The resources listed below may require registration or subscription for access. While some are freely available online, others are fee-based.

==== General ====
* [http://www.loc.gov/standards Standards at the Library of Congress] - A listing of all of the standards maintained by the Library of Congress

==== Description Standards ====
* RDA: Resource Description and Access - Cataloging standard that replaced AACR2 and RDA is based on the FRBR (Functional Requirements for Bibliographic Records) and FRAD (Functional Requirements for Authority Data) concept models
** [http://www.loc.gov/aba/rda/ Information from the Library of Congress]
** [https://www.oclc.org/rda/about.en.html Information from OCLC]
** [https://access.rdatoolkit.org/ RDA Toolkit]
* AACR2: Anglo-American Cataloging Rules - Standards to build catalogs in general libraries of all sizes. No longer being updated. Replaced by RDA. Still valid and used by some smaller organizations.
** [http://www.aacr2.org/index.html AACR2 Homepage]
* Describing Archives: A Content Standard (DACS), Second Edition - An output-neutral set of rules for describing archives, personal papers, and manuscript collections that can be used with any encoding standard including [[#MARC21|MARC21]], [[#EAD|EAD]], and [[#EAC|EAC]].
** [http://www2.archivists.org/groups/technical-subcommittee-on-describing-archives-a-content-standard-dacs/dacs#.V5fD8q1zUiQ SAA DACS Official page]
* Standards for Archival Description: A Handbook - 1994 Handbook of the Society of American Archivists (SAA) describing technical standards, conventions, and guidelines used by archivists to describe holdings and repositories.
** [http://www.archivists.org/catalog/stds99/index.html SAA page to download the Handbook]
* SNAC: Social Networks and Archival Context - A cooperative in development to create a more collaborative environment for discovering records related to historical persons.
** [http://socialarchive.iath.virginia.edu/ SNAC Prototype Research & Development Cooperative Program]
** [http://www.snaccooperative.org SNAC Prototype Site]
* PREMIS: Preservation Metadata: Implementation Strategies - A data dictionary developed as the international standard for metadata to support the preservation of digital objects and ensure their long-term usability.
** [http://www.loc.gov/standards/premis/ Library of Congress PREMIS Official Web Site]
* PBCORE: Public Broadcasting Metadata Dictionary Project - An XML metadata schema designed for sound and moving images that is both a content and data standard.
** [http://pbcore.org/ PBCore homepage]
** [http://pbcore.org/blog/ PBCore blog]
* The Small Museums Cataguing Manual: A guide to cataloguing object and image collections - 4th edition of the guide (2009) published by Museums Australia (Victoria)
** [http://www.mavic.asn.au/assets/Small_Museums_Cataloguing_Manual_4th.pdf The Small Museums Cataloguing Manual]
* NPS Museum Handbook, Part II: Museum Records - A publication of the National Parks Service, downloadable as a pdf file.
** [https://www.nps.gov/museum/publications/MHII/mushbkII.html NPS Museum Handbook, Part II: Museum Records]
* The FIAF Moving Image Cataloguing Manual - Published by the International Federation of Film Archives ([http://www.fiafnet.org/ FIAF]) Cataloguing and Documentation Commission. Available for free as a pdf download
** [http://www.fiafnet.org/pages/E-Resources/Cataloguing-Manual.html The FIAF Moving Image Cataloguing Manual]
* Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images - A data content standard for the cultural heritage community sponsored by the Visual Resources Association Foundation (VRAF)
** [http://cco.vrafoundation.org/ CCO Commons]
[[#toc|Table of Contents]]

==== Encoding Standards ====
* <div id="MARC21"></div>MARC21 - Encoding standards to make bibliographic and related information machine-readable
** [https://www.loc.gov/marc/ Library of Congress MARC Standards]
* BIBFRAME: Bibliographic Framework Initiative - A new bibliographic encoding standard being developed by the Library of Congress to replace MARC21. The new model is designed to express and link bibliographic data.
** [https://www.loc.gov/bibframe/ Library of Congress BIBFRAME page]
* <div id="EAC"></div>EAC-CPF: Encoded Archival Context - Corporate bodies, Persons, and Families - Extensible Markup Language (XML) Standard for encoding contextual information about persons, corporate bodies, and families. Maintained by the Society of American Archivists (SAA) in partnership with the Berlin State Library.
** [http://www2.archivists.org/groups/technical-subcommittee-on-eac-cpf/encoded-archival-context-corporate-bodies-persons-and-families-eac-cpf#.V5I2KfkrJpg SAA EAC-CPF page]
* <div id="EAD"></div>EAD: Encoded Archival Description - Standard for encoding Finding Aids for interoperability in an online environment.
** [http://www.loc.gov/ead/ Library of Congress EAD Official Site]
* DCMI: Dublin Core Metadata Initiative - A set of metadata vocabulary to use with the Resource Description Framework (RDF) and other Linked Data initiatives that follows Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).
** [http://dublincore.org/ Home page for the Dublin Core Metadata Initiative]
** [http://www.dublincoregenerator.com/ Free Dublin Core Generator]
* MODS: Metadata Object Description Schema - An XML schema for a bibliographic element set that may be used for a vaiety of purposes, and particularly for library applications. Maintained by the Library of Congress.
** [http://www.loc.gov/standards/mods/ Library of Congress MODS page]
* IIIF: International Image Interoperability Framework - An image encoding standard to unlock standard information on the web
** [http://iiif.io/ IIIF Homepage]
* RDF: Resource Description Framework - A framework to describe any internet resource developed by the World Wide Web Consortium (W3C)
** [https://www.w3.org/RDF/ W3C Semantic Web RDF page]
** [https://www.obitko.com/tutorials/ontologies-semantic-web/resource-description-framework.html RDF section on Ontologies and Semantic Web Tutorial]
** [http://www.linkeddatatools.com/semantic-web-basics Introducing Linked Data and the Semantic Web] - Introducing RDF is section 2
* VRA Core - a data standard for the description of works of visual culture as well as the images that document them.
** [http://www.loc.gov/standards/vracore/ Library of Congress official VRA Core website]

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=== Data Management Tools ===
* [http://www.bitcurator.net/ BitCurator]
* [http://coptr.digipres.org/Main_Page CPOTR: Community Owned Digital Preservation Tool Registry]
* [https://scout.wisc.edu/cwis CWIS: Collection Workflow Integration System]
* [http://www.datawatch.com/gated/data-wrangling/?msrc=GooglePPC-DP-wrang&gclid=CjwKEAjwiMe8BRD0ts3Vtv-ohWgSJAAZurk12EC7fBtj6D9nF-CXKxDkbgmxY8Xu50deWtN1lOgfaRoC0M3w_wcB Data Wrangler]
* [http://www.sno.phy.queensu.ca/~phil/exiftool/ ExifTool]
* [https://www.avpreserve.com/tools/fixity/ Fixity]
* [https://github.com/LibraryOfCongress/bagger Library of Congress Bagger]
* [http://openrefine.org/ Open Refine]
* [https://www.oxygenxml.com/ Oxygen: XML Editor]

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=== Collection Management Systems ===
The below systems are not an endorsement of the product by CLIR, just suggestions to highlight the range of systems available. This is not a comprehensive list of all systems available. We tried to include low cost and/or open source system options when possible.

==== How to choose ====
SEE ALSO: [[#Selecting_the_best_collection_management_system|1.2 Selecting the Best Content Management System]]

* [https://www.historyassociates.com/resource/guides/selecting-a-cloud-based-cms/ Selecting a Cloud-Based Museum Collections Management System] - Five area to consider when selecting a system from [https://www.historyassociates.com/ History Associates, Inc.]
* [https://www.historyassociates.com/resource/articles/how-do-we-select-a-collections-management-system/ How Do We Select a Collections Management System?] - An article from [https://www.historyassociates.com/ History Associates, Inc.] on the process of system selection from contacting a vendor to data migration.
* [https://www.historyassociates.com/resource/guides/top-10-mistakes-to-avoid-when-choosing-a-museum-collections-management-system/ Top 10 Mistakes to Avoid When Choosing a Museum Collections Management System] - A downloadable report from [https://www.historyassociates.com/ History Associates, Inc.] to highlight the most common mistakes they've seen when selecting a CMS. Can be applied to all GLAM organizations.
* [https://rowman.com/ISBN/9781442230132/The-Small-Library-Manager%27s-Handbook How to Choose the Right ILS for Your Library] - Chapter in The Small Library Manager's Handbook (book).
* [http://go.gallerysystems.com/feature.html Choosing the Right CMS] - A downloadable guide from [http://www.gallerysystems.com/ GallerySystems] that provides 5 steps for the selection process as well as sample worksheets, checklists, and links to additional resources.

[[#toc|Table of Contents]]

==== Gallery ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Library ====
* [https://cslainfo.org/?page_id=3735 General recommendations for smaller institutions] - From the Church & Synagogue Library Association
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [http://lucidea.com/inmagic/ Inmagic]
* [https://www.libib.com/ Libib]
* [http://www.libraryworld.com LibraryWorld]
* [http://www.mlasolutions.com Mandarin]
* [http://www.readerware.com/index.php Readerware]
* [http://www.resourcemate.com/ ResourceMate]
* [https://www.librarycat.org/ TinyCat]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

[[#toc|Table of Contents]]

==== Archive ====
* [http://archiviststoolkit.org/ Archivists’ Toolkit]- Available for download, but no longer being updated
* [http://archivesspace.org/ ArchivesSpace]
* [https://www.accesstomemory.org/en/ AtoM]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.oclc.org/contentdm.en.html CONTENTdm] - For digital objects
* [http://lucidea.com/ CuadraSTAR]
* [https://boktowergardens.org/tower-gardens/library-archives/resources/ MS Access Finding Aid Creator] - offered by [https://boktowergardens.org/ Bok Tower Gardens]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.veridiansoftware.com/discovery-delivery/ Veridian]

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==== Museum ====
* [https://airtable.com/templates/featured/art-gallery-example Airtable]
* [http://alm.axiell.com/solutions Axiell Group]
* [http://www.collectionspace.org/ CollectionSpace]
* [http://www.collectiveaccess.org/ Collective Access]
* [http://www.collectorsystems.com/ Collector Systems]
* [http://lucidea.com/ CuadraSTAR]
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/embark/ EmbARK]
* [http://mukurtu.org/ Mukurtu] - Designed with indigenous communities in mind
* [http://www.museumsoftware.com PastPerfect]
* [https://rediscoverysoftware.com/ Proficio]
* [http://www.gallerysystems.com/products-and-services/tms/ The Museum System (TMS)]

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==== Online Exhibits ====
* [https://ehive.com/ eHive]
* [http://www.gallerysystems.com/products-and-services/emuseum/ eMuseum]
* [https://jekyllrb.com/ Jekyll]
* [https://omeka.org/ OMEKA]
* [http://projectmirador.org/ Mirador] - For collections that support the International Image Interoperability Framework ([http://iiif.io/ IIIF]) API
* [https://wordpress.com/ WordPress]

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=== Controlled Vocabularies and Thesauri ===
* [http://getty.edu/research/tools/vocabularies/ The Getty Research Institute Vocabularies]
* [http://community.aaslh.org/nomenclature/ AASLH Nomenclature Committee]
* [http://gawainweaver.com/images/uploads/Photographic%20Process%20Controlled%20Vocabulary_v1.pdf Photographic Process Controlled Vocabulary]
* [http://authorities.loc.gov Library of Congress Authorities]
* [http://id.loc.gov/ LC Linked Data Service: Authorities and Vocabularies]
* [http://www.conservation-wiki.com/wiki/Lexicon_Terms American Institute for Conservation Lexicon Terms]
* [http://www.bgbm.fu-berlin.de/iapt/nomenclature/code/SaintLouis/0000St.Luistitle.htm International Code of Botanical Nomenclature]
* [http://orcid.org/ ORCID]
* [https://app.pch.gc.ca/application/dvp-pvd/appli/descr-eng.php Parks Canada Descriptive and Visual Dictionary of Objects]

[[#toc|Table of Contents]]

=== Tutorials and Online Learning ===
There are many options for online learning. The following list is a sampling of free or low cost options to enhance understanding of cataloging and processing techniques.

* [https://www.youtube.com/playlist?list=PL098F0952877CDE31 Association for Library Collection & Technical Services (ALCTS) YouTube Channel, Cataloging topic]
* [http://www.connectingtocollections.org/archivedigital/ Caring for Digital Materials: Preventing a Digital Dark Age] - A Connecting to Collections Care Webinar Series
* [https://www.codecademy.com/ Codecademy]
* [https://www.oclc.org/support/training/portfolios/cataloging-and-metadata/connexion-client/tutorials.en.html OCLC Tutorials]
* [http://www.oclc.org/support/training/calendars/cataloging-training-calendar.en.html OCLC Cataloging Skills Training Calendar] - Includes some fee based training
* [http://www.oclc.org/support/documentation/cataloging.en.html OCLC documentation, practices, and programs]
* [https://www.carli.illinois.edu/products-services/i-share/cat/basic-cataloging-resources Basic Cataloging Resources from CARLI (Consortium of Academic Research Libraries in Illinois)]
* [https://www.youtube.com/user/LibTec203/videos Cataloging Course] - A YouTube introduction to cataloging by LibTec203]
* [http://librarysciencelist.com/free-online-courses-for-librarians/ 20+ Awesome Free Online Librarian Courses]
* [https://www.webjunction.org/explore-topics/ils-ddb.html WebJunction Integrated Library Systems & Databases Topic]
* [http://online.vraweb.org/cgi/viewcontent.cgi?article=1061&context=vrab FRBR and TMS: Applying a Conceptual Organizational Model for Cataloguing Photographic Archives]
* [http://special-cataloguing.com/cheats SLC Cheat Sheets] - A collection of cataloging cheat sheets for a wide range of material types mostly developed by Mac Elrod and hosted by Special Libraries Cataloging ([http://www.special-cataloguing.com/ SLC]).
* [https://dp.la/info/2015/10/07/new-self-guided-curriculum-for-digitization/ DPLA Curriculum for Digitization] - A self-guided, online learning experience developed by the [https://dp.la/ Digital Public Library of America]. The curriculum is intended for digitization beginners from a variety of cultural heritage institutions.

[[#toc|Table of Contents]]

== Overcoming project hurdles: Approaches to identifying and managing collection red flags ==
The resources included in this section are presented to help organizations deal with areas in collections that may present problems and give managers the confidence to move forward with processing.

Additional information on the February 8, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar5 here].

The webinar recording can be accessed here when available.

[[#toc|Table of Contents]]

=== Creating Policies for Collection Building ===
SEE ALSO [[#Developing and Evaluating Institutional Documentation|Developing and Evaluating Institutional Documentation]]
* [http://www2.archivists.org/publications/brochures/deeds-of-gift SAA A Guide to Deeds of Gift]
* [http://resource.aaslh.org/view/sample-deed-of-gift/ AASLH StEPS Resource: Sample Deed of Gift]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types hosted by the Florida Association of Museums ([http://www.flamuseums.org/ FAM])
* [http://www.aam-us.org/docs/default-source/continuum/developing-a-cmp-final.pdf?sfvrsn=4 AAM Reference Guide: Developing a Collections Management Policy]
* [http://www.aam-us.org/resources/ethics-standards-and-best-practices/collections-stewardship American Alliance of Museums (AAM) Standards Regarding Collections Stewardship]
* [https://www.wisconsinhistory.org/pdfs/la/LIB-WHRAB-Records-Policy-Libraries-WAPL.pdf Creating a Collection Development Policy for Local Historical Records in Public Libraries] - A pdf resource from the [http://www.wisconsinhistory.org/Content.aspx?dsNav=N:4294963828-4294963805&dsRecordDetails=R:CS3558 Wisconsin Historical Records Advisory Board] and the [http://wla.wisconsinlibraries.org/wapl Wisconsin Association of Public Librarians] (April 1998).
* [http://sustainableheritagenetwork.org/collection/support-documents-community-decision-making Support Documents for Community Decision Making] - A collection of documents provided by the [http://sustainableheritagenetwork.org/home Sustainable Heritage Network] that help organizations makes decisions regarding access, circulation, and ownership of cultural materials.

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=== Rights, Copyright, and Legal Dilemmas ===
Resources included are for reference only and do not represent legal advice. Most apply only to U.S. law; other countries may have different rules and guidelines.

* [http://rightsstatements.org/en/ Digital Public Library (DPL) Rights Statements]
* [http://ohda.matrix.msu.edu/2012/06/a-creative-commons-solution/ Oral History Interviews: “Who Owns Oral History? A Creative Commons Solution,"]
* [http://ohda.matrix.msu.edu/2012/06/major-legal-challenges/ Major Legal Challenges Facing Oral History In The Digital Age] - A detailed 2014 article by John Neuenschwander on the IMLS Oral History in the Digital Age blog. Includes references.
* [http://www.connectingtocollections.org/the_deaccessioning_dilemma_laws_ethics_and_actions/ The Deaccessioning Dilemma: Laws, Ethics, and Actions] - A 2015 Connecting to Collections Care webinar presented by John E. Simmons.
* [http://learn.aaslh.org/event/webinar-steps-lab-1-deaccessioning-the-devils-in-the-details/ Deaccessioning: The Devil’s in the Details] - A webinar in the AASLH StEPs program (fee)
* [http://www2.archivists.org/groups/technical-subcommittee-on-guidelines-for-reappraisal-and-deaccessioning-ts-grd/guidelines-for-reappraisal-and-deaccession SAA Guidelines for Reappraisal and Deaccessioning] - A pdf document from the Society of American Archivists (SAA)
* [http://archive.cmsimpact.org/fair-use/best-practices/code-best-practices-fair-use-academic-and-research-libraries The Code of Best Practices in Fair Use for Academic and Research Libraries] - Can be used as a model to develop institutional policies regarding fair use and online access.
* [http://copyright.cornell.edu/resources/publicdomain.cfm Cornell’s Copyright Term and the Public Domain in the US] - An easy to use chart to reference when particular types of items move into the public domain. Updated annually.
* [http://fairuse.stanford.edu/charts-and-tools/ Copyright & Fair Use Resources from Stanford University Libraries] - A number of charts and tools discussing copyright, fair use, and best practices.
* [http://www.connectingtocollections.org/resources/ Connecting to Collections Care Resources] - Select "Legal Issues" from the list for an extensive list of related resources.
* [http://www2.archivists.org/publications/brochures/copyright-and-unpublished-material SAA’s Copyright and Unpublished Material: An introduction for Users of Archives and Manuscript Collections] - A downloadable and printable resource that answers basic questions.
* [http://www.nemanet.org/nemn/summer-2016/abandonned-property/# Found! Abandoned Property in the Museum] - A New England Museums Now 2016 reprint of a 2013 article from NEMA News on Legal Issues. Authored by Gilbert Whittemore and covers ten clear steps for dealing with undocumented items in collections.
* [http://www2.archivists.org/groups/acquisitions-appraisal-section/abandoned-property-project SAA Abandoned Property Project] - A state-by-state listing of relevant abandoned property legislation compiled by the Society of American Archivists ([http://www2.archivists.org/ SAA]) and updated as required.
* [http://www.ala.org/acrl/standards/security_theft ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections] - Guidelines developed by the Association of College & Research Libraries ([http://www.ala.org/acrl/ ACRL]) and its Rare Books and Manuscript Section ([http://www.ala.org/acrl/aboutacrl/directoryofleadership/sections/rbms/acr-rbmec RBMS]).
* [http://publications.arl.org/rli279/ Research Library Issues (RLI) Special Issue on Special Collections and Archives in the Digital Age] - This June 2012 issue of RLI, published by the Association of Research Libraries ([http://www.arl.org/ ARL]), includes articles on legal matters associated with digitization, Deeds of Gifts, and copyright.
* [http://www.localcontexts.org/ Local Contexts] - An initiative to support Native, First Nations, Aboriginal, and Indigenous communities in the management of their intellectual property within the digital environment by providing strategic resources and practical solutions.

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=== Ethics and Social Justice===
SEE ALSO [[#Institutional Ethics|Institutional Ethics]]
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/code-of-ethics/ Code of Ethics and Other Institutional Documents] - A 2013 educational module, including a webinar, from the Florida Connecting to Collections Series presented from the museum (Myriam Springuel) and library (Burt Altman) perspectives.
* [http://archivaria.ca/index.php/archivaria/article/view/13557 From Human Rights to Feminist Ethics: Radical Empathy in the Archives] - A 2016 article by Michelle Caswell and Marika Cifor. Published in Archivaria, a journal of the Association of Canadian Archivists ([http://archivists.ca/ ACA]). Link is to abstract only.
* [https://www.lib.ncsu.edu/social-media-archives-toolkit/legal Social Media Archives Toolkit: Legal and Ethical Implications] - A resource of the North Carolina State University Libraries providing insight into the legal and ethical issues of harvesting social media.
* [https://points.datasociety.net/okcupid-data-release-fiasco-ba0388348cd#.2aoqi7ydb OKCupid data release fiasco: It's time to rethink ethics education] - A 2016 post by Annette Markham that addresses data releases from an ethics educator's perspective.
* [http://cmsimpact.org/resource/beyond-hashtags-ferguson-blacklivesmatter-online-struggle-offline-justice/ Beyond the hashtags: #Ferguson, #Blacklivesmatter, and the online struggle for offline justice] - A 2016 downloadable report written by Deen Feelon, Charlton D. McIlwain, and Meredith D. Clark that analyzes the Black Lives Matter movement online and the implications for using online tools to encourage social and political change.
* [https://news.docnow.io/surveillance-and-social-media-archiving-7ea21b77b807#.iahlvrb8h Surveillance and Social Media Archiving] - A transcript of remarks made by Bergis Jules during the 2016 Library of Congress symposium, Collections as Data: Stewardship and Use Models to Enhance Access. Includes link to slides and the symposium's full agenda.
* [https://papers.ssrn.com/sol3/papers2.cfm?abstract_id=2779647 Where are Human Subjects in Big Data Research? The Emerging Ethics Divide] - A 2016 article by Jacob Metcalf and Kate Crawford published in Big Data and Society (Spring 2016).
* [http://bdes.datasociety.net/wp-content/uploads/2016/10/Ursic-politiwoops.pdf The Right to be Forgotten of the Duty to be Remembered? Twitter data reuse and implications for user privacy] - A 2016 PDF case study by Helena Ursic (Leiden University) written for The Council for Big Data, Ethics, and Society.
* [http://link.springer.com/article/10.1007/s10502-014-9220-6 Toward a survivor-centered approach to records documenting human rights abuse: lessons from community archives] - Link to abstract (full article available for purchase). A 2014 article by Michelle Caswell published in Archival Science.
* [https://aprilhathcock.wordpress.com/2016/11/18/opening-up-the-margins/ Opening up the Margins] - A November 18, 2016 blog post by April Hathcock that combines her remarks at a number of venues about opening up "good scholarship" to marginalized communities.
* [http://zinelibraries.info/code-of-ethics/ Zine Librarians Code of Ethics] - A downloadable (PDF or Word) version of an ethical code as it applies to librarians and archivists that handle zines.
* [https://medium.com/on-archivy/archivesforblacklives-building-a-community-archives-of-police-violence-in-cleveland-93615d777289#.t6wnjelwu #ArchivesForBlackLives: Building a Community Archives of Police Violence in Cleveland] - The text of a 2016 talk by Jarrett M. Drake presented at the Digital Blackness conference on the panel Uploading Black History: Archiving Blacks' Lived Experiences.
* [http://tararobertson.ca/2016/oob/ digitization: just because you can, doesn't mean you should] - A 2016 blog post by Tara Robertson that reflects on the ethics of digitization through the example of a pre-internet lesbian porn magazine that was recently digitized and placed on line.
* [http://link.springer.com/article/10.1007/s10502-012-9180-7 Evidence, memory, identify, and community: four shifting archival paradigms] - Link to abstract (full article available for purchase). A 2013 article by Terry Cook published in Archival Science.

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=== Hazardous Materials ===
* [http://cool.conservation-us.org/coolaic/sg/bpg/annual/v24/bp24-13.pdf Archives Conservators Discussion Group 2005: Hazardous Holdings] - A pdf article by Linda Blaser and Susan Peckham summarizing the panel. Printed in The Book and Paper Group Annual 24 (2005), p. 73-83.
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-7_1439925170012_eng.pdf?WT.contentAuthority=4.4.10 Mercury in Museum Collections] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/7, 2002. Also available online [http://canada.pch.gc.ca/eng/1439925170006 here].
* [http://canada.pch.gc.ca/DAMAssetPub/DAM-PCH2-Museology-PreservConserv/STAGING/texte-text/1-8_1439925170028_eng.pdf?WT.contentAuthority=4.4.10 Lead in Museusm Collections and Heritage Buildings] - PDF version of the Canadian Conservation Institute (CCI) [http://canada.pch.gc.ca/eng/1439925167385/1439385922889 Notes] 1/8, 2010. Also available online [http://canada.pch.gc.ca/eng/1439925170022 here].
* [http://www.connectingtocollections.org/arsenic-and-old-lace-controlling-hazardous-collection-materials/ Arsenic and Old Lace: Controlling Hazardous Collection Materials] - A 2016 Connecting to Collections Care Webinar. Page includes links to slides and handouts.
* [http://sharemuseumseast.org.uk/wp-content/uploads/2013/08/How-To-Guide-Hazards.pdf Hazards in museum collections: A Collections Care How To Guide] - A pdf guide from SHARE Museums East, Norfolk Museums & Archeology Service, and CollectionsTrust.
* [https://alaskawhitestuffid.wordpress.com/ What’s That White Stuff blog] - A blog sponsored by the Alaska State Museum offering advice about common issues in museums.
* [http://www.loc.gov/preservation/care/film.html Library of Congress Care, Handling, and Storage of Motion Picture Film] - Resources and links from the Library of Congress.
* [http://www.mavic.asn.au/insite/september-october-2012 Museums Australia Vicotoria INSITE, September - October 2012, Dangerous Collections Special Issue] - Includes articles on a variety of tough issues
* [http://opensi.si.edu/index.php/smithsonian/catalog/book/64 Pesticide Mitigation in Museum Collections: Science in Conservation: Proceedings from the MCI Workshop Series] - 2010 publication from the [http://opensi.si.edu/index.php/smithsonian/catalog/series/SCMC Smithsonian Contributions to Museum Conservation series] that addresses the issue of pesticide removal from museum objects.
* [http://anthropology.si.edu/cm/NMNH_Potential_Hazards_Disclosure_Statement_2010.pdf Statement on Potential Hazards (Inherent and Acquired) Associated with Collection Objects] - A 2010 policy statement from the Smithsonian National Museum of Natural History [http://anthropology.si.edu/index.html Department of Anthropology] that can be used as a model for other institutions.
* [https://www.nps.gov/museum/publications/conserveogram/02-10.pdf Hazardous Materials in Your Collection] - National Park Service (NPS) [https://www.nps.gov/museum/publications/conserveogram/cons_toc.html Conserve O Gram] series, August 1998, Number 2/10.
* [http://museumpests.net/ MuseumPests.net] - A product of the Integrated Pest Management Working Group and includes a number of resources for prevention, monitoring, identification, and solutions for pests in collection spaces.

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=== Culturally Sensitive and Tough Topic Collections ===
* [http://www2.nau.edu/libnap-p/protocols.html Protocols for Native American Archival Materials] - The Protocols were developed to provide best practices for culturally responsive care and use of Native American archival and documentary material held by non-tribal organizations. The document reflects a Native American perspective.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - This is a good, brief, article regarding culturally sensitive Native American images in a non-native institution. It very clearly lays out a respectful, real world application of balancing maximum access and respectful consultation.
* [http://ailanet.org/resources/ American Indian Library Association Resources] - A listing of resources compiled by the American Indian Library Association
* [http://canada.pch.gc.ca/eng/1448995219999 Canadian Conservation Institute Caring for Sacred and Culturally Sensitive Objects] - Guidelines developed in 2015 to present key considerations related to sacred and culturally sensitive objects in heritage collections.
* [http://digitalcommons.usu.edu/westernarchives/vol6/iss1/3 Tribal Archives, Traditional Knowledge, and Local Contexts: Why the "s" Matters] - A 2015 article by Kimberly Christen in the Journal of Western Archives ([http://digitalcommons.usu.edu/westernarchives/ JWA] Vol. 6, Iss. 1, Article 3).
* [https://medium.com/on-archivy/confronting-our-failure-of-care-around-the-legacies-of-marginalized-people-in-the-archives-dc4180397280#.gbb4nqug0 Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives] - Transcript and select slides from a 2016 talk by Bergis Jules presented at the [http://ndsa.org/ National Digital Stewardship Alliance] annual meeting.
* [http://www.archivists.org/governance/taskforces/0208-NativeAmProtocols-IIIA.pdf Report: Task force to review ''Protocols for Native American Archival Materials''] - A PDF version of the 2008 Society of American Archivists (SAA) report.
* [http://www2.archivists.org/sites/all/files/AmericanIndianMaterial_CEPC-CaseStudy3.pdf Identifying Culturally Sensitive American Indian Material in a Non-tribal Institution] - A 2014 Case Study in Archival Ethics by Ellen Ryan and completed for the Society of American Archivists (SAA).
* [https://artmuseumteaching.com/2016/08/31/have-conversations-here/ Have Conversations Here: Supporting Productive Dialogue in Museums] - A 2016 post by Mike Murawski on [https://artmuseumteaching.com/ Art Museum Teaching] discussing the facilitation of conversations in museums about difficult events and topics.
* [http://www.liverpoolmuseums.org.uk/ism/resources/museum_interpretation.aspx Interpreting Transatlantic Slavery: the role of museums] - A 1999 article from the International Slavery Museum by Anthony Tibbles.
* [http://interpretingdifficulthistory.com/ Interpreting Difficult History at Museums and Historic Sites] - Book by Julia Rose
* [http://findingcommunityengagingaudiences.blogspot.com/2013/12/difficult-issues-in-history-museums.html Difficult Issues in History Museums] - A 2013 post on the Finding Community blog.
* [http://www2.archivists.org/sites/all/files/PreservationWorkshopsWithRestrictedResources-CaseStudy1_0.pdf SAA Case Studies on Diversifying the Archival Record] - Case #1: Preservation Workshops with Restricted Resources: Preserving Cham Manuscripts in Vietnam
* [http://aamg-us.org/wp/wp-content/uploads/2015/01/Managing-Museum-Controversy.pdf Museum Best Practices for Managing Controversy] - A pdf document from the Association of Academic Museums and Galleries ([https://www.aamg-us.org/wp/ AAMG])

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=== Sample Projects and Collections ===
* [http://www.docnow.io/ Documenting the Now] - A collaborative project that aims to respect both the content creator and the potential researcher and seeks to find a user-friendly means of collecting and preserving the digital content of social media.
* [https://www.saada.org/ South Asian American Digital Archive (SAADA)] - An independant, national, non-profit organization working to document, preserve, and share stories representing the voices of South Asian Americans.
* [https://www.lib.utexas.edu/hrdi Human Rights Documentation Initiative (HRDI)] - A long-term preservation effort by the University of Texas Libraries to capture fragile and vulnerable records of human rights struggles worldwide, promote them, and make them accessible for research.
* [https://xfrcollective.wordpress.com/ XFR Collective] - A non-profit organization partnering with many to preserve at-risk audiovisual media by providing low-cost digitization services.
* [http://www.mipops.org/ Moving Image Preservation of Puget Sound (MiPoPs)] - A non-profit organization helping to preserve our cultureal heritage by assisting archives, libraries, and other organizations with the conversion of analog video recordings to digital formats according to archival best practices.
* [http://www.dclibrary.org/labs/memorylab The Memory Lab at DC Public Library] - A service provided to the DC public that allows for personal preservation of AV materials. A model that other organizations can follow.

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== Closing the loop: Project assessment and leveraging goals for future planning ==
The resources included in this section provide additional information for all other topics and help provide support for sustaining and moving projects into the future.

Additional information on the February 15, 2017 webinar can be found [https://www.clir.org/hiddencollections/sahc/webinar6 here].

The webinar recording can be accessed here when available.

=== During the Project ===
* [https://hbr.org/2011/04/strategies-for-learning-from-failure Strategies for Learning from Failure] - An article by Amy C. Edmondson, a version also available in print, Harvard Business Review April 2011.
* [http://www.artscapediy.org/Creative-Placemaking-Toolbox/What-Are-the-Most-Important-Factors-in-a-Successfu.aspx What are the Most Important Factors in a Successful Project?] - A brief Vimeo video from Artscape President and CEO Tim Jones on the crucial elements of project success.
* [https://www.projectsmart.co.uk/avoid-the-same-old-mistakes-by-focussing-on-lessons-learned.php Avoid the Same Old Mistakes by Focusing on Lessons Learned] - A 2014 article by Duncan Haughey that covers 6 essential steps to document lessons learned.
* [http://www2.archivists.org/sites/all/files/AnOnlineExhibit-SAA-CaseStudy_0.pdf An Online Exhibit: A Tale of Triumph and Tribulation] - A 2014 Case Study by Nancy Freeman and Robert B. Riter for the Society of American Archivists (SAA).
* [http://americanarchivist.org/doi/abs/10.17723/aarc.68.2.c741823776k65863?code=same-site More Product, Less Process: Revamping Traditional Archival Processing] - A 2005 article by Mark Greene and Dennis Miller published in The American Archivist, a publication of the Society of American Archivists. Link to abstract, PDF version available for download.

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=== Project Evaluation and Assessment ===
* [http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/ Taking Stock: A Practical Guide to Evaluating Your Own Programs] - A 1997 guide written by Sally L. Bond, Sally E. Boyd, and Kathleen A. Rapp written to help community-based organisations improve programs.
* [http://www.wkkf.org/resource-directory/resource/2010/w-k-kellogg-foundation-evaluation-handbook W.K. Kellogg Foundation Evaluation Handbook] - A 2010 tool to help consider evaluation as a relevant and useful program tool. The handbook was written especially for W.K. Kellogg Foundation-funded programs but has broader application possibilities.
* [http://oerl.sri.com/ OERL: Online Evaluation Resource Library] - A resource library designed to collect and make available evaluation plans, instruments, and reports for National Science Foundation (NSF) related projects but has broader application possibilities.

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=== Future Project Planning ===
* [http://resource.aaslh.org/view/engaging-the-grown-ups-a-roundtable-exploring-new-strategies/ Engaging the Grown-Ups: A Roundtable Exploring New Strategies] - An AASLH Audio Recording
* [http://resource.aaslh.org/view/whos-next-succession-planning-and-institutional-health/ Who’s Next? Succession Planning and Institutional Health] - An AASLH Audio Recording

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=== Developing and Evaluating Institutional Documentation ===
SEE ALSO [[#Creating Policies for Collection Building|Creating Policies for Collection Building]]

* [http://www.okmuseums.org/sites/oma2/uploads/documents/Technical_Bulletins/Technical_Bulletin_48_-_Plan_for_the_Future_You_Want_for_Your_Museum.pdf Plan for the future you want for you museum] - A Technical Bulletin of the Oklahoma Museums Association, July 2009 by Cecil Carter
* [http://www.flamuseums.org/professional-development/florida-connecting-to-collections-program/2016-collections-policies-collections-care-enhancement/collectionspolicies/ Florida Connecting to Collections 2013 Collections Management & Development Policies] - A self-paced program for all GLAM institution types.
* [http://flamuseums.org/professional-development/florida-connecting-to-collections-program/emergency-plans/ Florida Connecting to Collections Emergency Plans] - A self-paced program for all GLAM Institution types
* [http://www.aam-us.org/resources/assessment-programs/core-documents/documents AAM Description of Core Documents] - A listing of important documents suggested by the American Alliance of Museums (AAM) as fundamental for basic professional museum operations.

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