DLF Wiki - User contributions [en]

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T16:54:04Z

Bhow: /* Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA) */

Return to [[NDSA:Standards and Best Practices Working Group#Meeting Schedules, Minutes and Agendas | Meeting Schedules, Minutes and Agendas]]

== Notes ==
The primary thrust of this meeting was to hear presentations about, and encourage discussion on, digital and software-based artworks. Many of the speakers provided slide presentations (see Files), and all speakers addressed specific topics and the challenges they face in working with this material.

===Mickey Casad, Rose Goldsen Archive of New Media Art===

[http://goldsen.library.cornell.edu/ The Rose Goldsen Archive of New Media Art] is a research collection at Cornell University, which includes a lot of different media formats. The collection is very broad corpus of complex multimedia objects dating from 1990s to present. There is a high level of difficulty in providing access and managing this collection. They received an NEH research and development grant to explore new strategies, and a significant deliverable for the grant is to document their work. They are focusing on scaleable workflows and practices to providing perpetual access. Their challenges include both technical and non-technical issues. They conducted a survey, and have identified a need to work with artists early on in the life cycle of digital content creation.

===Dianne Dietrich, Rose Goldsen Archive of New Media Art===

There are three main technical issues they are currently dealing with:
#Developing a workflow for pulling files off media, which requires different tools and set-ups to get the work done.
#Investigating emulation to explore its potential as an option for baseline access.
#Documenting file-level metadata.

===Erica Titkemeyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

As part of the National Digital Stewardship Residency Program, Erica took on a project to look at video art within the Smithsonian's digital Asset management system (DAMS). Born-digital art is very complex, and involves a lot of components working together to recreate the museum experience. Obsolescence is one of the biggest issues, and the Smithsonian is developing digital preservation strategies.

===Crystal Sanchez, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS team is working across the entire Smithsonian Institution with all units to talk to them about using the system. This is a diverse set of communities that run themselves as silos under the umbrella of the Smithsonian. All units have unique needs. The [http://www.si.edu/tbma/about Time-Based Media Art] (TMBA) is a a pan-institutional group, which has been discussing components of the various artworks with curators. Documentation of the working group's activities are available from their webpage.

===Isabel Meyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS runs in an [http://www.opentext.com/what-we-do/industries/media-and-entertainment OpenText Media Management 7.1] environment. The system has some flexibility for each unit to customize. There are several components, and many options for metadata models. None of the out-of-the-box models really worked for digital media, so they're using the one for video for now. Users can link assets to each other and set up relationships between them. There is currently 422TB of content, and the DAMS has been through two migrations. The team takes routine snapshots of the entire repository, and is constantly checking for errors.

===Ben Fino-Radin, Digital Repository Manager, Museum of Modern Art (MoMA)===

MoMA is focused on the conservation of software-based materials, not necessarily digital works of art. Many pieces are collected as design-based objects. They currently have 30 objects at the moment, and are also collecting video games, e.g., Tetris. The team is documenting source code, and collaborating with New York University computer science department to document executables. They are concerned with how to get something to run, and display it. They are using a repository to describe and inventory works, and thinking of ways to build a story around each piece. This work is used to help curators and conservators understand the history of a piece.

===Kate Lewis, Museum of Modern Art (MoMA)===

These works are very complex, and museums have really only began to grapple with these issues in the last five years.

===Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA)===

SFMOMA prefers the term software-based art. In 2008, sfmoma collected two web-based works, and in 2009 they began to develop a long-term preservation strategy. Software-based art is different from video because video is a finished product. They host [http://agentruby.sfmoma.org/ Agent Ruby's Edream Portal], which has been moved to a virtual platform. This involves using virtualization as a preservation strategy for web-based art.
 
* Next call: June 16 at 1:00 p.m. ET
 

==Files==

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T16:53:52Z

Bhow: /* Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA) */

Return to [[NDSA:Standards and Best Practices Working Group#Meeting Schedules, Minutes and Agendas | Meeting Schedules, Minutes and Agendas]]

== Notes ==
The primary thrust of this meeting was to hear presentations about, and encourage discussion on, digital and software-based artworks. Many of the speakers provided slide presentations (see Files), and all speakers addressed specific topics and the challenges they face in working with this material.

===Mickey Casad, Rose Goldsen Archive of New Media Art===

[http://goldsen.library.cornell.edu/ The Rose Goldsen Archive of New Media Art] is a research collection at Cornell University, which includes a lot of different media formats. The collection is very broad corpus of complex multimedia objects dating from 1990s to present. There is a high level of difficulty in providing access and managing this collection. They received an NEH research and development grant to explore new strategies, and a significant deliverable for the grant is to document their work. They are focusing on scaleable workflows and practices to providing perpetual access. Their challenges include both technical and non-technical issues. They conducted a survey, and have identified a need to work with artists early on in the life cycle of digital content creation.

===Dianne Dietrich, Rose Goldsen Archive of New Media Art===

There are three main technical issues they are currently dealing with:
#Developing a workflow for pulling files off media, which requires different tools and set-ups to get the work done.
#Investigating emulation to explore its potential as an option for baseline access.
#Documenting file-level metadata.

===Erica Titkemeyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

As part of the National Digital Stewardship Residency Program, Erica took on a project to look at video art within the Smithsonian's digital Asset management system (DAMS). Born-digital art is very complex, and involves a lot of components working together to recreate the museum experience. Obsolescence is one of the biggest issues, and the Smithsonian is developing digital preservation strategies.

===Crystal Sanchez, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS team is working across the entire Smithsonian Institution with all units to talk to them about using the system. This is a diverse set of communities that run themselves as silos under the umbrella of the Smithsonian. All units have unique needs. The [http://www.si.edu/tbma/about Time-Based Media Art] (TMBA) is a a pan-institutional group, which has been discussing components of the various artworks with curators. Documentation of the working group's activities are available from their webpage.

===Isabel Meyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS runs in an [http://www.opentext.com/what-we-do/industries/media-and-entertainment OpenText Media Management 7.1] environment. The system has some flexibility for each unit to customize. There are several components, and many options for metadata models. None of the out-of-the-box models really worked for digital media, so they're using the one for video for now. Users can link assets to each other and set up relationships between them. There is currently 422TB of content, and the DAMS has been through two migrations. The team takes routine snapshots of the entire repository, and is constantly checking for errors.

===Ben Fino-Radin, Digital Repository Manager, Museum of Modern Art (MoMA)===

MoMA is focused on the conservation of software-based materials, not necessarily digital works of art. Many pieces are collected as design-based objects. They currently have 30 objects at the moment, and are also collecting video games, e.g., Tetris. The team is documenting source code, and collaborating with New York University computer science department to document executables. They are concerned with how to get something to run, and display it. They are using a repository to describe and inventory works, and thinking of ways to build a story around each piece. This work is used to help curators and conservators understand the history of a piece.

===Kate Lewis, Museum of Modern Art (MoMA)===

These works are very complex, and museums have really only began to grapple with these issues in the last five years.

===Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA)===

SFMOMA prefers the term software-based art. In 2008, sfmoma collected two web-based works, and in 2009 they began to develop a long-term preservation strategy. Software-based art is different from video because video is a finished product. They host [http://agentruby.sfmoma.org/ Agent Ruby's Edream Portal], which has been moved to a virtual platform. This involves using virtualization as a preservation strategy for web-based art.
 
* Next call: June 16 at 1:00 p.m. ET
 

==Files==

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T16:53:36Z

Bhow: /* Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA) */

Return to [[NDSA:Standards and Best Practices Working Group#Meeting Schedules, Minutes and Agendas | Meeting Schedules, Minutes and Agendas]]

== Notes ==
The primary thrust of this meeting was to hear presentations about, and encourage discussion on, digital and software-based artworks. Many of the speakers provided slide presentations (see Files), and all speakers addressed specific topics and the challenges they face in working with this material.

===Mickey Casad, Rose Goldsen Archive of New Media Art===

[http://goldsen.library.cornell.edu/ The Rose Goldsen Archive of New Media Art] is a research collection at Cornell University, which includes a lot of different media formats. The collection is very broad corpus of complex multimedia objects dating from 1990s to present. There is a high level of difficulty in providing access and managing this collection. They received an NEH research and development grant to explore new strategies, and a significant deliverable for the grant is to document their work. They are focusing on scaleable workflows and practices to providing perpetual access. Their challenges include both technical and non-technical issues. They conducted a survey, and have identified a need to work with artists early on in the life cycle of digital content creation.

===Dianne Dietrich, Rose Goldsen Archive of New Media Art===

There are three main technical issues they are currently dealing with:
#Developing a workflow for pulling files off media, which requires different tools and set-ups to get the work done.
#Investigating emulation to explore its potential as an option for baseline access.
#Documenting file-level metadata.

===Erica Titkemeyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

As part of the National Digital Stewardship Residency Program, Erica took on a project to look at video art within the Smithsonian's digital Asset management system (DAMS). Born-digital art is very complex, and involves a lot of components working together to recreate the museum experience. Obsolescence is one of the biggest issues, and the Smithsonian is developing digital preservation strategies.

===Crystal Sanchez, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS team is working across the entire Smithsonian Institution with all units to talk to them about using the system. This is a diverse set of communities that run themselves as silos under the umbrella of the Smithsonian. All units have unique needs. The [http://www.si.edu/tbma/about Time-Based Media Art] (TMBA) is a a pan-institutional group, which has been discussing components of the various artworks with curators. Documentation of the working group's activities are available from their webpage.

===Isabel Meyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)===

The DAMS runs in an [http://www.opentext.com/what-we-do/industries/media-and-entertainment OpenText Media Management 7.1] environment. The system has some flexibility for each unit to customize. There are several components, and many options for metadata models. None of the out-of-the-box models really worked for digital media, so they're using the one for video for now. Users can link assets to each other and set up relationships between them. There is currently 422TB of content, and the DAMS has been through two migrations. The team takes routine snapshots of the entire repository, and is constantly checking for errors.

===Ben Fino-Radin, Digital Repository Manager, Museum of Modern Art (MoMA)===

MoMA is focused on the conservation of software-based materials, not necessarily digital works of art. Many pieces are collected as design-based objects. They currently have 30 objects at the moment, and are also collecting video games, e.g., Tetris. The team is documenting source code, and collaborating with New York University computer science department to document executables. They are concerned with how to get something to run, and display it. They are using a repository to describe and inventory works, and thinking of ways to build a story around each piece. This work is used to help curators and conservators understand the history of a piece.

===Kate Lewis, Museum of Modern Art (MoMA)===

These works are very complex, and museums have really only began to grapple with these issues in the last five years.

===Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA)===

SFMOMA prefers the term software-based art. In 2008, sfmoma collected two web-based works, and in 2009 they began to develop a long-term preservation strategy. Software-based art is different from video because video is a finished product. They host [http://agentruby.sfmoma.org/ Agent Ruby's Edream Portal], which has been moved to a virtual platform. This involves using virtualization as a preservation strategy for web-based art.

* Next call: June 16 at 1:00 p.m. ET
 

==Files==

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T16:52:56Z

Bhow: /* Notes */

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T13:18:39Z

Bhow: /* Notes */

NDSA:May 19, 2014 Standards and Practices Working Group Notes

2014-06-05T13:16:45Z

Bhow: Created page with 'Return to Meeting Schedules, Minutes and Agendas == Notes == The primary thrust of this …'

Return to [[NDSA:Standards and Best Practices Working Group#Meeting Schedules, Minutes and Agendas | Meeting Schedules, Minutes and Agendas]]

== Notes ==
The primary thrust of this meeting was to hear presentations about, and encourage discussion on, digital and software-based artworks. Many of the speakers provided slide presentations (see Files), and all speakers addressed specific topics and the challenges they face in working with this material.

===Mickey Casad, Rose Goldsen Archive of New Media Art===

[http://goldsen.library.cornell.edu/ The Rose Goldsen Archive of New Media Art] is a research collection at Cornell University, which includes a lot of different media formats. The collection is very broad corpus of complex multimedia objects dating from 1990s to present. There is a high level of difficulty in providing access and managing this collection. They received an NEH research and development grant to explore new strategies, and a significant deliverable for the grant is to document their work. They are focusing on scaleable workflows and practices to providing perpetual access. Their challenges include both technical and non-technical issues. They conducted a survey, and have identified a need to work with artists early on in the life cycle of digital content creation.

===Dianne Dietrich, Rose Goldsen Archive of New Media Art===

There are three main technical issues they are currently dealing with:
#Developing a workflow for pulling files off media, which requires different tools and set-ups to get the work done.
#Investigating emulation to explore its potential as an option for baseline access.
#Documenting file-level metadata.

Erica Titkemeyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)

As part of the National Digital Stewardship Residency Program, Erica took on a project to look at video art within the Smithsonian's digital Asset management system (DAMS). Born-digital art is very complex, and involves a lot of components working together to recreate the museum experience. Obsolescence is one of the biggest issues, and the Smithsonian is developing digital preservation strategies.

Crystal Sanchez, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)

The DAMS team is working across the entire Smithsonian Institution with all units to talk to them about using the system. This is a diverse set of communities that run themselves as silos under the umbrella of the Smithsonian. All units have unique needs. The [http://www.si.edu/tbma/about Time-Based Media Art] (TMBA) is a a pan-institutional group, which has been discussing components of the various artworks with curators. Documentation of the working group's activities are available from their webpage.

Isabel Meyer, Smithsonian Digital Asset Management of Time-Based Media Art (TMBA)

The DAMS runs in an [http://www.opentext.com/what-we-do/industries/media-and-entertainment OpenText Media Management 7.1] environment. The system has some flexibility for each unit to customize. There are several components, and many options for metadata models. None of the out-of-the-box models really worked for digital media, so they're using the one for video for now. Users can link assets to each other and set up relationships between them. There is currently 422TB of content, and the DAMS has been through two migrations. The team takes routine snapshots of the entire repository, and is constantly checking for errors.

Ben Fino-Radin, Digital Repository Manager, Museum of Modern Art (MoMA)

MoMA is focused on the conservation of software-based materials, not necessarily digital works of art. Many pieces are collected as design-based objects. They currently have 30 objects at the moment, and are also collecting video games, e.g., Tetris. The team is documenting source code, and collaborating with New York University computer science department to document executables. They are concerned with how to get something to run, and display it. They are using a repository to describe and inventory works, and thinking of ways to build a story around each piece. This work is used to help curators and conservators understand the history of a piece.

Kate Lewis, Museum of Modern Art (MoMA)

These works are very complex, and museums have really only began to grapple with these issues in the last five years.

Martina Haidvogl and Mark Hellar, San Francisco Museum of Modern Art (SFMOMA)

SFMOMA prefers the term software-based art. In 2008, sfmoma collected two web-based works, and in 2009 they began to develop a long-term preservation strategy. Software-based art is different from video because video is a finished product. They host [http://agentruby.sfmoma.org/ Agent Ruby's Edream Portal], which has been moved to a virtual platform. This involves using virtualization as a preservation strategy for web-based art.

* Next call: June 16 at 1:00 p.m. ET

NDSA:Standards and Best Practices Working Group

2014-06-05T13:07:02Z

Bhow: /* Meeting Schedules, Minutes and Agendas */

= Standards and Practices Working Group =

[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)

= Current Members =
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].

= Statement of Purpose =

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

= Current Scope of Work =

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

== Survey and document the digital preservation standards landscape ==
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''

* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future

Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]

== Survey of digital preservation staffing ==

* [[NDSA:Staffing survey planning page]]

== Survey on adoption of digital preservation standards and best practices ==

* [[NDSA:Standards survey planning page]]

== Related action team on distributed digital preservation ==

* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]

== Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3 ==

* [[NDSA:PDF Exploration]]

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

== TDR Self-assessment and Audit: Understanding options for addressing standards and requirements ==


* [[NDSA:TDR Self-assessment and Audit: Understanding Options for Addressing Standards and Requirements| Project Charter]]

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

== Digital video exploration ==

* [[NDSA:Digital video exploration]]
* [[NDSA:Digital video exploration meeting notes]]
* [[NDSA:Survey drafting team members]]
* [[NDSA:Digital Video Survey Distribution List]]

= Brainstorming =

* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]

= Resources =

* [[NDSA:Activity_Charter_Template | Template for describing new projects]]
* NDSA Standards Working Group Listserv Archives (login required): http://list.digitalpreservation.gov/SCRIPTS/WA-DIGITAL.EXE?A0=NDSA-STANDARDS&X=25F57E4CACD543490D&Y

= Meeting Schedules, Minutes and Agendas =
* [[NDSA:May 19, 2014 Standards and Practices Working Group Notes]]
* (April 2014 - no call)
* [[NDSA:March 24, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:February 24, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:January 27, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:November 18, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:September 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:August 19, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:June 17, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:May 20, 2013 Standards & Practices Working Group Notes]]
* (April 2013 - no call)
* [[NDSA:March 18, 2013 Standards Working Group Notes]]
* [[NDSA:February 25, 2013 Standards Working Group Notes]]
* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]

= Workshops =
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]

NDSA:Education Subgroup

2014-06-03T19:19:16Z

Bhow:

Return to [[NDSA:Outreach Working Group#Hot Activity | Outreach Working Group Hot Activity]]

=Scope=
Inspiration for the Education Subgroup can be traced to the [[NDSA:Outreach Meeting Minutes 04-14-14|April 14, 2014 Outreach Working Group Meeting]]. Modeled after the [[NDSA:Content teams|NDSA Content Working Group content teams]], the goal of the Education Subgroup is to galvanize a team of volunteers to raise awareness and share information about educational and training opportunities in digital stewardship.

=Current activities=
*Schedule a kick-off meeting and recruit participants

=Accomplishments=
*Forthcoming

=Meetings=
*TBD

=Participants=
*George Coulbourne, Library of Congress
*Barrie Howard, Library of Congress
*Helen Tibbo, University of North Carolina at Chapel Hill
* Vicki Allen, PBS
*Kris Nelson, Library of Congress
*Abbey Potter, Library of Congress

NDSA:Education Subgroup

2014-06-03T19:18:46Z

Bhow:

Return to [[NDSA:Outreach Working Group#Hot Activity | Outreach Working Group Hot Activity]]

=Scope=
Inspiration for the Education Subgroup can be traced to the [[NDSA:Outreach Meeting Minutes 04-14-14|April 14, 2014 Outreach Working Group Meeting]]. Modeled after the [[NDSA:Content teams|NDSA Content Working Group content teams]], the goal of the Education Subgroup is to galvanize a team of volunteers to raise awareness and share information about educational and training opportunities in digital stewardship.

=Current activities=
*Schedule a kick-off meeting and recruit participants

=Meetings=
*TBD

=Accomplishments=
*Forthcoming

=Participants=
*George Coulbourne, Library of Congress
*Barrie Howard, Library of Congress
*Helen Tibbo, University of North Carolina at Chapel Hill
* Vicki Allen, PBS
*Kris Nelson, Library of Congress
*Abbey Potter, Library of Congress

NDSA:Outreach Meeting Minutes 04-14-14

2014-06-03T17:54:14Z

Bhow: /* Meeting Notes */

Return to [[NDSA:Outreach Working Group]] Home

Monday April 14, 2014, 3:00 p.m. EDT

=Agenda=

A presentation from George Coulbourne of the [http://digitalpreservation.gov/education/ Digital Preservation Outreach & Education program] and Kris Nelson from the [http://www.digitalpreservation.gov/ndsr/ National Digital Stewardship Residency].

=Participants=

About 10-15 folks were on the lively 4/14 call.

=Meeting Notes=

George Coulbourne and Kris Nelson of the Library of Congress discussed current activities in the Digital Preservation Outreach and Education program (http://digitalpreservation.gov/education/) and talked about the work they’ve done with the National Digital Stewardship Residency program (http://www.digitalpreservation.gov/ndsr/).

Digital preservation educational outreach at the LOC
George Coulbourne

*The need was proven by a national ed needs assessment, 2010 and 2012
*Results indicated a need for more economical and accessible digital education training for working professionals
*The top-ranked method was face-to-face followed by webinars
*Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
*Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
*Targeted at the entry level digital steward
*Goal is to pass on how to teach these modules
*Done in 3 and a half days
*Have reached out to small and large institutions
*Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
*Curriculum can be changed easily to meet the needs of different groups
*Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
*24 people per session
*Intention is to have a training hub in each of the six national regions
*Over 1500 professionals have been trained nationally from public private and academic sectors
*Major goal is to partner to pilot a regional hub program
*Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
*All working professionals can benefit from the program in rural and metro areas
*To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
*Working to build stable partnerships in the public and private sectors
*Would like to develop training on line

It was suggested that a simple web site–read and quiz might be a useful dissemination tool, "programmed instruction"

National Digital Stewardship Residency program
Kris Nelson

*Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
*Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
*Attend conferences and enrichment sessions
*They keep unofficial potfolio/blogs about the progress they made throughout the residency program
*In 2013-2014 they attended multiple conferences
*Residents put a symposium together and invite guest speakers
*Wraps up on May 30 with a capstone meeting to recognize their accomplishments
*Next cohort changes will include:
*Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
*Workshop at the beginning would be useful
*Update policies
*Need to have mentors to help students hone their skills
*70% of this cohort have already been hired

The plan is to pull out the best practices from each iteration of the program; build some capacity so that we can build out an ongoing residency program

NC State had a program where they had 2 year employees who were “fellows”, not focused on digi curation or preservation; if a group of libraries wanted to share a position might be possible

Have to be careful of who is hosting; they are supposed to actually get instruction and mentoring rather than just filling in at an institution

The group decided that it would be best to continue conversations on educational issues by starting and "education subgroup" of the Outreach Working Group. Initial interest in starting the subgroup was expressed by the following:
*Helen Tibbo
*Vicki Allen
*George Coulbourne
*Abby Potter
*Kris Nelson

NDSA:Outreach Meeting Minutes 04-14-14

2014-06-03T17:53:30Z

Bhow: /* Meeting Notes */

Return to [[NDSA:Outreach Working Group]] Home

Monday April 14, 2014, 3:00 p.m. EDT

=Agenda=

A presentation from George Coulbourne of the [http://digitalpreservation.gov/education/ Digital Preservation Outreach & Education program] and Kris Nelson from the [http://www.digitalpreservation.gov/ndsr/ National Digital Stewardship Residency].

=Participants=

About 10-15 folks were on the lively 4/14 call.

=Meeting Notes=

George Coulbourne and Kris Nelson of the Library of Congress discussed current activities in the Digital Preservation Outreach and Education program (http://digitalpreservation.gov/education/) and talked about the work they’ve done with the National Digital Stewardship Residency program (http://www.digitalpreservation.gov/ndsr/).

Digital preservation educational outreach at the LOC
George Coulbourne

*The need was proven by a national ed needs assessment, 2010 and 2012
*Results indicated a need for more economical and accessible digital education training for working professionals
*The top-ranked method was face-to-face followed by webinars
*Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
*Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
*Targeted at the entry level digital steward
*Goal is to pass on how to teach these modules
*Done in 3 and a half days
*Have reached out to small and large institutions
*Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
*Curriculum can be changed easily to meet the needs of different groups
*Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
*24 people per session
*Intention is to have a training hub in each of the six national regions
*Over 1500 professionals have been trained nationally from public private and academic sectors
*Major goal is to partner to pilot a regional hub program
*Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
*All working professionals can benefit from the program in rural and metro areas
*To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
*Working to build stable partnerships in the public and private sectors
*Would like to develop training on line

It was suggested that a simple web site–read and quiz might be a useful dissemination tool, "programmed instruction"

National Digital Stewardship Residency program
Kris Nelson

*Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
*Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
*Attend conferences and enrichment sessions
*They keep unofficial potfolio/blogs about the progress they made throughout the residency program
*In 2013-2014 they attended multiple conferences
*Residents put a symposium together and invite guest speakers
*Wraps up on May 30 with a capstone meeting to recognize their accomplishments
*Next cohort changes will include:
*Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
*Workshop at the beginning would be useful
*Update policies
*Need to have mentors to help students hone their skills
*70% of this cohort have already been hired

The plan is to pull out the best practices from each iteration of the program; build some capacity so that we can build out an ongoing residency program

NC State had a program where they had 2 year employees who were “fellows”, not focused on digi curation or preservation; if a group of libraries wanted to share a position might be possible

Have to be careful of who is hosting; they are supposed to actually get instruction and mentoring rather than just filling in at an institution

The group decided that it would be best to continue conversations on educational issues by starting and "education subgroup" of the Outreach Working Group. Initial interest in starting of the subgroup was expressed by the following:
*Helen Tibbo
*Vicki Allen
*George Coulbourne
*Abby Potter
*Kris Nelson

2014-04-22T18:01:57Z

Bhow: /* Meeting Packet */

Return to [[NDSA:Coordinating Committee#Meetings | Meetings]]

NDSA Leadership Regular Meeting 
9 April 2014 
Teleconference 

== Agenda ==
#In-person NDSA Leadership: proposed Thursday July 24, 2014 morning (Abbey)
#NDSA Agenda Outreach meeting: proposed Monday July 21, 2014 afternoon (Abbey)
#ICONC report feedback from Micah (history), Jim, John, Meg (membership) and Andrea (membership/activities)
#Progress report on having an education and training program attached to NDSA outreach group (Abbey P)
#Communication Officer role description (to circulate)
#NDSA Agenda drafting schedule (Micah)
#Transition process for WG co-chairs (Abbie G)
#POWRR letter of support

== Meeting Packet ==
[[File:ICONC_NDSA_InformingDocument_01212014.pdf]] 
[[File:Workshop_Prerequisites.pdf]] 
[[File:2014Jan14POWRRWorkshopOutline.pdf]] 

== Minutes ==
[[File:Minutes_20140409.pdf]]

2014-03-26T15:52:43Z

Bhow: /* Discussion */

==Roster==
*Trevor Owens, Library of Congress
*Karen Cariani, WGBH
*Barrie Howard, Library of Congress
*Dave MacCarn, WGBH
*Jim Harper, PFA Inc.
*Joe Pawletko, New York University
*Martin Jacobson, U.S. National Archives and Records Administration
*Shawn Nicholson, Michigan State University
*Kevin McCarthy, U.S. National Archives and Records Administration
*Martin Kong, Chicago State University
*Chelcie Rowell, Wake Forest University
*Kat Bell, Dance Heritage Coalition
*Leah Prescott, Georgetown Law
*Ernest Bryant, U.S. National Archives and Records Administration

==Agenda==
#Update on 2015 National Agenda for Digital Stewardship
#Fixity check factsheet
#Update on NDSA Storage Survey report
#Ideas for potential speakers - ArchivesSpace was well attended, and awaiting interview responses
#Digital Preservation 2014 meeting
#Open source software in digital preservation projects (interview series)
#Future directions

==Action Items==
*Recommend what call the document, update it, and distribute to a larger group to solicit

==Discussion==
''Update on 2015 National Agenda for Digital Stewardship'' 
Please read the 2014 National Agenda, if you haven't. This group had a call, and put together some ideas and passed them along to the Coordinating Committee. If you have anything to add, email you ideas back to the list, or pass them along to Trevor or Karen. 
''Fixity check factsheet'' 
There hasn't been a lot of feedback from blog post. This document was developed on a previous call where the group worked up a factsheet. There's been a lot of positive response from people, so we're in a position to call it done and release a first version. A general announcement should go out to NDSA-All providing another week or two for responses, and then we'll call it a day. 
''Update on NDSA Storage Survey report'' 
It's taking a little time to get the data into shape and the analysis done. Once it comes together, someone needs to lead writing the actual report. The previous report provides a foundation, so the writing will involve updating from last time. It will still be awhile to get the charting stuff finished, so maybe in about 2 - 3 months. Leah Prescott will help lead the writing. The next storage survey will be done again in 2015. 
''Ideas for potential speakers'' 
The ArchivesSpace webinar was well attended, and Trevor is awaiting interview responses from Brad. What topics are of interest to infrastructure people, and the NDSA as a whole? There has been a presentation on DPN, but maybe someone who is an implementer can speak. Mark Leggett from Islandora spoke recently. Olive Library Project from CMU, emulation and virtualization as a service. A service to LTO tape from 4 to 6. Object store open source like SEF nodes could be interesting. Amazon is built on top of object stores, so there is a serious of projects that like that model of interfacing with your storage over those protocol. Share things over the list 
''Digital Preservation 2014 meeting'' 
We had over 80 proposals. Mark your calendars for July 22-24. Would it be interesting to have a face to face. We could meet up for happy hour. A lot of the SIGs would meet for breakfast before. It would be good to meet face to face for those who will be there. Lightning Talk on the fixity check factsheet - Trevor 
''Open source software in digital preservation projects (interview series)'' 
Pull out some thematic things from the blog posts, and share with the group - Trevor 
''Future directions 
An open discussion followed where the caller's discussed their local set up:
*Jim Harper, PFA Inc, local gov't in backing up their records, bp in preservation electronic records. As industry changes, tech changes and new talen wants to do things differently and how we monitor these changes. What we do it, and how do we sustain it. Great variety of things. Document the exchange of property
*Leah Prescott at Georgetown Law at beginning of server to store bagged files and METS records for metadata and workflow process for digital content. virtual storage in a server farm. it's not something the Law Library has done before. Working with born-digital procedures for WRLC and main campus to acquire a DAMS.
*Joe Pawlekto, NYU, in house digitization and a lot of images, audio, video, using BagIt and usin git at upload. Amazon storage, and microservices approach to fixity checks. Re-engineering message architecture, and an event logger to log things as they happen. Can talk about this in a couple of months
*Kevin, NARA is re-architecting ERA. Digital processing environment, preprocessing of materials that comes in prior to putting into a repository. A cloud-based staging area with some tools. Need to find out what they can share.
*Kat at Dance Heritage, Dance digitization is implementing LTO 6, but can't share publicly. We're digitizing through hubs that are in NY, DC, and SF. Unique moving image materials and creating preservation copies and access nodes. Dave Rice is main technical consultant, and best person to talk to. QC tools into final stage of dev bootcamp tomorrow in SF. BayVC stuff on NEH grant. Digital management and tools, got an NEH P&A grant. Lauren just got picked up by the Library.
*Dave, WGBH, NEH digital preservation grant to build a Hydra stack on fedora, and wrapping it up. Wanted to see if they could build something to handle large files, and have it replicated. Built off thing at Penn State, but accommodate their needs. Will take all file tapes. Run into challenges managing large files, and moving things around. Were using proprietary tape robot for years, but tested the Hydra implementation. Managing the expectation of the user cause you're not going to get that 100MB file back immediately. Re-working their workflow. Instead of relying robot system, go back to a vault. Pull things from the archive, pull the LTO tape, and can pull the file back to their computer. Very difficult to put a lot of money on infrastructure. Give a talk on down the road. The Hydra system works, and they have total control over the code. fedora 4 has come out. How do you migrate from 3 to 4, and what does it offer?
*Trevor has been working with best editions statement on software, and LC may be putting out some format guidance to come out in the near future. It'll be broadly distributed.
*Shawn, MSU, they just sent Media Preserve 40 VHS and discussed what mezzanine. They have a fedora repository, and store on a SAN. Tried Archivematica with fedora. Pretty much an Islandora shop. 12 TB of data with mezanine files. Drupal for access on top of Archivematica, then lost a key staff member and has derailed things.
*Martin, CSU, sent out Digital POWRR grant. They and others have issues for access and preservation, espectially money. Tried to look at tools that are available out there either OS or for purchase. Five different institutions, different sizes, different constituencies. Tested: DuraCloud; MetaArchive; Archivematica; Preservica. Take results and use them going forward. Not sure if this will be consortially addressed. Law passed for state universities to have an open access mandate. Mandate to store and provide pertetual access.

==Documents==
[[File:NDSA Fixity Check Project Concept Draft v6 5.pdf]]

CSU is part of an IMLS grant working on tools for DP for small to mid-sized academic institutions. They finished the tool testing, and are aobut to finish workshops? Digital POWRR

The Fixity Check factsheet is missing, add as #2.
The call for the summer meeting has closed, but if there are any requests send them to Trevor, #5.